Ref No: NITP/Proc/CC/17-18/06 Date: Sub: Supply of Desktop & Work station for Computer Centre at NIT Patna.

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1 NATIONAL INSTITUTE OF TECHNOLOGY PATNA (An Institute under Ministry of HRD, Govt. of India) ASHOK RAJPATH, PATNA (BIHAR) Ph , , Fax Website- Ref No: NITP/Proc/CC/17-18/06 Date: Sub: Supply of Desktop & Work station for Computer Centre at NIT Patna. National Institute of Technology Patna, an Institute of National Importance, invites sealed tenders from reputed Original Equipment Manufacturers / Authorised Dealers / Bidders for quality procurement of Supply of Desktop & Work station for Computer Centre at NIT Patna. All interested tenderers are requested to send their sealed quotation as per technical specifications in Annexure I (a) & (b) and price bid as per Annexure-III (a) or (b) (under two bid system). For general terms & conditions, instructions to bidders etc. please refer Annexure- II. Pre-Bid Meeting at 3:30 P.M. Tender will be accepted by upto 12:30 p.m. Detailed descriptions of the item and instructions for submitting your offer can be downloaded from our website However, a cross Demand Draft of Rs. 1000/- (Non-refundable) towards Tender Fee and Rs.2,00,000/- (Refundable) towards EMD in favour of the Registrar, NIT Patna payable at Patna should be submitted in a separate sealed envelope along with your quotation. The proposals must be sent in two separate sealed envelopes (Technical Bid and Price Bid) duly subscribed with Reference number and Tender Notice details as appended hereunder:- TENDER FOR Supply of Desktop & Workstation for Computer Centre at NIT Patna TENDER REF NO: - NITP/Proc/CC/17-18/06, DATED LAST DATE FOR SUBMISSION UPTO 12:30 PM. To, The Registrar National Institute of Technology Patna Bihar, INDIA From: M/s Address: Contact No.: ID: The price bid will be opened only of those firms, who will be found technically qualified after evaluation of their technical bids. The technical bids will be opened on at 03:30 PM, in the office/department at NIT Patna, in the presence of the Bidders/Vendors or their authorized representative who wish to be present. Page 1/18 Registrar

2 DETAILED SPECIFICATIONS Annexure I (a) Desktop Specification S.No. Feature Specifications 1 Processor Intel 7th Generation Core i5 Quad Core CPU with minimum clock speed of 3.4 GHz, 6MB Cache or better 2 Chipset Intel Q270 chipset or higher 3 Motherboard OEM Motherboard with OEM logo empossed on the motherboard (No Sticker) 4 Memory 8 GB DDR4 RAM expandable to 64GB; Four DIMM slots; Non-ECC dual-channel upto 2400 MT/s DDR4 SDRAM 5 Hard Disk Drive 1 TB HDD, 7200 RPM, SATA III 6 Gbps, SMART IV 6 Optical Drive SuperMulti DVD Writer 7 Graphics Integrated Graphics 8 Audio High Definition Integrated Audio with Internal Speaker 9 Ethernet Integrated Gigabit (10/100/1000 NIC) LAN 10 Slots Minimum 2 low profile PCI/PCIe Slots (2 x PCIex16) 2x (M.2 PCIe) 11 Bays Minimum 4 bays with at least (1) 3.5 Drive bays & (1) 2.5" drive bay (1) ODD bay 12 Ports Front I/O (2) USB 2.0 ports, including 1 fast charging, (2) USB 3.0 Ports 1 USB Type C 3.5mm headphone output and microphone jack Rear I/O (2) USB 2.0 ports, (4) USB 3.0 Ports (1) VGA video port; (2) DisplayPort/DVI-D Port (1) RJ-45 network connector (1) RS-232 serial port 3.5mm audio in/out jacks 13 Form Factor SFF (Small Form Factor) 14 Power Supply 180 W active PFC Power Supply with 93% efficiency 15 Keyboard/Mouse USB 104 keys keyboard (Same make as PC) USB 2 Button Scroll Mouse (Same make as PC) 16 Operating Genuine Microsoft Windows 10 Pro 64-bit Page 2/18

