2010 MEDICAL SUPPLIES

Transcription

1 Purchasing Department Jennifer Pajerski, Purchasing Agent Old Jail Building 183 Main Street Cooperstown, New York Phone: (607) Fax: (607) NOTICE TO BIDDERS PLEASE TAKE NOTICE that sealed bids will be received by the Otsego County Purchasing Agent at that office at 183 Main Street, Cooperstown, New York for the purchase of the following items for Otsego Manor, Sheriff s Department and the Otsego County Public Health Nursing all in accordance with the specifications prepared by the Purchasing Agent of Otsego County MEDICAL SUPPLIES Geriatric skin products Lotionized hand soap Stretch gauze rolls Urological products Sterile dressing products Drain sponge Disposable incontinent liners Toothettes Wound care products Medecine Cups Irrigation trays Exam gloves Mid-stream catch kits Oxygen products Professional towels 1 oz. medicine cups Irrigation piston syringes Suture removal sets Flushable Wet Wipes Band-Aids All bids must be enclosed in a securely sealed envelope with the notation BID 2010 MEDICAL SUPPLIES inserted thereon and must be received at the office of the Purchasing Agent at 183 Main Street (Old Jail Building), Cooperstown, New York no later than MONDAY, JULY 26, 2010 at 3:00 p.m., at which time bids will be opened and considered. Bidders are advised not to rely on next day mail services. Bids must be in the office of the Purchasing Agent no later than the above specified date and time. Faxes and/or electronic mail will not be accepted. NOTE: The physical location of the Purchasing Department is 183 Main Street (Old Jail Building), Cooperstown, New York. The mailing address is County Office Building, 197 Main Street, Cooperstown, New York All bidders must comply with the provisions of the General Municipal Law and all other applicable laws. The County reserves the right to reject any and all bids. Details and specifications may be obtained at the office of the Purchasing Agent during regular working hours or visit our Purchasing Department website at to view bid. JENNIFER PAJERSKI PURCHASING AGENT OTSEGO COUNTY NEW YORK Dated: July 2, 2010

2 OTSEGO COUNTY DIVISION OF PURCHASE BIDDERS CHECK LIST YES NO 1. I have read ALL of the instructions and specifications 2. I have filled in ALL of the blank spaces. 3. I have furnished all required information (Descriptive literature, samples) 4. A. I have signed, and duplicated, the Non-Collusion sheets. B. I am an officer of the company. C. I have the express authority to obligate my company under the laws of the State of New York 5. A. I am returning the ORIGINAL proposal sheet. B. I have made copies for my records. SIGNATURE DATE NAME (TYPED, OR PRINTED) TITLE COMPANY NOTE: BIDDERS MUST RETURN THIS SHEET WITH THE PROPOSAL FORMS. Bids to be opened July 26-3:00 p.m. Otsego Co. Purchasing Office 183 Main Street Cooperstown, NY Bidders must submit this original sheet. 2

3 OTSEGO COUNTY PROPOSAL SHEET FOR MEDICAL SUPPLIES The undersigned proposes and offers to furnish, and deliver for Otsego County MEDICAL SUPPLIES, the specifications for which are attached. This proposal and offer is guaranteed to fulfill the minimum specifications as prepared by Otsego County. This submission constitutes a certification that no Otsego County Office or employee has any interest herein. In the event that any Otsego County Office or employee has any such interest, the full nature thereof, shall be disclosed. NAME OF COMPANY: ADDRESS OF COMPANY: NAME OF OFFICER: SIGNATURE: DATE: TELEPHONE NUMBER: FAX NUMBER: FEDERAL VENDOR I.D. # If bid results are to be sent to someone other than the above, please indicate: NAME (& TITLE) ADDRESS: Please do not separate sheets. Bidders must submit this original sheet Bidders must submit this original sheet. 3

