Form F634-A GAAP BASIS 2009/2010 ANNUAL FINANCIAL REPORT County Name CLAY COUNTY 12/01/10 9:21:28 REVENUES DETAIL County No. 21
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1 Form F634-A GAAP BASIS 2009/2010 ANNUAL FINANCIAL REPORT County Name CLAY COUNTY 12/01/10 9:21:28 REVENUES DETAIL County No. 21 GENERAL FUND / SPECIAL REVENUE FUNDS / GENERAL GENERAL MH-DD RURAL SECONDARY OTHER ALL ALL Totals BASIC SUPPL SERVICES SERVICES ROADS CAPITAL DEBT 2009/2010 FUND BASIC PROJECTS SERVICE (A) (B) (C) (D) (F) (G) (H) (I) (K) TAXES LEVIED ON PROPERTY 1 2,782,397 1,144, ,511 1,477, ,602 6,147,591 1 LESS: UNCOLL DEL TAXES LEVY YEAR 2 2 LESS: CREDITS TO TAXPAYERS 3 115,737 47,617 16,118 70,099 14, ,063 3 =1000 NET CURRENT PROPERTY TAXES 4 2,666,660 1,097, ,393 1,407, ,110 5,883, DELINQ PROPERTY TAX REVENUE XX PENALTIES, INT & COSTS ON TAX 6 37,021 37,021 6 OTHER COUNTY TAXES/TIF REVENUES: 12XX Other County Taxes 7 4,272 1, , , XX Local Option Taxes 8 675, , XX Gambling Taxes XX TIF Tax Revenue XX Utility Replace Excise Taxes 11 58,996 24,272 8,216 51,984 7, , Subtotal (lines 7-11) 12 63,268 25,778 8,725 53, ,442 7, , INTERGOVERNMENTAL REVENUE: 20XX State Shared Revenues 13 2,618,664 2,618, XX State Replace Against Levied ,737 47,617 16,118 70,099 14, , XX Other State Tax Replacements 15 1, , , XX,24XX State/Fed Pass-Thru Rev 16 45,347 65, , XX Contributions from Other Intergovernmental Units 17 50,770 19,584 92, ,024 7, , XX,27XX State Grants & Entitle 18 27, , ,784 53, , XX Federal Grants and Entitle XX Payments in Lieu of Taxes , Subtotal (lines 13-20) ,005 68,360 1,123, ,021 2,889,472 60,859 14,844 4,563, XXX LICENSES & PERMITS 22 9,292 17,465 26, XXX,5XXX CHARGES FOR SERVICES ,352 7,350 50, , XXX USE OF MONEY & PROPERTY 24 94, , ,392 4, , XXX MISCELLANEOUS 25 49,204 10, ,081 2, ,352 31, , TOTAL REVENUES 26 3,586,890 1,202,069 1,693,901 1,634,228 3,736, , ,702 13,185, OTHER FINANCING SOURCES: OPERATING TRANSFERS IN: 9000 From General Basic , , From Rural Services Basic , , XX From Other Budgetary Fund , ,000 1,160, Subtotal (lines 27-29) 30 1,910, ,000 2,210, XX PROCEEDS/GEN LONG TERM DEBT XX PROCEEDS/GEN FIXED ASSET SALE 32 18,869 18, Total Revenues and Other Sources 33 3,586,890 1,202,069 1,693,901 1,634,228 5,666,118 1,263, ,702 15,414, BEGINNING FUND BALANCE JULY ,562, , , ,485 2,202,536 2,237, ,173 6,999, TOTAL RESOURCES (lines 33+34) 35 5,149,647 1,422,672 1,955,853 1,739,713 7,868,654 3,500, ,875 22,414, Loss on Nonreplaced Credits 36 36
2 Form F634-B GAAP BASIS County Name CLAY COUNTY 12/01/10 9:21:29 County No. 21 Sheet 1 of /2010 ANNUAL FINANCIAL REPORT GENERAL FUND / SPECIAL REVENUE FUNDS / TOTALS GENERAL GENERAL MH-DD RURAL RURAL SECONDARY OTHER ALL ALL BASIC BASIC SERVICES SERVICES SERVICES ROADS CAPITAL DEBT 2009/2010 SUPPL FUND BASIC SUPPL PROJECTS SERVICE (A) (B) (C) (D) (E) (F) (G) (H) (I) (K) LAW ENFORCEMENT PROGRAM Uniformed Patrol Services 1 319,022 74, , , Investigations 2 67,838 20,604 15, , Unified Law Enforcement Contract law Enforcement Law Enforcement Comm 5 199, , Adult Correction Services 6 289,197 89, , Administration 7 174,940 50,747 1, ,337 7 Subtotal 8 1,050, , ,717 16,707 1,645,930 8 LEGAL