REQUEST FOR PROPOSAL (RFP) FOR APPOINTMENT OF TDS CONSULTANT. Date: Time: 3.00 P.M. Date: Time: 3.00 P.M

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1 REQUEST FOR PROPOSAL (RFP) FOR APPOINTMENT OF TDS CONSULTANT 1. BID DETAILS 1 Date and time of commencement of Bidding Process (I,e Posting of Tender Document on Web Site) 2 Last date and time for downloading Bidding Documents (i.e removing the document from the website) 3 Last date and time for receipt of written queries for clarification from bidders 4 Last date and time for reply to queries by the Bank 5 Last date and Time for submission of Technical and Commercial Bid by the bidders 6 Date and Time of opening of the Technical Bids 7 Place of opening of Technical Bids Date: Time: 3.00 P.M Date: Time: 3.00 P.M Date: Time: 5.00 P.M Date Time: 5.00 P.M Date: Time: 5.00 P.M Date: Time: 3.00 PM FRT Dept, Corporate Centre, 3 rd Floor State Bank Bhavan Mumbai. Representatives of Bidders may be present during opening of the Technical Bid. However, Technical Bids would be opened even in the absence of any or all of the bidders representatives 8 The firms, who qualify as per mandatory eligibility criteria mentioned in Annexure A Part (a), will be rated as per parameters mentioned in Annexure B Part I. The firms securing 70 % (56 out of 80 marks) or more marks as per scoring given in Annexure B Part I, will be called for interaction with the Bank s appointed internal committee. In case, less than 10 firms secure 70% (56 out of 80 marks) or more marks, then top 10 firms would be then called for the interaction, irrespective of their marks. In case less than 10 firms apply, all the firms would be called for the interaction who are otherwise eligible as per eligibility criteria mentioned in part(a) of Annexure A. The list of such firms would be displayed on the Bank s websites by 17 th February Address for communication ( Bank ) 1. Name: Mr Sushil Kumar Shah 2. Designation Deputy General Manager (Taxation) 3. State Bank of India, Corporate Centre, FRT Deptt., 3 rd floor, State Bank Bhavan, Madam Cama Road, Mumbai Contact Number: Fax: tax@sbi.co.in, dgm.tax@sbi.co.in 10 Earnest Money Deposit Rs. 50,000/-(Rupees Fifty thousand only) in the form of Demand Draft / Bank Guarantee in favour of State Bank of India payable at Mumbai. EMD should be enclosed with Technical Bid. 2. Overview State Bank of India is India s largest bank with a network of over branches and five Associate Banks having over 5000 branches spread across India. The Bank also has presence in 32countries across the globe. The Bank offers wide range of products and services to both Corporate and Page 1 of 21

2 Retail Customers. The Bank also has one of the largest networks of ATMs spread across all geographical locations. The Bank also provides services to its customers through alternate channels such as Internet Banking, Debit Cards, Mobile Banking, etc. To expand its reach further, the Bank is also forging ahead with cutting edge technologies and innovative new banking models. 3. Purpose State Bank of India (SBI) is planning to carry out centralization of TDS operations of the Bank from the F.Y In this connection, SBI invites Request for Proposal (RFP) from consultants of repute and proven track record to assist the Bank in centralization of TDS operations and related TDS issues as detailed in Terms of Reference (TOR) given in Annexure F. 4. Invitation The Bank invites Proposals (the Proposals ) for selection of a tax consultant who shall assist the Bank in centralization of TDS operations and related TDS issues, as detailed in Terms of Reference. The bidders desirous of taking up the project are invited to submit their technical and commercial proposal in response to this RFP in a manner as mentioned in Para 12 of this document. The criteria and the actual process of evaluation of the response to the RFP and subsequent selection of the Successful Consultant (SC) will be entirely at Bank s discretion. The applicants should have necessary experience, capability and expertise to perform, as per the scope of work and to the adhering to the Bank s requirements/terms and conditions outlined in the RFP. The RFP is not an offer by State Bank of India, but an invitation to receive responses from the Bidders. No contractual obligation whatsoever shall arise from the RFP process unless and until a formal contract is signed and executed by duly authorized official(s) of State Bank of India with a Successful Consultant. 5. Definitions a. SBI means State Bank of India, constituted under the State Bank of India Act 1955, which has invited the bids for consultancy services, and with which the selected consultant signs the contract for the services to be rendered and to whom the selected consultant shall provide services as per the terms and conditions and terms of reference of the contract. b. Bidder means a consultant who is submitting its proposal for providing services to SBI. c. Consultant means any entity or firm or an association of persons submitting its proposal for providing services to SBI. d. Contract means the contract signed by the parties and all the attached documents and the appendices. e. Day means calendar day. f. Personnel means professionals and support staff provided by the consultant to perform the services or any part thereof. g. Proposal means the technical proposal and the commercial proposal. h. RFP means this Request For Proposal prepared by SBI for the selection of consultants. Page 2 of 21

