CITY OF STEVENS POINT REGULAR COUNCIL MEETING. Council Chambers October 15, 2018

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1 CITY OF STEVENS POINT REGULAR COUNCIL MEETING Council Chambers October 15, 2018 County-City Building 7:00 P.M Church St. 1. Roll Call. 2. Salute to the Flag and Mayor s opening remarks. 3. *Persons who wish to address the Mayor and Council on specific agenda items other than a Public Hearing must register their request at this time. Those who wish to address the Common Council during a Public Hearing are not required to identify themselves until the Public Hearing is declared open by the Mayor. 4. Persons who wish to address the Mayor and Council for up to three (3) minutes on a nonagenda item. 5. Presentation by Craig Gerlach, School Superintendent, update on the Stevens Point School District. 6. Presentation by Meleesa Johnson, Portage County Health Care Center Committee Chair, update on the Health Care Center. Consideration and Possible Action on the Following: 7. Consent Agenda: Minutes of the Common Council meeting of September 17, and the Special Meeting of the Common Council of October 1, Actions of the Police and Fire Commission meeting of September 11, Confirmation of Bills. 4. Request for New Position Fire Marshal/Inspector. 5. Future public safety staffing requests. 7. Update on cost of staffing Police Department. 8. Police Chiefs Report. 9. Memorandum of Understanding regarding fire investigations. 10. Fire Chief s Report. Actions of the Plan Commission meeting of October 1, Request from the University of Wisconsin Stevens Point for site plan review to construct a sign structure in University Parking Lot Y (Parcel ID ) on the corner of Division St and Portage Street. 5. Request from Jim Smola for an exception to the driveway standards (Chapter 23.01(14)(i)(3) at 856 West Gates Drive (Parcel ID ). 6. Request from Robert Giese for an exception to the driveway standards (Chapter 23.01(14)(i)(3) at 4016 Simonis Street (Parcel ID ). 7. Artwork near the newly constructed roundabout on Division St North and North Point Drive. 9. Community Development Department Monthly Report. Actions of the Board of Water and Sewerage Commissioners meeting of October 8, Discussion and action on department claims. 3. Report on water distribution operations. 1

2 4. Report on water supply operations. 5. Discussion and possible action on VFD replacement for Well Discussion and possible action on Reciprocal Water Agreements. 7. Report on Collection System Maintenance. 8. Report on Sewage Treatment Operations. 9. Report on Storm Water Operations. Actions of the Airport Commission meeting of October 8, Discussion and possible action on Department Claims Actions of the Transportation Commission meeting of October 8, Approval of Department claims Budget review/grant funding updates. 4. Request for Taxi Services. Actions of the Personnel Committee meeting of October 8, Annual Salary for Alderpersons Addition of Voluntary accident insurance coverage for employees. Actions of the Board of Public Works meeting of October 8, Accept Proposal from Gremmer and Associates for design assistance for the 2019 Reconstruction Projects on Fifth Ave and Pulaski Place. Actions of the Public Protection meeting of October 8, Appeals of notice/service charge for Property Maintenance Violation (minutes only). 2. License List/Change of Agent. 3. Requests to Hold Events. 4. Fee Schedule for Public Records. Actions of the Finance Committee meeting of October 8, Consideration of the proposed 2019 Capital Budget. 2. Request from the McDill Lake District for financing of a garbage truck. 3. Updated Resolution of Designating Public Depository and Authorizing Withdrawal of City Monies. 4. Artwork near the newly constructed roundabout on Division Street North and North Point Drive. 5. Approval of Claims Paid. Consideration of Mayoral appointment to the Board of Appeal, Board of Water and Sewerage Commissioners and the Bicycle and Pedestrian Street Safety Commission Comptrollers/ Treasurers Monthly Report. 8. Resolution Authorizing and Providing for the Sale of Issuance of $4,140,000 General Obligatory Promissory Notes, Series 2018B, and all Related Details. 9. Resolution Authorizing the Filing of an Objection on behalf of the City of Stevens Point to an Objection filed by VERSO Corporation of Manufacturing Assessments for one Parcel of Property in the City of Stevens Point. 10. Ordinance Amendment Personnel Change personnel listing for the Police Department to no more than 49 sworn personnel including 1 Chief of Police (Section 5.04(1) (b) of the RMC). 11. Ordinance Amendment Mayor Salary for the Term of Office (Section 3.39 of the RMC). 12. Ordinance Amendment Schedule of Cash Deposits Food Vending Carts on City Property. (Section of the RMC). 13. Proposal from Ehlers Inc. for creating a Tax Incremental Finance District #10. 2

3 14. Reconsideration on the September 17 th Council action regarding Award the Stanley Street Marking Project #18-09R to Century Fence Company the epoxy base bid in the amount not to exceed $96, Request to apply for community for community development grant(s). 16. Adjournment. RMC Revised Municipal Code Persons who wish to address the Common Council may make a statement as long as it pertains to a specific agenda item. Persons who wish to speak on an agenda item will be limited to a five (5) minute presentation. Any person who wishes to address the Common Council on a matter which is not on the agenda will be given a maximum of three (3) minutes and the time strictly enforced under the item, Persons who wish to address the mayor and council on non-agenda items. Individuals should not expect to engage in discussion with members of the City Council and City staff. Any person who has special needs while attending this meeting or needing agenda materials for this meeting should contact the City Clerk as soon as possible to ensure a reasonable accommodation can be made. The City Clerk can be reached by telephone at (715) or by mail at 1515 Strongs Avenue, Stevens Point, WI Copies of ordinances, resolutions, reports and minutes of the committee meetings are on file at the office of the City Clerk for inspection during the regular business hours from 7:30 A.M. to 4:00 P.M. 3

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5 CITY OF STEVENS POINT REGULAR COUNCIL MEETING Council Chambers September 17, 2018 County-City Building 7:00 P.M Church St. Mayor Mike Wiza, Presiding PRESENT: EXCUSED: OTHERS PRESENT: Ald. Jennings, Shorr, Nebel, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Ald. Oberstadt. Clerk Moe, Attorney Beveridge, C/T Ladick, Fire Chief Finn, Police Chief Skibba, Dir. Ostrowski, Dir. Lemke, Dir. Beduhn, Dir. Schrader, HR Manager Jakusz, Alan Hovorka Stevens Point Journal, Joe Bachman Stevens Point City Times, Brandi Makuski Metro Wire. 2. Salute to the Flag and Mayor s opening remarks. Mayor Wiza Cultural Commons just started phase one of their construction. He said even though the construction is on City property it is not a City project. Mayor Wiza said the project is fully funded by donations. 3. *Persons who wish to address the Mayor and Council on specific agenda items other than a Public Hearing must register their request at this time. Those who wish to address the Common Council during a Public Hearing are not required to identify themselves until the Public Hearing is declared open by the Mayor. Mayor Wiza reminded citizens to register at this time. 4. Persons who wish to address the Mayor and Council for up to three (3) minutes on a nonagenda item. Todd Kukkahn, Portage County Business Council President, said he and the Mayor were talking at a ribbon cutting and said there is no official key to the City. He said he and Chris Fabich with Midstate Lock designed and created a key for Mayor Wiza. Mr. Kukkahn and Mr. Fabich presented Mayor Wiza with his own official key to the City. Ald. Kneebone said September 18 th is the anniversary of the creation of the United States Air Force. Clerk Moe reminded everyone that absentee voting starts October 1 st in the Clerk s Office. He said if anyone is interested in being a poll worker to contact the City Clerk s Office. Mayor Wiza said Clerk Moe is resigning and the City is looking to fill the open position until a special spring election. He said anyone interested can submit a resume and cover letter to the Mayor s Office or the Personnel Department by September 25. 5

6 5. Presentations: Officer Ahrens: Stevens Point Police Department s Crisis Intervention Program. Officer Ahrens said she is the Crisis Intervention Officer for the City of Stevens Point. She said this position was created almost two years ago. Officer Ahrens said she assists with calls that come in, or follows up with calls that came in the previous evening. She said she works closely with local agencies to help those before they get in a crisis situation. Officer Ahrens said she often does presentations at schools on mental health and stigma. Brailey Kerber and Dyllan Griepentrog, SGA President and Vice President: Introductions and SGA goals. Dyllan Griepentrog, Vice President of UWSP SGA, distributed his and Brailey s business cards and the academic year goals. He said housing has come a long way, and SGA is promoting the rental inspection program. Mr. Griepentrog said they are looking at creating a student housing guide. He said the big thing SGA is promoting is inclusivity. Mr. Griepentrog said they are looking at relocating the Native American Center to the DUC with the other multicultural groups. He said SGA prides themselves on sustainability, examples of how: new bicycle program, composting, and now looking at compostable materials in Dining Service locations (plates, straws, forks, etc.). Mr. Griepentrog said SGA is looking at finding a 24 hour space for students and community members to utilize. He said SGA is trying to make sure students are aware of who SGA is and what they do. Consideration and Possible Action on the Following: 6. Consent Agenda: Minutes of the Common Council meeting of August 20, Actions of the Police and Fire Commission meeting of August 7, Confirmation of Bills 2. Probationary Police Officer Josh Hilgart to regular status 3. Review, with possible action, 2019 capital budget requests Police and Fire Continued discussion regarding Bray Architect s building presentation of Police Department remodel Actions of the Transportation Commission meeting of September 10, Approval of the August 2018 financial/claims report. 2. Review and approval of the Transportation Development Plan. Actions of the Plan Commission meeting of September 4, Request from the Public Utilities Department for an easement to Wisconsin Public Service Corporation for the purpose of constructing electric overhead and underground at 301 Bliss Avenue. Minutes and actions of the Personnel Committee meeting of September 10, Revised Department Organizational Structure Public Works 2. Request(s) for additional staff (non-levy impact) 3. Request(s) for additional staff (levy impact) 4. Starting pay for Seasonal Employees. Minutes of the Special Personnel Committee meeting of August 20, Out of state travel request for Minutes of the Board of Public Works meeting of September 10, Minutes and actions of the Public Protection Committee meeting of September 10, License List 2. Downtown Square Fountain Safety and Water Jet Design. 6

7 Minutes and actions taken at the Finance Committee meeting of September 10, Funding for electronic document conversion for the Community Development Department and Assessor s Office. 4. Targeted Area Master Plans and reprioritization of funding. 5. Amendment to lease agreement for Northwest Counseling and Guidance Clinic with for 933 Michigan Avenue. 6. Approval of Claims Paid. Actions of the Board of Water and Sewerage Commissioners of September 10, Department claims. 5. The purchase of new billing software. 6. Reciprocal Emergency Water Agreement with the Village of Whiting. Actions of the Airport Commissions meeting of September 10, Department claims. Actions of the Parks Commission meeting of September 5, Request to place Forever United monument in a city park 4. Request to have tree removed in Bukolt Park Statutory Monthly Financial Report of the Comptroller-Treasurer. Minutes of the Annual Smongeski Health Fund meeting of September 12, Mayoral Appointments: Supplemental Election Officials. Dir. Ostrowski asked Council if there is enough money in the budget to allow him to hire the.6 FTE Clerical position now in hopes to get a better candidate. Ald. Jennings asked if the corridor study is being approved in the consent agenda. Mayor Wiza replied no. Ald. Morrow moved, Ald. Nebel seconded, to approve the consent agenda and to include Dir. Ostrowski s request if there is money available to hire the position this year. Call for the Vote: Ayes: Morrow, Phillips, McComb, Dugan, Kneebone, Slowinski, Johnson, Nebel, Shorr, Jennings. Nays: None. Motion adopted. 7. An Initial Resolution Authorizing the Sale and Issuance of General Obligation Promissory Notes; and Certain Related Details. C/T Ladick said the pre-sale report is before Council. He said tonight Council would be adopting the initial resolution, allowing the City to go out to the financial markets to borrow money. Dawn Gunderson, Ehlers, said the presale report summarizes the issuance that Council is considering by resolution. She said this includes the 2018 capitol as well as capital in TID #5. Ms. Gunderson said if approved she would take the requests to Market to find the best bid and come back to Council in October with the results, and if approved, the money would be available November 1 st. She said the total for TID 5 is $2,350,000, and the capital projects are $1.7 million, and with the issuance expenses to go to the market to sell this would give a total bond of $4,140,000. Ms. Gunderson said interest rates are still at an all-time low for capital financing. Ald. Johnson asked about the interest rate for the bond. 7

8 Ms. Gunderson replied the interest rate would be over 3.9%. Ald. Slowinski moved, Ald. Johnson seconded, to approve the initial resolution authorizing the sale and issuance of General Obligation Promissory notes and certain related details. Call for the Vote: Ayes: Jennings, Shorr, Nebel, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 8. Resolution Conditional Use Permit Operate a tavern at 2408 & 2412 Division Street. Ald. Phillips moved, Ald. McComb seconded, to approve the resolution for a conditional use permit to operate a tavern at 2408 and 2412 Division Street. Call for the Vote: Ayes: Morrow, Phillips, McComb, Dugan, Kneebone, Slowinski, Johnson, Nebel, Shorr, Jennings. Nays: None. Motion adopted. 9. Public Hearing Conditional Use Permit Construct an outdoor amphitheater within the Conservancy Zoning District at an unaddressed parcel (Parcel ID ) within the University of Wisconsin Stevens Point s Schmeeckle Reserve. Jim Buchholz, 509 Hickory Street, said he is the Director of Schmeeckle Reserve and is excited to be asking for permission to build the amphitheater. He said there are over 80 donors and said the amphitheater is going to be placed in an already disturbed area. Mr. Buchholz said the amphitheater is going to be available for the campus and to anyone in the community. He said the events can be found on the calendar on the Schmeeckle Reserve website. Mayor Wiza declared the public hearing open. As no one else wished to speak, Mayor Wiza declared the public hearing closed. 10. Resolution Conditional Use Permit Construct an outdoor amphitheater within the Conservancy Zoning District at an unaddressed parcel (Parcel ID ) within the University of Wisconsin Stevens Point s Schmeeckle Reserve. Ald. Kneebone moved, Ald. Johnson seconded, to approve the conditional use permit to construct an outdoor amphitheater within the conservancy zoning district an unaddressed parcel, parcel number as given within the University of Wisconsin Stevens Point s Schmeeckle Reserve. Ald. Dugan said she is sad to see the composting site go, but is happy to see they are using already open space. Call for the Vote: Ayes: Jennings, Shorr, Nebel, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 11. Ordinance Amendment Zoning Driveway and parking requirements (Section 23.01(14) and of the RMC). 8

9 Ald. Johnson moved, Ald. Nebel seconded, to approve the ordinance amendment for zoning in regards to driveway and parking requirements section 23.01(14) and of the revised municipal code. Call for the Vote: Ayes: Morrow, Phillips, McComb, Dugan, Kneebone, Slowinski, Johnson, Nebel, Shorr, Jennings. Nays: None. Motion adopted. 12. Ordinance Amendment Official Street Map of the City of Stevens Point To map and name streets within and near East Park Commerce Center, located north of County Highway HH and between Brilowski Road and Burbank Road. Ald. Slowinski moved, Ald. Kneebone seconded, to approve the official street map of the City of Stevens Point to map and name streets within and near East Park Commerce Center located north of County Highway HH and between Brilowski and Burbank Roads. Call for the Vote: Ayes: Jennings, Shorr, Nebel, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 13. Assignment of Development Agreement for 111 Division Street (former Kmart site). Ald. Morrow moved, Ald. Phillips seconded, to approve the assignment of Development Agreement for 111 Division Street. Call for the Vote: Ayes: Morrow, Phillips, McComb, Dugan, Kneebone, Slowinski, Johnson, Nebel, Shorr, Jennings. Nays: None. Motion adopted. 14. Request from Scott Raschka to harvest hay from City-owned property located north of Highway 10 and east of Badger Avenue (former Bickford property, Parcel ID ) Ald. Phillips moved, Ald. McComb seconded, to approve the request from Scott Raschka to harvest hay from a City owned property located north of Highway 10 east of Badger Avenue the former Bickford property with the parcel id stated there. Ald. Johnson asked if there were any concern with hurting the birds that may be living in the hay. Mayor Wiza replied no. Call for the Vote: Ayes: Jennings, Shorr, Nebel, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 15. Ordinance Amendment Officials, Boards, Employees Salary adjustment for Election Officials (poll workers) and Canvass Board members. 9

10 Ald. McComb moved, Ald. Dugan seconded, to approve the ordinance amendment an officials, boards, and employees salary adjustment for elected officials or poll workers and canvass board members. Ald. Phillips said since he is a poll worker he is going to abstain from the vote. Call for the Vote: Ayes: Morrow, McComb, Dugan, Kneebone, Slowinski, Johnson, Nebel, Shorr, Jennings. Nays: None. Motion adopted. Abstain: Phillips. 16. Ordinance Amendment Traffic Speed limits as it relates to the roundabout project (Section 9.02(a)). Ald. Morrow moved, Ald. Jennings seconded, to approve the ordinance amendment regarding traffic and the speed limits as it relates to the roundabout project section 9.02(a). Call for the Vote: Ayes: Jennings, Shorr, Nebel, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 17. Ordinance Amendment Traffic Stop signs on Stanley Street at Minnesota Avenue Intersection (Section 9.06(a). Ald. Shorr moved, Ald. Nebel seconded, to postpone action on this. Call for the Vote: Ayes: Morrow, Phillips, McComb, Dugan, Kneebone, Slowinski, Johnson, Nebel, Shorr, Jennings. Nays: None. Motion adopted. 18. Award the Stanley Street Pavement Marking Project #18-09R to Century Fence Company for the epoxy base bid in the amount not to exceed $96, Trevor Roark, 601 Washington Avenue, said he does not like the higher bid but likes having safer streets. He said it is time to move forward and be more modern and safer. Mr. Roark asked if there were any inaccuracies between the original estimate and what the bid came back at, if so what the difference is. He asked if eradication was included with the estimate. Mayor Wiza said former Dir. Schatschneider was came up with the estimate, not Dir. Beduhn. Dave Wysocki, 2409 Falcons Cove, said the City struggling for capital funds and if this goes through the extra funds need to come from somewhere. He said in the past two years he has asked for bike usage on Stanley Street and has not gotten a count. Mr. Wysocki said he asked for facts regarding bicycle pedestrian accidents on Stanley Street and one alder did not provide him the information, but was able to get it from Ald. Morrow within two days. He asked why $97,000 needs to be spent without any consideration for a personal agenda item. Mr. Wysocki said if this pertains to speed, there are more options than a road conversion. He said there are alders saying the road can just be re-painted, but it is going to cost a lot of money to get the old paint off of the road. Mr. Wysocki said alders need to consider what constituents want and not what their own agenda is. 10