3 System 17 Diagnostic Tool Inbuilt Pre-Boot BIOS Diagnostics 18 Security TPM 2.0 Security Chip SATA 0,1 port disablement (via BIOS) Serial, USB enable/disable (via BIOS) Solenoid Lock / Hood Sensor Support for chassis padlocks and cable lock devices Drive Lock Boot Sectors Protection Drive Protection System Power On Authentication 20 Compliance And Certification Energy Star ver 6 EPEAT Certified for India for the quoted form factor and monitor Green Peace rating of 5.5 and above Weight should be no more than 4.6 KG and volume no more than 7.8 L Product details, specifications and brochure to be available in public domain 21 System Weight / Volume 22 Information Accessibility 23 Support Drivers should be available for download from OEM site for at least 3 years from the date of purchase order 24 Market The OEM vendor should be of positive net worth for the Credibility last three years 25 Monitor 19.5" or higher IPS Panel LED backlit with TCO 7.0 or higher 26 Antivirus Inbuilt antivirus 27 warranty 3 Years Page 3/18

4 WorkStation Specifications Sl. No. Features Qualifying Minimum Requirements 1 Processor Intel Xeon E5-16XX V4 Series processor with 20MB Cache Memory, 3.2 Ghz or above, Octa Core or above 2 Chipset Intel C612 or higher 3 RAM 32GB ECC, DDR4, 2400 MHz memory; Total 8 DIMM Slots 4 Drive Controllers Onboard 6-Channel 6Gbps (RAID 0,1,5,10) 5 Hard Disk 1 TB SATA 7200 RPM HDD Option for future expansion of additional up to 4 SATA Hard drives. 6 Optical Drive 9.5mm Slim Blu-ray Writer 7 Graphics Card NVIDIA Quadro M2000 4GB Graphic card 8 Monitor 22" LED Backlit IPS monitor with Narrow / slim bezel 9 Bays 2 x External x Internal 3.5 Slim Optical Drive bay 10 Slots 2 x PCIe Gen3 x16 2 x PCI Express Gen2 + 1 x PCI Express Gen3 1 PCI All PCI Express slots should be open-ended. 11 Security BIOS controlled electro-mechanical internal chassis lock for the system. 12 Ports Front : 4 USB 3.0, 1 Headphone, 1 Microphone Rear : 4 USB 3.0, 2 USB 2.0,RJ-45 integrated Gigabit LAN, 2 PS/2, 1 Audio Line-In, 1 Audio Line-Out, 1 Microphone 13 Keyboard and Minimum 104 keys USB Keyboard and USB Optical Scroll Mouse mouse - Same make as that of the workstation 14 Audio High Definition Integrated Audio with Internal speaker. 15 GPU Computing Card Nvidia Tesla K40 to be Supported Minimum 700W 90% Efficient Power supply 16 Power Supply 17 Chassis EPEAT Gold certification for the system model. Power supply should support standalone self test. Tool less chassis with easy access. Provision for Kensington lock and Panel lock required. Integrated handles on the Page 4/18

5 chassis. System should be rack-mountable 18 Operating System Certification 19 Warranty 20 Vendor Status System should be certified for Windows 7, 8 & 10, RHEL and SLED. 3 years onsite parts and labour warranty for system and monitor The hardware vendor should be a reputed concern, having global presence in multiple countries. Vendor should have ISO certifications. Page 5/18

6 Para of Tender Enquiry Specification FORMAT OF COMPLIANCE STATEMENT Specification of Equipment Offered Compliance to Tender specification whether yes or no (if yes indicate the page no and Put a Flag also highlight the matching specification) Annexure I (b) In case of noncompliance deviation from Tender specification to be indicated in unambiguous term As per technical specification Annexure-1A * The compliance certificate along with the page no indication (i.e. required spec and availability of the page in the entire tender documents by flagging or giving page no) must be submitted with the bid for evaluation. Firm not submitting the model/spec and their details availability in the bid documents by flagging/page no may not be considered for evaluation. Page 6/18

