Exhibitor Service Kit 2017 WORLD AG EXPO

Transcription

1 Exhibitor Service Kit 2017 WORLD AG EXPO Dear Exhibitor: Diamond Events & Tents is pleased to have been selected as the Official Service Contractor for the 2017 WORLD AG EXPO. Enclosed you will find the forms for services offered by Diamond Events & Tents. You may submit your order by , fax or postal mail to reserve your items now. All order forms must be received on or before December 15, 2016 to receive the Early Bird Discount pricing, AND PAYMENT MUST BE RECEIVED WITHIN 24 HOURS OF OBTAINING YOUR ELECTRONIC ORDER CONFIRMATION from Diamond Events and Tents. Orders received after December 15, 2016 will be available at the standard pricing. Orders will only be accepted and confirmed when paid in full. Once your order has been received you will receive an confirmation requesting payment via an secure online payment service. Submit your payment within 24 hours to confirm your order. Please retain a copy of your order for your records. If you have any questions concerning the items ordered or the availability of other items, please contact Diamond Events & Tents. Sincerely, Diamond Events & Tents (Ofc) (Fax) WorldAgExpo@DiamondEventsandTents.com

2 Contact Info Diamond Events & Tents South 500 West (Fax) Page 1 Exhibitor Contact Info PLEASE PRINT CAREFULLY EXHIBITOR NAME: BOOTH LOCATION: CONTACT NAME: BOOTH SPACE #: STREET ADDRESS: COUNTRY: CITY: ZIP CODE: (See Area Map Below) STATE: OFFICE #: EXT. MOBILE #: FAX #: ARRIVAL DATE: FURNITURE DEADLINE: (When will you first arrive at the World AG Expo site?) (When do you need your tables/chairs/etc.) INSIDE LOCATIONS Outside North #1 Outside North #2 Outside North #3 Outside South #4 Outside South #5 Outside South #6 Pavilion A Pavilion B Pavilion C Pavilion D Pavilion E Dairy Farm Outside South #7 Notice: Inside Exhibitors 1. Drapery colors in the Pavilions & Dairy Center will be all black panels. 2. Each inside exhibitor will receive the following complimentary items: One (1) - 8 x30 banquet table (uncovered) Two (2) - Exhibitor folding chairs. Notice: Outside Exhibitors 1. The tent/structure size stated on the order form are exterior dimensions. When ordering, please confirm your lot dimensions vs. your tent/structure size. 2. All tent/structure orders MUST include the layout sheet for placement within your space. 3. If no layout sheet is submitted with your order, the tent/structure will be placed in the center and back of your lot. If the tent/structure needs to be relocated, please refer to the relocation fees on page 3.

3 Furniture/Flooring Page 2 A. Chairs & Furniture Qty Early Bird Standard total Exhibitor Folding Chair $ $ $ Padded Conference Chair $ $ $ Bar Stool w/back $ $ $ Waste Basket $ $ $ Easel, Aluminum $ $ $ White Vinyl Fencing (6 Length) $ $ $ Lattice Panel, White 4 x8 * $ $ $ Heater-Forced Air Propane * (Electrical Required) $ $ $ 25 Gallon Propane Tank (Estimated 6 Hours Run-Time) $ $ $ Heater-Patio Propane * $ $ $ 5 Gallon Propane Tank (Estimated 6-8 Hours Run-Time) $ $ $ * January 15th order deadline for these items. A OPTIONS TOTAL B. Tables Qty Early Bird Standard total All tables are uncovered / see optional table cover & skirt kit if desired. 4 x 30 Banquet Table (30 High) $ $ x 30 Banquet Table (42 High) $ $ x 30 Banquet Table (30 High) $ $ x 30 Banquet Table (42 High) $ $ x 30 Banquet Table (30 High) $ $ x 30 Banquet Table (42 High) $ $ Round Table (30 High) $ $ Round Table (42 High) $ $ C. Cover & Skirt Kits Color Qty Early Bird Standard total Includes: White plastic table top. Skirting on 3-sides. Choose plastic skirt color: White, Red, Blue, Black or Green. (All colors are subject to availability) 4 Table Cover Kit (30 High) $ $ Table Cover Kit (42 High) $ $ Table Cover Kit (30 High) $ $ Table Cover Kit (42 High) $ $ Table Cover Kit (30 High) $ $ Table Cover Kit (42 High) $ $ Table Cover Kit (30 High) $ $ Table Cover Kit (42 High) $ $ C OPTIONS TOTAL D. Astroturf/Flooring Color/Size Qty Early Bird Standard total Please choose the astroturf color: Grey, Black, Green, Blue. All colors are subject to availability. 10 x 10 Astroturf (Color) $ $ $ 10 x 20 Astroturf (Color) $ $ $ 10 x 30 Astroturf (Color) $ $ $ 10 x 40 Astroturf (Color) $ $ $ Plywood Flooring * (Floor Size) L x W (Sq. Ft.) $ 4.75 Sq. Ft. $ 5.85 Sq. Ft. $ Plastic Flooring * (Floor Size) L x W (Sq. Ft.) $ 1.75 Sq. Ft. $ 2.15 Sq. Ft. $ * January 15th order deadline for these items. B OPTIONS TOTAL D OPTIONS TOTAL