11 Ald. Phillips moved, Ald. Slowinski seconded, to reject the bid from Century Fence Company for $96, Dir. Beduhn said some alternatives they are looking into is renting the equipment, or to purchase their own equipment that would cost $50,000. He said the City is looking at doing some of the smaller work themselves. Dir. Beduhn said if the City would do some of the painting on their own it would be with latex paint rather than epoxy due to the equipment the City owns and what workers are trained in. He said if the City does some of the work themselves it would bring the bid down from $84,000 to $52,000; however, there would be some additional costs for equipment. Mayor Wiza said he was most intrigued with purchasing the equipment. He asked Dir. Beduhn what he estimate the cost of paint to be for the stretch on Stanley Street. Dir. Beduhn said the cost would be around $ $1500 for paint. Mayor Wiza asked Dir. Beduhn if rebidded in spring, reasonably how much of a savings the City could expect. Dir. Beduhn replied approximately % in savings. Ald. Dugan asked Dir. Beduhn if he could rebid in January or if he would need to wait until spring. Dir. Beduhn replied if Council chooses to rebid the project, he would rebid right away in January to have the project start as soon as weather permitted. He said with rebidding at the first of the year he would expect to receive a lot of bids to hopefully drive the number down. Ald. Johnson asked what the plan looks like, and wished he provided something to the Alders rather than articulating everything. She asked if the highway department would bid if it would just be for time and materials. Dir. Beduhn replied yes and said he is checking with Corp Council because the highway department would be limited in what they can do. Ald. Johnson asked if the highway department has a striping machine. Dir. Beduhn replied yes. He said the highway department is only setup to do latex paint. Ald. Johnson asked what the approximate durability difference is in years. Dir. Beduhn said latex typically lasts for 1-3 years, and epoxy typically lasts for 4-7 years. Ald. Johnson asked how that would work if some of the work would be done by City employees. Dir. Beduhn said they can give up the contract and do a change order for the crosswalks. Mayor Wiza said after the bid came in over budget he asked Dir. Beduhn what other options they have. He said the other options are: reducing the amount of work Century is doing, 11

12 borrowing or renting equipment from another company or from the County, or buying the piece of equipment for $50,000 to do the work themselves. Ald. Johnson said it would have been helpful to have this at earlier discussions. Mayor Wiza said he agreed; however, no one talked about alternative options earlier. Ald. Jennings said it is misleading for saying the bid came in high because the project portion of the bid was $84,000 and the rest is contingency. Ald. Jennings said this project is economic redevelopment and is a prudent investment towards that goal. She asked Dir. Beduhn to explain how $60,000 was used as a rule of thumb and that it was never actually a bid. Dir. Beduhn said when talking with Dir. Schatschneider the original estimate was a conceptual amount. He said Dir. Schatschneider took $50,000 roughly factored no official estimate and included inflation and contingency to come up with $60,000. Ald. Nebel asked if the City has staff that could run a machine like they are talking about and for that long of a stretch. Dir. Beduhn said if the County did the striping, they would supply the workers. He said if they bought the machine then staff would have to be trained on it. Ald. Shorr said Council is making this seem as if it is about the money, and said he does not think that is the case. He said when people says he has an agenda that it is unfortunate to him and it does not give him much respect for believing in the merits in why he does this. He said in regards to this coming in over budget he is hearing more from those who are opposed to this than those for it. Ald. Shorr said it cannot be predicted that a better bid will come through next year, and market forces and high demand are the biggest drivers. He said however you look at this amount it is not going to help with the $5 million capital budget gap. Ald. Shorr provided examples of other projects where the amounts were a lot higher than this. He said if Council wants to do this they need to commit to the resources and move forward. Ald. Jennings asked Dir. Ostrowski to elaborate in his view how a lane reduction can benefit real-estate and the area. Dir. Ostrowski said this has a positive effect on community and economic development. He said it creates the perception of a larger front yard and better livability. Dir. Ostrowski said this also makes a safer environment for pedestrian traffic and promotes more modes of transportation. He said with having multiple modes of transportation it will help attract millennials. He said cost aside this project has a very positive impact community development wise. Ald. McComb said the City needs to repair and maintain their streets. She said it is also Council s job to design and develop change in progress. Ald. McComb said it affects Stevens Point as a whole not just the people in the corridor. She said Stanley Street was overbuilt and restriping it can return it to a fully functional roadway. Ald. McComb said she supports this expenditure and it would be great if the City can do some of the work themselves. Ald. Dugan said if there is room for bike lanes people would use them. She said Ald. Shorr just put things in perspective with the dollar amounts. Ald. Dugan said she has received a lot of s from people saying that they need those for lanes for coming into the City for school or work. She said her answer to that is that we need it to be neighborhood friendly and said there 12

13 are a lot of people commuting. Ald. Dugan said there is not enough police force to catch those speeding and said this would be cheaper than getting a full time police officer. Mayor Wiza said Council is not debating about the merits of the restriping, Council is only discussing awarding the bid. Ald. Shorr called point of order and asked why the merits are out of order. Attorney Beveridge said when looking at a bid for a project discussing if it is worth it to do it or not is germane to the conversation. He said it is up to Council for the point of order. Mayor Wiza said he feels Council has beat up the merits if to do it or not to do it. He said he feels it has come to a time to just vote on it. Ald. Dugan said at the meeting in May there were a lot of businesses on Stanley Street as well as residents in the area who came forward and said they were for the lane conversion and said it would help slow down traffic. Ald. Johnson said she had a lot of people contacting her and all were not against the project, they had concerns about the cost. She said she explained to the constituents that Stanley Street will be needing to be repainted in the future anyway. Ald. Johnson said there were some projects in the past that constituents were against and Council put them through because they knew it was best for the City. Ald. Kneebone asked Dir. Beduhn if it is safe to apply epoxy at this time of the year and asked if not what would happen. She asked if the City would get a guarantee if the paint does not stick. Dir. Beduhn said they will be cognizant of the weather and checking it. He said they would have a little bit of time left this year. Mayor Wiza clarified that it would be in the contract that if the paint peeled up the company would have to re-do it. Ald. Slowinski said he is against this because of the safety issue. He said this corridor is a main artery in and out of the City. He said at busy times of the day there is a lot of traffic. Ald. Slowinski said one of the main concerns was pedestrians crossing traffic and Council threw out the agenda item to put stop signs in which would help with crossing. He said he is concerned if it goes down to one lane it is going to be congested and traffic is going to use the side streets to beat the traffic. Ald. Phillips said part of being an alder is being good stewards of the tax payer s dollars. He said he believes there is a lot of fluff in the bid because of what time of the year it is. Ald. Phillips said if Council waits until next year the bid will be significantly lower. He said he spoke with someone who had been in the painting industry for a number of years and was told this is not the time to be putting paint down. Ald. Phillips reminded alders that are up for re-election that this is a hot topic and constituents are watching how tax payer dollars are being spent. Ald. Nebel said alders are stewards of the money but she believes this is going to do much more than other projects that cost the City a lot more. She said she looks at this as a Community Development project that will make a difference in this area. Ald. Nebel said people can use Green Avenue to get to other four lane roads. 13

14 Ald. Morrow called the question. Mayor Wiza said there were a few alders who still have not spoken yet. He asked Ald. Morrow if there was anything he wanted to speak on. Ald. Morrow replied no, and said he believes everything that needs to be said has been said. Ald. Jennings said epoxy would be the better option to go with because it is a bright white and has greater durability and stays bright white. She said the WISDOT transportation planner ed her after the May Special Common Council meeting saying once the first segment of Stanley Street is converted and people drive it they will see the three lane facility works well. Ald. Jennings said evidence shows that there will not be congestion on Stanley Street after the conversion. She said local government makes decision about the quality of life that puts in place policy that shapes the community, she said she is not doing this to get re-elected. Ald. Shorr said he has gone and talked with constituents and some of the time the discussion ends up agreeing to disagree. He said if average daily traffic was double or more Council would not be having this discussion. Ald. Shorr said the only time congestion was a foreseen issue was when there was the talk of putting in a four way stop at Minnesota Avenue. He explained how backing out would work with the new road conversion. Ald. Phillips said he does not know what they are even discussing even more. He said either you want to accept or reject the bid. Ald. Phillips called the question. Mayor Wiza said the extra money spent on this project will make a dent in the $5 million that had to be cut in the capital budget. He provided a list of what the money could go towards if not spent on the overage of Stanley Street, a lot of them were cut from the capital budget this year. Mayor Wiza said there is a project coming up where they are restriping 14 miles of road which will cost $400,000. He said he has every reason to believe the City will be able to save 10 20% if they rebid it in the spring. Mayor Wiza said he is in big support of buying their own equipment so then they can go and repaint as needed and do other projects. He said he and Council are charged with being good stewards of the money. Ald. Shorr corrected Mayor Wiza saying not all 14 miles are striping and bike lanes. Mayor Wiza restated that the motion on the floor is to reject the bid. Call for the Vote: Ayes: Slowinski, Phillips, Morrow. Nays: Jennings, Shorr, Nebel, Johnson, Kneebone, Dugan, McComb. Motion failed. Ald. McComb asked Dir. Beduhn what Council can do to accept the bid in possible change orders. Ald. Shorr said Council can do that by accepting the bid. Mayor Wiza said once the bid is accepted it cannot be changed and suggested Council to talk with Dir. Beduhn now if they want something changed. 14

15 Dir. Beduhn said you can make significant change orders there is a risk in doing that before the contract is signed. He said to remain in good faith the City needs to work with them and cannot pull stuff out from under them. Mayor Wiza asked Dir. Beduhn if there would be a problem if we significantly changed the bid. Dir. Beduhn replied no; however, there is a certain point in time to remain in good faith to offset those costs and changes. He said the only major restriction is adding to a contract. Mayor Wiza asked if the City starts taking out $10,000 $20,000 worth of stuff if the bid would become invalid. Dir. Beduhn replied no, but said once you start getting into negotiations the contractor does have the right to pull the original bid. Ald. Shorr moved, Ald. Jennings seconded, to award the Stanley Street Pavement Marking Project to Century Fence Company for the epoxy base bid in the amount not to exceed $96, Call for the Vote: Ayes: McComb, Dugan, Kneebone, Johnson, Nebel, Shorr, Jennings. Nays: Morrow, Phillips, Slowinski. Motion adopted. 19. Ordinance Amendment Creation of Chapter 35 Weights and Measures Program. Ald. Kneebone moved, Ald. Shorr seconded, to approve the ordinance amendment for the creation of chapter 35 weights and measures program. Call for the Vote: Ayes: Jennings, Shorr, Nebel, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 20. Ordinance Amendment Building and Premises Maintenance and Occupancy Notices/Fees for Repeat Offenses (Section 21.13(2) of the RMC). Ald. Nebel moved, Ald. Morrow seconded, to approve the ordinance amendment of building and premises maintenance and occupancy notice fees for repeat offenses. Ald. Johnson thanked Dir. Ostrowski and his staff and thinks this is a great idea that will help the community. Call for the Vote: Ayes: Morrow, Phillips, McComb, Dugan, Kneebone, Slowinski, Johnson, Nebel, Shorr, Jennings. Nays: None. Motion adopted. 21. Ordinance Amendment Building and Premises Maintenance and Occupancy Creation of a Rental Registration Program (Section and of the RMC). Ald. Dugan moved, Ald. Nebel seconded, to approve the ordinance amendment building and premises maintenance and occupancy creation of a rental registration program. 15

16 Call for the Vote: Ayes: Jennings, Shorr, Nebel, Johnson, Slowinski, Kneebone, Dugan, McComb, Phillips, Morrow. Nays: None. Motion adopted. 22. Resolution Establishing absentee voting locations for the November 2018 General Election. This item was pulled due to State Statute stating if you can only have a satellite office if you have one for the Primary and General Election. 23. Parting remarks by Clerk Moe. Mayor Wiza presented Clerk Moe with a plaque as a token of appreciation for all of his years of service. Clerk Moe expressed what it has meant for him to serve the community for the past 13 years. He thanked his family for making sacrifices in order to allow him to serve. Clerk Moe thanked his staff, Kari and Marissa for all their hard work and dedication. He said it has been a privilege to work with all the alders and staff. 24. Adjournment. Adjourned at 9:09 P.M. 16

17 CITY OF STEVENS POINT SPECIAL COMMON COUNCIL MEETING Police Department October 1, Michigan Ave. 5:45 P.M. Mayor Mike Wiza, Presiding PRESENT: EXCUSED: Ald. Jennings, Shorr, Nebel, Johnson, Kneebone, Dugan, McComb, Phillips. Ald. Oberstadt, Slowinski, Morrow. OTHERS PRESENT: C/T Ladick, Joe Bachman Stevens Point City Times, Brandi Makuski Metro Wire. Discussion and Possible Action on the Following: 2. Consideration of Mayoral Appointment of City Clerk for a term expiring April 30, Ald. Phillips moved, Ald. McComb seconded, to confirm the Mayor s appointment of Paul Piotrowski to the Clerk s position in the City of Stevens Point. Ald. Johnson thanked Mayor Wiza for working with the chair of the Personnel Committee for the selection. Mayor Wiza said it is a group effort. He said this term would have come up for election in April of Mayor Wiza said Council is only filling the spot until the next available spring election which is April Ald. McComb said she has worked with Paul Piotrowski before and has a lot of respect for him. She said during the interview process and hearing his responses her respect for him has grown. Call for the Vote: Ayes: Phillips, McComb, Dugan, Kneebone, Johnson, Nebel, Shorr, Jennings. Nays: None. Motion adopted. 3. Adjournment. Adjourned at 5:50 p.m. 17

18 CITY OF STEVENS POINT POLICE AND FIRE COMMISSION TUESDAY, SEPTEMBER 11, 2018 Stevens Point Police Department 933 Michigan Avenue 1. Roll Call: Commissioners Carlson, Kirschling, Moore, Ostrowski and Wescott Also Present: Police Chief Skibba, Assistant Chief Gemza, Alderperson Kneebone 2. Approval of Minutes Commissioner Carlson moved, seconded by Commissioner Ostrowski, to approve the minutes of the August 7, 2018 meeting. Ayes, all; nays, none. Motion carried. 3. Confirmation of Bills Commissioner Ostrowski moved, seconded by Commissioner Kirschling, to approve the confirmation of the August 2018 bills. Ayes, all; nays, none. Motion carried. 4. Request for New Position Fire Marshal/Inspector Assistant Chief Gemza, on behalf of Chief Finn, explained the reason for the creation of a Fire Marshal/Inspector position. The reasons for the need of the position include: The need for fire department personnel to be trained and maintain a constant state of readiness. The city fire inspections would be assigned to the Fire Marshal/Inspector. This would free up the time of other FD personnel to manage and conduct training and other duties between 911 calls and also allows personnel to get back to the level of training they should be operating at. The need to have the consistency with the over 1,500 fire inspections within the City of Stevens Point. The Fire Marshal/Inspector would work closely with the City of Stevens Point Inspection Department while out inspecting, whether it is completing occupancy permits, liquor licenses, general fire inspections, or reinspects. The Fire Marshal/Inspector would be integrated with the Department s investigation team. The Department s investigation team recently signed a Memo of Understanding with the Police Department to have a team approach while conducting investigations of fire scenes. The Fire Marshal/Inspector would work closely with Department of Criminal Investigation and the Bureau of Alcohol, Tobacco, Firearms and Explosives as needed to determine the origin and cause of a fire. The Fire Marshal/Inspector would oversee and assist with Public Education such as tours, the Fire Explorer Program and Citizen s Academy. 18

19 Commissioner Wescott moved, seconded by Commissioner Carlson to approve the request for the Fire Marshal/Inspector position as submitted. Ayes, all; nays, none. Motion carried. 5. Future Public Safety staffing requests At the Personnel Committee meeting on September 10, 2018 Chief Finn presented the Committee with a plan to apply for a SAFER grant to secure employment of three firefighter/paramedics. The Committee requested Chief Finn move forward and apply for the grant which amounts to $465, over a three year period. The grant will be written in If accepted, the Department would hire three firefighter/paramedics that would begin employment in If the Department doesn t receive the grant, the FD will be seeking to add one FF/Paramedic in 2020, one FF/Paramedic in 2021 and one FF/Paramedic in Commissioner Wescott moved, seconded by Commissioner Kirschling, to authorize the FD to apply for the SAFER grant to be submitted to FEMA in Ayes, all; nays, none. Motion carried. At the Personnel Committee meeting on September 10, 2018, the Committee approved Chief Skibba s request to add 20 hours per week to the Community Service Officer pool of time to address the expanded parking enforcement in Stevens Point. The Personnel Committee also recognized the need for an additional drug officer. In previous years (2017 and 2018) the Chief submitted grants to offset the costs of this position but both grants were not awarded. The Chief also stated that he is able to fund $20,000 of the cost of this additional position out of the 2019 operational budget. The remaining cost to the city would be approximately $67, President Wescott expressed he would prefer the city fund the entire position and all commissioners agreed. Commissioner Wescott moved, seconded by Commissioner Carlson, to support the creation of a full-time drug officer position in 2019 and appeals to the City Council and Alderpersons to fully fund the position. Ayes, all; nays, none. Motion carried. 6. Car fax vehicle history reports informational Currently Plover and Portage County are using this useful tool which allows the citizens of Stevens Point and Portage County to access copies of accident reports online through Car Fax. 19

20 7. Update on cost of staffing shortage PD The Department averages approximately 6,700 hours of overtime annually and is currently at 5,000 hours. The Department is on track to exceed the annual hours by approximately 1,500, which equates to an overage in the overtime budget line of $45, has been a unique year for the replacement of police officers. On average there is a chance an officer can be replaced once every year and this year the Department has had to replace five officers. This is something the Department has no control over. The Chief continues to have conversations with the Mayor and Comptroller and will continue to update them as to the status of the overtime budget. 8. Police Chief s Report Chief Skibba reported: August: Notes of Interest: Officer Lee and Fala assisted Portage County Sheriff s office in tracking a subject who had stolen a vehicle along with clothing items and later fled on foot. Officer Lee and Fala s tracking were instrumental in locating and taking subject into custody. Officer Ballew/Luna and Officer Lee/Fala assisted in drug related search warrant and located 23 grams of meth. Officers responded to fire in residence, subsequent charge of attempted 1 st degree homicide charge filed. 5 weapon involved incidents (all knife related) 75 mental health related incidents (9 emergency detentions, 3 knife involved suicide attempts, 1 suicide attempt by hanging) Projects: Building update: Capital requests for 2019 expenditure Staff assignments: o Patrol staff shortage of five officers dues to job related injury and resignations o Officer Ahrens returning to Crisis Intervention position September 20 th o Operations Sergeant Spath to be temporarily reassigned to Patrol (September through October) o Officer Clark projected solo patrol 10/23/18 o Officer Lepinski projected solo patrol 11/14/18 o Officer Rogers projected solo patrol 11/26/18 o Officer Nissen projected solo patrol 12/24/18 Auxiliary Unit: 66 Events, 736 volunteer hours in

21 Activity/Events: August: Auxiliary assisted at college and high school sporting events 3 rd Guns N Hoses race, Auxiliary assisted 3 rd Movie in the Park, Public Safety Day 4 th Aim for a Cure Run, Auxiliary assisted 4 th Bike for Boys and Girls Club, Auxiliary assisted 6 th Active Shooter training at Portage County Public Library 11 th Taste of the Town, Auxiliary assisted 17 th Emergency Preparedness meeting at Sentry Insurance 29 th Security assessment and planning at Pineries Bank September: Auxiliary assisting at college and high school sporting events 6 th Citizens Academy starts 7 th 8 th Gus Macker Basketball game 15 th Blubber Run 21 st Pacelli Homecoming parade 22 nd Run from the Cops 29 th Saint Paul Color Run Commissioner Wescott moved, seconded by Commissioner Moore, to accept the Police Chief s report for August, Ayes, all; nays, none. Motion carried. 9. Memorandum of Understanding regarding fire investigations (finalized) The purpose of the Memorandum of Understanding is to establish an interagency agreement between the Police Department and Fire Department on the level and duration of response and commitment, investigative methodology, financial and technical support and other matters critical to the success of the mission to reduce arson. This memorandum was signed by Police Chief Skibba and Fire Chief Finn on September 5, Fire Chief s Report/EMS Report Assistant Chief Gemza reported: Boys and Girls Club: We provided an ambulance at the Bike for Boys and Girls Club event to interact with the event participants. EMS training: SPFD conducted CPR Refresher training for the entire department. This was done at different times during August to ensure all personnel were able to complete the refresher. Hands only CPR: In the month of August, we trained over 120 Stevens Point Area School District employees. Public Education: UWSP Foreign Exchange students from Dokkyo Japan participated in a safety talk and Fire Station tour. Significant events: MABAS Picnic at Station 2, Kitchen demo project at Station 1 Metro Fire calls (3) Structure fires (3) Vehicle fires (0) 21