7 Annexure - II NOTE: The bid documents are not transferable and the firm s seal and signature of the authorized official must appear on all papers and envelopes submitted. Two/Double Bids:- INSTRUCTION TO BIDDERS: 01. In case of two-bid system, tenders will have to be submitted in TWO PARTS i.e. (a) Technical Bid and (b) Price Bid, in two separate properly sealed covers indicating the type of Bid; and both these covers will have to be again put in to a single sealed cover. Also the address of the firm submitting the tender and the officer, to whom the tender is addressed, must appear distinctly on both the inner sealed covers, indicating also TECHNICAL BID / PRICE BID as may be applicable. 02. In the part relating to Technical Bid, the OEM/Vendor must provide the followings:- (a) Details of the technical features of the offered Equipment vis-à-vis specification as per Annexure I; (b) Standard Technical literature on each of the items offered; the article on offer conformity to standard quality, specification and test of manufacturer; (c) Dealership certificate on the offered products from OEM in case of dealer/s; (d) List of reputed organizations/institutions, where similar orders have been executed (copies of the purchase/work order will have to be enclosed). The bidders / OEM should attach a self declaration stating that he is not banned / debarred from working with any Central Government / PSU / State Govt of India / Any other Govt. Agencies or any Institute of National / International importance. (e) Up-to-date Sales Tax clearance certificate (for vendors outside the State of Bihar)/VAT registration certificate indicating also the TIN number (for vendors from within the State of Bihar) of the FIRM will have to accompany the tender to be submitted; (f) Copy of PAN must be submitted of FIRM / Bidder along with the Technical Bid; (g) Banker s details of tendering FIRM / Bidder should be clearly mentioned; (h) Details of nature and maximum period of Warranty offered by the OEM/Bidder; (i) Amount of Earnest Money Deposited (EMD), in the form of Demand Draft/PBG only, will have to be clearly stated and the same will have to be enclosed with Technical Bid only; (j) A copy of the Price bid, WITHOUT MENTIONING THE PRICES, will have to be provided as part of the Technical Bid document. Page 7/18

8 03. In the part relating to Price Bid, the OEM/Vendor must provide the following:- (a) Quantity, basic price (against item-wise details of specifications of each of the offered items); (b) Prices of each of the optional accessories, as required by specifications and may be relevant for offered Equipment, will have to be specifically stated in the quotation: (c) Central / Sales Tax/ VAT (as percentage of basic price + packing & forwarding charges if any) (d) Installation & commissioning charge (including Service Tax), to be shown item-wise extra, if any. (e) Freight & insurance charge, if any. (g) Annual Maintenance contract (AMC) rate (after expiry of warranty period) is to be clearly indicated preferably in both comprehensive and noncomprehensive terms, failure to which the offer may not be considered even if it turns out at the lowest price. Terms & Conditions:- 01. Rates: Rates quoted should be on F.O.R., NIT Patna, on Door Delivery basis. 02. Validity: Quoted rates must valid for 180 days. 03. Warranty/Guarantee: The material must be quoted with a minimum comprehensive Warranty / Guarantee period of 36 months after the date of delivery and acceptance at final destination. 04. EMD: In form of DD/PBG in favour of Registrar, NIT Patna payable at Patna. 05. Delivery: Unless otherwise stated delivery of goods at NIT Patna, will have to be maximum within 30 days from the date of issue of the Purchase Order. All aspects of safe delivery shall be the exclusive responsibility of the OEM / Bidder. 06. Rate of AMC: Annual Maintenance Contract rate (after expiry of warranty period) is to be clearly Indicated (for Equipment only). The selected supplier/s is to ensure regular availability of spares. 07. Printed conditions of supply of the firm, if any, will not be binding on us. 08. Late and delayed Tenders: Late and delayed tender will not be considered. In case any unscheduled holiday occurs on prescribed closing/opening date the next working day shall be the prescribed date of closing/opening. Page 8/18