4 INSTRUCTIONS TO BIDDERS Proposals to be considered and must be made in accordance with the provisions of the General Municipal Law and the following instructions. All bidders must be authorized vendors for the commodities they are quoting. All bids must be made upon the forms provided, complete with the specifications attached and contained in a sealed envelope addressed to the Otsego County Purchasing Agent and be clearly marked, BID 2010 Medical Supplies. The bid price submitted shall be exclusive of all federal, state and county tax and shall be the delivered price to Otsego Manor or Otsego County Public Health Nursing, (Meadows Office Complex) Bid price shall including inside delivery at all locations. Otsego County shall be allowed a 60-day period to pay invoices. Such 60-day period shall be from the date of the invoice. The Purchasing Department reserves the right to (a) waive any informality, (b) reject any or all bids, (c) to determine what is equivalent. The vendor to whom an award is made is prohibited from assigning or transferring the same. The non-collusive bidding certification attached herewith must be signed and submitted with the bid. A vendor may submit a bid on any or all items listed. Otsego County, City of Oneonta and Oneonta City School District reserve the right to award a bid on the basis of a single item or the overall items listed, based upon what is in the best interest of the County, City or School District. Prices quoted to be effective from JUNE 1, 2010 to MAY 31, If a vendor s product deviates from the specifications requested, a sample must be submitted with the bid. MSDS sheets must be furnished for all products where applicable and are to be included with the bids. The bidder hereby agrees to the provisions of Sections 103-a of the General Municipal Law which requires that upon the refusal of a person, when called before a grand jury to testify concerning any transaction or contract had with the state, any political subdivision thereof, a public authority or with any public department, agency or official of the state of any political subdivision thereof or of a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant questions concerning such transaction or contract, (a) Such person, any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contacts with any municipal corporation or any public department, agency or official thereof, for goods, work or services, for a period of five years after such refusal, and (b) Any and all contact made with any municipal corporation or any public department, agency or official thereof, since the effective date of this law, by such person, and by any firm, partnership, or corporation without Bidders must submit this original sheet. 4

5 incurring any penalty or damages on account of such cancellation of termination, but any monies owing by the municipal corporation for goods delivered or work done prior to the cancellation of termination shall be paid. The contractor or bidder to whom a contract shall be let, granted or warded is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of the same or of his right, title or interest therein or his power to execute such contract, to any other person or corporations, except as provided in Section 103 of the General Municipal Law. The contractor or bidder to whom a contract shall be let, granted, or awarded shall comply with all rules and regulations of the Americans with Disabilities Act (ADA). Bidders must submit this original sheet. 5

6 NON-COLLUSION BIDDING CERTIFICATION By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: 1. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition as to any matter relating to such prices with any other bidder of with any competitor; 2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly by disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and 3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. Authorized Signature Title Bidders must submit this original sheet. 6

7 ERRORS In the of a unilateral bid/proposal mistake, or error, by a Bidder/Proposer, on any bid/ proposal, legislation allows the Bidder/Proposer to withdraw the bid/proposal after showing that: a). The mistake was known, or made known to the Purchasing Agent PRIOR to the awarding of the contract, or within three (3) days after the bid/proposal opening/receipt, whichever period is shorter; b). the price bid/proposed was based on an error of such magnitude that enforcement would be unconscionable; c). the bid/proposal was submitted in good faith and the Bidder/Proposer submits credible evidence that the mistake was a clerical error rather than a judgmental error; d). the error was actually due to an unintentional substantial mathematical error, or unintentional omission of a substantial quantity of work, labor, material, or services, made directly in the compilation of the bid/proposal. (Which error or omission can be shown by objective evidence drawn from certain listed documents); and e). it is possible to put the County in "status quo ante". THE SOLE REMEDY FOR SUCH BID MISTAKE IS WITHDRAWAL OF THE BID/PROPOSAL AND THE RETURN OF ANY SECURITY. ANY AMENDMENT OR REFORMATION OF THE BID/PROPOSAL IS EXPRESSLY PROHIBITED. Bidders must submit this original sheet. 7

8 PROPOSAL SHEET Medical Supplies NOTICE: Failure to properly and accurately fill in the following will be grounds for automatic rejection without further consideration. Proposed Manufacturers Size of Case/Pack: 1. Proposed. 2. Catalog # Unit Price to Four Decimal Places Case Price *Samples required with proposals when item bid is different than Requested Manufacturer. ** Unit Price must be equal to price when multiplied. Use sufficient decimal places. If unit price multiplied does not equal the price, the price will be used. GROUP A ITEM # DESCRIPTION SIZE PACK ONE YEAR ESTIMATED QUANTITY REQUESTED MANUFACTURER PROPOSED SIZE OF /PACK 1. PROPOSED 2. CATALOG # UNIT PRICE 1. Aloe Vesta 2-n-1 Wash and Shampoo 4 liter/cs 8 s # (no sub) per liter 2. Aloe Vesta 2-n-1 Wash and Shampoo 48/8oz 55 s # (no sub) 3. Aloe Vesta 3-n-1 Foam 12/8oz 160 s # (no sub) 4. Whirlpool Cleanser 4 gal/cs 2 s Care-Tech C301-1G per gal 5. Aloe Vesta 2-n-1 Skin Conditioner 48/8oz 10 s # (no sub) 6. Aloe Vesta 2-n-1 Protective Ointment 12/8oz 180 s # (no sub) 7. Velvet Fresh Powder 12/15oz 45 s Quality Choice 8. Stretch Gauze rolls 4 unsterile 96 rolls 28 s #2247 per roll Bidders must submit this original sheet. Bidders must submit this original sheet. 8

