ABERDEEN SCHOOL DISTRICT NO South Main Street Aberdeen, SD

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1 ABERDEEN SCHOOL DISTRICT NO. 6-1 TITLE: TIME AND DATE DUE: LOCATION OF BID OPENING: Dual Purpose Paper 2:00 p.m. Central Time Tuesday, June 12, 2007 Business Office District Service Center *****************************************************************

2 G E N E R A L S P E C I F I C A T I O N S 1. Sealed bids for the furnishing of dual purpose paper will be received at the office of the Business Manager up to the hour of 2:00 p.m., Central Time, June 12, Bids received after said time will be returned unopened. The School Board will review the bids received and pass upon them at a school board meeting to be held within thirty (30) days of the bid opening in the Hub Area Technical School located at 640 SW 9th Ave., or other designated place of meeting. Bids must arrive in sealed envelopes. No faxed or ed bids will be accepted. 2. Please mark your bids as follows: NAME OF BID AND DATE TO BE OPENED ON THE OUTSIDE OF ENVELOPE. This will avoid possible error in opening the bid too early. 3. BIDDING FORMS: Bidders shall submit their bid on the proposal forms provided by the School District. The proposal form must be personally signed to be considered for contract award. Facsimile or typewritten signatures are not acceptable. PRICE - ALL PRICE QUOTATIONS ARE TO BE F.O.B., 821 RAILROAD AVENUE SE, ABERDEEN, SOUTH DAKOTA. Bidders are to show unit price, (i.e. per gallon, per dozen, etc.) on each item to correspond with units of quantity requested and to list unit and total price for quantity specified in the space provided in the attached schedule. 4. EXCISE AND SALES TAX - Bids submitted on these specifications shall not include or be made subject to Federal Excise or State, County, or Municipal Sales Tax. Exemption verification will be furnished by the Board of Education on request. 5. QUALITY - Catalog numbers of specified companies are listed to show the kind and quality of goods desired. If goods of equal quality can be furnished in other brands with the same specifications please give details (i.e. company, brand name, catalog number) and a sample of item substituted. All equipment must comply with O.S.H.A. standards. ALL MERCHANDISE THAT IS NOT SATISFACTORY WILL BE RETURNED, FREIGHT COLLECT. 6. EQUAL CLAUSE - Where names and model numbers of certain manufacturer's items are mentioned in the specifications or on the Bid Proposal Form, other names and model number of like nature, utility, and merit may be submitted, but the bidder must furnish complete data, together with samples to be submitted no later than the time and date due as listed on the cover page of this packet, to show that his substituted items are equal to those specified. The Board of Education reserves the right to determine whether the substituted items are of equal value to the items as specified, and the right to determine and select the items it feels are most suitable, in light of function and performance, for the needs of the District. IF NO MENTION IS MADE BY THE BIDDER OF PROPOSING TO FURNISH A SUBSTITUTE, THE BOARD WILL ASSUME THAT THE ITEM SPECIFIED IS TO BE FURNISHED AND THE CONTRACT WILL BE MADE ACCORDINGLY. 7. SAMPLES - Bidders are required to furnish, for the inspection of the Board, samples of the items on which they are bidding when they are considered equal to the specifications on the proposal, but are of different brand names. The Board reserves the right to reject any or all bids where the bidder cannot or does not furnish samples for examination. Samples must arrive no later than the time and date due as outlined on the cover page of this packet. 8. BID BY ITEM - Bids must be made by item - Combination bids on two or more items will not be accepted, unless otherwise specified. 9. QUANTITIES - The quantities shown are estimates. The Board reserves the right to increase or to reduce the number of units requested at the quoted unit price or to reject all bids. 10. PACKING - THE SUCCESSFUL BIDDER WILL WRAP THE ITEMS TOGETHER UNDER EACH QUOTE NUMBER AND SHOULD MARK ALL PACKAGES WITH THE PROPER PURCHASE ORDER NUMBERS. 11. GUARANTEE - The successful bidder guarantees a said item against defects in material workmanship and suitable for purpose intended for a period of one (1) year from date of delivery.

3 12. FAILURE TO DELIVER - All deliveries shall be made within thirty (30) days (unless otherwise specified) of the date given on the purchase order. If the bidder shall fail to make deliveries in accordance with the conditions and specifications, or if he shall deliver supplies/equipment of a quality or grade inferior to those specified, the Board may supply the shortage or replace the inferior supplies/equipment by open market purchase. The difference in cost, if any, will be charged to the bidder. 13. SHORTAGES - The bidder is responsible for all shortages and for tracing any loss in transit. 14. DELIVERIES & PAYMENT Delivery appointments can be made by contacting our warehouse manager at Delivery is to be made as specified with payment on approved shipments to be made when MERCHANDISE, INVOICES, CLAIMS and STATEMENTS have been received and approved. Please send a monthly statement so we may continue to verify our account with your account. 15. CONTRACT FORM - The bid and acceptance thereof, confirmed by a signed Purchase Order, will be treated as a contract. 16. ALL SUPPLIES AND EQUIPMENT SPECIFIED HEREIN SHALL BE NEW AND UNUSED UNLESS OTHERWISE SPECIFIED. REMANUFACTURED EQUIPMENT WILL NOT BE ACCEPTED. 17. THE BOARD RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS - By virtue of statute, preference will be given to materials, products, and supplies found or produced within the State of South Dakota. 18. FURTHER INFORMATION - If the bidders desire further information concerning the various listed items, please contact Brian Schumacher, Warehouse Manager, 821 Railroad Avenue SE, Aberdeen, South Dakota 57401, telephone number SEE SPECIAL CONDITIONS ON NEXT PAGE.

4 S P E C I A L C O N D I T I O N S Dual Purpose Paper Bid 1. These special conditions override any conflicting statements in the general specifications. 2. DUAL PURPOSE PAPER SPECIFICATIONS: 8 1/2 X 11, 20 lb., long grain, grade 4 dual purpose bond paper, 500 sheets per ream package, 10 reams per carton, suitable for use in xerographic copiers, digital copiers, digital duplicators, laser printers and inkjet printers. Minimum long range opacity of 86, minimum long range brightness of 84, and moisture content of 4.5% + or - 1%. Bidders must show the opacity, brightness and moisture content of the proposed paper in the space provided on the bid proposal form. 3. SAMPLES: Bidders must submit a two-ream sample of the paper they propose to furnish unless the brand name is listed below. Samples must arrive by the Time and Date Due as shown on the cover page of this packet. Because the Aberdeen School District is familiar with the quality of these papers, samples of the following brands are not required, however all bidders must provide the brightness, opacity and moisture content information on the bid proposal form: Badger BPM Hammermill Tidal Georgia Pacific Spectrum Weyerhauser Husky Weyerhauser Laser Sharp Gestetner GDP DP Boise Cascade X9000 Georgia Pacific Main Street Versicopy Savin Multipurpose Nekoosa Paco DP Xerox 4200 DP Willamette Willcopy Matterhorn Mead Chief Stora E-Copy Network DP Xerographic Quill Multipurpose Domtar 4. This is an all-or-none bid. 5. The proposal form shows a total of 8,000 reams. Some mills will not ship less than 8,800 reams and others may not ship more than 8,000 reams. It is acceptable to increase the quantity on the proposal form to a maximum of 8,800 reams. 6. Our warehouse operation is located at 821 Railroad Avenue SE. This location is equipped with a loading dock and forklift. Aberdeen School District staff will unload trailer. 7. This bid is scheduled to be acted upon by the Board of Education at their regular meeting on, Monday, June 25, Aberdeen School District intends to issue a Purchase Order to the successful vendor the following day. Sealed bids must arrive at the Aberdeen School District Service Center,, Aberdeen, SD, no later than 2:00 p.m. Central Time on Tuesday, June 12, 2007 to be considered for award. 8. The school district is prepared to accept delivery immediately after the successful bidder receives our purchase order. TO AVOID DELAYS THE SUCCESSFUL BIDDER IS HEREBY ADVISED TO CONFIRM A DELIVERY DATE WITH THE ABERDEEN SCHOOL DISTRICT WAREHOUSE MANAGER BEFORE THE SHIPMENT LEAVES THE MILL.

5 BID PROPOSAL FORM TO: Board of Education Date Aberdeen School District 6-1 We propose to furnish the following items, all in accordance with the terms as set forth in the General Specifications and the Special Conditions as prepared and provided by said school district as follows: Mill: Opacity: Brand Name: Brightness: Moisture Content: QUANT UNIT DESCRIPTION UNIT PRICE TOTAL PRICE 8,000 Ream Dual Purpose Paper, White This bid does not include any Federal Excise Tax or State, County or Municipal Sales Tax. Our Federal Identification Number is. (This is the number used on Employer s Quarterly Federal Tax Return, U.S. Treasury Department Form 941.) This bid is submitted by: Company Street Address City, State Zip Authorized Representative Name Title Signature - Date Telephone FAX