SERVICES PROGRAM Criminal Prosecution 9 195,698 30, , Medical Examinations 10 19,652 19, Child Support Recovery Subtotal ,350 30, , EMERGENCY SERVICES Ambulance Services Emergency Management 14 78,419 78, Fire Protection & Rescue E911 Service Board Subtotal 17 78,419 78, ASSISTANCE TO DISTRICT COURT SYSTEM PROGRAM Physical Operations , Research & Other Assistance 19 15,357 15, Baliff Services Subtotal ,333 16, COURT PROCEEDINGS Juries & Witnesses Reserved Detention Services 24 4,794 4, Court Costs Service of Civil Papers 26 5,120 5, Subtotal 27 10,790 10, JUVENILE JUSTICE ADMINISTRATION PROGRAM Juvenile Victim Restitution Juvenile Represent Services Ct Appt Attys for Juveniles 30 54,861 54, Subtotal 31 54,861 54, TOTAL - PUBLIC SAFETY & LEGAL SRV 32 1,276, , ,717 16,707 2,051,992 32
3 Form F634-B GAAP BASIS County Name CLAY COUNTY 12/01/10 9:21:29 County No. 21 Sheet 2 of /2010 ANNUAL FINANCIAL REPORT GENERAL FUND / SPECIAL REVENUE FUNDS / TOTALS GENERAL GENERAL MH-DD RURAL RURAL SECONDARY OTHER ALLR ALL BASIC BASIC SERVICES SERVICES SERVICES ROADS CAPITAL DEBT 2009/2010 SUPPL FUND BASIC SUPPL PROJECTS SERVICE (A) (B) (C) (D) (E) (F) (G) (H) (I) (K) PHYSICAL HEALTH SERVICES PROGRAM Personal & Family Health Communicable Disease Prev Sanitation 3 53,745 5,521 59, Health Administration 4 100, , Support of Hospitals 5 5 Subtotal 6 153,745 5, ,266 6 SERVICES TO POOR PROGRAM Administration 7 53,101 6,018 59, General Welfare Services 8 35,585 35, Care in County Facility 9 9 Subtotal 10 88,686 6,018 94, Administration 11 57,117 11,200 68, General Services to Veteran 12 9,100 9, Subtotal 13 66,217 11,200 77, Youth Guidance 14 20,642 20, Family Protective Services 15 2,380 2, Services for Disabled Child Subtotal 17 20,642 2,380 23, Services To The Elderly 18 55,362 55, Other Social Services 19 6,000 6, Subtotal 20 61,362 61, Treatment Services 21 3,055 3, Preventative Services 22 15, , Subtotal 23 18, , TOTAL PHYSICAL HEALTH & SOC SRV ,339 25, ,109 24
4 Form F634-B GAAP BASIS County Name CLAY COUNTY 12/01/10 9:21:29 County No. 21 Sheet 3 of /2010 ANNUAL FINANCIAL REPORT GENERAL FUND / SPECIAL REVENUE FUNDS / TOTALS GENERAL GENERAL MH-DD RURAL RURAL SECONDARY OTHER ALL ALL BASIC BASIC SERVICES SERVICES SERVICES ROADS CAPITAL DEBT 2009/2010 SUPPL FUND BASIC SUPPL PROJECTS SERVICE (A) (B) (C) (D) (E) (F) (G) (H) (I) (K) SERVICES TO PERSONS WITH: 40XX MENTAL HEALTH PROBLEMS/ MENTAL ILLNESS 1 227, , XX CHRONIC MENTAL ILLNESS 2 337, , XX MENTAL RETARDATION 3 862, , XX - OTHER DEVELOPMENTAL DISABILITIES 4 36,053 36,053 4 TOTAL - MENTAL HEALTH, MR & DD 5 1,463,204 1,463,204 5
5 Form F634-B GAAP BASIS County Name CLAY COUNTY 12/01/10 9:21:29 County No. 21 Sheet 4 of /2010 ANNUAL FINANCIAL REPORT GENERAL FUND / SPECIAL REVENUE FUNDS / TOTALS GENERAL GENERAL MH-DD RURAL RURAL SECONDARY OTHER ALL ALL BASIC BASIC SERVICES SERVICES SERVICES ROADS CAPITAL DEBT 2009/2010 SUPPL FUND BASIC SUPPL PROJECTS SERVICE (A) (B) (C) (D) (E) (F) (G) (H) (I) (K) ENVIRONMENTAL QUALITY PROGRAM Natural Resources Conserv Weed Eradication 2 2,311 2, Solid Waste Disposal 3 71,448 71, Environmental Restoration 4 4 Subtotal 5 73,759 73,759 5 CONSERVATION & RECREATION