SNOHOMISH COUNTY EMERGENCY RADIO SYSTEM BOARD REGULAR MEETING. March 8, :30 AM 11:30 AM Edmonds City Hall

Transcription

1 SNOHOMISH COUNTY EMERGENCY RADIO SYSTEM BOARD REGULAR MEETING March 8, :30 AM 11:30 AM Edmonds City Hall CHAIR: Jon Nehring Call to Order/Roll Call Meeting called to order at 9:31 A.M. by Jon Nehring Attendees: Jon Nehring (Marysville), Bob Crannell (Mill Creek), Greg Lineberry (Everett), Jerry Smith (Mountlake Terrace), Steve Jensen (Lynnwood), William Anderson (Woodway), Rex Caldwell (Mukilteo), Al Compaan (Edmonds), Bob Colinas (Brier), Gary Haakenson (Snohomish County), Don Lane (Brier), Greg Wilson (Mountlake Terrace), Pete Caw (Mountlake Terrace), Michael Bard (Edmonds PD), Steve Dittoe (Snohomish County), Steve Guptill (Monroe),Kurt Mills (SNOPAC), Marisa Snoey (Snohomish County), Brad Reading (FD1), Brad Cattle (Anderson Hunter), Bill Ekse (Snohomish County), Karl Christian (SNOPAC), Debbie Grady (SNOCOM), Terry Peterson (SNOCOM), Brent Meyer (SNOCOM), Sky Fulton (SNOPAC/SNOCOM), Kenny Adamson (Day Wireless), Jon (Wiz) Wiswell (Seattle/KCRCB), Marjean Penny (CT), Joe Piksa (Motorola), Jeff Menken (Motorola), Mark McDermott (SERS), Ron Solemsaas (SERS) and Larry Kieling (SERS). Members not represented: Introductions and Announcements: Round Table introductions were made. Public Comment: Consent Items: 1. Acceptance of Minutes from the February 8, 2013 SERS Board Meeting. 2. Approval of SERS payroll, invoice and expense summaries for February in the amount of $197, Warrant Numbers: , , 27,29, 31-37, 38,43, , , , , 65, ,999, , , 138,160,169, 189, 198, 201, Steve Jensen moved and Bob Colinas seconded a motion to approve the consent calendar including the Payroll and Expense Summaries and the Board minutes for February. The vote was unanimously in favor. Reports: SERS Manager s Report:

2 PSRIEC Ron reported that the Puget Sound Regional Interoperability Executive Committee is the group that recommends technical projects to receive UASI funding, which includes the SERS Phase Two microwave replacement project. Work is underway to begin purchasing parts using the 1 st and 2 nd cycle of funding from UASI. The Core Group will consider the third and last cycle of funding in April. The total available for the 3th cycle of funding may be less than anticipated due to Federal funding cuts. The monthly meeting of the PSRIEC will take place next week in Renton. REPC As previously reported, the Radio Executive Policy Committee will be renamed the RERC (Regional Emergency Radio Council) once the ILA s are signed by the various Councils. There are no updates to report. Staff continues to reach out to elected officials in an effort to locate potential funding sources for the purchase of dispatch consoles. As reported last month, the most recent meeting was with a representative of Congresswoman Delbene s office who provided SERS with a list of potential grant resources. Larry has reviewed the Federal list and found none that qualify for this purpose. He will review the list of State resources in the coming days. Motorola presented console pricing and leasing options during the Funding Subcommittee meeting earlier today. Audit: The SAO is expected to schedule the Exit Conference in the coming weeks. As a result of the audit, staff was informed that SERS needs a fuel card policy and may be required to follow the purchasing policy of the Member of the Board with the most restrictive purchasing rules. Legal is assisting with the creation of a fuel card policy and is reviewing the RCW related to the purchasing policy. Staff recently contacted the auditor requesting results of the audit was told to expect a management letter regarding bid law (the purchasing policy) and an exit item relating to the lack of a fuel card policy. Rebanding Report: The first touch of user radios continues. Approximately 900 radios from the first round of programming must also be reworked, due to an error by Motorola s vendor performing the work. The City of Everett radios are a large part of this batch. Everett Fire radios are scheduled to be reworked next week. Although the agreement between the County Radio Shop and SERS has yet to be finalized the rebanding work on County radios has started. The first touch of SNOCOM police agency radios will begin shortly. Ron and Mark plan to attend the 2 nd Implementation Planning Session (IPS) for the region, set for March 27 th in Lynnwood. The TA will lead the discussion which will involve implementation tasks, dependencies, and schedules in relation to interoperability and blocking. Technical Committee Report: Mark McDermott reported that staff has been working with ICOM 911 and Skagit County on system interoperability. Skagit County received a grant to help fund this effort. SERS staff plans to meet with both agencies to discuss access to Fire Trail and Rucker. Brad Reading requested guidance in determining what radio scanners would work after rebanding. Fire agencies rely on the scanners and want to be prepared ahead of time. Mark said that older model scanners that don t include the band plan or lack PC programmability would not work. Mark stated that the Radio Reference web site includes information on scanners but he will have staff develop a scanner list to provide to Fire if available. Mark said that the pictures being passed around are of Gold Hill. Over 160 fallen trees needed to be cut in order to access the site. Greg wondered if this is the best and safest