22 Brush, grass, wildland fires (0) Cooking fire contained (1) Overheated cooking (0) Other fires (4) Rescue/EMS calls (34) False alarm responses (13) Hazardous materials responses (4) Other responses (2) Total responses: (61) Training: Driver training; Orientation training with Nikodem; hose lays; technical rescue training. Total training hours: 21 Fire inspections: Certificate of occupancy (4); general fire inspection (88); General/liquor license inspection (3); re-inspection (26); sprinkler system (1); tent inspection (0). Total inspections: 123 Public Activities: Fire extinguisher demo training with UWSP and Rotary Clubs this past month; Judged a Check Log cook off. Number of Attendees: 37 Commissioner Moore moved, seconded by Commissioner Kirschling to accept the Fire Chief s Report for August, Ayes, all; nays, none. Motion carried 11. Adjournment The meeting adjourned at 5:05 p.m. 22

23 REPORT OF CITY PLAN COMMISSION October 1, :00 PM Police Department 933 Michigan Avenue, Stevens Point, WI PRESENT: Mayor Wiza, Alderperson Kneebone, Commissioner Arntsen, Commissioner Haines, Commissioner Hoppe, Commissioner Rice, and Commissioner Cooper. ALSO PRESENT: Director Ostrowski, Comptroller/Treasurer Ladick, Associate Planner Kearns, City Attorney Beveridge, Alderperson Jennings, Alderperson Shorr, Alderperson Nebel, Alderperson Johnson, Alderperson Dugan, Alderperson McComb, Alderperson Phillips, Alderperson Morrow, Brandi Makuski, Joseph Bachman, Jeff Kraemer, Brett Ieterman, Ethan Beilfuss, Rob Giese, John Kayser, Gary Hubert, Lisa Pionek, Ward Wolff, John Coletta, and Jim Smola. INDEX: 1. Roll call. Discussion and possible action on the following: 2. Report of the September 4, 2018 meeting 3. Request from Kraemer Development, LLC for a conceptual project review of two projects along Division Street, located at 1616 Academy Avenue (Parcel ID ) and 1617 Scholfield Avenue (Parcel ID ) 4. Request from the University of Wisconsin Stevens Point for site plan review to construct a sign structure in University Parking Lot Y (Parcel ID ) on the corner of Division Street and Portage Street 5. Request from Jim Smola for an exception to the driveway standards (Chapter 23.01(14)(i)(3) at 856 West Gates Drive (Parcel ID ). 6. Request from Robert Giese for an exception to the driveway standards (Chapter 23.01(14)(i)(3) at 4016 Simonis Street (Parcel ID ). 7. Artwork near the newly constructed roundabout on Division Street and North Point Drive 8. Land Development Code 9. Community Development Department Monthly Report for September, Director s Update. 11. Adjourn. 1. Roll call. Present: Wiza, Kneebone, Arntsen, Haines, Hoppe, Rice, Cooper Discussion and possible action on the following: 2. Report of the September 4, 2018 meeting Motion by Commissioner Cooper to approve the report of the September 4, 2018 Plan Commission meeting; seconded by Commissioner Haines. Motion carried

24 3. Request from Kraemer Development, LLC for a conceptual project review of two projects along Division Street, located at 1616 Academy Avenue (Parcel ID ) and 1617 Scholfield Avenue (Parcel ID ) Director Ostrowski summarized the proposed developments for two single story, single occupant, restaurants with drive-thrus, noting that both projects would require deviations from the BTID-5 overlay district. The request had been brought forward for a conceptual project review in order for the developers to obtain initial feedback and guidance from the public and commission. Commissioners made the following comments: 1. Inquiry as to what would divide the two developments/parcels. 2. Concern in proceeding without having the Targeted Area Master Plans completed by Vandewalle & Associates, as well as the Zoning Code rewrite being incomplete. 3. Thoughts on pausing development for the Division Street corridor until both the study and code rewrite are complete. 4. Patio placement for the Burger King may want to be reconsidered and repositioned away from cars and drive-thru area. 5. Status inquiry on 1612 Academy Avenue, and if it would be included in the developments. 6. Layout for proposed developments are similar to existing developments along the corridor regardless of promoting pedestrian friendly developments being closer to the street. 7. Positive comments about location and being near Sentry, schools, and other potential developments. 8. Clarification regarding utility locations. 9. Inquiry on Middletown Developments by Kraemer Developments. 10. Suggestion for a shared drive-thru between both developments. 11. Preference in the area being developed in a uniform way. 12. Positive feedback on recent Burger King development on Highway 10 E by the developer. Mayor Wiza asked for comments from the audience. Alderperson Jennings (District One) stated her opposition to the development design, citing deviations from the BTID-5 overlay and its low density, non-mixed use. She agreed with pausing development until the Targeted Area Master Plans were complete. Alderperson McComb (District Nine) stated that while she could see increased pedestrian traffic in the area due to Sentry, and nearby schools and hotels, the design was mainly catered to vehicles. She stated her concern with the design, and suggested a café-type layout for the patio area that could be along the sidewalk or street. Alderperson Morrow (District Eleven) stated his support for the development, noting that the properties had been vacant for 8 years now. He hoped that the planners would take the future street reconstruction into consideration. 24

25 Ward Wolff (3233 Olympia Ave), with First Weber Realtors and representing the Pionek family, explained that they have had numerous negotiations with the developers regarding 1612 Academy Avenue, but had not come to an agreement. He noted that the additional property would be beneficial for the development. John Coletta (2209 Ellis St) read a prepared statement opposing deviations from the BTID-5 overlay district, and promoting unity, sustainability, and diversity in order to create a destination for new businesses. Lisa Pionek (2190 Martin Island Dr, Junction City), daughter of 1612 Academy Avenue owners, recounted the history of the property, as well as issues surrounding traffic and pedestrians for nearby developments. She stated her preference for a more urban site layout. The house was noted to have been vacant since Alderperson Nebel (District Three), while glad of seeing proposed development on the site, stated concerns regarding deviations from the BTID-5 overlay district, potential traffic and pedestrian issues, and the overall small size of the development. A shared drive-thru was suggested. Jeff Kraemer (7601 University Ave, Middleton), with Kraemer Development, explained that they had started the development process several months prior, noting that their initial plans had included an 8,000 square feet multi-tenant development. During that processes they had contacted 300 possible tenants, to which the two solid developments had originated from. The drive-thru were necessary for each development, as they made half of their revenue through them. He added that they would again be reviewing the site layout for design and safety based on comments. Alderperson Johnson (District Five) stated her appreciation for the development concept, but stated concern for it potentially not meeting the vision and demand of the area. Trevor Roark (601 Washington Ave) read a prepared statement noting that the developments did not fit the corridor based of deviating from the BTID-5 overlay district conditions and requirements. He also cited a preference for pausing development until the Targeted Area Master Plans were completed, and added that fast food chains took away from local farmers and economy, as well for calling for less parking and more mixed-use developments. John Kayser (1624 W 18 th St, Chicago), with Cave Enterprises, while noting his appreciation for the feedback being presented, explained that some of that feedback was not financially feasible such as not having drivethru, also adding that pushing the buildings closer to the sidewalks would further alter traffic flow on already narrow and tight lots. No action was taken. 4. Request from the University of Wisconsin Stevens Point for site plan review to construct a sign structure in University Parking Lot Y (Parcel ID ) on the corner of Division Street and Portage Street Director Ostrowski summarized the request to relocate a sign within the University s parking lot Y, noting that the request was before them for plan review as the sign was considered a structure. Staff saw no concerns with the request and recommended approval with conditions outlined in the staff report. Mayor Wiza noted that the sign would aid new students and parents in knowing where they were. Mayor Wiza asked for comments from the audience. Alderperson Morrow (District Eleven) stated his support for the request, noting it was long overdue. Alderperson Nebel (District Three) stated her support for the request, adding that it was currently difficult to find where things were currently located for the University, and that the sign would dress up the area. Commissioner Haines stated her preference for having underground power in the future, noting the existing utility pole would obstruct the sign. 25

26 Commissioner Hoppe noted that the sign would become the only indicator along the Division Street corridor for the University. He stated his preference for a future L shaped sign so traffic could read the sign coming from either direction. Motion by Commissioner Cooper to approve the request from the University of Wisconsin Stevens Point for site plan review to construct a sign structure in University Parking Lot Y (Parcel ID ) on the corner of Division Street and Portage Street Parcel ID ) with the following conditions: 1. The sign shall not be located within the vision triangle. 2. The sign shall be setback 5 feet from the property lines. seconded by Commissioner Haines Motion carried Request from Jim Smola for an exception to the driveway standards (Chapter 23.01(14)(i)(3) at 856 West Gates Drive (Parcel ID ). Mayor Wiza was excused for a prior arrangement at 7:19 PM. Commissioner Cooper resumed as Chairperson. Associate Planner Kearns summarized the request for an exception from the driveway standards, and reviewed the history of the property and case timeline. After review, staff found that the driveway standards could be met without impacting access to the applicant s garage, and recommended denial of the request. If the commission would approve of the request, he asked that sound reasoning be provided, and cautioned the commission in possibly setting a precedent. Commissioners had the following comments: 1. Inquiry as to whether staff was initially consulted, to which it was stated that driveway permits had not been required at the time, but requirements still needed to be met. 2. Initial thoughts that approval would not set precedent. 3. Inquiry to whether driveway standards were in place at the time, to which it was confirmed that more strict requirements were in place at the time. 4. Clarification on driveways areas needing to be removed to meet standards. 5. Inquiry as to whether dimensions were available if the driveway was perpendicular to the garage, rather than at an angle, noting that the driveway itself didn t necessarily take up a large area. 6. Confirmation as to whether requirements were being addressed based off whether they were urban or suburban, to which staff explained that a maximum 28-foot driveway had proved to be concerning during a Land Development Code discussion. 7. Preference for a percentage requirement for impervious surface for lots. 8. Agreement in differentiating between urban, suburban, and rural lot requirements. 9. Suggestion to add exceptions for angled driveways. Commissioner Cooper asked for comments from the audience. Jim Smola (856 West Gates Dr), applicant, explained that having a permitting process in place would have initially helped, noting that he was not claiming that it had not been his fault. He disagreed with the staff 26

27 recommendation, adding that he didn t think it would set a precedent due to the now existing permitting process for driveways. Commissioner Rice asked whether the applicant knew the dimensions of the driveway if perpendicular to the garage, to which Mr. Smola estimated 26 feet. Alderperson Nebel (District Three) agreed that approving the request would not set a precedent due to the driveway permitting process now being in place, and asked that leniency be provided for the applicant. Alderperson Dugan (District Eight) questioned why staff felt approving the request would set a precedent, to which Associate Planner Kearns stated that several single family properties had already shown interest in having a third stall on the side of their driveway, noting that perhaps they needed to add an exception based off of lot size to address the issue. Staff stated that a discussion regarding altering the Zoning Code to address unique properties and individual exceptions needed to occur. Staff did not foresee too many more exceptions coming forward due to nearing the end of the building season. They hoped to have the Land Development Code adopted prior to the next building season to hopefully address many of the issues they were facing. Alderperson Dugan (District Eight) urged the commission to make changes based off percentages for impervious surfaces prior to the next building season. Staff stated that based on the size of the lot, driveway, and residence, the applicant was at about 18% lot coverage, which was light for a rural area. Staff also clarified that a permitting process was in place at the time of the home construction, of which the driveway was inclusive of that permit, noting that the driveway requirements had been in place. However, there was now a separate driveway permit and review process. Motion by Commissioner Haines to approve the request from Jim Smola for an exception to the driveway standards (Chapter 23.01(14)(i)(3) at 856 West Gates Drive (Parcel ID ) citing the following reasons: 1. Size of the lot. 2. Percentage of coverage of impervious surface. 3. Angle of the driveway. seconded by Commissioner Arntsen Motion carried 5-1, with Commissioner Cooper voting in the negative. 6. Request from Robert Giese for an exception to the driveway standards (Chapter 23.01(14)(i)(3) at 4016 Simonis Street (Parcel ID ). Associate Planner Kearns summarized a similar request for an exception from the driveway standards, and reviewed the history of the property and case timeline, possible detriments to the western neighbor, and right-of-way restrictions for the applicant. After review, staff found that the property did not have unique characteristics, and any hardships claimed were a result of the applicant s desire for a larger driveway. Staff recommended denial of the request, but also noted that if they were they to approve, that they once again provide sound reasoning for approving the exception. Commissioners had the following comments: 27

28 1. Inquiry as to whether side yard setbacks applied to any structures, to which it was confirmed that the detached garage needed to meet those setbacks, otherwise the principal building setbacks would apply. 2. Inquiry as to the use of the paved extension past the driveway, to which it was clarified by the applicant for service door use. 3. Inquiry as to grandfathered status of driveway and gravel use, to which staff could not comment on previous administration determinations, adding that substrate could be maintained so long as they met new requirements where applicable. 4. Inquiry as to whether the pad near the service door was being utilized for parking, to which Staff recommended a separation between the sidewalk and driveway to it could not be utilized as such. 5. Clarification on areas to allow service door walkway. Rob Giese (4016 Simonis St), applicant, explained that their intention was not to skirt the system, but rather was suggested that he use different materials for a driveway expansion in 2013 by previous staff. He noted difficulty in finding a contractor, and in finding driveway information on the City website, adding that he may be able to meet the requirements if three feet was removed on the left of the driveway. Alderperson Dugan (District Eight) inquired about the ratio of impervious surface to lot size, noting that the loss of green space was not great for the City. Staff estimated 40% of the lot being covered based on the lot, driveway, and main residence size. Rob Giese (4016 Simonis St) asked that while staff was helpful in answering questions, if anything could be done about finding information more readily on the City website, noting no definitive sources for all information, and even conflicting sources such as the Public Works Department requirements. Motion by Commissioner Rice to deny the request from Robert Giese for an exception to the driveway standards (Chapter 23.01(14)(i)(3) at 4016 Simonis Street (Parcel ID ); seconded by Commissioner Cooper Motion carried 5-1, with Commissioner Haines voting in the negative. 7. Artwork near the newly constructed roundabout on Division Street and North Point Drive Director Ostrowski summarized that the City, in collaboration with CREATE Portage County and the Convention and Visitors Bureau, put out a call to artists for artwork proposals for the new roundabout. The goal would be to create an entry feature into the City. Proposals and renderings were now available for review by the Plan Commission. Greg Wright (1217 Franklin St) summarized the proposal and final concepts: Northpoint Sculptures by local artist Boleslaw Kochanowski, and a Solar Mural concept. Commissioners made the following comments: Northpoint Sculptures (steel and copper) 1. Clarification of proposed direction of To the Point, to which it was confirmed that it would act as a welcome sign coming in from the north along the right of the interstate prior to hitting the roundabout. 2. Clarification on maximum height of To the Point, to which 14 feet tall and 20 feet in width was noted, with letters beginning at 8-10 feet. 28

29 3. Difficulty in understanding The Pine Cones concept upon first glance, needed explanation and history. 4. Metal components would last a long time, little maintenance required. Solar Mural Concept 1. Positive comments on having a City-wide competition to determine solar panel skin designs. 2. Inquiry on whether the skins would constantly be changing. 3. While the design skins could last 30 years, there were concerns regarding fading over time. 4. Inquiry as to what the energy created would be used for, and how much maintenance would be required for the panels. 5. Concerns regarding maintenance, longevity, and use. General Comments 1. Inquiry on pedestrian access for artwork, to which it was clarified that new and existing sidewalks would be used into the priority areas. 2. Inquiry as to how nearby trailheads would interact with the artwork, to which it was stated that the hope would be to have the trailhead provide a draw to and from the artwork and vice versa. (Ex. Schmeeckle trailhead exits near sculptures, sculptures draw towards Sculpture Park trailhead). 3. Preference for having an area concept of metal sculptures near the roundabout, with the solar mural concept in another location. Motion by Commissioner Hoppe to approve the two Northpoint Sculpture concepts presented in the areas identified, with additional solar mural concept research for other areas in the City; seconded by Alderperson Kneebone. Motion carried Land Development Code The item was postponed for a future meeting. Staff asked the commission to review the red lined version of Chapter 7 and provide feedback as they continue to make their way through the LDC. 9. Community Development Department Monthly Report for September, 2018 Director Ostrowski briefly reviewed the monthly report and explained that they had hit $40 million for year to date value. Code enforcement numbers were also up due to the recent start of the fall college semester, and wetter weather which produced more grass orders. Motion by Commissioner Cooper to approve the monthly report for September, 2018 and place it on file; seconded by Commissioner Hoppe. Motion carried Director s update. Director Ostrowski provided updates on the following: 1. Budget introduction meeting scheduled for October 22 nd, Will have complete redlined Chapter 7 for review for Zoning Code Rewrite/Comprehensive Plan Meeting on October 29 th,

30 11. Adjourn. 3. Land Use Chapter for Comprehensive Plan has been received and will be brought forward for further review. 4. Development Status Meeting adjourned at 8:42 PM. a. K-Mart site moving forward b. Upcoming Downtown projects c. Belke Property closing and redevelopment d. Ki Mobility addition to soon receive occupancy e. Business Park & East Park development announcements forthcoming f. Clifton Larson Allen constructed new building on vacant lot g. Meijer store development h. Service Cold Storage s second addition complete i. Oso Brewing groundbreaking anticipated in the Spring j. Maher Water officially open in the Business Park 30

31 Attachment pertaining to Agenda Item 3: Conceptual Project Review 31

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34 Attachment pertaining to Agenda Item 7: Roundabout Artwork Concepts 34

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40 City of Stevens Point Board of Water and Sewerage Commissioners Monday, October 8, :00 P.M. MINUTES PRESENT: ALSO PRESENT: EXCUSED ABSENCE: Paul Adamski, Carl Rasmussen, Mae Nachman, and Ray Schmidt Joel Lemke, Mary Klesmith, Chris Lefebvre, Eric Southworth, Jason Draheim and Jaime Zdroik Anna Haines I. ADMINISTRATION Index Page 1. Approval of minutes of the September 10, 2018 meeting. 3 II. ACCOUNTING 2. Discussion and possible action on approval of department claims. 3 III. WATER OPERATIONS 3. Report on water distribution operations Report on water supply operations Discussion and possible action on VFD replacement for Well Discussion and possible action on Reciprocal Water Agreements. 4-5 IV. SEWAGE TREATMENT OPERATIONS 7. Report on Collection System Maintenance Report on sewage treatment operations. 5 V. STORMWATER/CAN OPERATIONS 9. Report on stormwater/can operations. 6 VI. DIRECTOR S REPORT 10. Verbal report. 6 VII. ADJOURNMENT 7 40

