RATD and Tax Summary User Guide. Version 1.2

Transcription

1 RATD and Tax Summary User Guide Version 1.2

2 Table of Contents Introduction... 3 RATD... 4 Search Criteria... 4 Required fields... 5 Navigating the calendar... 5 Search Results... 8 Filtering search results with drop-down filter boxes Filtering search results without drop-down filter boxes Tax Summary Search Criteria Required fields Search Results Tax Name Filtering search results with drop-down filter boxes Filtering search results by Tax Amount or Tax Currency Filtering search results by Sale and Travel Dates Viewing Tax Reporting Text data Searching in the Note Text... 33

3 Introduction Airline revenue accounting departments and revenue accounting systems require access to comprehensive tax data to correctly calculate itinerary tax values for interline settlement and for remittance to the governments. ATPCO has developed its tax solutions to supply the industry with official tax rates to support needs from pricing through ticketing to settlement. ATPCO is now the single-source provider for tax data, carrier-specified amounts (CSAs), and carrier exceptions. In 2016, ATPCO and IATA created two new tax-related products, RATD and Tax Summary. RATD is a comprehensive and automated monthly snapshot of all interlineable taxes that provides the carrier with access to the taxes to be used for monthly settlement. The Tax Summary, formerly the Ticket Tax Box Service (TTBS), now allows the carriers an online display of current and historical taxes, fees, and charges for up to two calendar years. Operated by 3 14 December 2016

4 RATD RATD is a monthly snapshot of all interlineable taxes that includes IATA s RATD tax data file, ATPCOcollected carrier exceptions, and CSA data. The file includes a history of previous month s taxes for three calendar years and notes changes that have taken place during the month. The format of the monthly subscription file is aligned to ATPCO s current tax subscription product, and the data is also available in an online view in FareManager. To access the RATD online display, open the ATPCO FareManager Home page and click the RATD/Tax Summary link. If your organization is authorized to access both RATD and Tax Summary, the RATD tab will open by default. Figure 1 Search Criteria RATD offers different types of search criteria. Field Tax Code Country Tax Point Types: Departure Arrival Point of Sale Sale Date Travel Date Changes Bill Month Search Clear Description The two-character alphanumeric tax code referencing the tax being assessed on the taxable unit. ISO country code from the passenger or service itinerary for candidate matching purposes. Defines the primary defining geography for the tax Identifies the departure location (valid airport/city code). Not valid when Tax or Country Code is populated. Identifies the arrival location (valid airport/city code). Not valid when Tax or Country Code is populated. Identifies the point of sale location (valid airport/city code). The date on which the record is effective. The date that journey or tax point travel is effective. Indicates the results that will be returned, either all taxes, taxes that have changed, or new taxes. All is the default. New is defined as a new tax for a country or a new rate for a previously existing tax Change is defined as a new note text table or rate Changes and New can only be accessed from the RATD tab. A snapshot of the monthly taxes created on the 25 th day of the previous month. For example, all taxes in effect are captured on 25 March 2016 for the April 2016 RATD file. The April file will contain all current taxes captured on March 25 and a history of previous month s taxes for two calendar years. Initiates search based on entered search criteria. Removes any entered search criteria. Operated by 4 14 December 2016

5 Required fields To search RATD, you must enter criteria in the Bill Month field and in at least one of these fields: Tax Code Country Code Tax Point Type geography (at least one of Departure, Arrival, or Point of Sale) Step 1. Step 2. Enter desired Bill Month by typing the month in MMMYY format or click the Calendar icon to select a month. Enter search criteria. When you begin typing a Country Code, Departure, Arrival, or Point of Sale, the system will provide you with a valid value list based on what you entered. You can select from the returned list or continue to type the entire code. Figure 2 Step 3. Click the Search button. Navigating the calendar Figure 3 Operated by 5 14 December 2016

6 Note: Click the drop-down arrow beside the current year to access RATD for previous or future years (see Figure 3). To search for arrival taxes for MEL for Bill Month September 2016, follow these steps: Step 1. Step 2. Step 3. Type the code MEL in the Arrival field. Click the Calendar icon and click Mar to view the September 2016 RATD. Click the Search button. Results are returned. The status line in the bottom right corner shows you how many results were found. In this case, 69 arrival taxes for MEL were returned from the search criteria entered. You also see that 28 of the 49 results are displaying. The scroll bar on the right side of the screen allows you to move down to view the remaining taxes. Operated by 6 14 December 2016

7 Figure 4 Operated by 7 14 December 2016

8 Search Results RATD searches return the following types of data. Field Tax Code Country Tax Type Tax Carrier Arrival/Departure Tax Point Location1 Location2 Journey Wholly Within Tax Amount Tax Currency First Sale Date Last Sale Date First Travel Date Last Travel Date Description The two-character alphanumeric tax code referencing the tax being assessed on the taxable unit. ISO country code from the passenger or service itinerary for candidate matching purposes. A qualifier to distinguish taxes with the same tax code but with different business application; for example, US001 for domestic taxes and US002 for international taxes. The carrier owning the tax instruction. Carrier YY is indicated for IATA-approved taxes. The primary defining geography for the tax. A code indicating the type of geographic data that will be found in the following geographic location field: Area, Zone, Country, State, City, Airport, User Zone Table 178 (table containing multiple geographic specifications), or Security Table 183 for Point of Sale. Specifies that all travel on the itinerary must be wholly within the specified location. Amount of the tax, which can either be a flat amount or a percentage. Currency in which the tax amount is represented. The first sale date and the date on which the record is effective. Format is DDMMMYY. The last sale date and the date on which the record expires. Blank when the tax has no defined expiry date. Format is DDMMMYY. The date on which first travel can take place from the tax point. Format is DDMMMYY or DDMMM The date on which last travel can take place from the tax point. Format is DDMMMYY or DDMMM. Operated by 8 14 December 2016

9 Figure 5 shows the results of our search. The Results definition area displays all the search criteria you entered. In this case, it shows that the search criteria were Arrival MEL and Bill Month SEP16 (September 2016). Figure 5 Operated by 9 14 December 2016

10 Filtering search results with drop-down filter boxes You can further define your results by filtering within the returned results grid. Some columns in the results grid have drop-down filter boxes: Tax Code Country Tax Type Tax Carrier Tax Point: Type, Location 1, and Location 2 Journey Wholly Within To filter results using these drop-down menus, follow these steps. Step 1. Click inside the filter box of the column of results that you want to filter. For example, to further define your search by Tax Code, click inside the filter box. The box will be highlighted. Figure 6: Filtering results with the drop-down menu Step 2. Step 3. Click the down arrow on the right side of the box and a list of Tax Codes will be presented. Select the checkboxes beside the Tax Code you want to filter on, and then click OK. Figure 7: Filtering results by selecting checkboxes In Figure 7, WG was selected. The Tax Code results have now changed to display only Tax Code WG for Arrival MEL and Bill Month SEP16. The status line now shows that only 5 out of 69 results are displayed. Operated by December 2016

11 Figure 8 Step 4. To remove a filter from a column, click the down arrow. Click the Clear button. In our example, the checkbox for WG is now cleared. Click OK, and the results for all Tax Codes are now displayed. The filter box is empty. Figure 9: Clearing a filter Filter selections can also be cleared by clicking the icon at the bottom left of the screen. The initial search results will be displayed. Figure 10 Operated by December 2016

12 Filtering search results without drop-down filter boxes To learn how to filter the search results grid by criteria for columns that do not have drop-down filter boxes, please see pages 23 to 33. Operated by December 2016

13 Tax Summary RATD and Tax Summary User Guide Tax Summary provides an online display of current and historical tax data for up to two calendar years. To access Tax Summary, open the ATPCO FareManager Home page and click the RATD/Tax Summary link. If your organization is authorized to access both RATD and Tax Summary, the system will open the RATD tab by default. Click the Tax Summary tab. Figure 11 Operated by December 2016

14 Search Criteria Tax Summary offers the same types of search criteria as RATD, except for Changes and Bill Month (these fields are available only in RATD). Field Tax Code Country Tax Point Types: Departure Arrival Point of Sale Sale Date Travel Date Search Clear Description The two-character alphanumeric tax code referencing the tax being assessed on the taxable unit. ISO country code from the passenger or service itinerary for candidate matching purposes. Defines the primary defining geography for the tax Identifies the departure location (valid airport code) Not valid when Tax or Country Code is populated. Identifies the arrival location (valid airport code) Not valid when Tax or Country Code is populated. Identifies the point of sale location (valid city or airport). The date on which the record is effective. The date(s) that journey or tax point travel is effective. Initiates search based on entered search criteria. Removes any entered search criteria. Required fields To search Tax Summary, you must enter criteria in at least one of the following fields: Step 1. Tax Code Country Code Tax Point Type geography (at least one of Departure, Arrival, or Point of Sale) Enter search criteria. When you begin typing a Country Code, Departure, Arrival, or Point of Sale, the system will provide you with a valid value list based on what you entered. You can select from the returned list or continue to type the entire code. For example, type the code WY in the Tax Code field and AU in the Country Code field. Figure 12 Step 2. Click the Search button. Operated by December 2016