3 way to deal with the trees. Search and Rescue had offered to cut the trees but access via 4x4 trucks would have been very difficult. Ron said that staff is well equipped and trained. Mark stated that staff shuts down this type of work in wet and windy situations. Greg said that staff should not be considered loggers and suggested that someone having this type of experience, other than staff, be considered in the future to handle this type of work. Staff will investigate possibilities. Communications Center Reports: SNOPAC No Report SNOCOM Debbie Grady reported that Mountlake Terrace is assisting with finding a spot to park their communications vehicle. The SNOCOM audit was recently completed. Representatives from SNOCOM, SNOPAC and NORCOM recently made a trip to Detroit to meet with New World. The vendor was told to consider their work with the communication centers as a regional project and so their success or failure with one agency should be viewed as the same for all. PSTC Report: No Report CAD/RMS Report: Sky Fulton reported that Service Pack 2 is installed and is working with NW to get a software delivery plan in place Budget Subcommittee Report: Greg Lineberry reported that the most recent meeting was held on March 4 th where the final 4 th Quarter BVA was discussed. The report shows movement in the Replacement Reserves account related to the purchase of two generators. The Subcommittee discussed one action in regards to a rebanding change order request with Motorola that will be discussed later in the agenda. The change to the contract pricing as shown in parenthesis means the price of the contract is going down. The amount is of no consequence to SERS as Sprint Nextel covers all rebanding costs. Personnel Subcommittee Report: No Report Governance Subcommittee Report: No Report Funding Subcommittee Report: Jon Nehring reported that the Funding Subcommittee met this morning where Motorola provided the contract pricing quote for dispatch consoles. The discussion centered on whether to have SERS handle the contract or hand it off to the communication centers. Ron was asked to reach out to the communication centers to schedule a meeting to discuss this issue. Community Transit Report: Marjean reported that the site construction bid has been awarded to West Tower Communications. The bid submissions for antenna installations closes on March 22 nd. Old Business: Funding Opportunities Discussion Short Term for Current System and Long Term for System Replacement: This is an ongoing agenda item. 4 th Quarter BVA for 2012 (Final): Ron directed attention to the final 4 th Quarter BVA included in the Board packet. The report includes several items related to the purchase

4 of the generators in 2012, as discussed at the Budget Subcommittee. The Replacement Reserve account will be reimbursed for the two generators once the grant funding is received. RFP for Wage and Benefits Study: Ron reported that the RFP was released. The next step will be to review the responses, which are due today, and create a subcommittee to review the results. New Business: Rebanding Motorola Change Order: Ron directed attention to the Motorola Change Order included in the Board packet. As a reminder, the 1 st Change Order, or Change Request as Sprint calls it, was approved by the Board last month. This is simply an underlying change order that allows Motorola to proceed with the changes made to the FRA that was approved last month. The Motorola Change Order was reviewed by Legal months ago and the Budget Subcommittee earlier in the week with a recommendation for Board consideration. Greg Lineberry moved and Jerry Smith seconded a motion to approve the Motorola Change Order as presented. The vote was unanimously in favor. Motorola Real Time Crime Center: Ron introduced Joe Piksa Motorola to share information about the Real Time Crime Center product. Joe thanked the Board for allowing him the time to provide a high level overview of the product and introduced Jeff Menken, an engineer and chief architect of the system. The Real Time Crime Center solution allows participants to share information with those who need it most, at the moment they need it most. With this new system law enforcement officers can approach an incident armed with more operational intelligence than ever before due to the fact that the Real Time Crime Center solution processes inputs from multiple data sources such as videos, sensors, alarms and records with real-time analytics to deliver one operational view. The result is more proactive responses and smarter safer decisions. As 90 percent of police departments move toward predictive policing in the next few years, the Real Time Crime Center solution lays the foundation for an agency to reach that goal. Beyond making predictive policing possible, it helps to leverage the full potential of an agency s video surveillance efforts by turning them into a real-time crime fighting tool. Now streaming video can be shared between communications centers and responders with Real-Time Video Intelligence. Users gain greater interoperability across public safety, public service and private enterprise video systems and benefit from instant video alerts to significantly improve situational awareness. Joe said that the product can be cost effective and is the wave of the future. Major deployments have taken place in both Chicago and Houston. The system can also be scaled to size for places such as the installation in Ventura, CA. Jeff said he was directly involved in the Operation Virtual Shield deployment in Chicago. The issue when attempting to deploy cameras within a city is cost which could run as high as $100,000. Jeff passed around a smart phone showing a live feed from Chicago. Joe said that most agencies don t respond to alarms, however, with the ability to view video feeds dispatch can decide whether or not respond to a situation. For smaller agencies officers could be provided a set of cameras loaded on their phones. The video gives officers a lot of

5 important information before arriving on scene such as what the suspect is wearing and if armed. There is a cost associated in tying together disparate system. The IT policy would also dictate the level of video allowed, if from off the shelf internet based feeds or VPNs. Jeff said that 911 or police agencies would purchase and maintain the interface equipment between the end user and dispatch. In the case of Chicago the 911 dispatch agency paid for the interface and in Ventura the City paid for the equipment. In some cases the Federal Government paid for the interface equipment as part of Homeland Security. Greg Lineberry is coordinating with the Policy Chiefs to set up a time for a more in depth presentation. Executive Session (if required): Miscellaneous: Jon reported that Ron is planning to submit his resignation to leave this summer and move to join his wife in Nevada where his kids are planning to go to school. Jon said that Ron has done a great job and will be greatly missed. Gary Haakenson said that Ron will be leaving SERS in a much better place than when he started. Upcoming Issues: Public Records/Electronic Media Policy Update to the Maintenance and Operations Standards Replacement Reserve and Available Cash Policy Fuel Card Policy Motorola SUA II 2 nd Quarter Replacement Reserves Purchases to Extend Life of System 1 st Quarter BVA Rebanding Agreement with the Snohomish County Radio Shop Adjourn: The meeting adjourned at 10:25 A.M.