4 Tents/Structures Page 3 E. Standard Tents Qty Early Bird Standard total Includes: 8 Legs, White top and solid white walls on all four sides w/slider opening wall across the front unless otherwise noted on the Tent Placement section. 10 x10 w/10 slider * $ $ $ 10 x20 w/20 slider * $ $ $ 15 x15 w/15 slider * $ $ $ 20 x20 w/20 slider * $ $ $ 20 x30 w/30 slider * $ $ $ * Designate your slider location on page #4 s Tent Placement section. Additional Tent Slider * $ 2.00 Per Foot $ 2.50 Per Foot $ 10 Slider ($20.00 / $25.00) 15 Slider ($30.00 / $37.50) 20 Slider ($40.00 / $50.00) Optional Upgrade - 10 Tall Tent & Sidewalls Add 20% of Rental $ Add 25% of Rental $ $ E OPTIONS TOTAL F. Small Structures Qty Early Bird Standard total Includes: 10 Legs, White top and solid white walls on all four sides w/slide opening wall across the front unless otherwise noted on the Tent Placement section. 20 x20 w/optional Sliders Walls on 1-4 Sides ** $ $ $ Each Additional 20 x10 Bay (20x30, 20x40, 20x50 ) $ $ $ 30 x30 w/optional Sliders Walls on 1-4 Sides ** $ $ $ Each Additional 30 x10 Bay (30x40, 30x50,30x60 ) $ $ $ 40 x40 w/optional Sliders Walls on 1-4 Sides ** $ $ $ Each Additional 40 x10 Bay (40x50, 40x60, 40x70 ) $ $ $ ** $ 0.00 (If Pre-Show) $ 0.00 (If Pre-Show) $ N/C (Wall configuration must be confirmed at time of order placement.) 10 Slider 20 Slider 30 Slider 40 Slider End Panel Instructions: (Choose One) Open End Closed End (Diamond Events & Tents will provide a structure layout for you to make the side and end openings.) F OPTIONS TOTAL G. Large Structures Qty Early Bird Standard total Includes: 13 Legs, White top and solid white walls on all four sides w/slide opening wall across the front unless otherwise noted on the Tent Placement section. 50 x50 w/optional Sliders Walls on 1-4 Sides ** $ $ $ Each Additional 50 x16 Bay (50x66, 50x82, 50x98 ) $ $ $ 66 x66 w/optional Sliders Walls on 1-4 Sides ** $ $ $ Each Additional 66 x16 Bay (66x82, 66x98, 66x114 ) $ $ $ 82 x82 w/optional Sliders Walls on 1-4 Sides ** $ $ $ Each Additional 82 x16 Bay (82x98, 82x114, 82x130 ) $ $ $ 98 x98 w/optional Sliders Walls on 1-4 Sides ** $ $ $ Each Additional 98x16 Bay (98x114, 98x130, 98x146 ) $ $ $ ** $ 0.00 (If Pre-Show) $ 0.00 (If Pre-Show) $ N/C (Wall configuration must be confirmed at time of order placement.) 16 Slider 32 Slider 50 Slider 66 Slider 82 Slider 98 Slider End Panel Instructions: (Choose One) Open End Closed End (Diamond Events & Tents will provide a structure layout for you to make the side and end openings.) Please call to request custom sizes and obtain pricing. G OPTIONS TOTAL