41 ADMINISTRATION 1. Approval of minutes of the September 10, 2018 meeting. Motion made by Ray Schmidt, seconded by Carl Rasmussen to approve the minutes of the September 10, 2018 Water & Sewerage Commission meeting. Ayes all. Nays none. Motion carried. II. ACCOUNTING 2. Discussion and possible action on approval of department claims. WATER DEPARTMENT Paul Adamski presented the statement of claims for the Water Utility for September. The balance as of September 1, 2018 was $4,006,019.40; the bank deposits recorded in September, 2018 were $594, Checks issued September 2018 numbered through were in the amount of $1,149, The net balance on hand September 30, 2018 was $3,451, WASTEWATER DEPARTMENT Paul Adamski presented the statement of claims for the Sewage Treatment Utility for September 1. The balance as of September 1, 2018 was $6,766,378.53; the bank deposits recorded in September, 2018 were $1,364, Checks issued September 2018 numbered through were in the amount of $768, The net balance on hand September 30, 2018 was $7,362, STORMWATER DEPARTMENT Paul Adamski also presented the statement of claims for the Stormwater Utility for September. The balance as of September 1, 2018 was $1,460, The bank deposits recorded in September 2018 were $146, Checks issued September 2018 numbered 2251 through 2266 were in the amount of $85, The net balance on hand September 30, 2018 was $1,521, Motion made by Mae Nachman seconded by Ray Schmidt to approve the department claims for September 2018 as audited and read. Ayes all. Nays none. Motion carried. 41

42 III. WATER OPERATIONS 3. Report on water distribution operations. Eric stated the Isadore Street Project will be wrapped up next Friday. Eric also stated a representative from Focus on Energy will be here to do audits at the Wellfield and Well 4 to see where we can possibly save money. End of construction will be October 26 th. The water operation report was distributed and reviewed for the month of September. 4. Report on water supply operations. Eric stated pumpage is up in September. Our pumpage in September was 181,556,000 gallons, an increase of 23,930,000 gallons of water from September Discussion and possible action on VFD replacement for Well 11. Joel explained this repair is necessary. The Commission asked if the VFD should be failing after 6 years. Joel explained the VFD is running continuously so failing at the time frame is not unusual. Joel said they are still getting quotes and it looks like the VFD will cost approximately $9,250 and $1,500 to install. Motion made by Carl Rasmussen, seconded by Mae Nachman to approve replacing the variable frequency drive (VFD) at Well 11. Ayes all. Nays none. Motion carried. 6. Discussion and possible action on Reciprocal Water Agreements. Revisions were made on the Reciprocal Water Agreement for the Village of Whiting. As recommended, the wording in Item 9 was revised to state that the party providing emergency water supply to the other should give as much notice as possible prior to discontinuation without jeopardizing the operation of the providing party. The original wording was the party supplying water gives the other 24 hours notice prior to discontinuation. 42

43 The Village of Whiting also made comments stating the maintenance of the meter should be shared. We ve never charged any maintenance in the past anyway so Joel is okay with this. The Village of Whiting would like auto-renewal language in this agreement as well and only act on this unless there is language that needs changing. Joel stated he just incorporated the same language into the Village of Plover Reciprocal Water Agreement. Motion made by Ray Schmidt, seconded by Carl Rasmussen to approve the Reciprocal Water Agreements for the Village of Whiting and the Village of Plover. Ayes all. Nays none. Motion carried. IV. SEWAGE TREATMENT OPERATIONS 7. Report on Collection System Maintenance. A report for the month of September was provided to the Commission. 8. Report on sewage treatment operations. Chris stated all permit levels were met for the month of September. The plant produced 50% of its own electricity and 84% of its own heat. They are currently hauling biosolids to farm fields. The biosolids construction project they are continuing building modifications to the two garages. They put in all conduits and will pour concrete floors on Thursday. Our new DNR WPDES permit is in its final stages. It was supposed to be out October 1 st but now maybe by the end of the year. The notable changes to it is that we will have 7-year compliance schedule to meet the new phosphorus limits. With our current construction situation, we requested a 9-year compliance schedule but we are not sure if the DNR will approve this extension. The other change in the permit is they decreased our Mercury limit. We currently don t treat a lot of Mercury. So we will be doing a lot of sampling throughout the community to see where the Mercury is coming from so it can be addressed. B.O.D. (4 average ppm), Phosphorus (.616 average ppm) and Suspended Solid (4.94 average ppm) limits were met for the month of September V. STORMWATER/CAN OPERATIONS 43

44 9. Report on Stormwater/CAN operations. Joel provided the Commission with an update on the Community Area Network (CAN). Mid State Technical College will be coming onto the City s network very soon. They would be the first ones on the City s network and the school district will likely be the second party if the referendum is passed. The stormwater operations report for September was reviewed by the Commission. VI. DIRECTOR S REPORT 10. Verbal Report. Joel stated both the work order and billing software upgrades are going well. The work order/capital asset software is now complete with the discovery phase and we had a kick-off meeting with Starnik for the new utility billing software. Joel also showed the Commission where the 2019 reconstruction project will be done within the City in There is nearly one mile of infrastructure that will be replaced. In previous months, there was conversation about the ordinance that needs to be in place in order to fund the lead service line project. Joel is still working on this and this will be brought back to the Commission. The Water Garage project is going well and they will be paving this week. The next Water & Sewerage Commission meeting will be on Monday, November 12, 2018 at noon. 44

45 VII. ADJOURNMENT Motion made by Ray Schmidt to adjourn the meeting. Ayes all. Nays none. Motion carried. MEETING ADJOURNED 12:28 pm BOARD OF WATER AND SEWERAGE COMMISSIONERS CARL RASMUSSEN, SECRETARY 45

46 City of Stevens Point Airport Commission Monday, October 8, :30 P.M. MINUTES PRESENT: ALSO PRESENT: Paul Adamski, Carl Rasmussen, Mae Nachman, and Ray Schmidt. Joel Lemke, Jason Draheim, Mary Klesmith, Chris Lefebvre, Eric Southworth, and Jaime Zdroik EXCUSED ABSENCE: Anna Haines Index Page I. ADMINISTRATION 1. Approval of minutes of the September 10, 2018 meeting. 2 II. ACCOUNTING 2. Discussion and possible action on approval of department claims. 2 III. AIRPORT MANAGERS REPORT 3. Written report provided Verbal report. 2 IV. ADJOURNMENT 3 46

47 I. ADMINISTRATION 1. Approval of minutes of the September 10, 2018 meeting. Motion made by Ray Schmidt, seconded by Mae Nachman to approve the minutes of the September 10, 2018 Airport Commission meeting. Ayes all. Nays none. Motion carried. II. ACCOUNTING 2. Discussion and possible action on approval of department claims. AIRPORT Paul Adamski presented the statement of claims for the September. The balance as of September 1, 2018 was $ The bank deposits recorded in September 2018 were $55, Checks issued in September 2018 numbered 1892 through 1896 were in the amount of $16, The net balance on hand September 30, 2018 was $368, Motion made by Carl Rasmussen, seconded by Mae Nachman to approve the department claims for the month September as audited and read. Ayes all. Nays none. Motion carried. III. AIRPORT MANAGERS REPORT 3. Written report provided. Jason stated typical months leading into fall. After this last month s fuel report, we have surpassed last year s total fuel sales. Jason stated we are still working with Ascension and their architects on designing their hangar. The Commission asked how they count aircraft movements that occur after the hours of operation. Jason explained they use a multiplier of Verbal report. See Item 3. 47

48 The next Airport Commission meeting will be on Monday, November 12, 2018 immediately following the Board of Water & Sewerage Commission meeting. IV. ADJOURNMENT Motion made by Ray Schmidt to adjourn the meeting. Ayes all. Nays none. Motion carried. MEETING ADJOURNED 12:38pm AIRPORT COMMISSION CARL RASMUSSEN, SECRETARY 48

49 CITY OF STEVENS POINT TRANSPORTATION COMMISSION MEETING MINUTES October 8, :45 p.m. The meeting was called to order at 4:50 p.m. Commissioners in attendance: Karalyn Peterson, Tom Bertram, Marv Noltze, Ald. David Shorr, Excused: Chairperson Nichole Lysne, Ald. Mary Kneebone, Fred Hopfensperger Others present: Tom Carroll 1. Approval of the September 10, 2018 Transportation Commission meeting minutes. Ald. David Shorr moved to approve the minutes of the September 10, 2018 Transportation Commission meeting. Tom Bertram seconded. Ayes all; Nays none; Motion carried. 2. Approval of the September 2018 financial/claims report. Tom Bertram moved to approve the September 2018 financial/claims report. Marv Noltze seconded. Ayes all; Nays none; Motion carried Budget reviews/grant funding updates. This agenda item was tabled and will be addressed at the next meeting. 4. Request for Proposals for Taxi Services. The request for proposal document has been posted on Wisconsin VendorNet for taxi services. 5. Manager s report Staff Update recently hired rural bus operator. One transit bus operator position remains open. Budget and Ridership status reports this agenda item was tabled and will be addressed at the next meeting. Ald. David Shorr moved to approve the Manager s report and place it on file. Marv Noltze seconded. Ayes all; Nays none; Motion carried. 6. Next meeting date. November 12, 2018 at 4:45 pm 7. Adjourn. The meeting was adjourned at 5:11 pm. 49

50 PERSONNEL COMMITTEE MEETING Monday, October 8, :14 p.m. Lincoln Center ~ 1519 Water Street PRESENT: EXCUSED: OTHERS PRESENT: Chairperson McComb; Alderpersons Jennings, Dugan, Nebel Alderperson Oberstadt Mayor Wiza; C/T Ladick; City Attorney Beveridge, Clerk Piotrowski; Alderperson(s) Phillips, Slowinski, Johnson, Shorr, Morrow; Director(s) Beduhn, Lemke, Ostrowski, Schrader; Chief Finn; Chief Skibba; Human Resource Manager Jakusz Chairperson McComb called the meeting to order. Discussion and possible action on: 1. Annual Salary for the office of Mayor for Mayor Wiza reviewed his memo that was included in the packet. He added that this action will set the salary for the term of office and reminded that elected official salaries cannot be changed mid-term. Alder Dugan stated that she is supportive of the idea. Alder Jennings voiced her concern over raising the pay. She noted that the City s salary is on the upper end of the comparables provided and that our Mayor has spent $8,000 on mileage, public relations and education. She asked where the money will come from. Alderman Morrow asked if there is money available in the budget for this recommended increase. Comptroller Treasurer Ladick indicated that funds are available in the 2019 budget and added that the 1% increase equates to approximately $1,000. He also added that this is less than the general increase anticipated for other City employees. Alder Jennings asked if this is an incentive; would an employee do less of a good job if the salary isn t increased. Mayor Wiza replied that we want to offer a comparable and competitive salary. 50

51 HR Manager Jakusz reminded that the salary is for the position itself and not necessarily tied to the incumbent. Alderperson Nebel moved to approve the recommended salary for the Office of Mayor for the term; Alder Dugan seconded. Motion was carried on a 3 1 vote; Alder Jennings dissenting. 2. Alderperson Salary Mayor Wiza reviewed his memo that was included in the packet. Alder Jennings stated she is not doing this for the money. She indicated disappointment over the lack of funding available for mailings; $272 for travel and education. She added that she would prefer having an increase to this budget line item. Mayor Wiza stated that it is the will of this body not to increase the salary for Alderpersons and make a recommendation to the Comptroller Treasurer to increase the operational budget there will be a special Finance Committee meeting to discuss the budget on October 22. Alder Dugan asked whether it was an either or situation. Alder Nebel stated that she s used her own money for mailings as she wasn t aware of this line item. Comptroller Treasurer Ladick stated that he is hoping to be able to both. The goal is to have the line item previously discussed to allow Alders to do one mailing per year to their constituents focused on City business (i.e. listening sessions). Alderman Phillips stated his opinion that we need to hold the line as it is one big pot of money. He isn t in favor of cutting things so everyone can get a raise. Alder Johnson stated that she tends to agree with Alderman Phillips. Instead of an increase in salary, she d prefer an increase in the budget line item for training and outreach. Alder Nebel stated that $80 isn t going to make or break her; she d rather see the money go toward mailings or training. 51

52 Alder Nebel made a motion to increase the line item for training and other Alderperson needs instead of increasing the Alderperson pay; Alder McComb seconded. Ayes all; nays none. Motion carried. 3. Addition of voluntary accident insurance coverage for employees Chairperson McComb called on CT Ladick regarding this item. He stated that the request is for permission to add a voluntary accident insurance benefit for City employees. It is an employee paid benefit so there is no financial impact to the City. Alder Dugan moved to approve the request; Alder Jennings seconded. Ayes all; nays none. Motion carried. 4. Amendment to City Ordinance Officers of Department (Police) Chief Skibba reviewed his memo and draft ordinance amendment that was included in the packet regarding his request. HR Manager Jakusz indicated that the Police Department was the only department in the City that had their staffing detailed in an ordinance. Alder Jennings moved to approve the request; Alder Nebel seconded. Ayes all; nays none. Motion carried. 5. Adjournment 6:45 p.m. 52

53 CITY OF STEVENS POINT BOARD OF PUBLIC WORKS MEETING Monday, October 8, 2018 Police Department 933 Michigan Avenue Stevens Point, WI MINUTES PRESENT: Chairperson Mayor Wiza, Director of Public Works Scott Beduhn, Comptroller/Treasurer (C/T) Corey Ladick and Tricia Church; Alderpersons: Tori Jennings(1 st ), Jeremy Slowinski(6 th ), Mary McComb(9 th ) and Shaun Morrow(11 th ). EXCUSED: Mary Kneebone(7 th ). ALSO PRESENT: DIRECTORS: Tom Schrader Parks & Recreation, Joel Lemke Public Utilities & Transportation and Michael Ostrowski Inspection & Development. OTHER CITY STAFF MEMBERS: City Attorney Andrew Beveridge, Police Chief Martin Skibba, Fire Chief Bob Finn, Personnel Specialist Lisa Jakusz, City Clerk Paul Piotrowski. ALDERPERSONS: David Shorr(2 nd ), Cindy Nebel(3 rd ), Meleesa Johnson(5 th ), Cathy Dugan(8 th ), and Mike Phillips(10 th ). Chairperson Mayor Wiza called to order the Board of Public Works meeting at 6:00 p.m. The meeting was held on Monday, October 8, 2018 at the Police Department located at 933 Michigan Avenue in Stevens Point. 1. Consideration and possible action to accept the Director s Report and place it on file. Director Beduhn had nothing to add but was available to answer questions. Alderperson Nebel asked if the delay in the O so Brewery Infrastructure Improvement Project is due to the building they are doing in Madison or if it was public works related to which Mayor Wiza said we are on track for a spring groundbreaking. Alderperson Nebel asked what the joint repair entails to which Director Beduhn said it is to smooth out the road on CenterPoint Drive. Alderperson Nebel asked if there were certain intersections with the potential need for additional pavement markings and signage to which Director Beduhn stated that there have been some constituents asking for some but not in general. Alderperson Nebel asked if there were certain locations where vandalism has been taking place with signs and poles to which Director Beduhn stated that he would have to talk with Superintendent Laidlaw more specifically to find out. He did add that the High Street sign disappears quite often. Alderperson Nebel asked if we could look at getting more enforcement 53

54 in those areas to which Director Beduhn stated that we are working internally on maps so we can keep track of that kind of information in order to get that information out to other departments. Alderperson Jennings asked if Director Beduhn could explain to the public why we are pouring so much money into Center Point Drive and Water Street when it is already in poor condition as well as the talks that have been going on for well over a decade regarding changing the road design. Director Beduhn explained that the joint repair is the most minimal cost approach at this time before a full reconstruct needs to be done. The main problem is with the concrete joints and that is only what we will be repairing. Alderperson Dugan mentioned that the sidewalk continuation is almost complete and looks very nice. She stated that she will be contacting the Bicycle and Pedestrian Plan Committee people regarding their recommended plan for Safe Routes to School around the Washington School area. Alderperson Dugan also mentioned that the Isadore Street Reconstruction is going along well. She thanked the Public Works Department for all the work we are doing. Alderperson McComb mentioned in Alderperson Kneebone s absence that her constituents are very happy with the re-contoured Brillowski Road/Sandpiper intersection. Alderperson Morrow moved approval of the Director s Report; seconded by Alderperson Slowinski. Ayes all; nays none; motion carried. 2. To accept the proposal from Gremmer & Associates for design assistance for the 2019 reconstruction projects (Fifth Avenue and Pulaski Place) in the amount of $137, Director Beduhn explained that we are short on staff with the work of getting the additional resurfacing projects in as well as getting ahead on the 2020 projects. He further explained that between him and Director Lemke the best way to get all the work done was to ask for proposals from a consultant. Both he and Director Lemke feel that Gremmer & Associates submitted a good proposal at a desirable price and therefore, staff is recommending accepting their proposal. He added that this money would come out of the 2019 capital budget being approved for the projects. Alderperson Jennings moved approve the proposal from Gremmer & Associates; seconded by Alderperson McComb. Alderperson Morrow asked Director Beduhn to explain what this proposal is specifically for to which Director Beduhn explained that it would be for design assistance on the curb and gutter within the right-of-way as well as proposed utilities, cross sections and permitting through the WisDNR for sanitary sewer, storm sewer and water main for the Fifth Avenue and Pulaski Place Reconstruction Projects. Ayes all; nays none; motion carried. 3. ADJOURNMENT: Chairperson Mayor Wiza adjourned the October 8, 2018 Board of Public Works Meeting at 6:14 p.m. 54

55 CITY OF STEVENS POINT PUBLIC PROTECTION COMMITTEE AGENDA Monday, October 8, :52 P.M. Police Department, 933 Michigan Avenue Present: Excused: Also Present: Ald. Nebel, Dugan, Phillips. Ald. Oberstadt, Kneebone. Mayor Wiza; City Attorney Beveridge; C/T Ladick; City Clerk Piotrowski; Alderpersons Jennings, Johnson, Slowinski, McComb, and Morrow; Directors Schrader, Lemke, Beduhn, and Ostrowski; Chief Finn; Deputy C/T Freeberg; H/R Manager Jakusz; Community Development Specialist Kearns; Sarah McCann; Michael Prince; Krista Olson; Kevin Kaczmarek; Aaron Kaczmarek; Bonnie Kaczmarek. Discussion and Possible Action on the Following: 1. Appeal of notice/service charge for property maintenance violation: A College Avenue. Dir. Ostrowski said in September of 2015 an order was issued for peeling paint and since then the applicant has received three extensions on the property. He said the applicant did not qualify for assistance through CAP Services. Dir. Ostrowski said he provided her with information for the new neighborhood grant program and has not heard back from her. Sarah McCann, 1632 College Avenue, said she purchased the college rental house in May of 2015 and is converting it to a single family home. She said they received the service charge four months after purchasing the home. Ms. McCann said her intentions were to paint the outside of the home first; however, due to the condition of the interior improvements needed to be done there first. She said she asked for her first extension in 2016 because she had to have emergency surgery and her husband lost his job because he needed to stay home to help take care of their new child. Ms. McCannn said they could not afford to paint the exterior because they were living off of one income. She said in 2017 and 2018 she called College Pro for a quote and it went from $4,000 from in 2017 to $11,000 in Ms. McCann said they contacted CAP Services for assistance and the process took about eight months and ended up being denied. She said she called Ald. Jennings after she received a flyer from her explaining different programs the City offers. Ms. McCann said Ald. Jennings gave her Dir. Ostrowski s phone number in which she called and left a voic asking for an extension and did not hear back from him and received a bill in the mail. She said she is not ignoring this and does want to get the house painted. Ald. Dugan said she drove past the house and said the paint is almost completely peeled off and is almost down to the bare wood. She asked Ms. McCann if she would be able to get the house painted this spring. 55

