Cash Management Balancing Cashier Tills

Transcription

1 Cash Management Balancing Cashier Tills Pharmacy Technology Solutions Issued July 2014

2 Cash Management Balancing Cashier Tills Every sale in PharmaClik POS is recorded by the Cash Management application Balancing the Tills involves comparing the POS records to that of your physical cash drawer Balancing cashier Tills allows you to keep track of all financial transactions by ensuring that the sales entered are equal to the amount collected 1. Click the Cash Management icon The function buttons that appear are related to the Cash Management in the Application bar above 2. Double-click the Cash Management function button 3. Select the Balance Funds option Double-click the Balance Funds option to go directly to the next window, without having to click the Next button 4. Click the Next button 2

3 5. Click the Clerk s name Clerk names will appear only if they have money to be balanced The selected Clerk will be highlighted blue 6. Click the Drawer A drawer that has funds to be balanced will appear with a Not Empty status beside it Select the appropriate drawer to be balanced The selected drawer will be highlighted blue 7. Click the Next button Funds Type shows the list of the different methods of payment you can put through the Till The Funds Type Payment by Cash Selected will be highlighted blue 8. Click the Next button To Edit the form of Payment to make a correction, click the Count Selected Funds button 3

4 9. Enter the coins and bills counted Tab through the fields, leaving fields blank where no cash quantity exists One-dollar and two-dollar coins (loonies and toonies) are entered in the Coin column (left column) in the One Dollar and Two Dollar fields, respectively The Total value of the coins is shown in the Coin Total field The Total value of the bills is shown in the Bills Total field You will see the total for coins and bills in the Total field 10. Click the Next button 4

5 Once you have entered the cash values for the Funds Type, you will see values in these columns: OnFile displays the value for the recorded POS cash sales Counted displays the total amount of cash physically counted and entered in the Count Payment By window Status displays the difference, if any, between On File and Counted (e.g., if you were short $5.00 it would show as (5.00); if you were over $5.00 it would show as 5.00) PharmaClik POS will take you automatically through the Funds Type to be balanced Once you have balanced one Funds Type, the next Funds Type in the list that requires balancing will be highlighted blue 11. Click the Next button The next Funds Type will be automatically selected 5

6 For Cheque, Credit and Debit counts, verify that the amounts shown match with your physical cheques and credit/debit slips 12. Click the Next button 13. Click the Yes button 6

7 14. Click the Next button The system will automatically skip to the next fund to balance 7

8 The next Funds Type will be selected (e.g., MasterCard) PharmaClik POS skips any Funds Type where there are no tenders to be balanced (e.g., Visa) The selected item will be highlighted blue All transactions are automatically Confirmed The total of all confirmed MasterCard entries is shown at the bottom of the window (e.g ) 15. Click the Next button Verify that each Credit Card transaction has a corresponding paper slip 16. Click the Yes button 8

9 17. Click the Next button If the Till contains other tenders to be balanced, the Count Payment By window for that tender automatically displays If the Till does not contain other Funds Types (e.g., American Express, 3 rd Party, US Funds), the Printing options display 9

10 If you have more than one printer, you can use the drop-down button to select a different printer The Copies field defaults to 1 (one); to print more copies enter the desired quantity in the Copies field You can deselect the Preview Report option by clicking the checkbox 18. Click the Next button The print progress bar will flash across the screen then disappear Once the report is printed, no changes can be made If you are done balancing the Till, click Yes to finalize Click No to return to the Balance Funds window and make any necessary adjustments 19. Click the Yes button 10

11 20. Click the Exit button 21. Click the Yes button 11