5 Layout Drawings Page 4 Locating Your Booth / Street Names Place an X on your booth space and LABEL ALL STREETS surrounding your space. (Small Box = 40 x40 ) Tent Placement 1. Indicate your booth size. 20x20 40x40 40x60 40x80 80x80 Other ( Ft. x Ft.) 2. Draw a square/rectangle below to indicate the placement of your tent/structure within your booth space. 3. Indicate which side of your tent/structure you would like your slider wall using a zig-zag line. ( /\/\/\/\/\ ) (If no layout is provided, your tent/structure will be placed on the back of your space in the center, with slider in the front.) 4. Request to relocate your tent/structure may be accepted if available. See the Relocation Fee Schedule on page #4. 40 x x x 20 Dairy Center Only 40 x x 80

6 Labor Services Diamond Events & Tents South 500 West (Fax) H. Cleaning Services Page 5 Booth Size Tuesday, February 14th Wednesday, February 15th Sq/Ft Wide x Long Wide x Long Standard Sq.Ft. Sq.Ft. Note: 24 Hour Notice required for all cleaning services. Services provided after show hours. I. Labor Services # Laborers Hrs Pre-Show Standard Hours (8:30am - 4:30pm Mon to Fri) * x x $ 40.00/Hr. After Hours (4:30pm - 8:30am Mon to Fri.) * x x $ 80.00/Hr. Overtime Hours (All Hours Sat., Sun. or Holidays) * x x $ 80.00/Hr. * Please complete the Required Labor Request Details section below. total $0.40 Sq. Ft. $0.40 Sq. Ft. $ $ H OPTIONS TOTAL On-Site total $ 55.00/Hr. $110.00/Hr. $110.00/Hr. I OPTIONS TOTAL REQUIRED LABOR REQUEST DETAILS Install Labor Services Request Dismantle labor Services Request Installation Date: Dismantle Date: (Not Available Thur., Feb. 16th) Start Time: End Time: Start Time: End Time: # of Laborers: Total Labor Hours: # of Laborers: Total Labor Hours: Exhibitor must be present for install? * Yes No Exhibitor must be present for dismantle? * Yes No If plans attached for set-up, OK to proceed? Yes No If plans attached for dismantle, OK to proceed? Yes No * REQUIREMENT: If you request Exhibitor Must Be Present for install or the dismantle, Exhibitor must sign in and sign out all labor at the Diamond Events & Tents Service Desk. LABOR Report - FOR DIAMOND USE ONLY INSTALL DATE: STAFF MEMBER NAME START END DISMANTLE DATE: STAFF MEMBER NAME START J. Relocation Services Standard Tents - $1.10 Per Square Foot Large or Small Structures - $1.90 Per Square Foot Wall Relocation/Modification - $50 per bay/section END

7 Summary/Payment Rentals & Services Orders must be submitted by December 15, 2016 AND PAYMENT RECEIVED WITHIN 24 HOURS, of obtaining your order confirmation from Diamond Events and Tents, to secure the Early Bird pricing. Orders placed or received after December 15, 2016 will be at the standard pricing. Category Sub-Totals A) CHAIRS AND FURNITURE B) TABLES C) TABLE COVERS & SKIRTS D) CARPETING / FLOORING E) STANDARD TENTS F) SMALL STRUCTURES G) LARGE STRUCTURES H) CLEANING SERVICES I) LABOR SERVICES J) RELOCATION SERVICES (Not Applicable) PRE-TAX TOTAL California Sales Tax 8.5% TOTAL AMOUNT DUE Page 6 Method of Payment Please return this form completed via fax, scan to , postal mail or to our representative at the Exhibitor desk. Please indicate your method of payment below: CASH (On-Site Orders Only) CREDIT CARD COMPANY CHECK For your convenience, we will use this authorization to charge your credit card account for your on-site orders placed directly by you or your representative(s). These charges may include all services provided by Diamond Events & Tents or any charges which Diamond Events & Tents may be obligated to pay on behalf of the Exhibitor, including without limitation, any shipping charges. CREDIT CARD INFORMATION AMEX VISA DISCOVER MASTERCARD Account No: Expiration: Security Code: Card Holder Name: Card Holder Signature: Card Holder Billing Address Street: City: TYPE OF PAYMENT: PRE-SHOW ON-SITE Pre-Show Payments Step #1 - Submit your order with check or credit card request. Step #2 - Receive an electronic confirmation & CC payment link. Step #3 - Electronically complete CC payment within 24 hours. On-Site Payments Zip Authorized Signature provided by Diamond Events & Tents or any charges which Diamond Events & Tents may be obligated to pay on behalf of the Exhibitor, including without limitation, any shipping charges. SIGNATURE: DATE: