NACAC - National Association for College Admission Counseling Denver Mart - Expo Hall Denver, CO September 30, 2018
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- Grace Adams
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1 Dear Exhibitor: Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming NACAC - National Association for College Admission Counseling. We recognize that your participation in this event is a vital part of your firm's marketing program, and we want to do everything possible to make it profitable and rewarding for you. Included in this service manual are forms for ordering various services and equipment. The Brede forms are to be returned to our office, the others to the specific contractors who are providing the services. Please review, complete, and submit your order forms as early as possible to take advantage of our discount pricing. Please refer to the enclosed Show Details page for vital facts and information about this event. If you have any additional questions about Brede's services, please do not hesitate to call or Brede s NACAC Customer Service Representative at cscolorado@brede.com. A Brede Service Desk will be maintained in the exhibit area during exhibitor move-in to answer any questions that arise and to assist with any last minute requirements. We look forward to working with you and your company toward a successful show. Thank you. Brede Exposition Services 5140 Colorado Boulevard USA p: f: cscolorado@brede.com
2 Brede Customer Service Fax Office Hours: 8:00 AM - 4:30 PM (mountain time) No telephone orders accepted; please complete and submit your order and credit card information to Brede. Show Management Booths Amber Nichols, Event Manager anichols@nacacnet.org Each 10 booth includes: 8' high back drape - Blue and White 3' high side drape - Blue (1) 6 x 30 draped table - Blue (2) padded side chairs (1) waste basket (1) one-line booth ID sign with booth number Drape Colors: Blue and White Venue is carpeted The exhibit hall is carpeted. Exhibitors may choose to rent carpet through Brede Exposition Services using the Carpet Order form. Exhibitor Schedule Exhibitor Move-in: Sunday 11:30 AM 12:30 PM Show Hours: Sunday 1:00 PM 4:00 PM Exhibitor Move-out: Sunday 4:00 PM 6:00 PM Show Details Utilities & Services For additional booth services, please contact the individual suppliers using the enclosed order forms. phone fax
3 Information Please make your show site representative aware of the following policies. Important Deadlines Take advantage of advance order discount pricing! Orders must be received with payment in full no later than the following dates. Orders received with payment in full after discount deadline dates will be invoiced at "standard floor" pricing. Carpet and furnishings rentals September 7, 2018 Payment Policies Cancellations & Adjustments Tax Exemption Third Party Payment Billing Miscellaneous Orders received without full payment or credit card information will not be processed. A credit card on file is required when using Brede Exposition Services. All charges must be paid prior to close of show. For your convenience, we accept the following methods of payment: cash; checks and money orders drawn on U.S. banks in U.S. funds; and credit cards including VISA, MasterCard and American Express. Purchase Orders are not considered payment; therefore, a check or credit card is required. Cancellations are invoiced at 50% of original price, unless otherwise noted on order form. No adjustments will be made after close of the show. If tax exempt, a copy of your tax exempt certificate must accompany your order. This is not a resale certificate. No adjustments for tax exempt status will be made after close of the show. The exhibiting company is ultimately responsible for the payment of all charges. If no arrangements are made for payment of invoice(s) by the third party prior to the last day of the show, charges will revert back to the exhibitor. Rental items not ordered, yet found in booths, are invoiced at "Standard Floor" pricing. All prices are in U.S. dollars ($). All rental items are subject to applicable taxes. All rental items remain the property of Brede Exposition Services. Payment & Pricing Policies phone fax cscolorado@brede.com