SERVICES PROGRAM Administration 6 71,469 20,354 79, , Maintenance & Operations 7 287,687 57,089 49,879 31, , Rec & Environmental Educ 8 30,000 15,109 45,109 8 Subtotal 9 389,156 92, ,654 31, ,339 9 ANMIAL CONTROL PROGRAM Animal Shelter Bounties & Apiarist Expense Subtotal COUNTY DEVELOPEMENT PROGRAM Land Use & Bldg Controls ,576 26, Housing Rehab & Development 14 15,000 15, Economic Development 15 97,510 79, , Subtotal 16 97,568 26,576 94, , EDUCATIONAL SERVICES PROGRAM Libraries 17 45,100 45, Historic Preservation 18 12,000 12, Fair & 4-H Clubs 19 38,360 67, , Fairgrounds Memorial Halls Other Educational Services Subtotal 23 50,360 45,100 67, , TOTAL COUNTY ENVIRONMENT & EDUCATIO ,084 92, , ,625 1,099,350 24
6 Form F634-B GAAP BASIS County Name CLAY COUNTY 12/01/10 9:21:29 County No. 21 Sheet 5 of /2010 ANNUAL FINANCIAL REPORT GENERAL FUND / SPECIAL REVENUE FUNDS / TOTALS GENERAL GENERAL MH-DD RURAL RURAL SECONDARY OTHER ALL ALL BASIC BASIC SERVICES SERVICES SERVICES ROADS CAPITAL DEBT 2009/2010 SUPPL FUND BASIC SUPPL PROJECTS SERVICE (A) (B) (C) (D) (E) (F) (G) (H) (I) (K) SECONDARY ROADS ADMINISTRATION Administration 1 218, , Engineering 2 239, ,730 2 Subtotal 3 457, ,802 3 ROADWAY MAINTENANCE PROGRAM Bridges & Culverts 4 75,319 75, Roads 5 1,133,776 1,133, Snow & Ice Control 6 475, , Traffic Controls 7 140, , Road Clearing 8 29,541 29,541 8 Subtotal 9 1,854,473 1,854,473 9 GENERAL ROADWAY EXPENDITURES PROGRAM New Equipment , , Equipment Operations 11 1,538,827 1,538, Tools-Materials-Supplies 12 56,433 56, Real Estate & Bldgs 13 13,370 13, Subtotal 14 2,109,237 2,109, MASS TRANSIT PROGRAM Air Transportation Ground Transaportation Subtotal TOTAL - ROADS & TRANSPORTATION 18 4,421,512 4,421,512 18
7 Form F634-B GAAP BASIS County Name CLAY COUNTY 12/01/10 9:21:29 County No. 21 Sheet 6 of /2010 ANNUAL FINANCIAL REPORT GENERAL FUND / SPECIAL REVENUE FUNDS / TOTALS GENERAL GENERAL MH-DD RURAL RURAL SECONDARY OTHER ALL ALL BASIC BASIC SERVICES SERVICES SERVICES ROADS CAPITAL DEBT 2009/2010 SUPPL MH-DD BASIC SUPPL PROJECTS SERVICE (A) (B) (C) (D) (E) (F) (G) (H) (I) (K) REPRESENTATION SERVICES PROGRAM Elections Administration 1 6, , , Local Elections 2 16,372 16, Township Officials 3 2, ,781 3 Subtotal 4 8, , ,253 4 STATE ADMINISTRATIVE SERVICES Motor Vehicle Restiartions & Licensing 5 67,724 28,741 96, Recording Public Documents 6 125,719 48,664 2, ,885 6 Subtotal 7 193,443 77,405 2, ,350 7 TOTAL - GOVERNMENT SERVICES TO RESI 8 202, ,052 2, ,603 8
8 Form F634-B GAAP BASIS County Name CLAY COUNTY 12/01/10 9:21:29 County No. 21 Sheet 7 of /2010 ANNUAL FINANCIAL REPORT GENERAL FUND / SPECIAL REVENUE FUNDS / TOTALS GENERAL GENERAL MH-DD RURAL RURAL SECONDARY OTHER ALL ALL BASIC BASIC SERVICES SERVICES SERVICES ROADS CAPITAL DEBT 2009/2010 SUPPL FUND BASIC SUPPL PROJECTS SERVICE (A) (B) (C) (D) (E) (F) (G) (H) (I) (K) POLICY & ADMINISTRATION General County Management 1 148,940 86, , Administrative Management 2 171,337 54, ,889 2 Services Treasury Management 3 126,146 38, , Other Policy & Administrati 4 30,539 30,539 4 Subtotal 5 476, , ,027 5 CENTRAL SERVICES PROGRAM General Services 6 341,079 42,844 25, , Data Processing Services 7 173,783 2, ,629 7 Subtotal 8 514,862 45,690 25, ,562 8 RISK MANAGEMENT SERVICES PROGRAM Tort Liability 9 47,208 47, Safety of Workplace 10 72,332 72, Fidelity-Public Officers 11 20,539 20, Unemployment Compensation Subtotal , , TOTAL ADMINISTRATION , ,834 25,010 1,381,668 14
