SNOHOMISH COUNTY EMERGENCY RADIO SYSTEM BOARD REGULAR MEETING. July 12, :30 AM 11:30 AM Edmonds City Hall

Transcription

1 SNOHOMISH COUNTY EMERGENCY RADIO SYSTEM BOARD REGULAR MEETING July 12, :30 AM 11:30 AM Edmonds City Hall CHAIR: Jerry Smith Call to Order/Roll Call Meeting called to order at 9:32 A.M. by Jerry Smith Attendees: Murray Gordon (Everett), Rick Smith (Marysville), Gary Haakenson (Snohomish County), Ken Neaville (Mill Creek), Dr. Kent Saltonstall (Woodway), Strom Peterson (Edmonds), Steve Jensen (Lynnwood), Joe Marine (Mukilteo), Bob Colinas (Brier), Jerry Smith (Mountlake Terrace), Greg Lineberry (Everett), Van AuBuchon (Lynnwood), Al Compaan (Edmonds), Don Lane (Brier), Brian Haseleu (Snohomish County), Brad Reading (SCFD #1), Marisa Snoey (Snohomish County), Laura Caster (Snohomish County), Michael Bard (Edmonds), Gage Andrews (Snohomish County), Brad Cattle (Anderson Hunter), Debbie Grady (SNOCOM), Kurt Mills (SNOPAC), Terry Peterson (SNOCOM), Karl Christian (SNOPAC), James Robinson (SNOPAC), Jon (Wiz) Wiswell (Seattle/KCRCB), Sky Fulton (SNOPAC/SNOCOM), Joe Mann (Motorola Solutions), Joe Piksa (Motorola Solutions), Ron Solemsaas (SERS), Mark McDermott (SERS), Rachel Solemsaas, Dennis Kendall, Larry Kieling(SERS). Members not represented: Introductions and Announcements: Public Comment: Consent Items: 1. Acceptance of Minutes from the June 14, 2013 SERS Board Meeting. 2. Approval of SERS payroll, invoice and expense summaries for June in the amount of $163, Warrant Numbers: ,82, , , ,59,64-79, , , ,15, Steve Jensen moved and Strom Peterson seconded a motion to approve the consent calendar including the Payroll and Expense Summaries and the Board minutes for June. The vote was unanimously in favor. Reports: SERS Manager s Report : PSRIEC Ron reported that the Puget Sound Regional Interoperability Executive

2 Committee is the group that recommends technical projects to receive UASI funding, which includes the SERS Phase Two microwave replacement project. Staff has worked with the vendor to develop a parts list. Next step is to review the purchasing contract. The 3 rd and final cycle of funding was approved last month and will be approximately $330,000. Once staff has access to the money, later this year, the order will be placed. Bill Shrier, who is now working for the SIEC, was in attendance at the last meeting where he gave a presentation on the First Net project. Ron encouraged the Board to invite Bill to a future meeting to talk about First Net and that SERS become more engaged with the SIEC. REPC The Radio Executive Policy Committee will be renamed the RERC (Regional Emergency Radio Council) once the ILA s are signed by the various Councils. There were no updates to report. Audit: The Exit Conference is expected to take place the middle of August. One of the exit items involves bid law. The single audit for this year will begin early August. Rebanding Report: Mark reported that reflashing of radios was placed on hold while Motorola resolved an aliasing issue that was discovered in July. The County PA continues reviewing the final draft of the agreement between the County Radio Shop and SERS which will push consideration to the August meeting. Also, an issue with radio operation that the Sheriff s department attributed to reflashing was actually equipment related. Technical Committee Report: Mark reported that it was determined that the Zetron console equipment presented by the vendor is not a viable product for the current system but should be considered as an option when rolling out the new radio system. Communications Center Reports: SNOPAC Kurt Mills thanked Ron his work and efforts during his time with SERS. SNOCOM Debbie Grady reported that fire agencies are involved in a pilot project involving station alerting. PSTC Report: Brad Reading reported that two RD s for additional functionality is being finalized. CAD/RMS Report: Sky reported that that version 10.1 was received on July 10 th with testing to begin today. He thanked the City of Mukilteo for use of their facilities in support of the NW Project. Budget Subcommittee Report: Brian Haseleu reported that the Budget Subcommittee met on July 1 st where the 2014 Budget was discussed with a recommendation for Board approval of the draft budget to be presented later in the agenda. Also review of FD1 s request for Membership took place with a recommendation for Board approval. SERS was unsuccessful when working with the State Auditor on the purchasing issue brought out in the last audit and so a meeting will be held with Brad Cattle to discuss the plan going forward to ensure compliance with State purchasing rules. The Budget Subcommittee has moved their meeting time to 3:00 going forward which is 30 minutes earlier than original 3:30 start time. Brian reminded the Board that the invitation remains open to any Members interested in attending Budget meetings. Also, the Budget Subcommittee briefly discussed the private ambulance companies with access to the