3 i. Assignment/job means the work to be performed by the consultant pursuant to the contract. j. Terms of Reference (TOR) means the document included in the RFP which explains the scope of work, activities, tasks to be performed, etc. k. Balance Sheet size means the total of assets side of the balance sheet. The term consultant, applicant and bidder have been used interchangeably in the RFP document. 6. Eligibility Criteria : 6.1. Applicants must read carefully the minimum conditions of eligibility criteria provided herein. Proposals of only those Applicants who satisfy these conditions will be considered for evaluation process. To be eligible for evaluation of its Proposal, the Applicant shall fulfill the eligibility criteria given in Annexure A Part (a) An Applicant or its Affiliates should have, during the last three years, neither failed to perform on any agreement, as evidenced by imposition of a penalty by an arbitral or a judicial pronouncement or arbitration awarded against the Applicant or its Affiliates, nor been expelled from any project or agreement nor had any agreement terminated for breach by such Applicant or its Affiliates Conflict of interest SBI requires that the consultants provide professional, objective, and impartial advice, and at all times hold SBI s interests paramount, strictly avoid conflicts with other assignment(s)/job(s) or their own corporate interests, and act without any expectation/consideration for award of any future assignment(s) from SBI Without limitation on the generality of the foregoing, the consultants, and any of their affiliates, shall be considered to have a conflict of interest (and shall not be engaged under any of the circumstances) as set forth below: i. Conflicting assignment/job: The consultant (including its personnel) or any of its affiliates shall not be hired for any assignment/job that, by its nature, may be in conflict with another assignment/job of consultancy to be executed for the same and/or for another employer. ii. Conflicting relationships: The consultant (including its personnel) having a business or family relationship with a member of SBI s staff who is directly or indirectly involved in any part of (i) the preparation of the terms of reference of the assignment/job, (ii) the selection process for such assignment/job, or (iii) supervision of the contract, may not be awarded a contract, unless the conflict stemming from such a relationship has been resolved in a manner acceptable to SBI throughout the selection process and the execution of the contract. The consultant has an obligation to disclose any situation of actual or potential conflict that impacts its capacity to serve the best interests of SBI, or that may reasonably be perceived as having this effect. If the consultant fails to disclose such conflicts of interest and if SBI comes to know of such a situation at any time, then SBI reserves the right to disqualify the consultant during the bidding process or to terminate its contract during the tenure of assignment Employees of SBI shall not work as, for or be a part of, the firm of consultants. 7. Terms of Reference: As given in Annexure F. Page 3 of 21

4 8. Earnest Money Deposit (EMD) i. The Bidder shall submit the EMD of Rs.50,000/- (Rs. Fifty thousand only) by way of demand draft favouring State Bank of India payable at Mumbai. EMD may be forfeited in the event of withdrawal of bid during the period of bid validity or in case the selected consultant fails to sign the contract within the period mentioned herein. ii. iii. iv. EMD should be submitted alongwith the application, given in Annexure E. Any application not accompanied by the requisite EMD shall be treated as non-responsive and is liable to be rejected. The EMD of the unsuccessful bidders will be returned as early as possible, after completion of process of selection of the consultant. The EMD of the selected Consultant shall be refunded only after successful completion of one year of contract or expiry of the contract whichever is earlier. No interest is payable on the amount of EMD. v. If EMD is forfeited for any reason, the concerned bidder will be debarred from further participation in future three RFPs floated by the Bank. 9. Clarification and amendment of RFP documents 9.1. The consultant may request a clarification on any clause of the RFP documents within 15 days from publishing of the advertisement. Any request for clarification must be sent by e- mail to tax@sbi.co.in, dgm.tax@sbi.co.in. SBI will respond by . The responses of the Bank will be published on SBI s website without identifying the source of the query. Should SBI deem it necessary to amend the RFP as a result of a clarification, it shall do so in accordance with the procedure stated under paragraph 9.2 below At any time prior to the deadline for submission of proposal, SBI may modify the bidding document by amendment. Any clarification issued by SBI will be in the form of an addendum/ corrigendum and will be available in SBI s website - and/or The amendment will be binding on all bidders. SBI, at its discretion may extend the deadline for submission of bids in order to allow prospective bidders a reasonable time to take the amendment into account. Interested applicants are advised to frequently visit the web sites for updating themselves about changes, if any, made in the RFP before the bid submission date. 10. Proposal No Applicant or its Affiliates shall submit more than one Application for the Consultancy. If a consultant submits or participates in more than one proposal, all such proposals shall be disqualified. 11. Proposal validity The proposal must be valid for 120 days after the last date for submission of proposal. During this period, the consultants shall maintain the availability of professional staff nominated in the proposal and also the commercial proposal shall remain unchanged. Page 4 of 21