9 Form F634-B GAAP BASIS County Name CLAY COUNTY 12/01/10 9:21:29 County No. 21 Sheet 8 of /2010 ANNUAL FINANCIAL REPORT GENERAL FUND / SPECIAL REVENUE FUNDS / TOTALS GENERAL GENERAL MH-DD RURAL RURAL SECONDARY OTHER ALL ALL BASIC BASIC SERVICES SERVICES SERVICES ROADS CAPITAL DEBT 2009/2010 SUPPL FUND BASIC SUPPL PROJECTS SERVICE (A) (B) (C) (D) (E) (F) (G) (H) (I) (K) NONPROGRAM CURRENT EXPENDITURES County Farm Operations Interest On Short-Term Debt Other Nonprogram Current Other County Enterprises 4 4 Total NonProgram Current 5 5 LONG TERM DEBT SERVICE Principal 6 180, , Interest 7 40,309 40,309 7 Total Long Term Debt Service 8 220, ,309 8 CAPITAL PROJECTS Roadway Construction 9 1,751,650 1,751, Conservation Land Acq & Dev Other Capital Projects Total Capital Projects 12 1,751,650 1,751, EXPENDITURES SUMMARY Total Public Safety & Legal Servi 13 1,276, , ,717 16,707 2,051, Total Physical Health & Soc Srv ,339 25, , Total Mental Health, MR & DD 15 1,463,204 1,463, Total County Environement & Educ ,084 92, , ,625 1,099, Total Roads & Transportation 17 4,421,512 4,421, Total Governmental Services to Re , ,052 2, , Total Administration , ,834 25,010 1,381, Total NonProgram Current Expendit Total Long Term Debt Service , , Total Capital Projects 22 1,751,650 1,751, TOTAL ALL EXPENDITURES lines ,416,747 1,098,325 1,463, ,806 6,173, , ,309 13,229, OTHER BUDGETARY FINANCING USES OPERATING -TRANSFERS OUT To General Supplemental To Rural Services Supplemental To Secondary Roads , , ,000 1,910, To Other Budgetary Funds , , Total Operating Transfers Out , ,760 1,160,000 2,210, Refunded Debt/Payments to Escrow Inc/Dec in Reserves , , Fund Balance - Reserved , , Fund Balance - UnReserved/Design Fund Balance - UnReserved/UnDesig 33 1,624, , , ,147 1,006,044 2,101, ,566 6,285, Total Ending Fund Balance 34 1,624, , , ,147 1,805,158 2,101, ,566 7,084, Total Requirements 35 5,149,647 1,422,672 1,955,853 1,739,713 7,868,654 3,500, ,875 22,414,185 35
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18 Form F634-D CLAY COUNTY 12/01/10 9:25: /2010 ANNUAL FINANCIAL REPORT Combined Balance Sheet-All Governmental Funds For Fiscal Year Ended June 30, 2010 County No. 21 TOTALS SPECIAL DEBT CAPITAL PERMANENT (MEMO) GENERAL REVENUE SERVICE PROJECTS (A) (B) (C) (D) (E) ASSETS Cash & Pooled Investments: County Treasurer 1 1,893,482 4,372, ,409 6,822,235 1 Other 2 2 Receivables (net where applicable): Accounts 3 8, , ,498 3 Property Taxes(incl int & pen) 4 59,738 1, ,214 4 Property Taxes - Succeeding Year 5 3,945,002 1,892, ,001 6,195,005 5 Accrued Interest 6 6,159 1, ,847 6 Drainage Assessments 7 7 Other 8 8 Due From Other Funds 9 42, ,153 9 Due From Other Governments 10 35,121 97, , Inventories (at cost) , , Other Assets-Prepaid Insurance 12 15,980 23,969 39, Total Assets 13 6,006,608 7,551, ,996 14,472, LIABILITIES Accounts Payable 14 53, , , Salaries & Benefits