AGENDA REPORT BUDGET COMMITTEE
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1 AGENDA REPORT BUDGET COMMITTEE AGENDA CATEGORY: RESOLUTION ITEM NO: ORIGINATING DEPARTMENT: BUDGET OFFICE DATE ACTION REQUESTED: 04/12/2016 DATE ACTION TAKEN: ISSUE: Adopt a supplemental budget within the General Fund Non-Departmental and District Attorney departments and the Risk Management Fund. BACKGROUND & CONCLUSIONS: In order to meet the proposed target budget the District Attorney was required to reduce staff by one (1) full-time employee. The District Attorney is requesting funding to reinstate this position. FISCAL IMPACT: General Fund, fiscal impact increased revenues and expenditures of $44,006.00; Risk Management Fund fiscal impact increased revenues and expenditures of $ RECOMMENDED MOTION: Approve the supplemental budget as outlined in the attached document for changes to the General Fund, fiscal impact increased revenues and expenditures of $44,006.00; and the Risk Management Fund, fiscal impact increased revenues and expenditures of $ DEPARTMENT HEAD APPROVAL: BUDGET OFFICER APPROVAL: bluesheettemplate 5/11/11
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3 KLAMATH COUNTY BUDGET TRANSFER/RESOLUTION Resolution # DATE: 3/25/2016 DEPARTMENT: District Attorney SIGNATURE: JE# POSTED BY: Date: BUDGET NUMBER LINE ITEM NAME INCREASE DECREASE Trans - General Non Dept $44, Salaries & Wages $24, FICA $1, Workers Compensation Tax $ Medical Insurance $12, Life Insurance $ Short Term Disability $ Retirement - General $4, Unemployment $ Workmans Compensation $ TOTAL $88, $0.00 REASON FOR TRANSFER: Request to increase FTE in District Attorney department to restore the Office Assistant III postion. THEREFORE, BE IT RESOLVED THAT THE FORGOING HEREBY IS APPROVED DISAPPROVED THIS DAY OF, 2016 BUDGET COMMITTEE MEMBERS CHAIRMAN COMMISSIONER COMMISSIONER LAY MEMBER LAY MEMBER COMMISSIONER
4 KLAMATH COUNTY BUDGET TRANSFER/RESOLUTION Resolution # DATE: 3/25/2016 DEPARTMENT: District Attorney SIGNATURE: JE# POSTED BY: Date: BUDGET NUMBER LINE ITEM NAME INCREASE DECREASE Trans - District Attorney $44, Operating Contiengency $44, Revenues - Unemployment $ Revenues - Workers Comp $ Claims - Unemployment $ Claims - Workers Compensation $ TOTAL $45, $44, REASON FOR TRANSFER: Request to increase FTE in District Attorney department to restore the Office Assistant III postion. THEREFORE, BE IT RESOLVED THAT THE FORGOING HEREBY IS APPROVED DISAPPROVED THIS DAY OF, 2016 BUDGET COMMITTEE MEMBERS CHAIRMAN COMMISSIONER COMMISSIONER LAY MEMBER LAY MEMBER COMMISSIONER
5 Department Status Title FTE Benefit Group Union Current Grade Current Step Total Wages w/cola Unemployment FICA/Medicare KCWC- WCOMP WC Medical CAP HRA/VEBA (Wages) Life Insurance STD Retirement/PERS Amount /51410 District Attorney Filled District Attorney Non-Union Elected DA01 1 $18, $0.00 $1, $ $34.45 $0.00 $0.00 $0.00 $0.00 $0.00 $20, District Attorney Filled Chief Office Deputy Full-time Non-Union Non-Union UF26 5 $63, $ $4, $1, $34.45 $12, $0.00 $14.28 $ $10, $94, District Attorney Filled Deputy DA I Full-time DA Union DA Union UF30 3 $65, $ $5, $1, $34.45 $12, $0.00 $14.28 $ $11, $96, District Attorney Filled Deputy DA III Full-time DA Union DA Union UF34 5 $86, $1, $6, $1, $34.45 $12, $0.00 $14.28 $ $14, $123, District Attorney Filled Deputy DA III Full-time DA Union DA Union UF34 1 $74, $1, $5, $1, $34.45 $12, $0.00 $14.28 $ $12, $107, District Attorney Filled Deputy DA II Full-time DA Union DA Union UF30 2 $62, $ $4, $1, $34.45 $12, $0.00 $14.28 $ $10, $92, District Attorney Filled Deputy DA III Full-time DA Union DA