9 GROUP A ITEM # DESCRIPTION SIZE PACK ONE YEAR ESTIMATED QUANTITY REQUESTED MANUFACTURER PROPOSED SIZE OF /PACK 1. PROPOSED 2. CATALOG# UNIT PRICE 9. Urinary Drainage Bags 20/ 14 s #6300 per bag 10. Composite Padding 5 x 9 16 trays 16 s #9190 per pad * 11. Irrigation trays with bulb syringe 20/cs 20 s #67800 (no sub) per tray 12. Mid Stream catch kits 5m/cs 100/cs 2 s #25000 (no sub) per kit filled humidifiers 12/cs 90 s Allegiance # (no sub) Nasal Cannulas 50/ 30 s Allegiance # Drain sponges 16 oz 12 bxs/50 15 s #7086 * 16. Medicine Cups 1 oz. Plastic (grad in oz & cc) 5m/ 35 s Polar # per cup 17. Suture removal sets 50/ 10 s #66200 per set 18. Irrigation syringe piston type sterile 50/ 5 s #68000 (no sub) 19. Toothettes 4 bx/ 12 s Kimberly Clark #12245 Bidders must submit this original sheet. Bidders must submit this original sheet. 9

10 GROUP A ITEM # DESCRIPTION SIZE PACK ONE YEAR ESTIMATED QUANTITY REQUESTED MANUFACTURER PROPOSED SIZE OF /PACK 1. PROPOSED 2. CATALOG# UNIT PRICE 20. Gauze sponges sterile 4 x4 12 trays 600/cs 24 s #2187 per sponge 21. Gauze sponges sterile 2 x2 30 trays 1200/cs 20 s #1806 per sponge 22. Duoderm 4 x4 Gel dressing 5/box 35 boxes # (no sub) 23. Duoderm 4 x4 Gel dressing thin 10/box 25 boxes # (no sub) 24. Adult Briefs-Med Soft cloth back with Velcro-like fasteners 96/ 375 s Kendell # (no sub) 25. Adult Briefs-Large Soft cloth back with Velcro-like fasteners 72/ 525 s Kendell # (no sub) 26. Adult Briefs-XLarge Soft cloth back with Velcro-like fasteners 60/ 410 s Kendell # (no sub) 27. Adult Briefs XXL Soft cloth back with Velcro like fasteners 48/ 100 s # Adult Pull Ups Medium 80/ 375 s # Adult Pull Ups Large 72/ 370 s # Adult Pull Ups XXL 48/ 35 s Prevail Adult Pull Ups XLarge 56/ 250 s #1625 Bidders must submit this original sheet. Bidders must submit this original sheet. 10

11 GROUP A ITEM # DESCRIPTION Exam gloves - Sm. Synguard vinyl Powder free Exam gloves-med. Synguard vinyl Powder free Exam gloves - L Synguard vinyl Powder free Exam gloves - XL Synguard vinyl Powder free SIZE PACK 10/100 s 10/100 s 10/100 s 10/100 s ONE YEAR ESTIMATED QUANTITY 30 s 350 s 330 s 140 s REQUESTED MANUFACTURER Basic #SMPF3001 Basic #SMPF3002 Basic #SMPF3003 Basic #SMPF3004 PROPOSED SIZE OF /PACK 1. PROPOSED 2. CATALOG# UNIT PRICE per glove per glove per glove per glove 36. Glucometer Test Strips 50/box 588 boxes Arkay Assured # (no sub) 37. Lancets Saf-T-Pro 200/box 120 boxes Accuchek #951 (no sub) 38. Sharps Container 5 qt mailbox style 20/ 20 s #85131 (no sub) 39. Hi Lo Control for glucometer 120 boxes Arkay Assure 4 (no sub) 40. Bandaids Regular ¾ x 3 100/bx 48 boxes Premoistened 41. Washcloth 9 x13 46/tub Bidders must submit this original sheet. 12/ 330 s Dynarex #1314 (no sub) Bidders must submit this original sheet. 11