5 12. Preparation of proposals The proposal as well as all related correspondence exchanged by the consultants with SBI, shall be written in the English language. Consultants who fulfil the criteria specified in Annexure A Part (a) should send their Application (i.e. Technical and Commercial Proposal) in the format enclosed as Annexure E together with annexures E1 to E6 and other supporting documents to the Deputy General Manager (Taxation), Financial Reporting & Taxation Department, State Bank of India, Corporate Centre, 3 rd Floor, Madame Cama Road, Mumbai so as to reach him within twenty five days of the publication of this advertisement i.e at 5.00 PM The name of the assignment/job shall be Consultancy to SBI in TDS matters. Detailed scope of the assignment/job has been described in the Terms of Reference Annexure F In preparing their technical proposal, consultants are expected to examine in detail the documents comprising the RFP. Material deficiencies in providing the information requested may result in rejection of a technical proposal The bids shall be in two parts viz. Technical Proposal and Commercial Proposal. Both the Technical and Commercial Proposals shall be submitted in separate sealed envelopes superscribing TECHNICAL PROPOSAL FOR APPOINTMENT OF TDS CONSULTANT: TENDER REFERENCE NO. 1/2016 on top of the envelope containing technical bid and COMMERCIAL PROPOSAL FOR APPOINTMENT OF TDS CONSULTANT: TENDER REFERENCE NO.1/2016 on top of the envelope containing commercial bid These two separate sealed envelopes should be put together in the sealed master envelope super subscribing PROPOSAL FOR APPOINTMENT OF TDS CONSULTANT: TENDER REFERENCE NO.1/ The Techincal Proposal will be evaluated for technical suitability. Commercial Proposal shall be opened only for the short-listed bidders who have qualified in the Technical Proposal evaluation The Technical Proposal shall contain the requirement of the bank along with required documents mentioned in Annexure A, E-1 to E-6. A copy of the Commercial Proposal marking the prices is to be submitted in a separate sealed envelope along with the Technical Proposal The Bank shall rank the technical proposals received. The parameters used in scoring the consultants are as per Annexure B Part I. The individual firm with a separate firm registration number is to be considered for eligibility and scoring The firms, who qualify as per mandatory eligibility criteria mentioned in Annexure A Part (a), will be rated as per parameters mentioned in Annexure B Part I. The firms securing 70% (56 out of 80 marks) or more marks as per scoring given in Annexure B Part I, will be called for interaction with the Bank s appointed internal committee. In case, less than 10 firms secure 70% (56 out of 80 marks) or more marks, then top 10 firms would then be called for the interaction, irrespective of their marks. In case less than 10 firms apply, all the firms would be called for the interaction who are otherwise eligible as per eligibility criteria mentioned in part(a) of Annexure A. The list of such firms would be displayed on the Bank s websites and/or Page 5 of 21