Union UF34 5 $86, $1, $6, $1, $34.45 $12, $0.00 $14.28 $ $14, $123, District Attorney Filled Deputy DA I Full-time DA Union DA Union UF30 2 $62, $ $4, $1, $34.45 $12, $0.00 $14.28 $ $10, $92, District Attorney Filled Deputy DA I Full-time DA Union DA Union UF30 2 $62, $ $4, $1, $34.45 $12, $0.00 $14.28 $ $10, $92, District Attorney Filled Investigator/Release Assistance Officer HT Non-Union Non-Union UH20 7 $23, $ $1, $ $17.23 $6, $0.00 $14.28 $ $4, $36, District Attorney Filled Victim's Assistance Coordinator Full-time Non-Union Non-Union UF19 7 $48, $ $3, $ $34.45 $12, $0.00 $14.28 $ $8, $74, District Attorney Filled Victim's Assistance Specialist Full-Time Local 121 Local 121 LH13 7 $38, $ $2, $ $34.45 $12, $0.00 $14.28 $ $6, $61, District Attorney Filled Legal Assistant I Full-time Local 121 Local 121 LH08 3 $25, $ $1, $ $34.45 $12, $0.00 $14.28 $ $4, $45, District Attorney Filled Legal Assistant III Full-time Local 121 Local 121 LH14 7 $40, $ $3, $ $34.45 $12, $0.00 $14.28 $ $6, $63, District Attorney Filled Legal Assistant III Full-time Local 121 Local 121 LH14 7 $40, $ $3, $ $34.45 $12, $0.00 $14.28 $ $6, $64, District Attorney Filled Legal Assistant III Full-time Local 121 Local 121 LH14 2 $32, $ $2, $ $34.45 $12, $0.00 $14.28 $ $5, $54, District Attorney Filled Legal Assistant III Full-time Local 121 Local 121 LH14 3 $34, $ $2, $ $34.45 $12, $0.00 $14.28 $ $5, $56, District Attorney Filled Office Assistant III Full-time Local 121 Local 121 LH08 2 $24, $ $1, $ $34.45 $12, $0.00 $14.28 $ $4, $44, Grand Total w/benefits $894, $13, $68, $17, $ $198, $0.00 $ $3, $148, $1,345,099.45
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7 MEMORANDUM Klamath County District Attorney s Office Robert W. Patridge District Attorney I appreciate all of the support you have shown the District Attorney s Office to achieve what I believe is a stable staffing level to support the prosecution of crime in Klamath County. During 2015, we negotiated our budget with the Deputy District Attorney s Union. The fully burdened budget impact then was approximately $74, Because of the one-time funding from closing down the Support Enforcement Division and the timing of reimbursements and delays in hiring vacancies, we were able to absorb most of that into last year s budget. As you are aware, almost 85% of the District Attorney s Office budget is for staffing. Of the remaining 15% of the budget, 8.5% is dedicated to interdepartmental services. Consequently, about 6.5% or about $100,000 is truly flexible in our budget and many of those items are required to maintain computers, copiers, and basic services as well as required legal training. The budget for this fiscal year includes the accommodation of our new computer system and the ongoing support and hosting costs associated with it. We had made cuts and increased revenue in our proposed target budgets in an attempt to stay whole, but cannot do so without cutting personnel. The proposed staffing cut is one FTE totaling $44, This employee currently is scanning all of our criminal files into our new computer system, coordinating dockets for all criminal cases and is available to backup other legal assistants. With the volume of case referrals and trials, along with the LEDS requirements for law enforcement agencies, our staff will be significantly impacted by the loss of one FTE. Together we have changed the culture of the District Attorney s Office and brought it to a point of stability. I d like to keep the positive momentum and culture moving forward. I would appreciate your consideration in fulling funding staffing for our office.
