BOARD OF GOVERNORS MEETING AGENDA Collaborative for Educational Services WEDNESDAY, January 9, :30 9:00 (6:00 p.m. Dinner)

Transcription

1 97 Hawley Street, Northampton, MA fax BOARD OF GOVERNORS MEETING AGENDA Collaborative for Educational Services WEDNESDAY, January 9, :30 9:00 (6:00 p.m. Dinner) Meeting Will Be at The Collaborative in Northampton 97 Hawley Street AGENDA ITEM 1. Call to Order and Introduction of New Board members Board Chair Lisa Minnick 2. Approve Minutes of November 14, 2012 Board of Governors Meeting (Open and Executive Sessions) (vote required) TIME 6:30 6:35 3. Public Session 6:40 4. CES Treasurer s Update 6:45 5. Financial Report M. Ciesla 6:55 6. Kathy Levesque Marketing & Communications Director 7:05 7. COLA Increases for Teachers and Paras (vote required) 7:15 8. CES Succession Plan (vote required) 7:45 9. Discussion of Search for New Executive Director (potential vote) 8: Collaborative Legislation Update 8: New Business 8: Adjournment (vote required) 9:00

2 Collaborative for Educational Services Combined Statements of Revenues, Expenditures and Changes in Fund Balances - Governmental Fund Types For the Five Months Ended November 30, 2012 and 2011 Revenues: Administration Special education Inservice programs Intergovernmental Total Revenues 11/30/2012 $ 1,268,613 1,080, ,793 8,853,664 12,069,217 $ $ $ $ 11)30/2011 1,237,377 1,323, ,265 8,247,200 11,553,040 Expenditures: Administration Special education Inservice programs Intergovernmental Total Expenditures Excess of Revenues Over Expenditures Depreciation Net Change in Assets Fund Balance - Beginning of Year Fund Balance - End of Period 1,317,136 $ 1,312,423 1,229,283 $ 1,399, ,713 $ 829,241 8,864,289 $ 8,262,699 12,328,421 11,803,634 (259,204) (250,594) (140,949) ( ) (400,153) (367,272) 3,133,215 $ 2,312,872 $ 2,733,062 $ 1,945,600 Program Net Amounts: Administration Special education Inservice programs Intergovernmental $ (48,523) $ (75,046) (149,136) (76,074) (50,920) (83,976) (248,579) (235,095) (10,625) (15,499) $ (259,204) $ (250,594)

3 Collaborative for Educational Services Combined Balance Sheet - All Fund Types and Account Groups Assets: 11/30/ /30/2011 Cash and cash equivalents Accounts receivable, net Grants receivable Prepaid expenses Deferred expenses Deposits Fixed assets, net Total Assets $ 1,888,392 1,784,486 2,592,037 49,913 8,557 2,458,366 $ 8,781,751 $ $ 1,758,144 1,340,507 1,889,212 3,450 8,557 2,127,788 7,127,658 Liabilities: Accounts payab. - Accrued payroll and related withholdings Other accrued liabilities Credit line payable Mortgage payable Total Liabilities Fund Equity: Fund Balance Total Fund Equity Total Liabilities and Fund Equity $ 928,992 $ 1,189, ,434 1,290,547 2,422, ,021 2,090,093 1,874,815 6,048,689 5,182,058 2,733,062 1,945,600 2,733,062 1,945,600 $ 8,781,751 $ 7,127,658

4 Collaborative for Educational Services Summary of Member Contracts as of March 1,2012 District Name Amherst Amherst Pelham Belchertown Chesterfield Goshen Conway Deerfield Easthampton Erving Franklin County Tech Frontier Gill Montague Granby Greenfield Hadley Hampshire Regional Hatfield Hawlemont Leverett Mahar Mohawk New Salem / Wendell Northampton Orange Pelham Pioneer Valley Regional Rowe Shutesbury Smith Voc South Hadley Southampton Sunderland Ware Westhampton Williamsburg Whate Teachers Scale Date 08/ /30/10 08/31/12 08/14/12 Para s Scale Date 1 08/31/11 06/ /31/11 06/30/10 NA [ 06/30/10 [ 06/30/10 [ 06/30/08 o6/3o/13r NA[ [ 08/21/12 06/30/1 3[ o6/3o/13r Asst. Teachers Scale Date 06/ /

5 Collaborative for Educational Services SPED SALARY SCALES FOR FY13 SCHOOL YEAR 185 DAYS TEAC HERS * FY13 Scale FY12 Scale Scale Differential FY12 vs FY11 * If an employee has 12 or more years of continuous employment with CES, add $500 to the salary. FY13 Scale - # of Employees

6 I I I collaborative for Educational Services Average of Member District Paraprofessional Hourly Compensation ~ Paraprofessional FY13 MemberJFYl2 Member $Icn Avera~eI Average $ Increasel % Increase # of Employees I $ $ $ % 2 $ $ $ % 4 3 $ $ $ % 7 4 $ $ $ % 8 5 $ $ $ 0.20 J 1.41% 5 6 $ $ $ % 12 I Ass t Teacher I $ $ $ % 2 $ $ $ % 2 3 $ $ $ % 4 $ $ $ % 8