6 The technical proposal (both Part I and Part II together) shall have 70 percentage weightage. The commercial bid will be having 30 percent weightage in final selection of the TDS consultant SBI reserves the right to reject any or all of the responses to this RFP without assigning any reason SBI will select a consultant firm from among the shortlisted firms displayed on the Bank s Website, to perform the assignment detailed in the TOR given in Annexure F The proposal will be the basis for contract to be signed with the selected consultant. The contract shall be finalised within 30 days from date of issuance of final selection letter The consultant shall bear all costs associated with the preparation and submission of proposal and contract negotiation. SBI is not bound to accept any proposal, and reserves the right to annul the selection process without assigning any reason(s), at any time prior to signing of contract, without incurring any liability towards the consultants. 13. Commercial proposals The Firms are required to submit commercial proposal in a separate envelope alongwith the technical proposal. The commercial proposal of the shortlisted firms, whose names are displayed on the Bank s website, will be opened after the presentation. The date of opening of the commercial bid shall be communicated separately. The commercial proposal shall clearly indicate the total cost of the Consultancy in both figures and words, in Indian Rupees, and signed by the Applicant s Authorized Representative. In the event of any difference between figures and words, the amount indicated in words shall prevail. In the event of a difference between the arithmetic total and the total shown in the commercial proposal, the lower of the two shall prevail. The monthly fee quoted shall separately state the consultancy fee and applicable taxes (applicable taxes will be paid as per the tax rate prevailing at the time of actual payment). Out of pocket expenses, if any, will be paid on actual basis separately, for assignments/hearing attended outside the jurisdiction of Mumbai. The commercial proposal shall not include any conditions attached to it. Any such conditional commercial proposal shall be liable for rejection. Payment will be made after deducting tax deductible at source as per applicable tax laws. The firm will be appointed for a three year period. The payment shall be made on monthly basis. 14. Submission, receipt and opening of proposal The original proposal, both technical and commercial proposals, shall contain no interlineations or overwriting An authorised representative of the consultants shall initial all pages of the original technical and commercial proposals. The authorisation shall be in the form of a letter or in any other form demonstrating that the representative has been duly authorised to sign and such authorisation shall be enclosed with the proposal The original proposal shall be submitted in two separate sealed envelopes super-scribing TECHNICAL PROPOSAL FOR APPOINTMENT OF TDS CONSULTANT: TENDER REFERENCE NO.1/2016 on top of the envelope containing technical bid and COMMERCIAL PROPOSAL FOR APPOINTMENT OF TDS CONSULTANT: TENDER REFERENCE NO. 1/2016 on top of the envelope containing commercial bid and should be addressed to: Deputy General Manager (Taxation) FRT Department State Bank of India Page 6 of 21

7 Corporate Centre, 3 rd Floor, State Bank Bhavan, Madame Cama Road, Mumbai SBI shall not be responsible for postal delay, misplacement, loss or premature opening if the outer envelope is not sealed and/or marked as stipulated. This circumstance may be a cause for proposal rejection The sealed master envelope containing the technical and commercial proposals should be submitted at the address given in paragraph 14.3 not later than 5.00 p.m. on Any proposal received by SBI after the deadline for submission shall be returned unopened. No further correspondence in this regard shall be entertained. 15. Proposal evaluation From the time the proposals are opened to the time the contract is awarded, the consultants should not contact SBI, unless called for. The consultants should also not contact any of the officers/employees or representatives of the bank on any matter related to its technical proposal and/or commercial proposal with a view to influencing SBI in the examination, evaluation, ranking of proposals, and recommendation for award of contract. Such an effort shall result in the rejection of the consultants proposals. Canvassing in any form would lead to disqualification of the proposal SBI shall evaluate the technical proposals on the basis of evaluation criteria as mentioned in Annexure B Part I The firms, who qualify as per mandatory eligibility criteria mentioned in Annexure A Part (a), will be rated as per parameters mentioned in Annexure B Part I. The firms securing 70% (56 out of 80 marks) or more marks as per scoring given in Annexure B Part I, will be called for interaction with the Bank s appointed internal committee. In case, less than 10 firms secure 70% (56 out of 80 marks) or more marks, then top 10 firms would be then called for the interaction, irrespective of their marks. In case less than 10 firms apply, all the firms would be called for the interaction who are otherwise eligible as per eligibility criteria mentioned in part(a) of Annexure A The envelope containing commercial proposal will be opened subsequently and would be evaluated according to a scoring system for final ranking as stated in the scoring sheet attached.(annexure C) In case of a discrepancy between amount in words and figures, the former will prevail SBI reserves the right I. to accept or reject any or all the proposals without assigning any reason and II. to engage a consultant for the entire Assignment/ Job only for one or more segments of the project. 16. Contract finalisation SBI and the selected consultant shall finalise the terms of contract to be executed as per the prescribed terms of the Bank. SBI shall have the right not to enter into the contract with the consultant if the consultant is unable to provide the professional staff assured in the technical proposal. In such an eventuality, SBI reserves the right to reject the proposal. Page 7 of 21

