CashManager Home. Getting Started and Installation Guide

Transcription

1 CashManager Home Getting Started and Installation Guide 1. Place the CD in your computer s CD drive and install CashManager. If a window pops up stating that the publisher could not be verified, click Run. The following Welcome window will open. Click the first button Install CashManager. 3. The CashManager shortcut will appear on your Desktop. 2. Then follow these steps: Next at the Welcome window Yes at the Licence Agreement Next at the Special Version Code (unless you have been given one) Next at Select Components. This may install the Borland Database Engine as well as CashManager Next at Choose the Destination Enter your name and company at the User Information screen, then Next Choose your country at Country Selection, then Next Next at Borland Database Engine if this option is being installed Next at Program Manager Group Next at Start Installation Click Finish to close window Double click it to start CashManager. Click the Home button to activate CashManager Home version. 4. That s it! You are now ready to trial CashManager Home.

2 Entering Bank Transactions CashManager uses everyday language. Either deposits for money in or payment or cheques for money out. 1. Click on the Transactions button to open your bank accounts. 2. As an example, click on the Cheque button to write out a cheque. This will bring up the Cheque window. 3. In the Payee field start typing in Vodafone and it will intuitively complete the whole name and the account code for you. Then enter an amount of $50 into the Total field. 4. Now click on the Accept button. Now click Close to go back to the Transaction Entry window. That s it! You have just entered your first transaction into CashManager. Note: CashManager can also import your bank statements from Online Banking.

3 Exercise: Entering Transactions Try this! Work through the exercise below to enter transactions. 1. Continue with the Transaction Entry window using the Direct Deposit and Cheques buttons. Deposits Date Ref Drawer Amount Account Code 2/02/ ABC & Co /02/ XYZ & Co Cheques Date Ref Drawer Amount Account Code 4/02/ Supplies Ltd /02/ Telco (Purchases) 460 (Telephone) 7/02/ Accountancy & Co (Accountancy) 2. Enter the following transactions into the bank account. 3. Once entered you can then reconcile your bank account. See over to continue.

4 Manual Bank Account Reconciliation Work through the exercise below to enter transactions and reconcile the bank account. 1. Click on the Reconcile button to display the Bank Reconciliation window. 2. Enter the closing date 11 th Feb 09 and closing balance $11, and click Next. 3. Now the deposits and cheques can be simply ticked off as shown on your bank statement. Click Next. 4. Once all the items are ticked, the bottom left corner will show the balance. Click Next. 5. The Bank Reconciliation can then be viewed and printed. 6. Say yes here to include unpresented cheques and deposits. 7. Now click Finish to finalize the Bank Reconciliation. That s it!

5 Bank Statement Import Import your statements directly from online banking. If you have manually reconciled the Bank Account, you will need to reset the evaluation before you can try the Bank Statement Import method of reconciling your bank account. Go to File>Reset Evaluation. Bank Statement Import For the purpose of this demonstration, ANZ has already been set up as the Bank Statement to be imported. Go to Transactions drop down menu and Bank Statement Import. Enter 10, as the closing balance and 28 th Feb 09 as the date of the closing balance. 1. Enter the closing balance and date of closing balance. 2. Click the ellipses button to browse. Now browse to the Cashwin\Tutorial folder. 3. Double click on the DemoCheque.csv icon. 4. The bank statement import screen will reappear. 5. Click NEXT 6. The Verify Data screen will open. This shows you the total amount of payments and total amount of deposits. 7. There is a tick box in this screen called automatically generate cashbook entries for remembered transactions (when ticked, this tells CashManager to automatically code and reconcile any transaction types that it has done and been told to remember in the past (e.g. power bill payments).

6 Bank Statement Import cont. Import your statements directly from online banking. 8. Tick this box and then click Next (as at point 7). Right click this deposit. The program will now look for and automatically generate entries for any remembered transactions. It will also look in the Cashbook for any entries which may have been already entered from deposit slips and cheque butts. If it finds any matching transactions it will tick those transactions in the Bank Statement and in the Cashbook. The Reconcile screen is displayed. The left hand side of this screen contains the Bank statement transactions. The right hand side contains the Cashbook transactions. The ticked items are the ones which the program has automatically generated or has found a matching entry for in the Cashbook. Any un-ticked items on the left hand side must now be allocated to a chart of accounts code. 9. Right click the un-ticked transaction on the left hand side. Now select Memorise and Process.

7 Bank Statement Import cont. Import your statements directly from online banking. 10. Type in 200 as the default account and then click OK. Both deposits have been ticked and added to the cashbook side. The second deposit was automatically taken care of because Memorise and Process was looking for anything with the details DEP. You will now see a note at the bottom of the screen stating All Items Ticked and the Total Ticked box on both sides shows Note that on the right hand side there are some un-ticked transactions these are simply transactions which have been manually entered into the cashbook but have not yet appeared on a bank statement. Click NEXT The Result screen is displayed. This shows you the bank reconciliation.

8 Bank Statement Import cont. Import your statements directly from online banking. Click View or Print to see the details of the bank reconciliation. Then click YES to the message that appears. Click Close when you have read through the report. Click Finish. There are no fees (other than normal bank charges) associated with downloading and importing your transactions into CashManager. Click OK and the bank reconciliation is complete.

9 Reports CashManager Reports are designed to make sense to anyone. Simply select and click to Print or You can view any report by selecting it and clicking on the View button. 2. All CashManager reports can be saved and ed in Adobe PDF or Microsoft Excel format.

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12 Graphs A picture tells a thousand words. CashManager Graphs bring your financial reports to life simply and visually. 1. Click the Graphs button then Load Defaults to activate saved graphs. 2. Select the Category Balances tab and select Profit by Month. Click view (shown below). Then select the Pie Charts tab and view Income and Expense Pie Graphs. That s it. Notes: You can create your own graphs and save them for future use. Graphs can also be ed directly through CashManager.

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