7 97 Hawley Street, Northampton, MA fax Collaborative for Educational Services Executive Director Transition and Succession Plan Consistent with its responsibility to ensure stable leadership for the Collaborative for Educational Services (CES), and its authority to appoint and evaluate an Executive Director for the agency, the Board of Governors has created the following plan for handling any transition in the position of Executive Director. The goal of this plan is to provide clear guidance in the event of a vacancy in that position, whether the Director's departure is unexpected or planned, and whether temporary or final. It is the Board's intention to provide flexibility for a variety of circumstances, while guaranteeing that the Collaborative can continue to operate normally and with informed direction throughout the transition period, and thereafter. I. APPOINTMENT OF ACTING DIRECTOR The priority of the Board of Governors is to promote smooth day-to-day operation of the Collaborative and clarify final decision-making authority during periods when an Executive Director is not in charge. Based on CES's management/organization chart and job descriptions for various positions, in the event of an extended absence, planned or unanticipated, regardless of whether the Executive Director is expected to return or not, the Deputy Director will automatically assume the role of Acting Director, unless other arrangements have been made in advance. No specific action of the Board is required for this appointment to take effect. If, for any reason, the Deputy Director is unable to assume the role, the Board will appoint an Acting Director, giving particular consideration to those in senior management positions at CES or others with relevant experience or knowledge of the Collaborative. In an emergency, or such circumstance that a quorum of the Board cannot be convened, the Executive Committee of the Board of Governors will meet to determine the appointment. The Board shall have the right to ratify the appointment at its next scheduled meeting, if the appointment is still in effect at that time. II. APPOINTMENT OF INTERIM DIRECTOR If circumstances surrounding an absence or vacancy in the position of Executive Director are such that the Board of Governors finds the Collaborative would benefit from a revised leadership structure, the Board, at its discretion, may appoint an Interim Director. Such circumstances include, but are not limited to, extended duration of the absence or vacancy; concerns regarding the ability of the Acting Director to handle the increased demands of two positions simultaneously, particularly over an extended length of time; or timing of absence or vacancy with regard to CES priorities that may require additional attention from the Acting Director. Any decision by the Board to appoint an Interim Director will be made only after conversation with the Acting Director. In appointing an Interim Director, the selection process, length of the appointment, choice of appointee and compensation will be the decisions of the Board, based on the specific situation. Special consideration will be given to those in senior management positions at CES or others with relevant experience or knowledge of the Collaborative.

8 III. APPOINTMENT OF A PERMANENT EXECUTIVE DIRECTOR It is the responsibility and authority of the Board of Governors of the Collaborative to appoint, evaluate and approve the contract for the Executive Director. In filling a vacancy in that position, while it may solicit input from key stakeholders and delegate some search tasks, the Board establishes the selection process and criteria, and, ultimately, retains full responsibility for making the hiring decision. The following guidelines were developed to direct an informed, fair, open and successful search, appointment and transition for a new Executive Director. A. SEARCH CONSULTANT The Board will interview and engage the services of an experienced search professional to guide and assist the search process. This consultant may be involved, variously, in: facilitating sessions designed to identify desired qualifications and characteristics of candidates for Executive Director; recruiting qualified candidates; advertising/publicizing the search; collection and initial screening of applications; training search participants; facilitating screening sessions; communicating with applicants and scheduling interviews; conducting routine reference checks; and advising the Board and any ad hoc committees on such matters as compensation, contract, interview techniques, etc. B. SEARCH COMMITTEE The Board may establish an Ad Hoc Search Committee, comprised of the Chairperson of the Board and two to four additional Board members, elected at large by the Board, or, at the Board's discretion, appointed by the Chairperson. This Committee will serve in the Board's stead to make such decisions as may be delegated by the Board, including but not limited to: ongoing interaction with the search consultant; design of advertising and publicity; selection of Screening Committee members; and routine decisions regarding scheduling or clerical matters that do not significantly affect the outcome of the search. Should such a Search Committee be established, the Board will retain the right to approve the job description for the Executive Director, desired candidate qualifications, and advertised compensation range; to interview finalists; and to make the final hiring decision, and approve the final contract with the new Executive Director. In the event that the appropriate number of finalists for the position cannot be identified, the Board will determine whether to start again with a new search. C. SCREEENING COMMITTEE The Board will establish an Ad Hoc Screening Committee, comprised of two Board members; two superintendent members of the Steering Committee; a Special Education director from a member district; two Collaborative staff members, representing different program areas; and one optional community representative (e.g. social service agency or education administrator; area business person or professional; former board member, retired Collaborative employee, or other person familiar with CES, or educational service agencies). The charge for this Committee is to screen candidates' applications, and, using the list of qualifications approved by the Board, to identify no fewer than two and no more than five finalists for consideration by the Board of Governors. D. OTHER CONSIDERATIONS

9 1. Anticipating the inherent expenses of the search and hiring process, the Board of Governors should identify sufficient funds in the budget for the fiscal year in which the search is scheduled. 2. The Board should assure that up-to-date copies of agency organizational chart and job descriptions, Board policies, and Collaborative mission, vision, goals and plans (Systems Design) are available for review by finalists for the position of Executive Director, and that finalists are made aware of any challenges the agency expects during the coming year. 3. The Board should strive for an inclusive process, such that interested parties, in particular Collaborative staff and Steering Committee members, have the opportunity to meet finalists and provide input for the Board's consideration prior to their decision. 4. The Board of Governors should be cognizant of the transition environment, noting, for example, if the hiring of a new Executive Director is associated with a desired change in programmatic direction or leadership, fiscal uncertainty or crisis, agency reorganization, or simply a routine retirement. 5. Throughout the search process, the Board should ensure that timelines and updates on the search are available to all interested parties, via Board meeting minutes, notices posted online, newsletters or other publications. While this Transition and Succession Plan will be used to direct the Board's process in the event of a vacancy in the position of Executive Director, all actions relative to a search and/or appointment by the Board will be in accordance with the Collaborative's By-Laws, Articles of Agreement, and laws of the Commonwealth of Massachusetts. Approved by the Board of Governors on 11/14/12