8 16.2. SBI will not consider substitution of professional staff before signing the contract and during the tenure of the assignment unless both parties agree that undue delay in the selection of professional staff makes such substitution unavoidable, or for reasons such as death or medical incapacity, or if the professional staff has left the organisation. Any proposed substitute shall have equivalent or better qualifications and experience and complete details be submitted by the consultant within the 15 days of such event The contract/ agreement shall be executed only at Mumbai and the selected consultant shall bear the cost of stamp duty for the contract/ agreement as applicable in the state of Maharashtra. 17. Confidentiality Agreement/Undertaking: As the successful firm will have access to the data of the Bank, the Bank will require the firm to sign a confidentiality agreement/undertaking indemnity for not disclosing or part with any information relating to the Bank and its data to any person or persons or authorities, without written consent of the Bank. Breach of the same will result in cancellation of the agreement apart from other remedies which shall be available to the Bank against the consultant. 18. Indemnification: The TDS consultant shall at their own expenses, indemnify the Bank against any loss on claims due to loss of data /damage to data of the Bank arising as a consequence of breach of any clause in terms and conditions of the agreement. 19. Termination of Agreement: A suitable clause for termination by giving suitable notice will be incorporated in the final agreement. The agreement with the selected firm may be cancelled at the Bank s discretion on account of following or without assigning any reason: a. On refusal to take up the allotted Assignment; b. If the firm stands dissolved /reconstituted under the name/style of the firm is changed; c. On not abiding by the terms and conditions stipulated in the agreement; d. If the performance of the firm is not found satisfactory (viewed as such by the Bank s appropriate authority); e. Any other reason at the discretion of the Bank. 20. Disciplinary action for professional misconduct: The selected firm should be subject to disciplinary rules as enumerated in Sec (2) of the Chartered Accountant Act Miscellaneous Terms & Conditions Until a formal contract is prepared and executed, this offer together with Bank s written acceptance and notification of award shall constitute a binding contract with the consultant State Bank of India is not responsible for non-receipt of bids within the specified date and time due to any reason including postal delays or holidays The Bank also reserves the right to alter/ modify any/ some/ all of the requirements, as it may deem necessary, and notify the same on its websites and/or before the last date for submission of response under this RFP. The Bidders should be agreeable for the same Bids not conforming to the requirements of the RFP may not be considered by SBI. However, SBI reserves the right, at any time before last date of submission of Technical & Financial proposal, to waive any of the requirements of the RFP, if in the sole discretion of SBI, the best interests of SBI would be served by such waiver. Page 8 of 21

9 21.5. SBI shall have the right to cancel the RFP process at any time prior to award of contract, without thereby incurring any liabilities to the affected Bidder(s). Reasons for cancellation, as determined by SBI, in its sole discretion, may include but are not limited to, the following: (i) Services contemplated are no longer required; (ii) Scope of work were not adequately or clearly defined due to unforeseen circumstance and/or factors and/or new developments; (iii) Proposed fees are unacceptable to the Work; (iv) The Project is not in the best interests of SBI; (v) Any other reason The Applicants shall be responsible for all of costs associated with the preparation of their Proposals and their participation in the Selection Process including subsequent negotiation, visits to the Bank, etc. The Bank will not be responsible or in any way liable for such costs, regardless of the conduct or outcome of the Selection Process SBI reserves the right to verify the validity of bid information and to reject any bid where the contents appear to be incorrect, inaccurate or inappropriate at any time during the process of RFP or even after award of contract All pages of RFP should be stamped and signed by Authorized Signatory of the Bidder and to be submitted with the bids Bank may choose to take an undertaking from employees of the consultant to maintain confidentiality of the Bank s information/documents etc. Bank may seek details / confirmation on background verification of consultant s employees, worked/working on Bank s project as may have been undertaken / executed by the consultant. Consultant should be agreeable for any such undertaking/verification. Page 9 of 21

10 Eligibility Criteria Annexure A Bidders meeting the following criteria are eligible to submit their Bids along with supporting documents. If the Bid is not accompanied by the required documents supporting eligibility criteria, the same would be rejected. Part (a) Sr.No. Mandatory Eligibility Criteria Documents Required 1 The Applicant firm should have been registered with ICAI and practicing continuously in India for the last 15 years as on Experience in Income Tax or Service Tax consultancy at whole organization level of at least two institutions, engaged in financial services with a balance sheet size of more than Rs 10,000 crores as on during last fifteen years. 3 Firm should have a full fledged office in Mumbai for at least last five years (as on ) 4 Firm should have minimum 8 partners, with at least 10 C.A. employees and at least 2 DISA/CISA qualified staff on its payroll (as on ) 5 Firms should have conducted during last ten years, annual Statutory Central Audit for at least three years of any public/private sector banks, which have a balance sheet size of more than Rs 50,000 crores as on (Other than RRB and Cooperative Bank) 6 The Firm should have total turnover of at least Rs 2 crore in each of the last three financial years and should not have negative net worth in any of the last three years 7 The firm should not have been banned / declared ineligible for corrupt and fraudulent practices by the Govt. of India / State Governments / RBI / ICAI and should not have any disciplinary proceedings pending against the applicant firm or any of the partners with ICAI/RBI. Constitution Certificate issued by ICAI Client Certificate/ Appointment letter issued by the relevant organization clearly indicating the period covered. Self-declaration in format E-1/ constitution certificate / Firm Card Self declaration in format E-1 along with copy of respective partner/employee DISA/CISA certificate. Appointment letter by RBI/Bank or balance sheet extract of the bank for the relevant year. Copy of audited financial accounts for F.Y , and / A certificate from an independent chartered accountant certifying the turnover and net worth of the relevant years. Undertaking by the applicant Firm in format E. Part (b) Sr.No. Desirable Eligibility Criteria Documents Required 1 Having experience in centralization of TDS / Service Tax of financial institution/bank 2 Information technology Audit of financial institution/bank 3. Experience in filing of TDS returns of Bank/branches of Bank Client Certificate Client Certificate Client Certificate Page 10 of 21