4 Required This form must accompany any completed order form(s) submitted to Brede. Payment Method must be completed to process orders. Orders received without full payment or credit card information will not be processed. Advance Order Discount Deadline: September 7, 2018 Order Summary Carpet $ Tables & Accessories $ Total Due $ Payment Method Exhibiting Company For your convenience, we accept cash, checks and money orders drawn on U.S. banks in U.S. funds, VISA, MasterCard and American Express. Purchase Orders are not considered payment. All charges must be paid prior to close of show. Orders received without full payment or credit card information will not be processed. A credit card on file is required when using Brede Exposition Services. Company: Address: Pay By Credit Card Please complete the Credit Card Authorization form and submit with your order. Exhibiting Company Third Party Payer Tax Exempt include certificate Pay By Check or Money Order Payable to Brede Exposition Services International checks must be drawn on a U.S. bank, U.S. funds account only processing fee of $ Please include NACAC and booth number on all payments. Check Number Dated Contact: City, State, Zip: Phone: Fax: Booth Number COMPLETE and SUBMIT this form: by mail Brede Exposition Services 5140 Colorado Boulevard USA by fax Amount Our Federal ID # Order Summary / Payment Method
5 Required This form must accompany any completed order form(s) submitted to Brede. A credit card must be on file prior to the delivery of any goods or services. Orders received without full payment or credit card information will not be processed. Terms All charges must be paid prior to close of show. Orders received without full payment or credit card information will not be processed. A credit card on file is required when using Brede Exposition Services. Submitting credit card information and signature indicates agreement with the terms below. Credit Card I authorize Brede Exposition Services to charge any additional amounts incurred by me or my show representative, including material handling and/or labor charges. If credit card is declined, Standard Floor pricing prevails and a $25.00 service charge will be added. Third Party Payer Cardholder s name (please print): Cardholder s Signature: Cardholder s Billing Address: City: State: Zip: Phone: Fax: VISA MC AMEX EXP Credit Card Authorization Booth Number Exhibiting Company COMPLETE and SUBMIT this form: by mail Brede Exposition Services 5140 Colorado Boulevard USA by fax
6 Standard Carpet Colors Burgundy Blue Red Plum Teal Black Forest Green Grey Plush Custom Carpeting Emerald Navy Beige Black Burgundy Display Table Drape Colors Charcoal Nu Blue Red Royal Blue Silver Cloud Black Blue Burgundy Forest Green Plum Color Guide Gold Grey Red Teal White phone fax
7 Order Submit this form if you wish to rent carpet, visqueen, or padding from Brede. Enter the Carpet Total below on Order Summary / Payment form. Orders received without full payment or credit card information will not be processed. Advance Order Discount Deadline: September 7, 2018 Standard Carpeting Select from Standard Colors (if no color is selected, show colors will prevail.) Burgundy Blue Red Plum Teal Black Forest Green Grey Qty Size Advance Standard Subtotal 10 Carpet $ $ $ 20 Carpet $ $ $ 30 Carpet $ $ $ 40 Carpet $ $ $ Full Coverage x = sq. ft $ 4.00 $ 5.25 $ (100 sq. ft. minimum) per sq. ft. per sq. ft. Standard carpets ordered in multiples of 2 or more do not include seaming and exact color match is not guaranteed. Options Carpet Padding x = sq. ft $ 1.19 $ 1.55 $ Visqueen x = sq. ft $ 0.67 $ 0.86 $ per sq. ft. per sq. ft. Plush Custom Carpeting Important Notes Select from Custom Colors Emerald Navy Beige Black Burgundy Charcoal Nu Blue Red Royal Blue Silver Cloud Full Coverage x = sq. ft $ 4.75 $ 6.25 $ Includes poly covering for protection. To guarantee availability, orders