56 Ms. McCann said depending on when they can get off of work they are going to try to paint the house this spring or summer. Ald. Dugan said she was sorry that this went on for three years but believes she still has to pay a fee because of how long this has gone on. Ald. Nebel provided history on this house. She said it frustrates her because the paint was already chipping before it was sold to Ms. McCann and said it should have been caught prior. Ald. Nebel said normally she would not say to try another extension but said because this family is trying she would be willing to try for another extension. Ald. Dugan asked Dir. Ostrowski how hard the family worked to contact him. Dir. Ostrowski said this was the first time he heard about this. He said as soon as he received the appeal and heard they tried contacting him he sent them information on the Neighbor Helping Neighbor Grant Program. He said the grant is not automatically granted and there are conditions for that grant. Ald. Dugan asked Dir. Ostrowski if the appellant contacted him after he sent her the information for the grant. Dir. Ostrowski replied no. Ald. Nebel asked Dir. Ostrowski if they would be eligible for the zero interest loan for people that are taking houses that were rentals to single family homes. Dir. Ostrowski said there are two loans that they could apply for and said the other one is the curb appeal which would be a better fit. He said there is no income limitations on that loan program. Ald. Nebel said she understands that they need to pay the fine. She said she wants to help get them in to the zero percent loan program. Ald. Jennings said she was contacted by Ms. McCann and they discussed some of the incentives that are available. She said she believes the issue lies with the previous owner and not being fined or required for the upkeep of the house. She said she asked Ms. McCann if she planned on staying at the house when the talked on the phone and she said she was. She said she supports this because she is planning on staying. Ald. Dugan moved, Ald. Nebel seconded, to deny the claim. Call for the vote: ayes, all; nays, none; motion adopted. B Ellis Street. Dir. Ostrowski said the notice was sent by the neighborhood improvement coordinator on August 24 giving until September 4 th to comply. Dir. Ostrowski said on September 4 th there was an inspection done and they were still parking on the grass. He said the 56

57 residents contacted Mr. Kordus and Mr. Kearns in regards to their inability to park anywhere else with the number of vehicles they have. Mr. Ostrowski said the residents indicated they are looking at moving because the driveway is so small. He said action was held until discussion at the meeting. Ald. Nebel asked which vehicle was not in compliance. Dir. Ostrowski replied the white SUV. Ald. Nebel asked if the new parking ordinance would allow for a parking pad to be placed along side of the house. Dir. Ostrowski said he was unsure because he did not have the dimensions. He said where the vehicle is parked now it would not qualify because it is immediately off of the driveway. Dir. Ostrowski said the parking spot would have to be beyond the garage. Ald. Nebel asked if the first car is parked all the way up to the garage if there would be enough space to park two cars. Dir. Ostrowski said based off of the pictures it does not look like two cars could fit in the driveway. Ald. Dugan said she brought this property up to the Inspection Office and said this needs to be corrected. Jason Weir, 1609 Ellis Street, said he is a tenant at this address and said parking has been a problem for a while. Mr. Weir said they looked at getting concrete poured for an additional parking space; however, the spot is too narrow. Mr. Weir said when Ellis street was redone there was a second apron that was installed that they thought they could use for parking but there is not enough space for two vehicles. Ald. Nebel asked if the apron is on his property. Mr. Weir replied yes. He said he spoke with Mr. Kordus and they talked about putting in a horseshoe driveway, or a gravel pad near the garage. He said he was informed to go to the meeting to see if they would grant leniency due to the lot size. He said he is going to be closing on his new house soon and hopes something can be figured out for this house because it will be an ongoing problem. Ald. Nebel asked why he did not contact the office when the notice was given. Mr. Weir said the landlord was in Stevens Point and then was on vacation. He said he did not get a picture of the violation from her until September 5 th. Ald. Nebel said the Committee has to stay true to the work that has gone into these and the follow ups. She said she is sorry to say that because there is not a compliance or a request for something to be extended they should go forward with the fine. 57

58 Ald. Nebel moved, Ald. Phillips seconded, to deny the request. Ald. Dugan said this is a common problem with rental properties and the tenants being notified too late. Call for the vote: ayes, all; nays, none; motion adopted. C. 301 Michigan Avenue. Clerk Piotrowski said Rebecca Bond called him and said she is on vacation this week and requested this gets postponed to the November meeting so she is able to attend. D. 148 Georgia Street N. Community Development Specialist Kearns said this is a failure to get a building permit for a shed that was put up. He said the applicant was notified that a building permit was required and notice to comply was sent. Specialist Kearns said the applicant did not comply so a second notice was sent. He said in between the two notices the applicant said the shed is going to be used as an ice fishing shack. Specialist Kearns said the applicant asked if the shed was put on a trailer if a building permit would be required. He said it was determined that if it was going to be used as an ice fishing shack and placed on a trailer they would not be require to obtain a building permit. Specialist Kearns said the deadline was extended to August 22 and on August 23 rd an inspection was done and the shed was still in the front yard and the first service fee was sent after the inspection and a new compliance date of September 5 th was given. He said the shed was moved and put behind a fence and did not appear to be on a trailer so a notice was sent to the appellant. Specialist Kearns said the appellant notified staff September 11 th that the shed was placed on a trailer. Ald. Dugan said she visited this property and the shed was on a trailer and asked about the construction machinery. Specialist Kearns said there are a few other issues on the property as well but it is not a part of this appeal. Bonnie Kaczmarek, 148 Georgia Street N, said she spoke with her attorney and was advised to go through the committee before taking any further legal actions. She said they tried to get numerous questions answered in regards to the legitimacy of the violations. Ms. Kaczmarek said there are numerous communications that are not included between Kevin Kaczmarek and various City employees including Dir. Ostrowski, Kyle Kearns, Mayor Wiza, and City Attorney Beveridge that have been omitted. She said they have another case open and said the photos used for this claim are the ones from the other case. She said the item in question does not meet building code for a shed and questioned why they needed a building permit if it does not meet the standards of an accessory building. Ms. Kaczmarek said she asks the Committee to set aside the re-inspection fees as there were no violations to any City Ordinances. She said she has been co-owner of the property since 1986 and feels that she should have not of been left out of the process. Ms. Kaczmarek said when she bought hers a friend 58

59 of hers who lives in the City bought one and put it up and never received a noncompliance notice. Ald. Phillips asked if it is ok for the plastic shed to be there. Community Development Specialist Kearns clarified the applicant submitted a request to appeal the violation for CEGEN which only pertains to the building permit and the shed. He said the Zoning Code defines accessory structure, requires setbacks and size restrictions and said that is what he looked at in regards to zoning. Dir. Ostrowski said under the Building Code a permit is required for any structure of the building. He said when a permit is received they look at it for building code perspectives, and each structure does need to fit within the setbacks and sizing limitations. Ald. Nebel asked Dir. Ostrowski what the setbacks would be if they were to keep the shed on the ground and not on a trailer. Dir. Ostrowski said it would be a three foot setback from the rear and side properties. He said there is a 25 foot setback from the front. Ald. Nebel asked if the reasoning behind setbacks could be clarified. Dir. Ostrowski said setbacks can be for protection of neighbor s properties, prevent vision obstructions, uniform amongst neighborhoods, and to make sure the primary structure is prominent on the property not the accessory structures. Ald. Nebel clarified that the reason this is here is because of setbacks. Dir. Ostrowski said the reason is because the permit was not pulled, and then after contacting the appellant they claimed accessory structures did not need a permit and it was going to be used as an ice fishing shack and that is when Mr. Kearns granted the extension. Aaron Kaczmarek, 148 Georgia Street N, said when Mr. Kearns spoke he said that the contractor storage was not included with this appeal which in fact it is listed on the complaint letter and it has been treated as a single complaint from the start. He said Dir. Ostrowski said the accessory structure must meet uniform building code and the point of contention has been that the building does not meet the legal definition of an accessory structure. Ald. Nebel said this is a structure it was still in violation of setbacks. She said if he did not want to put it on a trailer the shed would need to be put further back on the property. Mr. Kaczmarek said it was not in violation of the setbacks where it was initially assembled in the front yard. He said it was intended to be moved further back on the property. 59

60 Ald. Nebel asked why when the notice was given it was not moved immediately. He said it was not moved because his father was conversing with various City employees on how this could be considered in violation. Ald. Nebel said this seems like an issue that they just want to argue if it is a structure. She said it is a structure and there is a setback. Ald. Nebel said that it did not need a permit because it is not a permanent thing; however, it still needs to be in compliance of the setbacks. She said she does not understand when the notice was received why it was not moved back. Mr. Kaczmarek said it was not moved back because it did not say it had to be in the notice. He said the notice said they needed to buy a permit and said no one in the Inspection Department said it needed to be moved back. Dir. Ostrowski said when an applicant applies for a building permit the setbacks are looked at. He said even though it is a plastic shed it still requires a building permit. Ald. Phillips asked Dir. Ostrowski if this is one violation for the plastic building and asked if there was an additional violation. Dir. Ostrowski said there were two violations that were initiated on the order that was supplied to the Kaczmareks. He said one was for the structure and the other was for contractor storage. Dir. Ostrowski said if they chose they can appeal the contractor storage but feels a better place to appeal it would be to the Zoning Board of Appeals. Ald. Nebel verified that the appeal is only for the plastic structure. Dir. Ostrowski replied yes and the service fees. He gave instructions on how the appellant could go about appealing the contractor storage. Kevin Kaczmarek, 148 Georgia Street N, said he has been asking for the ordinance and has been told they are working off of a draft ordinance. He said the City cannot be enforcing something until it is passed by Council. Mr. Kaczmarek said he has been told he has been provided with an ordinance but never has received it. Ald. Phillips asked for clarification on the ordinance. Dir. Ostrowski said the ordinance was provided in the original ordinance of violation letter. He said they are in violation of Section A. Ald. Nebel verified the Ordinance is current and has been approved by Council. Aaron Kaczmarek, 148 Georgia Street N, said the ordinance is not applicable because the object in question does not meet the legal definition of an accessory structure. Ald. Nebel asked Dir. Ostrowski for the definition of structure. 60

61 Dir. Ostrowski said when a term is not defined in City Ordinances it takes the common dictionary term. He said a building is something with a roof and walls that allows a place for people to live, do work, activities, and store things. Dir. Ostrowski said the definition of a structure is some that is built by putting parts together and usually stands on its own. Ald. Dugan moved, Ald. Nebel seconded, to deny the appeal. Call for the vote: ayes, all; nays, none; motion adopted. 2. License List: A. New Operators (Bartenders) Licenses. B. Change of Agent: Schierl Sales Corporation, 2201 Madison Street, Stevens Point, WI; Melissa Wanta, th Street North, Wisconsin Rapids, agent at The Store #57, 201 W Clark Street, Stevens Point, replacing Heidi Pitzrick. Ald. Nebel moved, Ald. Dugan seconded, to approve the license list for new operators for licensing and the change of agent for Schierl Sales Corporation. Call for the vote: ayes, all; nays, none; motion adopted. 3. Request to Hold an Event/Street Closings: A. Amanda Filtz for the Ski Memorial 5K on November 10, B. Community First Bank for the 43 rd Annual Frostbite Road Race and Winter Walk on December 1, Requesting closure of a section of Fourth Avenue and Second Street. Ald. Phillips asked if the Police Department has any problems with the route or the events. Chief Skibba replied no they do not. He said the request for auxiliary officers has been posted and is being filled. Ald. Phillips confirmed with Chief Skibba that if a portion of the race is in the Town of Hull that the applicant would also need to go to the Town of Hull and get permission to hold a race for that portion. Ald. Nebel moved, Ald. Phillips seconded, to approve the request to hold an event/street closings for A. Amanda Filtz for the Ski Memorial 5K and B. for the Community First Bank of the 43 rd Annual Frostbite Road Race. Call for the vote: ayes, all; nays, none; motion adopted. 4. Fee Schedule for Public Records. Attorney Beveridge said the Department of Justice released new information in regards to the amounts they are charging for copies etc. He said at a Staff meeting he 61

62 recommended that the City should lower their costs to be more comparable with the Department of Justice. Ald. Phillips confirmed with Attorney Beveridge that this was information only and that no action needs to be taken. Ald. Dugan said she was shocked to see the cost for black and white had dropped significantly. 5. Ordinance Amendment Schedule of Cash Deposits Food Vending Carts on City Property. (Exhibit A of Section of the RMC). Attorney Beveridge said this section of the chapter lists standardized forfeiture fees for various things within the entire code of ordinances. He said most of the time new entries get added when circumstances arise. He said they have had a food vending ordinance for a while but have not had a cause to issue citations to issue under that. Ald. Nebel moved, Ald. Dugan seconded, to approve the ordinance amendment schedule for cash deposits. Call for the vote: ayes, all; nays, none; motion adopted. 6. Adjournment. Adjourned at 7:52 P.M. 62

63 FINANCE COMMITTEE OCTOBER 8, 2018 AT 7:53 P.M. POLICE DEPARTMENT 933 MICHIGAN AVENUE PRESENT: ALSO PRESENT: Ald. Phillips, Slowinski, Shorr, Morrow, and Johnson C/T Ladick; City Attorney Beveridge; City Clerk Piotrowski; Director Schrader, Ostrowski, Lemke, Beduhn; Fire Chief Finn; Police Chief Skibba; Deputy C/T Freeberg; Ald. McComb, Dugan, Jennings, and Nebel, Krista Olson; Greg Wright ITEM #1 PUBLIC COMMENTS ON, AND CONSIDERATION OF, THE PROPOSED 2019 CAPITAL BUDGET. C/T Ladick stated that the 2019 Capital budget was discussed at the meeting last month, so the next step is to bring it back for public comments and consideration. Ald. Morrow and Ald. Johnson would like to see the Police garage moved in the priority list and would like staff to work together to see if it could be done sooner. They were not happy to see that it was put out to 2023 for funding, stating that they believe this was discussed as the next step for the Police Department once they moved into the new location and also listed it as a top priority item. C/T Ladick stated that the Willett Arena project had already been approved for 2019 and that the capital projects are based on budget availability. The years are all over the allotted amount for capital projects, so 2023 was the next available year for the project. Ald. Morrow questioned why there was not anything in the capital budget for City Hall. Ald. Johnson stated that it was allocated in C/T Ladick stated that it was in the 2018 budget but that it was not spent, nor was it borrowed for, and will be discussed soon. Ald. Phillips stated he was not happy with the decrease in streets repair funding, compared to what was requested. C/T Ladick stated that there is about a million dollars more budgeted for road improvements than there used to be several years ago. Ald. Johnson stated she would like to see a fund setup for alley improvements. Director Beduhn stated that alleys have never been part of the Paser ratings, but there has been a change and from now on they will be. That change will put them in line with the streets as far as where the priorities lie. Ald. Jennings questioned the $15,000 for the corridor study on Green Avenue, stating that we are paying $15,000 for what the Engineers already have the answer for, which she stated is a roundabout. She stated that she objects to putting a signal at that intersection. Director Beduhn stated that he agrees that the roundabout makes sense, however some things have changed, such as the average daily traffic flow. The question at hand is how we best sort out the geometry based on what currently exists as well as coordinating with DOT on their future plans with that corridor. He stated that a better title could have been Design Concept Evaluation as that is more of an accurate description. Ald. Johnson stated last year she requested that the capital budget be adopted with the operational budget, and would like it done this year also. C/T Ladick stated if there is a desire to wait, that can be done. It used to be presented with everything all at once in October and then approved in November, which left about three weeks for the Council to look at it and talk about it. The reason why we came up with this process, handling capital first, was to break it up in two parts to give Council a bit more time and also allow some focus on specific pieces so that it is not an information overload when it is all delivered at one time. If, at Council next week, there is a desire to withhold approval until November, that could be done. Motion made by Ald. Slowinski, seconded by Ald. Morrow, to approve the 2019 Capital Budget expenditures in the amount of $5,703,500. Ayes: All Nays: None Motion carried. 63

64 ITEM #2 REQUEST FROM THE MCDILL LAKE DISTRICT FOR FINANCING OF A GARBAGE TRUCK. C/T Ladick stated it was a year ago that McDill Lake District approached the Finance Committee to purchase a garbage truck. They had requested some financing from the City and it was approved. The cost of the garbage truck is coming in where we expected it to be, about $40,000-$45,000. The source of this money will come from Fund Balance. It would be a 10 year loan, at 3.5% interest, which would be in line with what we could invest and/or borrow the money for. Motion made by Ald. Slowinski, seconded by Ald. Shorr, to approve the financing, up to $45,000, for the garbage truck for the McDill Lake District. Krista Olson, 3317 Della Street, President of McDill Lake District, thanked the City for working with the Lake District on the purchase of the garbage truck. It is going to be used for the harvesting operations. This will allow more efficiencies by allowing them to compact the weeds, therefore being able to load 4 loads of weeds into the truck, instead of the current 1 load, before trucking it out to the farm field. It also addresses a safety issue as currently the staff has to climb into the dump truck and fork the weed material around as it is coming off the conveyor belt, all while standing on wet weeds and having the weeds basically thrown at them. Ald. Nebel questioned why Plover does not contribute to this, and whether or not they have ever been asked. Krista Olson stated Plover no longer has a boundary with the McDill Lake District, it is solely the City of Stevens Point and the Village of Whiting. The majority of the homeowners are within the City of Stevens Point, and 20 homeowners are within the Village of Whiting. The Village of Whiting is not interested, at this time, with partnering with McDill Lake District on any financing. Ayes: All Nays: None Motion carried. ITEM #3 UPDATED RESOLUTION DESIGNATING PUBLIC DEPOSITORY AND AUTHORIZING WITHDRAWAL OF CITY MONIES. C/T Ladick stated this is done periodically as a housekeeping item. A couple of banks have changed names and we are also removing one bank and adding another. He stated, as part of the resolution, he would also like to change who can transact business on City accounts. Up to this point, on the checking accounts, it has been himself and the City Clerk, as statute says both the Treasurer s and City Clerk s signatures are needed on all checks, but he would also like to include the Finance Office Manager as a signer on this account. This person would not be signing the checks, but rather be on the account to perform transactions needed in the absence of the City Treasurer, get bank information, or any other function as needed. Banking has gotten a lot more strict with their rules, so having another signer on the account who is familiar with the accounts and understands our banking needs, is a necessity. There have been some issues, so he would like to give that position access to the checking accounts and the investment accounts. There is no statutory requirements as far as who can be on an investment account. In the past it has been the Treasurer and the City Clerk, and with the new City Clerk, we have to update all the investment accounts with a new signer and since the Clerk has never had to be involved with our investment transactions, we would like the Finance Office Manager on those accounts in place of the City Clerk. He stated that although he normally takes care of transactions before he leaves for a period of time, it is a good idea to have a back-up in place. Motion made by Ald. Slowinski, seconded by Ald. Morrow, to update the resolution designating public depository and authorizing withdrawal of City monies. Ayes: All Nays: None Motion carried. 64

