CONSTRUCTION STAFFING. Mario R. Jorge, P.E. District Engineer San Antonio District

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Dinah Francis
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1 CONSTRUCTION STAFFING Mario R. Jorge, P.E. District Engineer San Antonio District October 11 th, 2017

2 Previous Work Load Staffing Analysis District Workload/Workforce Analysis report prepared internally in July 2014 and updated in August 2015 to include Prop 1 and 7 funding programs. This report looked at all functional areas of district operations (ADM, TPD, Construction and Operations and Maintenance). The report concluded that we have a gap of 715 FTE s for district operations. District staffing analysis considering TxDOT portfolio performed by Mckinsey in late 2015 early 2016 (See below). Report concluded by identifying a gap of 1365 total employees with approximately 600 in construction inspection. Assumption was a 50/50 split with in house and consultant services. 2

3 STAFFING NEEDS (AVG $6.4 B LETTING FY 17-25) 3

4 CONSTRUCTION INSPECTION STAFFING ANALYSIS Process and tasks included: determining the work load per district developing staffing needs comparing them to previous staffing reports balance out with CEI utilization determining a reasonable percentage staffing with new FTE s 4

5 Projected Work Load analysis The following logic and math was used to determine the Average Baseline letting for each district: Proposed total planning target (FY 18 through 27) for each district for Categories 1 through 12 was reduced by the top 2 funding years and averaged over 8 years. This would remove spikes caused by large Cat 4 or 12 projects, which would most likely be CEI. 5

6 Projected Work Load Analysis (Example) District FY18-27 UTP Planning Target High Year deduction 2nd highest year deduction UTP (Adjusted Planning Targets) UTP 8 year annual avg. BMT $ 890,280,000 $ 185,810,000 $ 184,380,000 $ 520,090,000 $ 65,011,250 SAT $ 2,584,840,000 $ 288,300,000 $ 283,380,000 $ 2,013,160,000 $ 251,645,000 YKM $ 1,377,890,000 $ 369,850,000 $ 300,370,000 $ 707,670,000 $ 88,458,750 6

7 Projected Work Load analysis The following logic and math was used to determine the Average Baseline letting for each district: The accompanying MPO letting totals were averaged over 10 years and added to the district average. Statewide programs (Bridge and Traffic) were included in the baseline letting calculation. Category 6 was based on the average of the programmed 10 year plan obtained from BRG. Category 8 was normalized across all districts ($10M per year). 7

8 Computation of Baseline Annual Letting per District 8

9 Construction Staffing Analysis Construction inspection staffing needs were based on: Metrics developed by CTR for FTW district consisting of payouts per inspector per month, Projected UTP work load adjusted by reducing for peaks or outliers due to large projects ( Baseline letting), which would be managed by CEI. Methodology correlates lettings per year with average monthly payouts which can then allow us to calculate the number of inspectors needed using the CTR/FTW method. Delta from Staffing required and current staffing to include posted vacancies. (Snapshot in time directly from each district) Arriving at a consistent staffing plan where districts can staff to handle a minimum percentage of their baseline letting not including the peaks due to the outlier large projects and/or year. (Metros at 50% minimum, Urban/Rural at 80% minimum) 9

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11 Baseline annual letting * Baseline inspector needs Current inhouse Inspector staffing Current vacancies to be Additional filled Inspector Needs $ 5,132,688,

inspection staffing M(40-50%) U/R(80%) Recommended

12 Staffing stablization (Example) District Current staffing capacity ** Recommended construction inspection staffing M(40-50%) U/R(80%) Recommended staffing capacity BMT 97% 0 97% SAT 41% 12 50% YKM 41% 17 80% 12

13 Final Authorization Legislature authorized 313 additional employees for TxDOT Based on our analysis, TxDOT administration allocated those employees to the districts and divisions for the following functional titles: Construction Inspectors Project Managers Portfolio Managers Contract Specialists Construction record keepers Utility coordinators Note: Metrics were recommended for the other functional titles based on Baseline lettings previously described. 13

14 STAFFING ALLOCATIONS STATEWIDE DD Name FY 2017 Position Allocations Proposed Additional Position Allocations Proposed Transfered Proposed Total Positions Positions PARIS FORT WORTH WICHITA FALLS AMARILLO LUBBOCK ODESSA SAN ANGELO ABILENE WACO TYLER LUFKIN HOUSTON 1, ,136 YOAKUM AUSTIN SAN ANTONIO CORPUS CHRISTI BRYAN DALLAS ATLANTA BEAUMONT PHARR LAREDO BROWNWOOD EL PASO CHILDRESS PROFESSIONAL PROCUREMENT TRANSPORTATION PLANG & PROGRAM RIGHT OF WAY ENVIRONMENTAL AFFAIRS CONSTRUCTION MAINTENANCE DESIGN TRAFFIC OPERATIONS BRIDGE 93 2 (2) 93 TRANSPORTATION PROGRAMS OFFICE Total Engineering Operations 10, ,525 14

TEXAS DEPARTMENT OF TRANSPORTATION

TEXAS DEPARTMENT OF TRANSPORTATION STATEWIDE TRANSPORTATION IMPROVEMENT PROGRAM STIP 2015-2018 STATEWIDE FINANCIALS May 2015 Quarterly Revision HIGHWAY MAY 2015 FY 2015-2018 STIP Analysis Estimated s by