3 system and how revenue might be generated as a result. More investigation is necessary. Personnel Subcommittee Report: Greg Lineberry reported that a survey will be sent to Members a result of the Nyhart Epler compensation study and discussion. Greg is requesting input on the health insurance compensation in preparation for consideration by the Board in August. When comparing to other regional system the SERS system is in some ways more complex than its regional partners which can be considered as part of the discussion. By following the County health plan a savings of approximately $1000/month would be realized from the current plan. Also, the Prothman search for the next Manager is in process. Greg personally thanked Ron for all his work for SERS and stated that SERS is the envy of the regional systems due in part to the stellar job that Ron has done for the organization. Governance Subcommittee Report: No report. Funding Subcommittee Report: Murray Gordon reported that the Funding Subcommittee met prior to the Board meeting where discussion of the console replacement continued which included Zetron Console Compatibility Summary that Mark provided. The Funding Subcommittee voted to accept the summary regarding the consoles. The Subcommittee discussed the importance of ensuring that the next generation system be open to multiple vendors. Plans must also be developed and put in place in regards to funding of the new system and discussion on the best way to achieve that goal. Bob Colinas said that outreach should be one of the goals and would like to see a meeting with all elected officials involved so all understand what s involved. He said the challenge would be to find funding for the $80 million estimated for system replacement and possibly that same amount for the replacement of user radio equipment. Community Transit Report: Darlene Warren reported that tower work is being completed at King Lake. The new shelter for Camano is scheduled to be delivered on August 13 th. Also an osprey has nested at Apple Cover and as a result is holding up installation work on the tower. Old Business: Funding Opportunities Discussion Short Term for Current System and Long Term for System Replacement: This is an ongoing agenda item. New Business: Interim Manager Discussion: Due to the gap between Ron s departure and the hiring of his replacement an interim manager must be in place that has signing authority. In order to satisfy the necessary checks and balances someone other than Larry must review and sign payroll and invoice reports that he prepares. The Budget Subcommittee s recommendation to the Board is that Mark McDermott be appointed to this position. Brad Cattle stated that appointment of Interim Manager requires Board approval. Bob Colinas asked what would be appropriate pay for Mark with this additional responsibly. Gary Haakenson suggested that Mark s current pay be increased by 10% for the additional responsibility.

4 Steve Jensen moved and Gary Haakenson seconded a recommendation to appoint Mark McDermott as Interim Manager to include a pay increase of 10% above his current salary. The vote was unanimously in favor Draft Operating Budget (Exhibit A) and Resolution 13-06: Ron directed attention to the 2014 Draft Operating Budget and Resolution included in the Board packet. As a reminder, the 2013 Adopted Budget captured the annual estimated budget numbers through 2020 and so the figure for 2014 is in line with the original estimate. The budget has been reviewed by the Budget Subcommittee whose recommendation is for Board approval. Murray Gordon moved and Steve Jensen seconded approval of the 2014 Operating Budget and Resolution as presented. The vote was unanimously in favor. Resolution (SCFD #1Membership): Ron directed attention to Resolution included in the Board packet. This Resolution allows for SCFD #1 becoming a voting Board member. The resolution was reviewed by the Budget Subcommittee and Governance Subcommittee whose recommendation is for Board approval. The attached Resolution includes a provision amending the Interlocal. If approved, Brad will prepare a an Interlocal Agreement that SCFD #1 will be required to sign, committing them to the obligations of the Interlocal. Brian said that FD1 s weighting is excluded when votes are taken. As a Member FD1 weighting would be 3.1 percent of the total. Steve Jensen questioned the idea of adding the FD1 to the Board due to the fact that every citizen of FD1 Is already being represented by the Board either as a citizen of the County or City that FD1 covers. By adding a special district, Steve said the make-up of the Board would change. Bob Colinas said he sees the dilemma but still supports FD1 becoming a Member. Steve said that when large issues such as system replacement are considered FD1 does not represent general government expenditures as a fire services and so is a departure of how SERS was formed. Brad Cattle stated that FD1 has been paying their share of assessments since the formation of SERS, the same as Board Members. He also stated said that when SERS was formed that intent was that any entity would be allowed to become a Member. FD1did not apply for membership at that time. The interlocal makes its policy decisions by a super majority vote and allows the Board to determine the amount a new entity must pay to be a Member. It s up to the Board to make the decision. Bob said that when looking at the make-up of the Board he would have considered other entities such as Community Transit for inclusion on the Board. Greg Lineberry said that as a result of the Budget Subcommittee meeting he also looked at how all phase two organizations and possibly others might be included, especially when looking forward toward system replacement. Murray Gordon moved and Joe Marine seconded a motion to accept Fire District 1 as a Member. Brad Cattle said that a supermajority is represented by 66 percent by Member weight and 70% by Member vote. He suggested the vote being taken by the showing of hands. The vote was 9 members in favor with Lynnwood opposing. Board Meeting Date Change Discussion: Gary Haakenson requested that meetings be moved to the first Thursday of each month. Gary would to continue participation with the Board but would is unavailable on Fridays going forward. Gary said that he did some research and found the change would not conflict with other public safety meetings.

5 Brian mentioned that the Budget Subcommittee would need to revisit their meeting dates as result of the change. Budget currently meets the first Monday of each month. Bob Colinas moved and Joe Marine seconded a motion to move monthly Board meetings to the first Thursday of each month to start at 9:30 beginning in August with meetings with meeting to be held at Edmonds City Hall. The vote was unanimously in favor. Ron said that public notification would be sent for publication in the Everett Herald. Executive Session (if required): Miscellaneous: Upcoming Issues: Public Records/Electronic Media Policy Update to the Maintenance and Operations Standards Replacement Reserve and Available Cash Policy Motorola SUA II 2 nd Quarter Replacement Reserves Purchases to Extend Life of System Rebanding Agreement with the Snohomish County Radio Shop Aviate Contract for Microwave Purchase Star Touch Inquiry for Gold Hill Private Ambulance Services Discussion Adjourn: The meeting adjourned at 10:20 A.M.