65 ITEM #4 ARTWORK NEAR THE NEWLY CONSTRUCTED ROUNDABOUT ON DIVISION STREET AND NORTH POINT DRIVE. Ald. Shorr stated he is glad to see this, it is an important part of the whole picture with improving North Division. He asked about the relationship between this and the TIF since it is an improvement and whether or not it can be used as a TIF expense. C/T Ladick stated yes, the plan was to use TIF 5 funds for this because the roundabout project itself was a TIF 5 expense. This would be an extension of that project. Director Ostrowski stated that on Monday, the Plan Commission recommended approval of two concepts, one for the northwest corner quadrant and the other for the southeast quadrant, both identifiable with the City slogans. Greg Wright, 1217 Franklin Street, Executive Director of CREATE Portage County, stated they have been involved with this project since the roundabout was announced, with hopes of finding a way to create a sense of welcome to the community at that entrance. They are strongly in favor of the project and feel as though it is an investment in the community. Motion made by Ald. Shorr, seconded by Ald. Johnson, to approve the artwork, as presented, near the newly constructed roundabout on Division Street and North Point Drive. Ald. Phillips stated he does not like the artwork presented as it does not say Stevens Point, it just says Point. He stated the City was named after a pilot and should be on the sign. He also stated he feels as though the funding should come from private organizations and donations. Ald. Slowinski questioned if there were any other submissions and if they are allowed to see them. Director Ostrowski stated when this was done there were 2 or 3 other artists and they did not really capture anything. He stated he would be happy to provide them before Council. Ald. Slowinski stated he would appreciate that. Ald. Nebel stated she would like to see something relating to the City being Bird City. She stated she likes the current artwork, but would like to see something relating to birds also. Greg Wright stated they did discuss doing something with birds, but wanted to do something different than what other municipalities are doing. They intentionally tried to pull in the two slogans; Gateway to the Pineries and the City of Wonderful Water. Ayes: Ald. Slowinski, Morrow, Shorr, and Johnson Nays: Ald. Phillips Motion carried. ITEM #5 APPROVAL OF CLAIMS PAID. The claims were discussed. Motion made by Ald. Morrow, seconded by Ald. Johnson, to approve the claims paid in the amount of $4,236,832,27. Ayes: All Nays: None Motion carried. ITEM #6 ADJOURN INTO CLOSED SESSION (APPROXIMATELY 7:20 P.M.) PURSUANT TO WISCONSIN STATUTES 19.85(1)(E) (DELIBERATING OR NEGOTIATING THE PURCHASING OF PUBLIC PROPERTIES, THE INVESTING OF PUBLIC FUNDS, OR CONDUCTING OTHER SPECIFIED PUBLIC BUSINESS, WHENEVER COMPETITIVE OR BARGAINING REASONS REQUIRE A CLOSED SESSION) ON THE FOLLOWING: A. SELLING A PORTION(S) OF CITY-OWNED PROPERTY LOCATED AT 5950 HIGHWAY 10 EAST (PARCEL IDS , , AND ). B. NEGOTIATING THE TERMS OF A POSSIBLE DEVELOPMENT AGREEMENT RELATING TO 1017 THIRD STREET (PARCEL ID ). C. NEGOTIATING THE TERMS OF POSSIBLE DEVELOPMENT AGREEMENT RELATING TO THE BLOCK LOCATED ON THE NORTHWEST CORNER OF CENTERPOINT DRIVE AND THIRD STREET. D. NEGOTIATING 65

66 THE TERMS OF A DEVELOPMENT AGREEMENT RELATING TO A POSSIBLE PROJECT ON WATER STREET. E. NEGOTIATING THE TERMS OF A DEVELOPMENT AGREEMENT RELATING TO A POSSIBLE PROJECT AT 1443 WATER STREET (PARCELS IDS AND ). Motion made by Ald. Slowinski, seconded by Ald. Morrow, to adjourn into closed session at 8:57 P.M. Roll Call: Ayes: Ald. Phillips, Slowinski, Morrow, Shorr, and Johnson Motion carried. Nays: None Adjournment at 10:39 P.M. 66

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69 COMPTROLLER-TREASURER REPORT for the period ending August 31, 2018 Bal August 1, 2018 Receipts Disbursements Bal August 31, 2018 GENERAL OPERATING CASH $2,000, $8,662, $9,604, $1,057, WATER & SEWER (CASH & INVEST) $14,017, $1,379, $2,309, $13,087, ( includes airport, transit, stormwater) INVESTMENTS Bal August 1, 2018 TRANSFER IN TRANSFER OUT Bal August 31, 2018 GENERAL $30,902, $0.00 $5,889, $25,012, SPECIAL REVENUE $696, $0.00 $0.00 $696, DEBT SERVICE $123, $ $95, $28, CAPITAL PROJECTS $7,300, $0.00 $1,000, $6,300, ENTERPRISE $0.00 $0.00 $0.00 $0.00 TRUST $2,072, $470, $0.00 $2,542, TOTALS $41,095, $471, $6,985, $34,581, EXPENDITURES: BUDGET YTD % REVENUES BUDGET YTD % GENERAL GOVT $3,557, $2,622, % GENERAL $23,183, $18,043, % POLICE $5,402, $3,611, % FIRE $5,163, $3,284, % PUBLIC WORKS $5,817, $3,284, % PARK & REC $1,875, $1,264, % CAPITAL PROJECTS $745, $277, % DEBT SERVICE $7,921, $7,126, % YTD TARGET 66.66% 69

70 COMMON COUNCIL OF THE CITY OF STEVENS POINT, WISCONSIN October 15, 2018 Resolution No.: A Resolution Authorizing and Providing for the Sale and Issuance of $4,140,000 General Obligation Promissory Notes, Series 2018B, and All Related Details RECITALS The Common Council (the Governing Body ) of the City of Stevens Point, Wisconsin (the Issuer ) makes the following findings and determinations: 1. The Issuer needs funds to finance the purchase of vehicles for the Public Works Department, the purchase of vehicles and equipment for the Police Department, the purchase of equipment for the Parks Department, and the construction of a roundabout in the City s Tax Incremental District No. 5 (collectively, the Project ). 2. On September 17, 2018, the Governing Body adopted an initial resolution authorizing the sale and issuance of general obligation promissory notes of the Issuer in the principal amount of approximately $4,140,000 for the purposes of the Project (the Initial Resolution ). 3. The Clerk of the Issuer caused notice of the sale (the Notice to Bidders ) of the City of Stevens Point, Wisconsin General Obligation Promissory Notes, Series 2018B (the Obligations ) to be given to media typically monitored by potential bidders in the manner and form directed by the Initial Resolution. The Notice to Bidders is made of record in these proceedings, and the Governing Body ratifies the notice. 4. In accordance with the Notice to Bidders and the bidding terms that were included in the document that was used for offering the Obligations for sale by competitive bid (the Notice of Sale ), written bids for the sale of the Obligations were received and delivered to the Governing Body. 5. The Governing Body has considered all the bids it received. The Governing Body has decided to accept the bid of (the Purchaser ), or a group that it represents, to purchase the Obligations specified in the Purchaser s bid. The Purchaser bid the price of $ for the entire issue of Obligations (the Purchase Price ), plus any accrued interest, and specified that the Obligations maturing on February 1 in the years shown below will bear interest at the respective interest rates shown below: 70

71 Year Principal Amount Interest Rate Year Principal Amount Interest Rate 2019 $1,740,000 % 2024 $100,000 % , , , , , , , , The Purchaser s bid complies with all terms of the Notice to Bidders and the Notice of Sale. 7. The Issuer has taken all actions required by law and has the power to sell and issue the Obligations. 8. The Governing Body is adopting this resolution to sell the Obligations and provide for their issuance upon the terms and conditions set forth in this resolution. RESOLUTIONS The Governing Body resolves as follows: Section 1. Definitions. In this resolution, the following terms have the meanings given in this section, unless the context clearly requires another meaning. Book-Entry System means a system in which no physical distribution of certificates representing ownership of the Obligations is made to the owners of the Obligations but instead all outstanding Obligations are registered in the name of a securities depository appointed by the Issuer, or in the name of such a depository s nominee, and the depository and its participants record beneficial ownership and effect transfers of the Obligations electronically. Code means the Internal Revenue Code of 1986, as amended. Continuing Disclosure Agreement means the Continuing Disclosure Agreement, dated as of the Original Issue Date, to be executed by the Issuer and delivered on the closing date of the Obligations. Debt Service Fund means the fund created by the Issuer pursuant to Section of the Wisconsin Statutes to provide for the payment of debt service on its general obligations. Debt Service Fund Account has the meaning set forth in Section 16 hereof. Depository means DTC or any successor appointed by the Issuer and acting as securities depository for the Obligations. DTC means The Depository Trust Company. 71

72 Financial Officer means the Treasurer. Fiscal Agent means the Treasurer of the Issuer, or any successor fiscal agent appointed by the Issuer to act as authentication agent, paying agent, and registrar for the Obligations pursuant to Section (2) of the Wisconsin Statutes. Governing Body means the Issuer s Common Council. Initial Resolution has the meaning set forth in the recitals to this resolution. Issuer means the City of Stevens Point, Wisconsin. Municipal Officers means the Mayor and the Clerk of the Issuer. These are the officers required by law to execute general obligations on the Issuer s behalf. Notice of Sale has the meaning set forth in the recitals to this resolution. Obligations means the $4,140,000 City of Stevens Point, Wisconsin General Obligation Promissory Notes, Series 2018B, which will be issued pursuant to this resolution. Original Issue Date means November 1, Project has the meaning given in the recitals to this resolution. Purchase Agreement means the purchase agreement signed and presented by the Purchaser to evidence the purchase of the Obligations. Purchase Price has the meaning given in the recitals to this resolution. Purchaser has the meaning given in the recitals to this resolution. Record Date means the 15th day (whether or not a business day) of the calendar month just before a regularly scheduled interest payment date for the Obligations. Recording Officer means the Issuer s Clerk. Register means the register maintained by the Fiscal Agent at its designated office, in which the Fiscal Agent records: (i) (ii) The name and address of the owner of each Obligation. All transfers of each Obligation. Treasurer means the Issuer s Treasurer. 72

73 Section 2. Exhibits. The attached exhibits are also a part of this resolution as though they were fully written out in this resolution: (i) (ii) Exhibit A Form of Obligation. Exhibit B Notice to Electors of Sale. Section 3. Purposes of Borrowing; Issuance of Obligations. The Governing Body authorizes the Obligations and orders that they be prepared, executed, and issued. The Obligations will be fully registered, negotiable, general obligation promissory notes of the Issuer in the principal amount of $4,140,000. The Obligations will be issued pursuant to the provisions of Section 67.12(12) of the Wisconsin Statutes to pay the costs of the Project and certain expenses of issuing the Obligations (including printing costs and fees for financial consultants, bond counsel, fiscal agent, rating agencies, insurance, and registration, as applicable). Section 4. Terms of Obligations. The Obligations will be named City of Stevens Point, Wisconsin General Obligation Promissory Notes, Series 2018B. The Obligations will be dated the Original Issue Date, even if they are actually issued or executed on another date. Each Obligation will also be dated the date on which it is authenticated by the Fiscal Agent. That date is its registration date. The face amount of each Obligation will be $5,000 or any multiple thereof up to the principal amount authorized for that maturity. The Obligations will bear interest from the Original Issue Date. Interest will be payable semiannually on each February 1 and August 1, beginning on February 1, 2019, until the principal of the Obligations has been paid. Interest on each Obligation will be (i) computed on the basis of a 360-day year of twelve 30-day months and (ii) payable to the person in whose name the Obligation is registered on the Register at the end of the day on the applicable Record Date. The Obligations will be numbered consecutively as may be required to comply with any applicable rules or customs or as determined by the Municipal Officers executing the Obligations. The Issuer and the Fiscal Agent may treat the entity or person in whose name any Obligation is registered on the Register as the absolute owner of the Obligations for all purposes whatsoever under this resolution. The following table shows when the Obligations will mature and the rate of interest each maturity will bear: 73

74 Maturity Date (February 1) Principal Amount Interest Rate 2019 $1,740,000 % , , , , , , , , ,000 The principal of, and interest on, the Obligations will be payable in lawful money of the United States of America. Section 5. Fiscal Agent. The Issuer appoints the Fiscal Agent to act as authentication agent, paying agent, and registrar for the Obligations. Among other duties, the Fiscal Agent shall maintain the Register. Section 6. Appointment of Depository. The Issuer appoints DTC to act as securities depository for the Obligations. An authorized representative of the Issuer has previously executed a blanket issuer letter of representations with DTC on the Issuer s behalf, and the Issuer ratifies and approves that document. Section 7. Book-Entry System. On the date of their initial delivery, the Obligations will be registered in the name of DTC or its nominee and maintained in a Book-Entry System. If the Issuer s relationship with DTC is terminated, then the Issuer may appoint another securities depository to maintain the Book-Entry System. The Issuer may decide on any date not to maintain the Obligations in a Book- Entry System. If the Issuer decides not to maintain a Book-Entry System, then it will do the following: (i) At its expense, the Issuer will prepare, authenticate, and deliver to the beneficial owners of the Obligations fully-registered, certificated Obligations in the denomination of $5,000 or any multiple thereof in the aggregate principal amount then outstanding. The beneficial owners will be those shown on the records of the Depository and its direct and indirect participants. 74

75 (ii) The Issuer will appoint a fiscal agent to act as authentication agent, paying agent, and registrar for the Obligations under Section (2) of the Wisconsin Statutes. Section 8. Redemption. The Obligations maturing on and after February 1, 2026 are subject to redemption before their stated maturity dates, at the Issuer s option, in whole or in part, in the order of maturity selected by the Issuer, on February 1, 2025 and on any date thereafter. The redemption price will be 100% of the principal amount redeemed, plus accrued interest to the redemption date, and no premium will be paid. If payment of an Obligation called for redemption has been made or provided for, then interest on the Obligation stops accruing on the stated redemption date. If less than all the principal amount of a specific maturity is redeemed, then the Obligations will be redeemed in $5,000 multiples in accordance with Sections 9 and 10 hereof. Section 9. Manner of Payment/Transfers/Redemption Notices Under Book-Entry System. So long as the Issuer maintains the Obligations in a Book-Entry System, the following provisions apply: Payment. The Fiscal Agent is directed to pay the principal of, and interest on, the Obligations by wire transfer to the Depository or its nominee in accordance with the Depository s rules that are then in effect. Transfers. The Obligations are transferable, only upon the Register and only if the Depository ceases to act as securities depository for the Obligations and the Issuer appoints a successor securities depository. If that happens, then upon the surrender of the Obligations to the Fiscal Agent, the Issuer will issue new fully registered Obligations in the same aggregate principal amounts to the successor securities depository, and the Obligations will be recorded as transferred to the successor securities depository in the Register. The Fiscal Agent will not be required to make any transfer of the Obligations (i) during the 15 calendar days before the date of the sending of notice of any proposed redemption of the Obligations, or (ii) with respect to any particular Obligation, after such Obligation has been called for redemption. Partial Redemption. If less than all the principal amount of a specific maturity is to be redeemed, then the Depository and its direct and indirect participants will select the beneficial owners of the Obligations to be redeemed. If an Obligation has been called for redemption but less than all the principal amount of a specific maturity is redeemed, then on or after the redemption date and upon surrender to the Fiscal Agent of the Obligation, the Issuer will issue one or more new Obligations in the principal amount outstanding after the redemption. Notice of Redemption. Notice of the redemption of any of the Obligations will be sent to the Depository, in the manner required by the Depository, not less than 30, and not more than 60, days prior to the proposed redemption date. A notice of optional redemption may be 75

76 revoked by sending notice to the Depository, in the manner required by the Depository, not less than 15 days prior to the proposed optional redemption date. Section 10. Manner of Payment/Transfers/Redemption Notices Not Under Book-Entry System. If on any date the Issuer decides not to maintain the Obligations in a Book-Entry System, then the following provisions apply: Payment. The Fiscal Agent will pay the principal of each Obligation upon its presentation and surrender on or after its maturity or earlier redemption date at the designated office of the Fiscal Agent, and the Fiscal Agent will pay, on each interest payment date, the interest on each Obligation by wire or other electronic money transfer, or by check of the Fiscal Agent sent by first class mail, to the person in whose name the Obligation is registered on the Register at the end of the day on the applicable Record Date. Transfers. Each Obligation is transferable, only upon the Register, for a like aggregate principal amount of the same maturity and interest rate in denominations of $5,000. A transfer may be requested by the registered owner in person or by a person with a written power of attorney. The Obligation shall be surrendered to the Fiscal Agent, together with a written instrument of transfer satisfactory to the Fiscal Agent signed by the registered owner or by the person with the written power of attorney. The Issuer will issue one or more new fully registered Obligations in the same aggregate principal amount to the transferee or transferees, as applicable, in exchange for the surrendered Obligations and upon the payment of a charge sufficient to reimburse the Issuer or the Fiscal Agent for any tax, fee, or other governmental charge required to be paid with respect to such registration. The Fiscal Agent will not be required to make any transfer of the Obligations (i) during the 15 calendar day period before the date of the sending of notice of any proposed redemption of the Obligations, or (ii) with respect to any particular Obligation, after the Obligation has been called for redemption. Partial Redemptions. If less than all the principal amount of a specific maturity is to be redeemed, then the Issuer or the Fiscal Agent will randomly select the Obligations to be redeemed. If an Obligation has been called for redemption but less than all the principal amount of a specific maturity is redeemed, then on or after the redemption date and upon surrender to the Fiscal Agent of the Obligation, the Issuer will issue one or more new Obligations in the principal amount outstanding after the redemption. Notice of Redemption. Notice of the redemption of any of the Obligations shall be sent by first class mail, not less than 30, and not more than 60, days before the redemption date to the registered owners of the Obligations to be redeemed at the addresses set forth in the Register. A notice of optional redemption may be revoked by sending a notice, by first class mail, not less than 15 days prior to the proposed optional redemption date to the registered owners of the Obligations which have been called for optional redemption. 76

77 Section 11. Form of Obligations. The Obligations shall be in substantially the form shown in Exhibit A. Omissions, insertions, or variations are permitted if they are deemed necessary or desirable and are consistent with this resolution. The Issuer may cause the approving opinion of bond counsel to be printed or reproduced on the Obligations. Section 12. Execution of Obligations. The Obligations shall be signed by the persons who are the Municipal Officers on the date on which the Obligations are signed. The Obligations shall be sealed with the Issuer s corporate seal (or a facsimile), if the Issuer has one, and they shall also be authenticated by the manual signature of the Fiscal Agent. The Obligations will be valid and binding even if before they are delivered any person whose signature appears on the Obligations is no longer living or is no longer the person authorized to sign the Obligations. In that event, the Obligations will have the same effect as if the person were living or were still the person authorized to sign the Obligations. A facsimile signature may be used as long as at least one signature of a Municipal Officer is a manual signature or the Fiscal Agent s certificate of authentication has a manual signature. If a facsimile signature is used, then it will be treated as the officer s own signature. Section 13. Continuing Disclosure. The appropriate officers of the Issuer are directed to sign the Continuing Disclosure Agreement, and the Issuer agrees to comply with all of its terms. Section 14. Sale of Obligations. The Issuer awards the sale of the Obligations to the Purchaser at the Purchase Price, plus any accrued interest from the Original Issue Date to the date of delivery of the Obligations. The Issuer approves and accepts the Purchase Agreement. The Municipal Officers are directed (i) to sign the Purchase Agreement in the Issuer s name and (ii) to take any additional actions needed to complete the sale of the Obligations, including arranging for a specific date, time, and location of closing of the sale. The Financial Officer is directed to comply with the terms of the Notice of Sale with respect to any good-faith deposit requirements. The officers of the Issuer are directed to sign the Obligations and to arrange for delivery of the Obligations to the Purchaser through the facilities of DTC in accordance with the Notice of Sale, the Purchase Agreement, and this resolution. The Obligations may be delivered to the Purchaser upon payment by the Purchaser of the Purchase Price, plus any accrued interest, as required by the Notice of Sale. Unless waived by the Purchaser, the delivery of the Obligations is conditioned upon the Issuer furnishing the following items to the Purchaser: 77