15 The status line in the bottom right corner shows you how many results were found. In this case, 527 taxes with Tax Code WY were returned from the search criteria entered. You also see that 28 of the 527 results are displaying. The scroll bar on the right side of the screen allows you to move down to view the remaining WY taxes. Figure 13 Operated by December 2016

16 Search Results Field Tax Code Country Tax Type Tax Carrier Tax Point Type Tax Point Location 1 Location 2 Journey Wholly Within Tax Amount Tax Currency First Sale Date Description The two-character alphanumeric tax code referencing the tax being assessed on the taxable unit. ISO country code from the passenger or service itinerary for candidate matching purposes. A qualifier to distinguish taxes with the same tax code but with different business application; for example, US001 for domestic taxes and US002 for international taxes. The specific carrier owning the tax instruction. Carrier YY is indicated for IATA approved taxes. Defines the primary defining geography for the tax. A code indicating the type of geographic data that will be found in the following geographic location field: Area, Zone, Country, State, City, Airport, User Zone Table 178 (table containing multiple geographic specifications), or Security Table 183 for Point of Sale. Specifies that all travel on the itinerary must be wholly within the specified location. Amount of the tax, which can either be a flat amount or a percentage. Currency in which the tax amount is represented. The first sale date and the date on which the record is effective. Format is DDMMMYY. Last Sale Date First Travel Date Last Travel Date The last sale date and the date on which the record expires. Blank when the tax has no defined expiry date. Format is DDMMMYY. The date on which first travel can take place from the tax point. Format is DDMMMYY or DDMMM. The date on which last travel can take place from the tax point. Format is DDMMMYY or DDMMM. Operated by December 2016

17 Figure 14 shows the results of our search. The Results definition area displays all the search criteria that you entered. In this case, it shows that the search criteria were for Tax Code WY and Country AU. The search returned 527 results. Figure 14 Operated by December 2016

18 Tax Name You can access the Tax Name by clicking the Tax Code field. The pop-up window contains the Tax name for the specified combination (Tax Code, Country Code, and Tax Type). The screen is temporarily disabled in the background. Click the Close button to exit the Tax Name pop-up window. Figure 15 Figure 16 Operated by December 2016

19 Filtering search results with drop-down filter boxes You can further define your results by filtering within the returned results grid. Some columns in the results grid have drop-down filter boxes: Tax Code Country Tax Type Tax Carrier Tax Point: Type, Location 1 and Location 2 Journey Wholly Within To filter results using these drop-down menus, follow these steps. Step 1. Click inside the filter box of the column of results that you want to filter. For example, to further define your search by Tax Point Location 1, click inside the filter box. The box will be highlighted. Figure 17: Filtering results with the drop-down menu Step 2. Step 3. Click the down arrow on the right side of the box and a list of locations will be presented. Select the checkboxes beside the locations you want to filter on and then click OK. Figure 18: Filtering results by selecting checkboxes Operated by December 2016

20 In Figure 18, DRW, OOL, and TSV were selected. The Tax Point Location filter results have now changed to display only Tax Point Locations DRW, OOL, and TSV for Tax Code WY and Country Code AU. The status line now shows that 67 of the 527 results are displayed. Figure 19 Operated by December 2016

21 Step 4. To remove a filter from a column, click the down arrow. Click the Clear button. In our example, the checkboxes for DRW, OOL, and TSV are now clear. Click OK, and the results for all Tax Point Location 1 are displayed. The filter box is empty. Figure 20: Clearing a filter Filter selections can also be cleared by clicking on the icon at the bottom left of the screen. The initial search results will be displayed. Operated by December 2016

22 Figure 21 Operated by December 2016

23 Filtering search results by Tax Amount or Tax Currency To filter on Tax Amount or Tax Currency, follow these steps. Step 1. Enter the tax amount or tax currency that you wish to display. In Figure 22, the amount 5.90 has been typed in the Tax Amount filter box. This criterion will return any tax that has an amount of 5.90 for Tax Code WY. Figure 22 Step 2. Click the letter X at the left of the amount to open a menu of options. To see only WY taxes that are 5.90, select = Equal. Figure 23 The equal sign (=) now appears in the filter box to the left of the amount that you want to filter, indicating that you chose Equal as the filter option. All amounts displayed in the results will be the same as the amount entered in the filter box. Operated by December 2016

