Kyrene Citizens Budget Committee April 3, 2017 Mariposa Elementary School. O v e r y e a r s o f e x c e l l e n c e i n e d u c a t i o n

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1 Kyrene Citizens Budget Committee April 3, 2017 Mariposa Elementary School O v e r y e a r s o f e x c e l l e n c e i n e d u c a t i o n 1

2 Welcome and Introductions

3 Review of March 27 meeting Reviewed and provided responses to questions from March 20 meeting Jeremy Calles, Kyrene CFO provided an overview of the Kyrene Maintenance and Operations (M&O) Override budget Meeting information available at: Budget Committee

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5 $ (2.00%) $41.70 (1.60%) $9.16 0% $ % $ % $ (1.73%) ($359.70) $91.83 (0.87%) $ % $42.40 (2.78%) $ % $1, %

6 Questions from March 27 meeting Can you show a breakdown of our local funding? In the current budget presentation at a recent governing board meeting I noticed the local funding appeared to be more than the state funding for Kyrene per pupil revenue. Can you clarify this? Do local funds cover more than half of our per pupil revenue? See handouts

7 Questions from March 27 meeting Is there a chart that shows where the $5,000 per student goes per bucket? The per-pupil funding all goes into the M&O bucket, including the small amount of Capital funds.

8 Questions from March 27 meeting Do you have demographic data that shows expected increase/decrease in enrollment across schools and their capacity? Each year, a demographer, Rick Brammer, presents to the Governing Board on the projected changes in the demographics of the District. His 2017 presentation is scheduled for April 11

9 Questions from March 27 meeting --Are there any studies proving property value increases with successful school districts? Redfin, a real estate brokerage firm, conducted a study in 2013 that looked at how housing prices are affected by the quality of local schools. It included Gilbert, AZ, which showed as much as a $50,000 difference in resale prices for homes in good districts

10 Questions from March 27 meeting --Why are school based support services funded w/m&o override? Especially health office, occupational and physical therapy, speech and hearing services? Aren t these mandated and funded by state and/or federal funds? The reference to these positions is what has traditionally been used in previous override language. It can be adjusted.

11 Questions from March 27 meeting K-3 reading/math intervention should this be K-5? Math and lit coaches have been eliminated. This was language used in the last override campaign. Since then, the District has reorganized these support services, eliminating the coaches and replacing them with interventionists in the schools. Video on reorganization

12 Questions from March 27 meeting From the sample ballot provided, what wording is required and what can be changed or modified? The wording on the ballot (which is what is reflected on the sample ballot) follows what s is required by state statute and not open to revision. How much flexibility do we have for specific wording? For instance, should specific possible changes be mentioned? The information in the publicity pamphlet page with the description of how the funds will be used is more flexible.

13 Questions from March 27 meeting On the ballot, can we show current class size for grade ranges might surprise people what the averages already are. Since it s a continuation can we discuss suggesting a smaller class size? This information can not be included in the actual ballot language, however, information in support (and opposition) to the ballot measure can be submitted to be included in the publicity pamphlet by individuals and organizations. That could include information about class size in Kyrene, however, how we determine class size is based on several factors, and more complex than just available funding.

14 Questions from March 27 meeting Where is any evidence of accountability for the technology override? Academic improvement? Purchased software/hardware? What was ultimately and measurably delivered as opposed to what was proffered? This will be covered in today s presentation. Development of a District technology plan to support the integration of technology across subjects and grade levels is one of the recommendations of the District-wide curriculum audit and will be addressed in District strategic plan. Kyrene is partnering with Dell EMC/Worldwide Education to engage key stakeholders, including students, in a Visioning process. The first visioning day was held on February 17, and it provided feedback on the future of teaching and learning in Kyrene, including how technology can support our vision and mission.

15 Questions from March 27 meeting How much does the bond cost the District for materials and election? Costs for override/bond elections vary, depending on how many questions are on the ballot, and whether it is a mail-in only or traditional election with polling places. On average, override elections cost districts $2 per registered voter to cover costs; a mail-in election is less expensive than a traditional election. Last election cost approximately $200,000

16 Questions from March 27 meeting How much does the bond company make? They are paid the rate reflected in their co-operative contract and only when the bonds are issued. This will be addressed in the April 10 meeting in the presentation on the Bond.

17 Questions from March 27 meeting Full position control export (all staff from all sources) to include: Employee names Salary amounts FTE (all if from multiple sources) Funding codes for all salaries Total FTE Employee title Include all board-approved hires for Utilization report Maps of each site-classrooms Student enrollment by 100 day count Utility costs (water, electric) All Capital expenses for each site

18 Questions from March 27 meeting Why does a school district the size of Kyrene need a Chief Information Officer What qualifications for this position were listed? How did the person filling this position meet the qualifications of a CIO

19 Kyrene School District Governing Board Organizational Design Jan Vesely, Ed.D. Superintendent Chief Financial Officer Asst Superintendent Academics & School Leadership Asst Superintendent Academics & School Leadership Chief Information & Accountability Officer Director Transportation & Facilities Services Director Business Services Director Curriculum & Assessment Services Director Instructional Services Directors School Effectiveness Services (2) School Principals Director Special Education Services Director Community Education Services Director Human Resources Services Director of Benefits Director Information Technology Services Director Accountability Services Asst Director (2) Asst Director Assistant Principals Program Manager (3) Asst Director Asst Director Assistant Director Communications & Marketing Services Manager Manager (3) Teachers Supervisor Supervisor (2) 12 Positions 5 Positions 9 Positions 6 Positions 33 District-level Administrator Positions This is a working document as of 3/2/17. Information is subject to change.

20 Overview Capital Outlay Budget Override Jeremy Calles, Kyrene CFO

21 Agenda Impact of the Capital Outlay Budget Override Use of Capital Outlay Override Funding Current Authorization Questions

22 Use of Capital Outlay Budget Override Presented to Governing Board annually with the Capital Improvement Plan Last Presented on October 25, 2016 Capital Outlay Override Uses (Pamphlet Language) Instructional Technology $4,850,000 Major Software Systems in Schools $750,000 Major Software Systems $675,000 Computer Network Equipment $400,000 Maintenance Vehicles $159,000

23 Capital Outlay Budget Override Expenditures: $5,044,500 Technology $4,896,452 Transportation $148,048

24 Capital Outlay Budget Override--Technology Major Projects $4,896,452 Instructional Technology $3,183,401 Administrative software $822,399 Other Technology Equip. $367,590 Network equipment $351,869 Software/licensing - schools $171,193

25 Capital Outlay Budget Override Technology FY and beyond $36,750,000 Technology Classroom On-Demand/ $18,000,000 (over 5 years) Equipment Refresher Annual expenses $7,750,000 (per year) A/V Delivery systems at schools $2,500,000 (over 5 years) Fine Arts equipment $1,500,000 (over 3 years) Classroom Devices $7,000,000 (computers, doc cams, projectors and smartboards)

26 Capital Outlay Budget Override Transportation District Vehicles $148,048

27 Current Authorization Full Funding $6,834, $0 in

28 Next Meeting April 10 Revised time: 4:30 pm 6:00 pm Tempe Diablos Annual Excellence in Education Awards

29 Questions? On your table, there are note cards Take a minute and jot down any questions you have that you would like answered in future meetings If there is information you would like presented, please write that on the cards as well We ll collect them at the end of the meeting Responses will be shared at next meeting