78 (i) (ii) (iii) The Obligations, together with the written, unqualified approving opinion of the law firm of Foley & Lardner LLP, bond counsel, evidencing the legality of the Obligations and that interest on the Obligations will be excluded from gross income for federal income tax purposes. A transcript of the proceedings relating to the issuance of the Obligations. A certificate showing that no litigation has been threatened or is pending that would affect the legality of the Obligations or the right of the Issuer to issue them at the time of their delivery. Section 15. General Obligation Pledge; Tax Levy. For the prompt payment of the principal of, and interest on, the Obligations, the Issuer irrevocably pledges its full faith and credit. The Issuer hereby levies upon all taxable property in its territory a direct, annual, and irrepealable tax in an amount sufficient to pay, and for the express purpose of paying, the interest on the Obligations as it falls due and also to pay and discharge the principal of the Obligations on their maturity dates. This tax shall be carried from year to year into the Issuer s tax roll. It shall be collected in addition to all other taxes and in the same manner and at the same time as all other taxes. The amount of this tax that is carried into the Issuer s tax roll may be reduced in any year by the amount of any surplus money in the Debt Service Fund Account available to pay debt service on the Obligations for such year. This tax for each year the levy is made will be in the following amounts: Levy Year Debt Service Amount Due in Following Year Levy Year Debt Service Amount Due in Following Year 2018 $ 2023 $ Section 16. Debt Service Fund Account. The Issuer shall create a separate account within the Debt Service Fund solely for the Obligations (the Debt Service Fund Account ), which shall be maintained and administered as provided in Section of the Wisconsin Statutes. The Treasurer is directed to keep the proceeds of the taxes levied under this resolution, when they are collected, in the Debt Service Fund Account. Any accrued interest received on the Original Issue Date and the premium, if any, paid to the Issuer by the Purchaser in excess of the stated principal amount of the Obligations shall be deposited into the Debt Service Fund Account and used to pay interest 78

79 on the Obligations. If the money in the Debt Service Fund Account is insufficient to make a payment of principal of, or interest on, the Obligations on a date on which such a payment is due, then the Issuer will promptly provide the necessary funds to make the payment from other available sources. Section 17. Borrowed Money Fund. The sale proceeds of the Obligations (not including any accrued interest or premium received) shall be deposited in and kept by the Treasurer in a separate fund. The fund shall be designated with both the name of the Obligations and the name Borrowed Money Fund (herein referred to as the Borrowed Money Fund ). Money in the Borrowed Money Fund, including any earnings, shall be (a) used to pay the costs of the Project and issuing the Obligations, or (b) transferred to the Debt Service Fund Account as provided by law. Section 18. Official Statement. The Issuer approves and ratifies the preliminary offering document prepared and distributed in connection with the sale of the Obligations, and the Issuer authorizes and approves the final version of such document (the Official Statement ) to be prepared prior to the issuance of the Obligations; provided, however, that the Official Statement shall be substantially in the form submitted to this meeting, with such modifications as the Municipal Officers approve. The Municipal Officers are directed to deliver copies of the Official Statement to the Purchaser and, if the Purchaser requests, execute one or more copies on behalf of the Issuer. Execution and delivery of the Official Statement will conclusively evidence the approval of the Municipal Officers. Section 19. Publication of Notice. The Recording Officer is directed to publish notice that the Issuer has agreed to sell the Obligations. The notice shall be published in the Issuer s official newspaper, or in a newspaper of general circulation within the boundaries of the Issuer, as a class 1 notice under Chapter 985 of the Wisconsin Statutes promptly after the execution of the Purchase Agreement. The notice shall be in substantially the form shown in Exhibit B. The Recording Officer shall obtain proof, in affidavit form, of the publication, and shall compare the notice as published with the attached form to make sure that no mistake was made in publication. Section 20. Authorization of Officers. The appropriate officers of the Issuer are directed to prepare and furnish the following items to the Purchaser and the attorneys approving the legality of the Obligations: (i) (ii) Certified copies of proceedings and records of the Issuer relating to the Obligations and to the financial condition and affairs of the Issuer. Other affidavits, certificates, and information that may be required to show the facts about the legality of the Obligations, as such facts appear on the books and records under the officer s custody or control or as are otherwise known to the officer. 79

80 All certified copies, affidavits, certificates, and information furnished for such purpose will be representations of the Issuer as to the facts they present. Section 21. Tax Law Covenants. The Issuer covenants that it will comply with all requirements of the Code and the Treasury Regulations promulgated thereunder, that must be satisfied so that interest on the Obligations will be excluded from gross income for federal income tax purposes. Section 22. Further Authorization. The Issuer authorizes its officers, attorneys, and other agents or employees to do all acts required of them to carry out the purposes of this resolution. Section 23. Conflict with Prior Acts. In case any part of a prior action of the Governing Body conflicts with this resolution, that part of the prior action is hereby rescinded. Section 24. Severability of Invalid Provisions. If a court holds any provision of this resolution to be illegal or invalid, then the illegality or invalidity shall not affect any other provision of this resolution. Section 25. Effective Date. This resolution takes effect upon its adoption and approval in the manner provided by law. Adopted: October 15, 2018 Approved: October, 2018 * * * * * * * * * * Mayor Clerk 80

81 EXHIBIT A FORM OF OBLIGATION Unless this certificate is presented by an authorized representative of The Depository Trust Company, a New York corporation ( DTC ), to the issuer or its agent for registration of transfer, exchange, or payment, and any certificate issued is registered in the name of Cede & Co. or in such other name as is requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE, OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. STATE OF WISCONSIN CITY OF STEVENS POINT Registered No. R- $ Interest Rate GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2018B Maturity Date Original Issue Date CUSIP % February 1, 20 November 1, REGISTERED OWNER: PRINCIPAL AMOUNT: CEDE & CO. DOLLARS THE CITY OF STEVENS POINT, WISCONSIN (herein called the Issuer ), hereby acknowledges itself to owe and for value received promises to pay the Principal Amount to the Registered Owner on the Maturity Date, and to pay interest on the Principal Amount from the Original Issue Date at the annual rate of the Interest Rate. Interest is payable semiannually on February 1 and August 1, beginning on February 1, 2019, until the Principal Amount has been paid. Interest is computed on the basis of a 360-day year of twelve 30-day months. This Obligation is one of a duly authorized issue of notes (the Obligations ) of the Issuer of an aggregate principal amount of $4,140,000, all of like tenor, except as to denomination, interest rate, maturity date, and redemption provisions, issued by the Issuer pursuant to the provisions of Section 67.12(12) of the Wisconsin Statutes, and is authorized by (1) an initial resolution adopted by the governing body of the Issuer on September 17, 2018 and (2) the resolution duly adopted by the governing body of the Issuer on October 15, 2018, entitled: A Resolution Authorizing and Providing for the Sale and Issuance of $4,140,000 General Obligation Promissory Notes, Series 2018B, and All Related Details (the Resolution ). The Obligations are issuable only in the form of fully registered notes. 81

82 On the date of their initial delivery, the Obligations will be maintained in a system in which no physical distribution of certificates representing ownership of the Obligations is made to the owners of the Obligations but instead all outstanding Obligations are registered in the name of a securities depository appointed by the Issuer (a Depository ), or in the name of the Depository s nominee, and the Depository and its participants record beneficial ownership and effect transfers of the Obligations electronically (a Book-Entry System ). So long as the Obligations are maintained in a Book-Entry System, then the principal of, and interest on, this Obligation will be paid by wire transfer to the Depository or its nominee in accordance with the Depository s rules that are then in effect by the Treasurer of the Issuer, or any successor fiscal agent appointed by the Issuer under Section (2) of the Wisconsin Statutes (the Fiscal Agent ), which will act as authentication agent, paying agent, and registrar for the Obligations. If on any date the Issuer decides not to maintain the Obligations in a Book-Entry System, then (i) the principal of this Obligation will be paid by the Fiscal Agent upon its presentation and surrender on or after its maturity date or prior redemption date at the designated office of the Fiscal Agent, and (ii) the interest on this Obligation will be paid on each interest payment date by wire or other electronic money transfer, or by check of the Fiscal Agent sent by first class mail, to the person in whose name this Obligation is registered on the register (the Register ) maintained by the Fiscal Agent at the end of the day on the 15 th day (whether or not a business day) of the calendar month just before each regularly scheduled interest payment date (the Record Date ). The Issuer and the Fiscal Agent may treat the entity or person in whose name this Obligation is registered on the Register as the absolute owner of this Obligation for all purposes. The principal of, and interest on, this Obligation is payable in lawful money of the United States of America. For the prompt payment of the principal of and interest on this Obligation, the Issuer has irrevocably pledged its full faith and credit. The Issuer has levied upon all taxable property in its territory a direct, annual, and irrepealable tax sufficient in amount to pay, and for the express purpose of paying, the interest on this Obligation as it falls due and the principal of this Obligation on the Maturity Date. The Obligations maturing on and after February 1, 2026 are subject to redemption before their stated maturity dates, at the Issuer s option, in whole or in part, in the order of maturity selected by the Issuer, on February 1, 2025 and on any date thereafter. The redemption price will be 100% of the principal amount redeemed, plus accrued interest to the redemption date, and no premium will be paid. If payment of an Obligation called for redemption has been made or provided for, then interest on the Obligation stops accruing on the stated redemption date. If less than all the principal amount of a specific maturity is redeemed, then the Obligations will be redeemed in $5,000 multiples as set forth below. So long as the Issuer maintains the Obligations in a Book-Entry System, then the following provisions apply: Transfers. The Obligations are transferable, only upon the Register and only if the Depository ceases to act as securities depository for the Obligations and the Issuer appoints a successor securities depository. If that happens, then upon the surrender of the Obligations to the Fiscal Agent, the Issuer will issue new fully 82

83 registered Obligations in the same aggregate principal amounts to the successor securities depository and the Obligations will be recorded as transferred to the successor securities depository in the Register. The Fiscal Agent will not be required to make any transfer of the Obligations (i) during the 15 calendar days before the date of the sending of notice of any proposed redemption of the Obligations, or (ii) with respect to any particular Obligation, after such Obligation has been called for redemption. Partial Redemption. If less than all the principal amount of a specific maturity is to be redeemed, then the Depository and its direct and indirect participants will select the beneficial owners of the Obligations to be redeemed. If an Obligation has been called for redemption but less than all the principal amount of a specific maturity is redeemed, then on or after the redemption date and upon surrender to the Fiscal Agent of the Obligation, the Issuer will issue one or more new Obligations in the principal amount outstanding after the redemption. Notice of Redemption. Notice of the redemption of any of the Obligations will be sent to the Depository, in the manner required by the Depository, not less than 30, and not more than 60, days prior to the proposed redemption date. A notice of optional redemption may be revoked by sending notice to the Depository, in the manner required by the Depository, not less than 15 days prior to the proposed optional redemption date. If on any date the Issuer decides not to maintain the Obligations in a Book-Entry System, then the following provisions apply: Transfers. Each Obligation is transferable, only upon the Register, for a like aggregate principal amount of the same maturity and interest rate in denominations of $5,000. A transfer may be requested by the registered owner in person or by a person with a written power of attorney. The Obligation shall be surrendered to the Fiscal Agent, together with a written instrument of transfer satisfactory to the Fiscal Agent signed by the registered owner or by the person with the written power of attorney. The Issuer will issue one or more new fully registered Obligations, in the same aggregate principal amount to the transferee or transferees, as applicable, in exchange for the surrendered Obligations and upon the payment of a charge sufficient to reimburse the Issuer or the Fiscal Agent for any tax, fee, or other governmental charge required to be paid with respect to such registration. The Fiscal Agent will not be required to make any transfer of the Obligations (i) during the 15 calendar day period before the date of the sending of notice of any proposed redemption of the Obligations, or (ii) with respect to any particular Obligation, after such Obligation has been called for redemption. Partial Redemption. If less than all the principal amount of a specific maturity is to be redeemed, then the Issuer or the Fiscal Agent will randomly select the 83

84 Obligations to be redeemed. If an Obligation has been called for redemption but less than all the principal amount of a specific maturity is redeemed, then on or after the redemption date and upon surrender to the Fiscal Agent of the Obligation, the Issuer will issue one or more new Obligations in the principal amount outstanding after the redemption. Notice of Redemption. Notice of the redemption of any of the Obligations shall be sent by first class mail, not less than 30, and not more than 60, days before the redemption date to the registered owners of any Obligations to be redeemed. A notice of optional redemption may be revoked by sending a notice, by first class mail, not less than 15 days prior to the proposed optional redemption date to the registered owners of the Obligations which have been called for optional redemption. The Issuer certifies, recites, and declares that all acts, conditions, and procedures required by law to exist, to have happened, and to be performed, leading up to and in the issuing of this Obligation and of the issue of which it is a part, do exist, have happened, and have been performed in regular and due form, time, and manner as required by law; that the indebtedness of the Issuer, including this Obligation and the issue of which it is a part, does not exceed any limitation, general or special, imposed by law; and that a valid, direct, annual and irrepealable tax has been levied by the Issuer sufficient to pay the interest on this Obligation when it falls due and also to pay and discharge the principal of this Obligation at maturity. IN WITNESS WHEREOF, the Issuer, by its governing body, has caused this Obligation to be executed in its name and on its behalf by the manual or facsimile signatures of its Mayor and Clerk and to be sealed with its corporate seal (or a facsimile thereof), if any, all as of the Original Issue Date. CITY OF STEVENS POINT, WISCONSIN [SEAL] CERTIFICATE OF AUTHENTICATION By: Mayor And: Clerk Dated: November, 2018 This Obligation is one of the Obligations described in the Resolution. By: Treasurer, as Fiscal Agent 84

85 ASSIGNMENT For value received, the undersigned hereby sells, assigns, and transfers unto PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE (Please Print or Type Name and Address of Assignee) the within-mentioned Obligation and all rights thereunder and does hereby irrevocably constitute and appoint attorney-in-fact, to transfer the same on the books of the registry in the office of the Fiscal Agent, with full power of substitution in the premises. Dated: Signature Guaranteed NOTICE: Signatures must be guaranteed by an eligible guarantor institution meeting the requirements of the Fiscal Agent. Those requirements include membership or participation in the Securities Transfer Association Medallion Program ( STAMP ) or such other signature guarantee program as may be determined by the Fiscal Agent in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. Note: The signature to this assignment must correspond with the name as written on the face of the within Obligation in every particular, without any alteration or change. When assignment is made by a guardian, trustee, executor or administrator, an officer of a corporation, or anyone in a representative capacity, proof of the person s authority to act must accompany this Obligation. 85

86 EXHIBIT B NOTICE TO THE ELECTORS OF THE CITY OF STEVENS POINT, WISCONSIN RELATING TO NOTE SALE On October 15, 2018, pursuant to Section 67.12(12) of the Wisconsin Statutes, a resolution was offered, read, approved, and adopted whereby the City of Stevens Point, Wisconsin authorized the borrowing of money and entered into a contract to sell general obligation promissory notes in the principal amount of $4,140,000. It is anticipated that the closing of this note financing will be held on or about November 1, A copy of all proceedings had to date with respect to the authorization and sale of said notes is on file and may be examined in the office of the Clerk/Treasurer, at th Street, Sturtevant, Wisconsin between the hours of 9:00 a.m. and 4:30 p.m. on weekdays. This notice is given pursuant to Section of the Wisconsin Statutes, which provides that an action or proceeding to contest the validity of such financing, for other than constitutional reasons, must be commenced within 30 days after the date of publication of this notice. Publication Date: October, 2018 /s/ Paul Piotrowski City Clerk 86

87 CERTIFICATIONS OF CLERK I, Paul Piotrowski, certify that I am the duly qualified and acting Clerk of the City of Stevens Point, Wisconsin (the Municipality ), and as such I have in my possession, or have access to, the complete corporate records of the Municipality and of its Common Council (the Governing Body ), and that attached to this certificate is a true, correct, and complete copy of the resolution (the Resolution ) entitled: A Resolution Authorizing and Providing for the Sale and Issuance of $4,140,000 General Obligation Promissory Notes, Series 2018B, and All Related Details I further certify as follows: 1. Meeting Date. On October 15,2018, a meeting of the Governing Body was held beginning at p.m. 2. Posting. On October, 2018 (and not less than 24 hours prior to the meeting), I posted, or caused to be posted, at the Municipality s offices in Stevens Point, Wisconsin a notice setting forth the date, time, location, and subject matter of said meeting. The notice specifically referred to the Resolution. 3. Notification of Media. On October, 2018 (and not less than 24 hours prior to the meeting), I communicated or caused to be communicated, the date, time, location, and subject matter of said meeting to those news media who have filed a written request for such notice and to the official newspaper of the Municipality. The communication specifically referred to the Resolution. 4. Open Meeting Law Compliance. The meeting was a regular meeting of the Governing Body that was held in open session in compliance with Subchapter V of Chapter 19 of the Wisconsin Statutes and any other applicable local rules and state statutes. 5. Members Present. The meeting was duly called to order by the Mayor (the Presiding Officer ), who chaired the meeting. Upon roll call, I noted and recorded that there were members of the Governing Body present at the meeting, such number being a quorum of the Governing Body. 6. Consideration of and Roll Call Vote on Resolution. Various matters and business were taken up during the course of the meeting without intervention of any closed session. One of the matters taken up was the Resolution. A proper quorum of the Governing Body was present for the consideration of the Resolution, and each member of the Governing Body had received a copy of the Resolution. All rules of the Governing Body that interfered with the consideration of the Resolution, if any, were suspended by a two-thirds vote of the Governing Body. The Resolution was then introduced, moved, and seconded, and after due consideration, upon roll call, of the Governing Body members voted Aye, voted Nay, and Abstained. 87

88 7. Adoption of Resolution. The Resolution was supported by the affirmative vote of a majority of a quorum of the members of the Governing Body in attendance. The Presiding Officer then declared that the Resolution was adopted, and I recorded the adoption of the Resolution. 8. Approval of Presiding Officer. The Resolution was approved by the Presiding Officer on October, 2018, and I have recorded this approval. This approval is evidenced by the signature of the Presiding Officer on the copy of the Resolution attached to this certificate. 9. Publication of Notice. I have caused the Notice to Electors, in the form of Exhibit B to the Resolution, to be published in the place specified in the Resolution. IN WITNESS WHEREOF, I have signed my name and affixed the seal of the Municipality, if any, on this certificate on October, [SEAL] Clerk 88

89 CITY OF STEVENS POINT RESOLUTION NO. (2018) A RESOLUTION AUTHORIZING THE FILING OF AN OBJECTION ON BEHALF OF THE CITY OF STEVENS POINT TO AN OBJECTION FILED BY VERSO CORPORATION OF MANUFACTURING ASSESSMENTS FOR ONE PARCEL OF PROPERTY IN THE CITY OF STEVENS POINT WHEREAS, Verso Corporation has filed an objection to manufacturing real estate assessments with the Wisconsin Department of Revenue for one parcel of real estate in the City of Stevens Point; and WHEREAS, the City of Stevens Point, being affected by Verso Corporation s objection, may file an appeal to that objection; and WHEREAS, the City of Stevens Point supports the manufacturing real estate assessments as determined by the State of Wisconsin and thus objects to the appeal filed by Verso Corporation; BE IT RESOLVED, by the Stevens Point Common Council, as follows: 1. The Mayor and City Attorney are hereby authorized to: File an objection to the manufacturing real estate assessment objection filed by Verso Corporation for parcel number in the City of Stevens Point. 2. All City officials, officers and employees are authorized and directed to take such steps as are lawful and necessary in furtherance of the objection. Adopted by the Common Council of the City of Stevens Point, Wisconsin this day of, 2018 APPROVED: Mike Wiza, Mayor Ayes: ATTEST: Paul Piotrowski, City Clerk Nays: 89