11 Parameters for evaluation of Technical Proposal Part I The parameters used in ranking the consultants are as follows :- Sr.No PARAMETERS Maximum Marks 1 No of years of practicing in India as on Experience in Income-tax or Service-tax consultancy at whole organization level of at least two institutions engaged in financial services with a balance sheet size of more than Rs 10,000 crores as on , during last fifteen years. 3a Man Power and qualifications. (as on ) 3b 4a Man Power and qualifications (as on ) Domain knowledge in Banking (as on ) 4b Domain knowledge of Information Technology (as on ) 5 Experience in centralization of TDS / Service Tax of financial institution/bank in last fifteen years. (as on ) Part II Total Part I 80 Annexure B Marks for minimum 15 years and 1 mark for each completed additional year. 10 One mark shall be awarded for each completed year of consultancy in each of the organization subject to maximum five marks for one organization. 10 Minimum 8 Partners 4 marks, 1 mark each for additional partner:- maximum 6 marks For 10 C.A. employees -3 marks, 1/2 mark each for additional C.A. employee:- maximum 4 marks. 5 For 2 DISA/CISA qualified partner/ employees -3 marks, 1 mark each for additional DISA/CISA qualified partner/ employee :- maximum 5 marks. 20 Number of completed Annual Statutory Central Audit in last ten years upto of PSB/ Private Sector Banks with a balance sheet size of more than Rs 50,000 crores as on (Other than RRB and Cooperative Bank) 3 Annual Statutory Central Audit Assignments -10 Marks and every additional completed Annual Central Statutory Audit assignment - 2 Marks 5 Firm having experience in Information Technology audit during the last ten years of any Public Sector Bank /Private Sector Bank with a balance sheet size of more than Rs 50,000 crores as on (Other than RRB and Cooperative Bank) - 3 Marks for one completed assignment - 5 Marks for two completed assignment 10 Firm should have experience in centralization of TDS/Service Tax during the last ten years of any Public Sector Bank /Private Sector Bank with a balance sheet size of more than Rs 50,000 crores as on (Other than RRB and Cooperative Bank):- 5 Marks for each centralisation up to maximum of 10 marks. Presentation 20 Shall be evaluated by the committee identified for the purpose. Grand Total of Part (I+II) 100 Firms fulfilling all the eligibility criteria mentioned in Annexure A Part (a) would only be considered for scoring given above. Page 11 of 21

12 Parameter for selection of consultant. Annexure: C Sr.No PARAMETERS Maximum Marks 1 Technical Proposal 70 2 Commercial Bid 30 For example: Three consultants namely A, B and C participated in the bid process and their technical Proposal and Presentation scores are as under:- A=80, B=90, C= 70 After converting them into percentile, we get A= (80/90)*100 = B= (90/90)*100= 100 C= (70/90)*100=77.78 The quoted prices for consultants are as under: A= Rs 8000, B=Rs 9000, C=10000 The final cost (lower cost quoted in price bid, in this case it Rs 8000) quoted by the bidders converted into percentile score shall be as under: A = (8000/8000)*100 = 100 B= (8000/9000)*100 = 89 C= (8000/10000)*100 = 80 The final scores shall be calculated as under: A= (88.89*0.7) + (100*0.3) = B= (100*0.7) + (89*0.3) = C= (77.78*.7) + (80*0.3) = Hence, the offer of B (being highest score) would be considered Page 12 of 21

13 Annexure : D Penalty Clause: Bank will reserve the right to deduct from the monthly remuneration to be paid to the consultant, in the event of the following: Reason 1 st instance 2 nd instance 3 rd instance Failing to attend personal hearing (local/outstation) Caution Note 10% As decided by the Bank based on materiality Failing to visit our office as and when required by the Bank. Caution Note 10% As decided by the Bank based on materiality Inordinate delay in responding to the references made by the Bank Caution Note 10% As decided by the Bank based on materiality Page 13 of 21