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9 KLAMATH COUNTY SHERIFF'S OFFICE Frank Skrah, Sheriff 3300 Vandenberg Road Kl amath Falls, OR March 8, 2016 Rob Patridge Klamath County District Attorney 3 16 Main Street Klamath Falls, OR VlA lnterofftce Mail RE: Letter of Agreement, Access LEDS/NCIC Dear Mr. Patridge, Per our conversation regarding Klamath County Sheriffs Office providing your office with Criminal Histories for suspects/arrestees under our ORI, we will be terminating this agreement effective April 1, I have attached a copy of the agreement dated January 11, 2001 for your information. Please sign this document and return it to our office in the enclosed envelope. Please feel free to contact our LEDS Representative should you have any questions regarding this matter. Thank you, Frank Skrah Sheriff tative, Klamath County Sheriffs Office Rob Patridge Klamath County District Attorney Phone: (541) Fax: (541)
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11 KLAMATH COUNTY SHERIFF'S OFFICE Timothy M. Evinger, Sheriff 3300 Vandenberg Road Klamath Falls. OR LETTER OF AGREEMENT "! J I ' " 1 6 2'! 1,J.. UJ ' ( :.. _,. ~... l J.....,.,,..,,., u,.., ary 11, 20 1 Between: Klamath County Sheriffs Office and District Attorney's Office Regarding: Access and Information from LEDS and NCIC computer Files. This letter constitutes an agreement between the above mentioned agencies for access and information contained in the LEDS and NCIC files provided through the Klamath County Sheriffs Office LEDS terminal. This access and information will be provided for criminal justice purposes only upon the written request of authorized personnel. Requests for access and hard copy information provided will be subject to policy guideline et by LEDS and NCIC. Timothy M. Evinger Sheriff Ed Caleb District Attorney Rebecca Dailey LEDS Representative Phone: (541) Fax: (541)
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13 District Attorney Budget
14 Proposed Budget Total - $1,590,159.00
15 District Attorney Significant Changes Attorney Union Contract Full Implementation 8% Increase in overall personnel costs 1 FTE - Support Staff Eliminated Flat Budget Funding Eliminates 1 FTE Legal Assistant 1 is cut Full Loss of Domestic Violence Grant Funding Reduction of 1.5 FTE Grant Funded Victims Service Grant Funding Increased Grant funding increased by $30k to backfill staffing costs. 1.5 FTE for Attorney and.5 Legal Assistant I
16 Annual General Fund Budget $1,590, Personnel - 85% Interdepartmental - 8.5% Servies & Supplies 6.5%
17 Criminal Staff (16.5): 7 Attorneys (1 Grant) 7 Staff (.5 Grant) 2 Victim s Services ( 1.5 Grant).5 Deputy ME
18 District Attorney Staffing DDAs Staff Grant Total
19 Prosecutor Caseload One Defendant = One Prosecutor Specialty Courts (1 DDA) KEBS Drug Court Veteran s Court Family Court DHS Matters Person Felony Crimes (2 DDAs) General Misdemeanor/Felony (4 DDAs) Theft Domestic Violence Drugs
20 2015 Cases Referred 3,212 Criminal Cases Referred Annually Average Current % % % Cases Per DDA Cases Per FTE Average Current Difference % % %
21 2015 Cases Referred Crime by Type Property Crimes % Person Crimes % Behavioral Crimes % Person Crimes Behavioral Crimes Property Crimes
22 2015 Cases Referred Property Crimes 43% Burglary 174 Property 326 Theft
23 2015 Cases Referred Behavioral Crimes 31% Alcohol 95 Weapon 157 DUII 282 Drugs