must be received 30 days prior to show move-in. Cancelled orders for custom carpet will be charged 100%. Orders cancelled prior to move-in will be charged 50% of the original price. Orders cancelled after move-in begins will be charged 100% of the original price. A credit card on file is required when using Brede Exposition Services. All charges must be paid prior to close of show. (100 sq. ft. minimum) per sq. ft. per sq. ft. Calculate Subtotal $ 4.75% CO Tax $ Carpet Total $ Transfer this total to the Order Summary / Payment form. Payment Method must be completed to process orders. Orders received without full payment or credit card will not be processed. Carpet Exhibiting Company Booth Number COMPLETE and SUBMIT this form: by mail Brede Exposition Services 5140 Colorado Boulevard USA by fax
8 Order Submit this form if you wish to rent tables, risers or furnishings from Brede. Enter the Table & Accessories Total below on Order Summary / Payment form. Orders received without full payment or credit card information will not be processed. Advance Order Discount Deadline: September 7, 2018 Tables Accessories Important Notes Qty Item Advance Standard Subtotal 30 High Display Tables (includes white vinyl top, 3 side drape) 4 x 2 draped table $ $ $ 6 x 2 draped table $ $ $ 8 x 2 draped table $ $ $ 4th side drape $ $ $ 4 x 2 undraped table $ $ $ 6 x 2 undraped table $ $ $ 8 x 2 undraped table $ $ $ 42 High Display Tables (includes white vinyl top, 3 side drape) 4 x 2 draped table $ $ $ 6 x 2 draped table $ $ $ 8 x 2 draped table $ $ $ 4th side drape $ $ $ 4 x 2 undraped table $ $ $ 6 x 2 undraped table $ $ $ 8 x 2 undraped table $ $ $ 12 Tabletop Risers (includes white vinyl top) 4 x 12 draped riser $ $ $ 6 x 12 draped riser $ $ $ Select Drape Color (if no color is selected, show colors will prevail.) Black Blue Burgundy Forest Green Plum Gold Grey Red Teal White Orders cancelled prior to move-in will be charged 50% of the original price. Orders cancelled after move-in begins will be charged 100% of the original price. A credit card on file is required when using Brede Exposition Services. All charges must be paid prior to close of show. Calculate Qty Item Advance Standard Subtotal Padded Side Chair - Grey $ $ $ Padded Arm Chair - Grey $ $ $ Custom Swivel Chair $ $ Counter Stool with Back $ $ $ Banana Counter Stool $ $ Pedestal Table 30 d 36 d $ $ $ 42 Pedestal Table 30 d 36 d $ $ $ 30 Black Pedestal Table 30 h 42 h $ $ $ Waste basket $ $ $ Floor Easel $ $ $ Sign Stand 22 x 28 $ $ $ Pole Easel $ $ $ Bag Rack $ $ $ Waterfall Rack $ $ $ Literature Rack $ $ $ Garment Rack $ $ $ Tensa Stanchions $ $ $ Upright Base $ $ $ Crossbar/Slider $ $ $ 3 high drapery (per ft) $ $ $ 8 high drapery (per ft) $ $ $ Subtotal $ 4.75% CO Tax $ Table Total $ Transfer this total to the Order Summary / Payment form. Payment Method must be completed to process orders. Orders received without full payment or credit card will not be processed. Tables & Accessories Booth Number Exhibiting Company COMPLETE and SUBMIT this form: by mail Brede Exposition Services 5140 Colorado Boulevard USA by fax
9 Information Please be sure to inform your show site representative of the following fire regulations to ensure the safety of all parties throughout the duration of the show. Booth Construction Booths, platforms and space dividers shall be of materials that are rendered flame-retardant, satisfactory to the local fire department representatives. Coverings for counters or tables used within or as a part of the booth shall be flame-retardant. All electrical wiring and apparatus shall be of a 3-wire UL type approved. Permits A permit shall be required for the following: Display and operation of any heater, barbecue, heat-producing or open flame device, candles, lamps, lanterns, torches, etc. Display or operation of any electrical, mechanical, or chemical device which may be deemed hazardous by the local fire department. Use or storage of flammable liquids and dangerous chemicals. Display of any internal combustion engine (special requirements available upon