14 PROFORMA OF APPLICATION FOR BANK S TDS TAX CONSULTANT (ON OFFICIAL LETTER HEAD) Annexure:E The Deputy General Manager (Taxation) State Bank of India Corporate centre, 3 rd floor State Bank Bhavan Madame Cama Road, Mumbai Dear Sir, APPLICATION FOR APPOINTMENT AS TDS CONSULTANT OF THE BANK. Please find enclosed information in Annexure (E-1 to E-6) concerning us for consideration of our firm to be appointed as TDS consultant of the Bank. 2. We agree to undertake the project, if allotted by you, as per the scope of work (Terms of Reference). We hereby declare that our firm does not have any pecuniary liability or any claim/disciplinary/legal proceeding pending against us/ our partners or any other cause which could hamper our ability to render the services as envisaged. We also declare that our firm has not been banned / declared ineligible for corrupt and fraudulent practices by the Govt. of India / State Governments / RBI / ICAI and does not have any disciplinary proceedings pending against it or any of the partners with ICAI/RBI. If the aforesaid representation /declaration or information in the annexures is found to be incorrect, we agree that the Bank shall be entitled to terminate the agreement, if allotted, or initiate suitable action as deemed fit and appropriate by the Bank, without reference to us.we or our affiliates have, during the last three years, neither failed to perform on any agreement, as evidenced by imposition of a penalty by an arbitral or a judicial pronouncement or arbitration awarded against us or o u r Affiliates, nor been expelled from any project or agreement nor had any agreement terminated for breach by us or our affiliates. Date: Authorised Signatory Place: (Name:) List of Document Enclosed 1. EMD DD/BG particulars 2. Annexures E1 to E6 3. Other documents please specify Page 14 of 21

15 PARTICULARS TO BE FURNISHED FOR THE PURPOSE OF APPOINTMENT OF THE TDS CONSULTANT S.No Description 1 Name of the firm 2 Firm No. allotted by ICAI* 3 Address 4 5 Contact number/s (Tel/Mobile) 6 Office address of Mumbai (if different from 3 above) 7 Presence in how many towns in India.(Provide Address) 8 Year of establishment No. of completed years for which practicing in India as on Name/s of partners * (membership certificates issued by ICAI should be enclosed) 10 Name of Partners Stationed at Mumbai 11 Person(s) proposed to be assigned for the services and his/their profiles 12 Name, address and account number of the firm s banker(s) 13 PAN of the firm * 14 Service Tax registration number of the firm * 15 Number of Employees Number of C.A. Employees in the 17 firm Number of Employees who have 18 done DISA/CISA 19 Net worth as on Turnover during last three financial 19 years Details of major assignments. 21 Any other information considered relevant. Annexure: E-1 (Please attach separate sheets if space is not sufficient in any row, duly mentioning the row number and description) Place: Authorised Signatory Date: (Name) Seal * Self attested copies in support of the information should be submitted Page 15 of 21

16 Annexure: E-2 PARTICULARS IN RESPECT OF STATUTORY CENTRAL AUDIT OF PUBLIC BANKS HAVING BALANCE SHEET OF RS 50,000 CRORES OR MORE AS ON DURING LAST 10 YEARS SR.NO NAME OF THE BANK Financial Year PERSON IN CHARGE FROM CLIENT SIDE WITH CONTACT NUMBER AND ID. Authorised Signatory (Name) Seal Note: Copy of the bank s appointment letter in support of the information above should be submitted. Page 16 of 21

17 Annexure: E-3 PARTICULARS IN RESPECT OF INFORMATION TECHNOLOGY AUDIT OF PUBLIC /PRIVATE SECTOR BANKS HAVING BALANCE SHEET OF RS 50,000 CRORES OR MORE AS ON DURING LAST 10 YEARS SR.NO NAME OF THE BANK Scope of Audit Period of Audit PERSON IN CHARGE FROM CLIENT SIDE WITH CONTACT NUMBER AND ID. *Each assignment should be supported by copy of appointment letter issued by the respective bank Authorised Signatory (Name) Seal Note: Copy of the bank s appointment letter in support of the information above should be submitted. Page 17 of 21

18 DETAILS OF PARTNERS AND C.A/DISA/CISA EMPLOYEES ON FIRM S PAYROLL Annexure: E-4 SR.NO. NAME Capacity Qualification CA MEMBERSHIP EXPERIENCE YEARS WITH REMARKS (Partner/ (C.A./CISA/ NUMBER (if THE FIRM Employee) DISA) Applicable) Authorised Signatory (Name) Seal Self attested copies of certificates of CA membership/disa/cisa should be submitted. Page 18 of 21

19 Annexure: E-5 PARTICULARS IN RESPECT OF TAX CONSULTANCY AT WHOLE ORGANIZATION LEVEL FOR INSTITUTIONS ENGAGED IN FINANCIAL SERVICES DURING LAST FIFTEEN YEARS SR.NO NAME OF THE Period of TYPE OF TAX SCOPE OF PERSON IN ORGANISATION Contract (INCOME TAX/ WORK CHARGE FROM (from SERVICE TAX) CLIENT SIDE WITH DD/MM/YY to CONTACT NUMBER DD/MM/YY) AND ID. Authorised Signatory (Name) Seal Page 19 of 21

20 Annexure: E-6 PARTICULARS IN RESPECT OF BANKS/FINANCIAL INSTITUITONS WHERE THE FIRM HAS EXPERIENCE CENTRALISATION OF TDS/SERVICE TAX DURING LAST FIFTEEN YEARS SR.NO NAME OF THE INCOME TAX/ PERSON IN CHARGE FROM CLIENT SIDE BANKS/FINANCIAL SERVICE TAX WITH CONTACT NUMBER AND ID. INSTITUITONS Authorised Signatory (Name) Seal Note: Copy of the Banks/Financial Institutions letter in support of the information above should also be submitted. Page 20 of 21

21 (Annexure F) Term of Reference (TOR) 1. To work in tandem with Information Technology (IT) developer, inter-alia, to i. examine the existing TDS functionality available in CBS/HRMS/CDC-CPPC/VPS and other existing/future software platforms of the Bank and to provide guidance/assistance to IT team for necessary developments /changes in these platforms. ii. assist in developing an appropriate platform for centralised collation of data from CBS/ HRMS/ CDC-CPPC / VPS etc, to prepare the final NSDL-ready TDS return which shall be filed from central location on a few TANs. iii. put in place necessary checks to ensure integrity of data being received at the centralised platform; iv. develop necessary tools for review, monitoring, reporting and customer service. v. to continuously review the above systems and software for ensuring compliance with TDS requirements. 2. To provide opinions/comments/clarifications to Bank on various TDS issues under Indian Income Tax Act 1961/IT Rules, 1962 and various DTAAs signed by the India. The consultants are expected to provide opinions/comments/clarifications on TDS issues to SBI within a period of three workings days. However, in exceptional circumstances, at the specific request of the Bank, the consultant would be expected to reply to specific queries as requested. 3. To provide opinion in respect of accounting of TDS ; 4. To assist in preparation /review and validation of Quarterly TDS returns at Bank s office(currently Form 24Q, 26Q and 27Q)- both original and revised; 5. To assist in preparation /review and validation of any new return for 15CA/15CB. 15G/H, 26QA, 26QAA and any other return which may be prescribed in future in relation to the TAN of the Bank. 6. Within the stipulated time provide opinions/comments/clarifications on various TDS issues raised by the various departments of Corporate Centre/ accounting units / branches/ offices of the Bank. 7. To represent before the income-tax authorities in Mumbai for getting issues in connection with the TDS matters resolved. They may also be required to attend the hearing outside Mumbai if Bank desires. 8. To review of various circulars related to TDS/15CA/15CB and other related matters issued by the Bank to its branches; 9. To assist various departments of Corporate Centre/Branches/SBUs/offices in complying with TDS and other related regulations; 10. To attend appeals pan India, independently. (Depending on issues / amount / financial implications on bank) whenever the Bank instructs 11. Any other work related to TDS compliance as and when required. 12. Validation of monthly payment of TDS liability i. To validate the monthly TDS liability by the Bank. ii. To verify completeness of the data generated by the system. 13. Appeals/Assessment Proceedings i. To draft appeal papers and file appeals before Income tax authorities in relation to TDS matters on behalf of the Bank; ii. To draft reply/communications to various letters/ Notices received from Income Tax department; iii. To represent before the Income Tax authorities in connection with the assessment proceedings and related matters. iv. To represent before the appellate authorities Commissioner of Income (Appeals) [CIT(A)] and Income Tax Appellate Tribunal (ITAT) or equivalent bodies; v. Briefing Counsel for appearing before ITAT and higher judicial authorities; vi. Briefing Counsel for obtaining opinions; vii. Review of orders passed by the Assessing Officer/CIT(A)/ITAT and preparation of letters to the respective Tax authorities in response to the same; viii. Review of Tax orders passed by the High Court or Supreme Court for various assessment years; 14. Review of order given by the assessing officer/ TRACES and detailed computation of interest levied and granted by the Assessing Officer/s. Page 21 of 21