24 Figure 24 Step 3. To remove the mathematical filter for 5.90, click the equal sign (=) and display a menu of options. Click Off. The initial results, displaying all tax amounts, is shown. Figure 25 Step 4. To remove the amount entered in the Tax Amount filter search box, you can either click inside the filter box and press Delete or the space bar, or you can click the right of the screen. icon on the bottom You can filter by other mathematical options as well, such as Not Equal or Greater Than or Equal. Operated by December 2016

25 Filtering search results by Sale and Travel Dates Finding dates by using the calendar To filter on specific dates, click the Calendar icon. The calendar is displayed. Step 1. Option 1: Click the left arrow. Continue clicking the arrow until you find the month and year that you wish to filter by. Figure 26 Option 2: Click the down arrow to the right of the current month and year. Figure 27 A menu to select any month and year opens. The month and year you click are highlighted. To see First Sale dates of 27 August 2010, choose August and use the left arrow to choose year Your choices are highlighted. Click OK. Figure 28 Operated by December 2016

26 Step 2. Next, click a specific day; in this example, 27 is chosen. Figure 29 Step 3. Only first sale dates of 27AUG10 are displayed. Figure 30 Step 4. You can further define your filter by clicking the equal sign (=) and then choosing one of the menu options. For example, choosing Not Equal will return all First Sale dates that are not equal to 27AUG10. Operated by December 2016

27 Figure 31 Figure 32: First Sale to 27AUG10 Step 5. To remove the filter of 27AUG10, click the Calendar icon. Click the Empty Calendar icon. All initial travel dates are now displayed. Figure 33 Operated by December 2016

28 Finding dates by entering the date in the filter box You can also type the dates you wish to filter on. Step 1. Type the date in one of the following formats: MM/DD/YY or M/D/YY For example, 04/29/16 or 4/29/16 MM/DD/YYYY or M/D/YYYY For example, 04/29/2016 or 4/29/2016 In this example, we will click inside the filter box and type 4/29/16. Figure 34 Step 2. Results with dates of 29 April 2016 are displayed. Figure 35 You can further define you search by clicking on the equal sign (=) in the filter box and choosing an option from the menu. Operated by December 2016

29 Viewing tables in search results Some results are stored in tables. You can then filter on these tables to receive pertinent information on the tax. Step 1. Click the magnifying glass next to the table number or right-click the table number to view the associated table. Figure 36: List of Tax Point Location 1 tables available for viewing Operated by December 2016

30 Security Table Figure 37: Tax Point Location Security Table Figure 38: List of Tax Point Location 2 tables available for viewing Operated by December 2016

31 User Zone Table Figure 39: Tax Point Location 2 User Zone Table Viewing Tax Reporting Text data There are nine Tax Reporting Text categories: Reporting Tax Tax Definition Tax Applicable to Tax Rate Tax Exemption Tax Collection and Remittance Taxing Authority Tax Comments Tax Special Instructions To view associated Tax Reporting Text data, follow these steps. Step 1. Select a row and right-click it. The Reporting text menu list will open. Note: When viewing associated Tax Reporting text, you must view both carrier-specific and YY rows within the same Nation/Tax Code/Tax Type combination. For example, you must view both the text from a tax row GB/GB/001/Carrier ZZ and from a tax row GB/GB/001/Carrier YY to see the complete Reporting text for that tax. Step 2. The Text definition box is displayed. The Tax Reporting Text categories that contain data are shown in black text. Unavailable categories are shown in gray text. Operated by December 2016

32 Step 3. Scroll down to the category you wish to view. When you choose a category (hover over a category), the first five lines of the note text is displayed. Figure 40 Step 4. If you want to see the complete note text data, click the box. Figure 41 The complete text box is displayed. Figure 42 Operated by December 2016

33 Searching in the Note Text To search the note text for specific words or numbers, follow these steps. Step 1. Step 2. Type the words, phrases, or numbers to search for and click Find Next. The status line will show you how many occurrences of the words are found in the text. It will also let you know that you are on occurrence 1 of 3, 2 of 3, 3 of 3, etc. as you click the Find Next button. Figure 43 If there is more than one segment, you will see Previous Table and/or Next Table highlighted at the bottom of the note text box. When you click the Next Table button, you will see the new Effective Date and/or Discontinue date. To go back to the previous table, click the Prev Table button. There may be a scroll bar on the right side of the box if a segment contains more than a page of data. Step 3. Click the Close button to leave the table and return to the search results grid. Operated by December 2016