90 ORDINANCE AMENDING THE REVISED MUNICIPAL CODE OF THE CITY OF STEVENS POINT, WISCONSIN The Common Council of the City of Stevens Point do ordain as follows: SECTION I: That Subsection 5.04(1)(b) of the Revised Municipal Code, Chain of Command, is hereby amended to read as follows: 5.04 OFFICERS OF DEPARTMENT. (b) Chain of Command. During the temporary absence of a commanding officer, when no other provision is made by competent authority, the command automatically devolves upon the subordinate present next in seniority to such commanding officer. Seniority is determined first by rank, second by continuous service in the rank. The relative rank in positions of officers of the department shall be as numerically designated per the Chief of Police and shall consist of no more than 49 sworn personnel to include 1 Chief of Police. SECTION II: This ordinance shall take effect upon passage and publication, as provided by law. APPROVED: Mike Wiza, Mayor ATTEST: Paul Piotrowski, City Clerk Dated: October 1, 2018 Approved: October 15, 2018 Published: October 19,

91 ORDINANCE AMENDING THE REVISED MUNICIPAL CODE OF THE CITY OF STEVENS POINT, WISCONSIN The Common Council of the City of Stevens Point do ordain as follows: SECTION I: That Section 3.39 of the Revised Municipal Code of the City of Stevens Point is hereby amended to read as follows: 3.39 That the annual salary for the office of Mayor shall be as follows: Commencing April 16, $75, Commencing April 21, $75, Commencing April 20, $76, Commencing April 19, $77, SECTION II: That annual salary shall be payable in bi-weekly installments. SECTION III: This ordinance shall take effect upon passage and publication as provided by law. APPROVED: Mike Wiza, Mayor Dated: October 1, 2018 Approved: October 15, 2018 Published: October 19, 2018 ATTEST: Paul Piotrowski, Clerk 91

92 ORDINANCE AMENDING THE REVISED MUNICIPAL CODE OF THE CITY OF STEVENS POINT, WISCONSIN The Common Council of the City of Stevens Point do ordain as follows: SECTION I: That the provision of Exhibit A to Section of the Revised Municipal Code, Schedule of Cash Deposits, which relates to violations of subsection is hereby created to read as follows: Food Vending Carts on City Property First Offense Within One Year Second & Subsequent Offense Within One Year SECTION II: This ordinance shall take effect upon passage and publication, as provided by law. APPROVED: Mike Wiza, Mayor ATTEST: Paul Piotrowski, City Clerk Dated: September 19, 2018 Approved: October 15, 2018 Published: October 19,

93 October 9, 2018 Corey Ladick, City Comptroller/Treasurer Michael Ostrowski, Director of Community Development City of Stevens Point, Wisconsin 1515 Strongs Ave Stevens Point, WI Re: Written Municipal Advisor Client Disclosure with the City of Stevens Point ( Client ) for 2019 Tax Incremental Finance District #10 Creation ( Project Pursuant to MSRB Rule G-42) Dear Corey and Michael: As a registered Municipal Advisor, we are required by Municipal Securities Rulemaking Board (MSRB) Rules to provide you with certain written information and disclosures prior to, upon or promptly, after the establishment of a municipal advisory relationship as defined in Securities and Exchange Act Rule 15Ba1-1. To establish our engagement as your Municipal Advisor, we must inform you that: When providing advice, we are required to act in a fiduciary capacity, which includes a duty of loyalty and a duty of care. This means we are required to act solely in your best interest. We have an obligation to fully and fairly disclose to you in writing all material actual or potential conflicts of interest that might impair our ability to render unbiased and competent advice to you. We are providing these and other required disclosures in Appendix A attached hereto. As your Municipal Advisor, Ehlers shall provide this advice and service at such fees, as described within Appendix B attached hereto. This documentation and all appendices hereto shall be effective as of its date unless otherwise terminated by either party upon 30 days written notice to the other party. During the term of our municipal advisory relationship, this writing might be amended or supplemented to reflect any material change or additions. We look forward to working with you on this Project. Sincerely, Ehlers Greg Johnson, CIPMA Senior Municipal Advisor/Vice President 1 This document is intended to satisfy the requirements of MSRB Rule G-42(b) and Rule G-42(c). 93

94 Appendix A Disclosure of Conflicts of Interest/Other Required Information Actual/Potential Material Conflicts of Interest Ehlers has no known actual or potential material conflicts of interest that might impair its ability either to render unbiased and competent advice or to fulfill its fiduciary duty to Client. Other Engagements or Relationships Impairing Ability to Provide Advice Ehlers is not aware of any other engagement or relationship Ehlers has that might impair Ehlers ability to either render unbiased and competent advice to or to fulfill its fiduciary duty to Client. Affiliated Entities Ehlers offers related services through two affiliates of Ehlers, Bond Trust Service Corporation (BTSC) and Ehlers Investment Partners (EIP). BTSC provides paying agent services while Ehlers Investment Partners (EIP) provides investment related services and bidding agent service. Ehlers and these affiliates do not share fees. If either service is needed in conjunction with an Ehlers municipal advisory engagement, Client will be asked whether or not they wish to retain either affiliate to provide service. If BTSC or EIP are retained to provide service, a separate agreement with that affiliate will be provided for Client s consideration and approval. Solicitors/Payments Made to Obtain/Retain Client Business Ehlers does not use solicitors to secure municipal engagements; nor does it make direct or indirect payments to obtain or retain Client business. Payments from Third Parties Ehlers does not receive any direct or indirect payments from third parties to enlist Ehlers recommendation to the Client of its services, any municipal securities transaction or any financial product. Payments/Fee-splitting Arrangements Ehlers does not share fees with any other parties and any provider of investments or services to the Client. However, within a joint proposal with other professional service providers, Ehlers could be the contracting party or be a subcontractor to the contracting party resulting in a fee splitting arrangement. In such cases, the fee due Ehlers will be identified in a Municipal Advisor writing and no other fees will be paid to Ehlers from any of the other participating professionals in the joint proposal. Municipal Advisor Registration Ehlers is registered with the Securities and Exchange Commission (SEC) and Municipal Securities Rulemaking Board (MSRB). Material Legal or Disciplinary Events Neither Ehlers nor any of its officers or municipal advisors have been involved in any legal or disciplinary events reported on Form MA or MA-I nor are there any other material legal or disciplinary events to be reported. Ehlers application for permanent registration as a Municipal Advisor with the (SEC) was granted on July 28, 2014 and contained the information prescribed under Section 15B(a)(2) of the Securities and Exchange Act of 1934 and rules thereunder. It did not list any information on legal or disciplinary disclosures. Documentation of Municipal Advisor Relationship Appendix A Page 1 Ehlers October 9,

95 Client may access Ehlers most recent Form MA and each most recent Form MA-I by searching the Securities and Exchange Commission s EDGAR system (currently available at and searching under either our Company Name (Ehlers & Associates, Inc.) or by using the currently available Fast Search function and entering our CIK number ( ). Ehlers has not made any material changes to Form MA or Form MA-I since that date. Conflicts Arising from Compensation Contingent on the Size or Closing of Any Transaction The forms of compensation for municipal advisors vary according to the nature of the engagement and requirements of the client. Compensation contingent on the size of the transaction presents a conflict of interest because the advisor may have an incentive to advise the client to increase the size of the securities issue for the purpose of increasing the advisor s compensation. Compensation contingent on the closing of the transaction presents a conflict because the advisor may have an incentive to recommend unnecessary financings or recommend financings that are disadvantageous to the client. If the transaction is to be delayed or fail to close, an advisor may have an incentive to discourage a full consideration of such facts and circumstances, or to discourage consideration of alternatives that may result in the cancellation of the financing or other transaction. Any form of compensation due a Municipal Advisor will likely present specific conflict of interests with the Client. If a Client is concerned about the conflict arising from Municipal Advisor compensation contingent on size and/or closing of their transaction, Ehlers is willing to discuss and provide another form of Municipal Advisor compensation. The Client must notify Ehlers in writing of this request within 10 days of receipt of this Municipal Advisor writing. MSRB Contact Information The website address of the MSRB is Posted on the MSRB website is a municipal advisory client brochure that describes the protections that may be provided by MSRB rules and how to file a complaint with the financial regulatory authorities. Documentation of Municipal Advisor Relationship Appendix A Page 2 Ehlers October 9,

96 Appendix B Tax Incremental Financing Services Scope of Service Client has requested that Ehlers assist Client with the creation of Tax Incremental Finance District #10 ( Project ). Ehlers proposes and agrees to provide the following scope of services: Phase I Feasibility Analysis The purpose of Phase I is to determine whether the Project is a statutorily and economically feasible option to achieve the Client s objectives. This phase begins upon your authorization of this engagement, and ends on completion and delivery of a feasibility analysis report. As part of Phase I services, Ehlers will: Consult with appropriate Client officials to identify the Client s objectives for the Project. Provide feedback as to the appropriateness of using Tax Incremental Financing in the context of the but for test. If the Project includes creation of or addition of territory to a district, identify preliminary boundaries and gather parcel data from Client. Determine compliance with the following statutory requirements as applicable: o o o Equalized Value test. Purpose test (industrial, mixed use, blighted area, in need of rehabilitation or conservation, or environmental remediation). Newly-platted residential land use test. Prepare feasibility analysis report. The report will include the following information, as applicable: o o o o o o o o Identification of the type or types of districts that may be created. A description of the type, maximum life, expenditure period and other features corresponding to the type of district proposed. A summary of the development assumptions used with respect to timing of construction and projected values. Projections of tax increment revenue collections to include annual and cumulative present value calculations. Qualification of the district as a donor or recipient of shared increment, and projected impact of any allocations of shared increment. If debt financing is anticipated, a summary of the sizing, structure and timing of proposed debt issues. A cash flow pro forma reflecting annual and cumulative district fund balances and projected year of closure. A draft time table for the Project. Documentation of Municipal Advisor Relationship Appendix B Page 1 Ehlers October 9,

97 o o o Identification of how the creation date may affect the district s valuation date, the base value, compliance with the equalized value test, and the ability to capture current year construction values and changes in economic value. When warranted, evaluate and compare options with respect to boundaries, type of district, project costs and development levels. Ehlers will provide guidance on district design within statutory limits to creatively achieve as many of the Client s objectives as possible, and will provide liaison with State Department of Revenue as needed in the technical evaluation of options. Present the results of the feasibility analysis to the Client s staff, Plan Commission or governing body. Phase II Project Plan Development and Approval If the Client elects to proceed following completion of the feasibility analysis, the Project will move to Phase II. This phase includes preparation of the Project Plan, and consideration by the Plan Commission 1, governing body, and the Joint Review Board. This phase begins after receiving notification from the Client to proceed, and ends after the Joint Review Board takes action on the Project. As part of Phase II services, Ehlers will: Based on the goals and objectives identified in Phase I, prepare a draft Project Plan that includes all statutorily required components. We will coordinate with your staff, engineer, planner or other designated party to obtain a map of the proposed boundaries of the district, a map showing existing uses and conditions of real property within the district, and a map showing proposed improvements and uses in the district. Submit to the Client an electronic version of the draft Project Plan for initial review and comment. Coordinate with Client staff to confirm dates and times for the meetings indicated within the following table. Ehlers will ensure that selected dates meet all statutory timing requirements, and will provide documentation and notices as indicated. 1If Client has created a Redevelopment Authority or a Community Development Authority, that body may fulfill the statutory requirements of the Plan Commission related to creation or amendment of the district. Documentation of Municipal Advisor Relationship Appendix B Page 2 Ehlers October 9,

98 Meeting Ehlers Responsibility Client Responsibility Initial Joint Review Board Prepare Notice of Meeting and transmit to Client s designated paper. Mail meeting notice, informational materials, and draft Project Plan to overlapping taxing jurisdictions. Provide agenda language to Client. Attend meeting to present draft Project Plan. Post or publish agenda and provide notification as required by the Wisconsin Open Records Law. Prepare meeting minutes. Designate Client Joint Review Board representative. Identify and recommend Public Joint Review Board representative for appointment. Plan Commission Public Hearing Plan Commission Public Hearing Plan Commission Governing Body Action Joint Review Board Action Prepare Notice of Public Hearing and transmit to Client s designated paper. For blighted area districts and in need of rehabilitation or conservation districts, provide a format for the required individual property owner notification letters. Attend hearing to present draft Project Plan. Provide agenda language to Client. Attend meeting to present draft Project Plan. Provide approval resolution for Plan Commission consideration. Provide agenda language to Client. Attend meeting to present draft Project Plan. Provide approval resolution for governing body consideration. Mail meeting notice and copy of final Project Plan to overlapping taxing jurisdictions. Prepare Notice of Meeting and transmit to Client s designated paper. Provide agenda language to Client. Attend meeting to present final Project Plan. Provide approval resolution for Joint Review Board consideration. Post or publish agenda and provide notification as required by the Wisconsin Open Records Law. Prepare and mail individual property owner notices (only for districts created as blighted area, or in need of rehabilitation or conservation). Prepare meeting minutes. Post or publish agenda and provide notification as required by the Wisconsin Open Records Law. Distribute Project Plan & resolution to Plan Commission members in advance of meeting. Prepare meeting minutes. Post or publish agenda and provide notification as required by the Wisconsin Open Records Law. Provide Project Plan & resolution to governing body members in advance of meeting. Prepare meeting minutes. Post or publish agenda and provide notification as required by the Wisconsin Open Records Law. Prepare meeting minutes. Documentation of Municipal Advisor Relationship Appendix B Page 3 Ehlers October 9,

99 Throughout the meeting process, provide drafts of the Project Plan and related documents in sufficient quantity for the Client s staff, Plan Commission, governing body and Joint Review Board members. Provide advice and updated analysis on the impact of any changes made to the Project Plan throughout the approval process. Phase III State Submittal This phase includes final review of all file documents, preparation of filing forms, and submission of the base year or amendment packet to the Department of Revenue. This phase begins following approval of the district by the Joint Review Board, and ends with the submission of the base year or amendment packet. As part of Phase III services, Ehlers will: Assemble and submit to the Department of Revenue the required base year or amendment packet to include a final Project Plan document containing all required elements and information. Provide the Client with an electronic copy of the final Project Plan (and up to 15 bound hard copies if desired). Provide the municipal Clerk with a complete electronic and/or hard copy transcript of all materials as submitted to the Department of Revenue for certification. Act as a liaison between the Client and the Department of Revenue during the certification process in the event any questions or discrepancies arise. Compensation In return for the services set forth in the Scope of Service, Client agrees to compensate Ehlers as follows: Phase I $ 5,900 Phase II $ 7,500 Phase III $ 1,600 Total $ 15,000 Phase I base fee includes up to five financial scenarios. Additional scenarios will be run as needed at a cost of $750/scenario. In the event Client determines not to proceed with the Project once a Phase has been authorized, but prior to that Phase s completion, the compensation due for that Phase will be prorated to reflect the percentage of the work completed. For any service directed by Client and not covered by this, or another applicable Appendix, Ehlers will bill Client at an hourly rate that is dependent upon the task/staff required to meet Client request at no less than $125.00/hour and not to exceed $300.00/hour. Payment for Services For all compensation due to Ehlers, Ehlers will invoice Client for the amount due at the completion of each Phase. Our fees include our normal travel, printing, computer services, and mail/delivery charges. The invoice is due and payable upon receipt by the Client. Documentation of Municipal Advisor Relationship Appendix B Page 4 Ehlers October 9,

100 Client Responsibility The following expenses are not included in our Scope of Services, and are the responsibility of Client to pay directly: Services rendered by Client s engineers, planners, surveyors, appraisers, assessors, attorneys, auditors and others that may be called on by Client to provide information related to completion of the Project. Preparation of maps necessary for inclusion in the Project Plan. Preparation of maps necessary for inclusion in the base year or amendment packet. Publication charge for the Notice of Public Hearing and Notices of Joint Review Board meetings. Legal opinion advising that Project Plan contains all required elements. (Normally provided by municipal attorney). Preparation of District metes & bounds description. (Needed in Phase III for creation of new districts, or amendments that add or subtract territory). Department of Revenue filing fee and annual administrative fees. The current Department of Revenue fee structure is: Current Wisconsin Department of Revenue Fee Schedules Base Year Packet $1,000 Amendment Packet with Territory Addition $1,000 Amendment Packet with Territory Subtraction $1,000 Base Value Redetermination $1,000 Amendment Packet No Charge Annual Administrative Fee $150 The above Proposal is hereby accepted by Stevens Point, Wisconsin, by its authorized officer: Signed Title Date Documentation of Municipal Advisor Relationship Appendix B Page 5 Ehlers October 9,

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103 September 17, 2018 Luke Kronstedt Asst. Superintendent of Streets City of Stevens Point P: Hello Luke: Thank you for your interest in EZ-Liner s Wind Runner Model PA-AL110 airless palletized striper. This machine offers the capability of a truckmounted striper in an affordable package. The Model AL120 fits into a ¾ ton or larger (recommend 1 ton) pickup or flatbed truck and is simple to mount or dismount. Its large material capacity and high-volume paint pump make it the most productive palletized striper available while its simple design and streamlined controls make it easy to operate and maintain. As you can see, the machine can be configured to meet your specific needs with the options listed below. The base unit includes: Stand tube, bumper tie down, C.A.R.B. (California Air Resources Board) compliant fuel tank assembly, seat with arm rests and safety belt, adjustable clamp on bumper manual line guide, 17 gpm at 3800 rpm hydraulic pump, 12 gallon hydraulic tank with magnet at bottom, hydraulic filter, 12 volt electrical system, two high pressure filter assemblies gun carriage assembly, carriage transport bracket, air compressor with 2 gallon reservoir, Norgren air dryer system, LaMan dryer, gun solenoid, trailing reversible gun carriage for center or edgeline with pneumatic carriage lift with controls, stainless steel/water or solvent based compatible, lift points for easy mount/dismount, Model AL120-EZ Training Video (DVD). Please consider the following quotation for the Demo unit: (1) New Model PA-AL110 airless slide-in striper Two gun system (paint and bead capability) - Model Graco paint guns with reverse-a-clean spray tips, Model Bead Gun (various nozzle sizes available), Two electric gun actuators to raise and lower guns remotely for line width adjustments Hand gun (paint only) on hanging bracket Drum draw with drum holders and tie down chains One hydraulic drum agitator Power pack includes 23 HP Honda engine and two cylinder, single stage 13.2 cfm air compressor One psi, hydraulic piston paint pump with surge chamber 500# ASME bead tank with regulator Two 6" 40 mesh filtration Ingersoll Rand elements Electronic Skipline MST-14 controller (automatically meters out skips and fires guns accordingly) Hydraulic steering David Clark hardwired hands free communications system Air system oiler for solenoids Price for above unit $52, Demo unit discount -$5, Price after discount $47, Total $47, Optional equipment *Demo GL3000M manual laser w/ magnetic roof mount & pendant & power cord List $4, minus disc. $1,590 $ 2, The Demo AL120-EZ is available for immediate possession. For your convenience, the quote is good for 30 days or until unit is sold. Terms are prepay. Unit is priced FOB Orange City, IA (our plant). Shipping is estimated between $1200 and $1500. Training at your location is additional (quoted upon request). A training DVD is provided with the unit. Please contact me if you have any questions about this proposal. Please contact me if you have any questions about this proposal. Thank you, Mike Vander Zwaag Territorial Sales Manager - EZ Liner Industries Toll free Office: ext Direct Office: Cell: Mike.vanderzwaag@ezliner.com 103