24 2015 Cases Referred Person Crimes 26% Homicide 11 Robbery 20 Child Sex Abuse 55 Child Abuse 55 M Domestic Violence 256 Assault
25 2015 Cases Referred Crime by Type Property Crimes % Person Crimes % Behavioral Crimes % Person Crimes Behavioral Crimes Property Crimes
26 Cost Per Case Referred Budget $1,590,159 Cases Referred 3,212 Cost Per Case Referred $495.07
27 Criminal Cases Filed
28 Criminal Cases Filed v. Resolved Filed Resolved
29 Criminal Cases Pending Pending
30 Cost Per Case Filed Budget $1,590,159 Cases Filed 2,538 Cost Per Case Filed $626.54
31 Trial Totals
32 Prison Statistics Per 10, Drug-0.4 Driving Sex Other Person Total Klamath State Average Difference
33 Prison Statistics Klamath County Total Prison Intakes Person Sex Other M57Prop Drug Driving Jan 2013-Dec 2013 Jan 2014-Dec 2014 Jan 2015-Dec 2015
34 Prison Statistics Klamath County Total Prison Months Person Sex Other M57Prop Drug Driving Jan 2013-Dec 2013 Jan 2014-Dec 2014 Jan 2015-Dec 2015
35 Prison Statistics Per 10, We are 149% of the State Average in people going to prison We are more than 200% of the State Average for violent criminals 40+ people per year are sent to prison than similar communities
36 Prison Statistics % of the State s Total Population vs. 2.79% of the State s Prison Population
37 Felony Probationers Pending
38 Justice Reinvestment Act JRI Prison Utilization by County Jan Dec BAKER BENTON CLACKAMAS CLATSOP COLUMBIA COOS CROOK CURRY DESCHUTES DOUGLAS GILLIAM GRANT HARNEY HOOD RIVER JACKSON JEFFERSON JOSEPHINE KLAMATH LAKE LANE LINCOLN LINN MALHEUR MARION MORROW MULTNOMAH POLK SHERMAN TILLAMOOK UMATILLA UNION WALLOWA WASCO WASHINGTON WHEELER YAMHILL Baseline (3 year average of total prison months from July 2012 to June 2015 for M57 property, drug, and driving offenses) Jan Dec 2015 (Total prison months for M57 property, drug, and driving offenses)
39 3000 Justice Reinvestment Act JRI Prison Utilization by County Jan Dec COOS CURRY DOUGLAS JACKSON JOSEPHINE KLAMATH LAKE Baseline (3 year average of total prison months from July 2012 to June 2015 for M57 property, drug, and driving offenses) Jan Dec 2015 (Total prison months for M57 property, drug, and driving offenses)
40 District Attorney Significant Changes Attorney Union Contract Full Implementation 8% Increase in overall personnel costs 1 FTE - Support Staff Eliminated Flat Budget Funding Eliminates 1 FTE Legal Assistant 1 is cut Full Loss of Domestic Violence Grant Funding Reduction of 1.5 FTE Grant Funded Victims Service Grant Funding Increased Grant funding increased by $30k to backfill staffing costs. 1.5 FTE for Attorney and.5 Legal Assistant I
41 District Attorney Request Investigator I Prefer Sheriff s Office Assignment of a Sworn Klamath County Sheriff s Office Detective Basin Interagency Narcotics Enforcement Team (BINET) 2 State Police (New Positions) 2 Klamath Falls City Police Detective 1 County (Currently Investigator) Assigned Personnel District Attorney s Office Parole & Probation Juvenile Department Federal Interest Possible Federal Money Investigator Cost $58,366 $72,609
42 District Attorney Request - Legal Assistant I Impact Reduction in hours to front reception Case load impact for attorneys Case load impact for legal assistant Law Enforcement Data Systems (Sheriff Reassignment) Cost $44,004.93
43 District Attorney Budget
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