request). Use of any compressed gases (permit required for 32CF bottles 1/2 full or less). Obstructions Flame Retardant Treatment Combustibles Aisles and exits, as designated on approved show plans, shall be kept clean, clear and free of obstacles. Booth construction shall be substantial and fixed in position in specified areas for the duration of the show. Easels, signs, etc., shall not be placed beyond the booth area into aisles. Firefighting equipment shall be provided and maintained in accessible, easily-seen locations and may be required to be posted with designating signs. All decorations, drapes, signs, banners, acoustical materials, cotton, paper, hay, straw, moss, split bamboo, plastic cloth and similar materials shall be flame-retardant unless smaller than 1,232 square inches (28" x 44") if separated from other combustibles by a minimum of 12" horizontally and 24" vertically. Oil cloth, tar paper, nylon and certain other plastic materials cannot be made flame-retardant, therefore their use is prohibited. Literature on display shall be limited to reasonable quantities (one-day supply). Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the fire department. All exhibit and display empty cartons must be stored in an approved drayage area. If show is under a 24-hour approved manned security program, automobiles are allowed to retain 1 gallon or less of fuel, and gas caps must be taped. Batteries are to be disconnected and taped. Storage behind booth backwall is strictly prohibited. Fire Regulations phone fax cscolorado@brede.com
10 W. 72nd AVE. ARVADA, CO Phone: Fax: TERRY RENNOLDS PRESIDENT , SHOW NAME: IF YOU REQUIRE FLORAL OR PLANT RENTAL SERVICE IN YOUR EXHIBIT, THIS ADVANCE ORDER FORM WILL EXPEDITE YOUR SERVICE. PLEASE FILL OUT THE FOLLOWING INFORMATION AND FORWARD A COPY TO LITTLE EDEN PLANTSCAPING. FLORAL ARRANGEMENTS ROUND OR $ $65.00, $75.00 AND UP ONE $55.00, $65.00, $75.00, AND UP SPECIFICATIONS: TROPICAL AND BLOOMING PLANTS 2 FEET $ FEET $ FEET $ FEET $ FEET $70.00 POTTED FERNS Small@ $25.00, $30. POTTED BLOOMING $24.00 COLORS: WHITE YELLOW POTTED BLOOMING red $26.00 **Larger plants are available, please call if interested** LA VENDER BRONZE (seasonal) - PLANT CONTAINER: WHITE BLACK - RENTAL PRICE INCLUDES: PRODUCT, DELIVERY, DECORATIVE POT COVER, MAINTENANCE AND REMOVAL - PRICING FOR TREES AND PLANTS TALLER THAN 6 FEET AVAILABLE UPON REQUEST TAX (7.65%) Sub- total TOTAL PAYMENT POLICY ALL ORDERS ARE TO BE PAID IN FULL PRIOR TO THE OPENING OF THE SHOW/EVENT. ALL QUESTIONS REGARDING BILLING MUST BE SETTLED BY SHOW/EVENT COMPLETION. ALL ORDER CANCELLATIONS MUST BE RECEIVED 3 DAYS PRIOR TO SHOW OPENING TO RECEIVE REFUND. ANY CANCELLATIONS NOT RECEIVED AT THIS TIME ARE SUBJECT TO 100% CANCELLATION FEE. TERMS: CASH, COMPANY CHECK, VISA, MASTER CARD ACCOUNT# EX. DA TE CID CVC [ ] IHAVE READ AND UNDERSTAND THE PAYMENT POLICY AND TERMS LISTED ABOVE SIGNATURE OF CARDHOLDER/AUTHORIZED COMPANY PERSONNEL COMPANY NAME ADDRESS CITY/STATE ZIP CODE PHONE FAX BOOTH # ON-SITE REPRESENTATIVE PLEASE RETURN COPY TO ABOVE ADDRESS! TERRY RENNOLDS PRESIDENT W. 72nd AVE. ARVADA, CO Phone: Fax: , Littleeden@mac.com
11 Cronin Exhibitor ** Photography Order PHONE - (303) Xavier St BOOTH AND EXHIBIT PHOTOGRAPHS RATE QUANTITY TOTAL COLOR VIEWS EACH VIEW...INCLUDES High Resolution Digital Image. $ $ 8 X 12 Color Print Same View $20.00 $ 12 X 18 Color Display Print $40.00 $ Shipping and Handling...Add $10.00 (USA) $ $10.00 Please Add Sales Tax If Applicable (Colorado) 7.60% $ Total $ Special Instructions Empty Booth w/staff w/crowd Headshots on location, Publicity, Awards, Banquets - Please call for more information Payment Information: Mail to address above or to: bill@croninphoto.com Please enclose a check or we will invoice you on request with invoice number. We do not accept credit cards. Thank You. Convention Name: Location: Colorado Convention Center Dates: Exhibitor Name: Booth #: Billing Company: Attention: City, State, Zip Show Contact Cell # P H O T O G R A P H Y F O R M
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