9 09. Ground for Rejection of Tender: The tenders are liable to be rejected if the fore going conditions are not complied with. The tender should be complete in all respects and duly signed wherever required. Incomplete and unsigned offer will not be accepted. 10. Payment Terms:- 100% payment will be released after receiving of stores in good order and condition and successful installation and commissioning duly certified by the concern authority. Successful vendor should arrange to submit a Performance Bank Guarantee or Demand Draft to the tune of 10% amount of the total purchase value at the time of submitting the bill. This Performance Bank guarantee should be issued from any Nationalized Bank and validity of the same will be till warranty period +60 days from the date of delivery / installation of the material. The payment will made by RTGS / FUND Transfer mode only. Hence, following information must be clearly written in the Price Bid for RTGS / FUND TRANSFER: (a) Name of the Firm with complete postal address and phone details (b) Name of the Bank with Branch where the Account exist (c) IFSC CODE (d) ACCOUNT No (e) PAN No (f) VAT/TIN No (Required from the vendors belongs to BIHAR) 11. Excise Duty: The Institute is exempted from payment of Central Excise Duty vide GOI Notification No.10/97-Central Excise, dated with Regn No. TU/V/RG-CDE(1211)/2015, dated TDS as applicable will be deducted from bill. 13. Entry Tax: Entry tax, if applicable will be borne by us as applicable on FOR NITP value. Road permit once issued will not change / altered in any circumstances. If any alteration is required due to fault from vendor/oem side the same will be debited to supplier s A/c 14. Liquidated Damage: If a firm accepts an order and fails to execute the order in full as per the terms and conditions stipulated therein, it will be open to this institute to recover liquidated damages from the firm at the rate of 1% per week of the order value subject to a maximum of 10% of the order value. It will also be open to this institute alternatively, to arrange procurement of the required stores from any other source at the risk and expense of the firm, which accepted the order but failed to execute the order according to stipulated agreed upon. 15. Termination for default: Default is said to have occurred:- (a) If the supplier fails to deliver any or all of the services within the time period(s) specified in the purchase order or any extension thereof granted by NIT Patna. Page 9/18

10 (b)if the supplier fails to perform any other obligation(s) under the contract (c) If the vendor, in either of the above circumstances, does not take remedial steps within a period of 30 days after receipt of the default notice from NIT Patna (or takes longer period in-spite of what NIT Patna may authorize in writing), NIT Patna may terminate the contract / purchase order in completely or in part and forfeit the EMD. In addition to above, NIT Patna may at its discretion also take the following actions: NIT Patna may procure, upon such terms and in such manner, as it deems appropriate, goods similar to the undelivered items/products and the defaulting supplier shall be liable to compensate NIT Patna for any extra expenditure involved towards goods and services to complete the scope of. 16. Applicable Law: (a)the contract shall be governed by the laws and procedures established by Govt. of India, within the framework of applicable legislation and enactment made from time to time concerning such commercial dealings/processing. (b) All disputes are subject to exclusive jurisdiction of Competent Court and Forum in Patna, India only. (c) Any dispute arising out of this purchase shall be referred to the Registrar NIT Patna, and if either of the parties hereto is dissatisfied with the decision, the dispute shall be referred to the decision of an Arbitrator, who should be acceptable to both the parties, to be appointed by the Director of the Institute. The decision of such Arbitrator shall be final and binding on both the parties. 17. The acceptance of the quotation will rest solely with the Registrar, NIT Patna, who in the interest of the Institute is not bound to accept the lowest quotation and reserves the right to himself to reject or partially accept any or all the quotations received without assigning any reasons. 18. Important:- The Director may accept or reject any or all the bids in part of in full without assigning any reason and doesn t bind himself to accept the lower bid. The institute at its discretion may change the quantity / upgrade the criteria / drop any item or thereof at any time before placing the Purchase Order. 19. PRE-BID MEETING : A Pre-Bid meeting shall be conducted for clarification of queries raised by bidders, if any on technical or commercial requirements related with subject bid. Bidders are requested to their queries with reference of clauses to following ids: registrar@nitp.ac.in, jps@nitp.ac.in. The last date of receipt of queries shall be till 6:00 PM, Pre-Bid meeting shall be held on at 3:30 P.M. onwards at NIT Patna. Page 10/18

11 ADDITIONAL TERMS FOR IMPORTED GOODS Following terms besides the fore mentioned terms will be applicable in case of foreign purchases: 01. Rates: Quoted rates should be in FCA/FOB terms and charges to be stated in the following break- (a) Ex-works value (b) + Documentation & Handling Charge, if any (c) Total FOB/FCA value. 02. After Sales Service: In case of imported items, foreign manufacturing firms should indicate facilities available for after sales service, detail address and contact number of their local representative in India without which their offers are liable to be ignored. 03. Delivery: (a) Delivery of goods at NIT Patna, will have to be maximum within 30 (thirty) days from the date of receipt of the Purchase Order. (b) Delivery at Kolkata/Delhi Airport only: As we do not have clearing agent in any other Airport, delivery is to be made only at Kolkata through our freight forwarder. (c) While trans shipment will be allowed, part shipment will not be allowed. 04. Payment: (i) Payment by an irrevocable letter of Credit (90% against delivery and rest 10% after successful installation of the Equipment) at FOB/FCA value nonnegotiable through any overseas branch of State Bank of India with unrestricted provision. All bank charges inside India will be borne by NIT Patna and outside India will be to supplier s A/c. OR (ii) 100% Payment Basis: 100% payment by TT Swift / DD against delivery and installation will be made. In this case, on receipt of your Order Acknowledgement and document (i.e. AWB and MWB) through our freight & forwarder payment will be made for total ordered value. Note: Please note LC will not be opened unless and until Letter of Acknowledgement in original is received at NIT Patna, directly from the principal (Even in case of firms having subsidiary office in India). The Indian agents are therefore advised to submit quotation after consultation with their respective principals). 05. Customs Duty: The Institute is exempted from payment of Customs Duty vide GOI Notification No.51/96-Customs, dated , with Regn. No. TU/V/RG- CDE(1211)/2015, dated [CUSTOMS DUTY EXEMPTION CERTIFICATE WILL BE MADE AVAILABLE BY THE INSTITUTE IN REGARD TO QUOTES IN FOREIGN CURRENCY ONLY [NOT AGAINST QUOTES Page 11/18

12 MADE BY A FIRM IN INDIAN CURRENCY, UNLESS THE CONCERNED FIRM IS A FOREIGN HOLDING COMPANY WITH `FDI CERTIFICATE ISSUED BY THE MINISTRY OF FINANCE, GOVT. OF INDIA]. 06. Agency Commission: The percentage of ex-works value to be paid to Indian agent in equivalent Indian currency as agency commission as applicable will have to be clearly stated in the quotation wherever applicable. 07. Country of Origin: While Country of Origin Certificate will not be insisted, the same however will have to be stated in the Original Invoice for payment through LC. 08. LC Amendment: LC amendment charges due to mistake on the part of the supplier, if any, will have to be borne by the supplier. 09. Others: Institute is also ready to purchase the goods on High Sea Sale Basis agreement. In this, Institute will provide all assistance to supplier and supplier will Import the goods on behalf of NIT Patna and payment will be done in Rupees against delivery like Indigenous purchase. Registrar Page 12/18

13 Annexure III (a) TENDER FORMAT FOR INDEGENOUS SUPPLIES (For Price Bid only) Ref No: NITP/Proc/CC/17-18/06 Date: Sl No. Description of Item & Model Quantity Unit Price Sales Tax Total Price Delivery Mode: F.O.R. Patna. Total bid price should be inclusive of Sales Tax, F.O.R. NIT Patna for the above quoted items is Rs. Delivery Period: Validity Date: Minimum 180 days from the date of opening of tender. Place: Date: Signature: Name: Business Address: Contact No: Affix Rubber Stamp Page 13/18

14 NATIONAL INSTITUTE OF TECHNOLOGY PATNA SCHEDULE Schedule for Tender Reference No:NITP/Proc/CC/17-18/06 Date: Pre-Bid Meeting Last Date for Submission of Quotation : :30 P.M. : upto 12:30 p.m. Opening Date and Time of Quotation : at 3:30 p.m. For Any Enquiry Please Contact: The Registrar NIT Patna registrar@nitp.ac.in Page 14/18

15 NATIONAL INSTITUTE OF TECHNOLOGY PATNA ASHOK RAJPATH, PATNA (BIHAR) PROFORMA FOR AUTHORITY FORM OEMs (Original Equipment Manufacturers) (To be submitted by bidder if they are authorised representative of an OEM) No.. Dated: To The Registrar National Institute of Technology Patna Patna Dear Sir, Sub: NITP Tender No We an established and reputable manufacture of do hereby authorize M/s.. (Name and address of Agents) to represent us, to bid negotiate and conclude the contract on our behalf with you against Tender No. No company/firm or individual other than M/s. are authorized to represent to this business against this specific tender. Further, certified that the price catalogue submitted alongwith the bid is to the only one in circulation and discount offered to NIT Patna is not lesser than that of offered by any other Govt. Department (R&D agency)/academic Institute. Yours faithfully (Name) For & on behalf of M/s (Name of Manufacturers) Note: This letter of authority should be on the letter-head of the manufacturing concern and should be signed by a person competent and having the power of attorney to bind the manufacturer. Page 15/18

16 Bidder Information Following proforma should be filled in & duly signed by the firm & sent alongwith the quotation/bid. 1. Tender Ref.& Date 2. Name of the Firm : 3. Postal Address of the Office of the Firm(Attach Proof) 4. Details of Demand Draft for Application Fees(Tender Fee) in Favour of National Institute of Technology Patna, payable at Patna(Non Refundable) (i) Demand Draft No. : (ii) Date of Issue : (iii) Issuing Bank : (iv) Amount in INR : 5. Details of Demand Draft for EMD in favour of Registrar, National Institute of Technology Patna, payable at Patna (Non Refundable). (i) Demand Draft No. : (ii) Date of Issue : (iii) Issuing Bank : (iv) Amount in INR : 6. Contact Information: (a) Name of the contact person: (b) Telephone Number : (c) Mobile Number : (d) Fax Number : (e) (f) Website address, if any : 7. Kind of firm Name & address of Directors/Managing Directors/Proprietor/Partners Page 16/18

17 8. Whether you are income tax payee? If yes, please submit a copy of Income tax return filed for last three consecutive years. 9. Your Permanent Account No.(PAN) : (Copy Attached) 10. Sales Tax/ VAT/CST No. : (copy attached) 10. Bank Details : Name of the Bank : Address : Bank Account No. : Name of the Account holder: IFSC code : MICR code : Date of opening of Account : Type of Account(Saving/Current) : 11. Are you a distributor/dealer/stockist/executive/preferred agent of the manufacturer? If so,please submit the most recent authority letters issued by the manufacturer. 12. Do you have direct import license.(if Yes, please attach a copy of the same) 13. Annual Turnover of the Firm FOR THE LAST 3 CONSECUTIVE FINANCIAL YEARS: : : : Please attach audited copy of Balance Sheet/Turnover Certificate issued by Chartered Account). 14. Have your firm ever been debarred/ blacklisted for doing business from any Government Organization? If No, Please furnish an affidavit raised on non judicial stamp paper of Rs.100 (Rupees Hundred only) Declarations: Page 17/18

18 1. I/We (names of Partners/Proprietors or Directors) do hereby declare that the entries made in this application form are true to the best of my/our knowledge & belief. 2. I/We also undertake the responsibility to communicate all subsequent changes in the constitution or working of firm, affecting the accuracy of the facts, stated above. 3. I/We accept you all terms & conditions. Partner/Proprietor/Director Place: Signature of (Seal of the Firm) Date : Page 18/18