Payable 15 27,000 27, Contracts Payable 16 5,954 5, Due To Other Funds Due To Other Governments , , Trusts Payable Deferred Rev - Suc Yr Prop Tax 20 3,945,002 1,892, ,001 6,195, Deferred Rev - Other 21 59, , , Other Liab- Comp Absences Total Liabilities 23 4,057,921 2,972, ,430 7,388, FUND EQUITY Fund Balance-Reserved , , Fund Balance-Reserved/Designated Fund Balance-Unreserved/Undes 26 1,948,687 3,779, ,566 6,285, Total Fund Equity 27 1,948,687 4,578, ,566 7,084, TOTAL LIABILITIES & FUND EQUITY 28 6,006,608 7,551, ,996 14,472,910 28
19 Form F638-R GAAP BASIS 2009/2010 ANNUAL FINANCIAL REPORT Revenues,Expenditures and Changes in Fund Balances 12/01/10 9:21:34 Actual and Budget County CLAY COUNTY Year Ended June 30, 2010 County No. 21 Actual Budget GENERAL SPECIAL CAPITAL DEBT TOTALS TOTALS REVENUE PROJECTS SERVICE (A) (B) (C) (D) (F) (G) REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property 1 3,927,160 1,864, ,602 6,147,591 6,170,068 1 Less:Uncollected Delinquent Taxes Less:Credits to Taxpayers 3 163,354 86,217 14, , ,466 3 Net Current Property Taxes 4 3,763,806 1,778, ,110 5,883,528 5,937,677 4 Delinquent Property Taxes Penalties, Interest & Costs on Tax 6 37,021 37,021 15,629 6 Other County Taxes/TIF Tax Revenue 7 89, ,460 7, , ,075 7 Intergovernmental 8 310,365 4,238,021 14,844 4,563,230 4,717,345 8 Licenses & Permits 9 9,292 17,465 26,757 34,012 9 Charges for Services ,352 57, , , Use of Money & Property 11 94, ,032 4, , , Miscellaneous 12 59, , , , SUBTOTAL REVENUES 13 4,788,959 8,028, ,702 13,185,724 13,527, Other Financing Sources: General Long Term Debt Proceeds Operating Transfers In 15 2,210,320 2,210,320 2,400, Proceeds of Fixed Asset Sales 16 18,869 18,869 18, TOTAL REVENUES & OTHER SOURCES 17 4,788,959 10,257, ,702 15,414,913 15,947, EXPENDITURES & OTHER FINANCING USES Operating: Public Safety & Legal Services 18 1,691, ,424 2,051,992 2,273, Physical Health & Social Services , , , Mental Health, MR & DD 20 1,463,204 1,463,204 1,813, County Environment and Education , ,714 1,099,350 1,127, Roads & Transportation 22 4,421,512 4,421,512 5,078, Government Services to Residents ,101 2, , , Interprogram Services 24 1,356,658 25,010 1,381,668 1,738, Nonprogram Current Debt Service , , , Capital Projects 27 1,751,650 1,751,650 1,519, Subtotal Expenditures 28 4,515,072 8,494, ,309 13,229,397 14,738, Operating Transfers Out ,560 2,101,760 2,210,320 2,400, Refunded Debt/Payments to Escrow Total Expenditures & Other Uses 31 4,623,632 10,595, ,309 15,439,717 17,138, Excess of Rev & Other Sources over(under) Expenditures & Other , , ,393 24,804-1,191, Beginning Fund Balance - July ,783,360 4,807, ,173 6,999,272 5,204, Inc/Dec in Reserves , , End Fund Bal-Reserved , , End Fund Bal-Unreserved/Designatd End Fund Bal-Unreserved/Undesgntd 37 1,948,687 3,779, ,566 6,285,020 4,012, Total Ending Fund Balance-June ,948,687 4,578, ,566 7,084,134 4,012,363 38
20 Form F638-R GAAP BASIS 2009/2010 ANNUAL FINANCIAL REPORT Revenues,Expenditures and Changes in Fund Balances 12/01/10 9:21:34 Actual and Budget County CLAY COUNTY Year Ended June 30, 2010 County No. 21 Actual Budget
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