Process Guide for LIC-GLES payment to Nominees

Transcription

1 Process Guide for LIC-GLES payment to Nominees For all the activities under the process a ZHRLIC_GLESCLAIM is to be used by all the users. common Tcode 1. Creation of LIC_GLES Claim at location: User : Establishment Head/ I/c HR ER T code : ZHRLIC_GLESCLAIM On executing the tcode, following screen would appear Process Guide for LIC-GLES payment to Nominees (Page 1 of 27)

2 User has to click the Location HR (Create Claim) button for creating the claim, the following screen would appear HR to feed in the data related to place of death, date of death etc. Process Guide for LIC-GLES payment to Nominees (Page 2 of 27)

3 Nomination details of the employee captured in infotype-6 subtype21, if maintained for LIC-GLES, would come under the nominee details. HR has authorisation to add, change, delete the nominees details in the screen based on the documents. For reference purposes, the dependant details as per IT0021 is also shown in the screen. On clicking the button of add nominee / edit nominee, following new screen will open: Process Guide for LIC-GLES payment to Nominees (Page 3 of 27)

4 After making the entries for nomination, press the OK button and then save button to save the claim. Process Guide for LIC-GLES payment to Nominees (Page 4 of 27)

5 After the claim is saved, any document is to be uploaded with the claim by clicking the upload file button. Process Guide for LIC-GLES payment to Nominees (Page 5 of 27)

6 After the form is saved, it will be submitted to I/C HR-ER by clicking the submit claim button. Process Guide for LIC-GLES payment to Nominees (Page 6 of 27)

7 2. Approval by I/C HR-ER and forwarding to Location Finance for Validation and Vendor creation After clicking the button I/c HR-ER (Edit/ Forward), the next screen would appear for putting the selection criteria Process Guide for LIC-GLES payment to Nominees (Page 7 of 27)

8 In this screen user can put in the selection criteria like company code, CPF no., and created on, if the I/C HR-ER puts the co code and clicks display list he will get the status of all the claims that require action by him. As per the status of the claim, I/C HR-ER to click on the cpf no. of the employee and the next screen would appear Process Guide for LIC-GLES payment to Nominees (Page 8 of 27)

9 Here I/C HR-ER can edit the details as required and save the claim. After the claim is saved he can forward the claim to Location Finance for validation. 3. Forwarding or Rejection of the claim by Location Finance User : PCS Head T code : ZHRLIC_GLESCLAIM Process Guide for LIC-GLES payment to Nominees (Page 9 of 27)

10 After the form has been forwarded to Location PCS Finance user by I/c HR-ER, the same would be available to him by using the common tcode ZHRLIC_GLESCLAIM. Next screen would open : Location finance user would click the button Location Finance (Forward/ Reject) and the next screen would open Process Guide for LIC-GLES payment to Nominees (Page 10 of 27)

11 After filling the selection criteria all the claims that require action by Location finance user would appear in the next screen User will click the CPF No. of the employee for which claim is to be processed, after clicking the CPF no, next screen would appear which would provide details of the claim Process Guide for LIC-GLES payment to Nominees (Page 11 of 27)

12 The Location Finance User would validate the entries in the claim and then may forward the claim back to I/c HR-ER or can reject the claim back to I/c HR-ER for corrections. If the claim is rejected back to I/c HR-ER the same may be again edited by the I/c HR-ER as explained in the previous steps, after the necessary corrections the same may again be submitted to Location Finance user. In case the Location finance user is satisfied with the details entered in the form he would forward back the claim to I/c HR-ER. Process Guide for LIC-GLES payment to Nominees (Page 12 of 27)

13 4. Creation of vendor by Location Finance Once the claim has been forwarded by location finance user to I/C HR- ER, Location finance user has to simultaneously create vendor for the nominee and get the bank account /PAN updated. On using the common tcode ZHRLIC_GLESCLAIM the following screen would appear: User has to click the create vendor button to create vendor for the nominees. On clicking the create vendor button the following screen would appear User has to fill the CPF no. of the employee and the next screen would appear Process Guide for LIC-GLES payment to Nominees (Page 13 of 27)

14 Next user has to click the create vendor button and the vendor codes of the nominee would be generated. After the vendor codes have been generated user has to get the PAN no. updated by Tcode ZFIPAN and bank details updated by Tcode ZMM_VMS. ( In case, there is existing vendor for the same PAN number then the same will not appear in the create vendor list and the existing vendor can be used for nominee payment) 5. Forwarding of claim by I/C HR-ER to HQ Employee welfare section (HQEWS) Once the claim has been forwarded by location finance user to I/C HR- ER, the same has to be forwarded to HQEWS. The following screen would appear On clicking I/c HR-ER (Edit / Forward) button at this stage, following screen would appear On putting the required data in selection screen following screen would appear Process Guide for LIC-GLES payment to Nominees (Page 14 of 27)

15 On clicking the employee CPF no. Next screen would appear which would provide details of the claim. I/c HR-ER user would forward the claim to HQEWS. 6. Forwarding of claim by HQEWS to HQ Finance Process Guide for LIC-GLES payment to Nominees (Page 15 of 27)

16 Once the claim has been submitted to HQEWS, the HQ-EWS user would use the common tcode and the following screen would appear User will click the button and the next selection screen would appear Here the user can have list of the claims that require its action by running the list without any selection or he can run the report as per the selection criteria. The following screen would appear Process Guide for LIC-GLES payment to Nominees (Page 16 of 27)

17 Next user has to click the employee CPF no. to get the details of the claim, the following screen would appear Here the HQEWS user can reject the claim if the details are incorrect, in that case the form will flow back to I/C HR-ER who can make the necessary corrections and again submit the form to HQEWS. The HQEWS user has to forward the claim to HQ finance user. The HQEWS user has to submit the date of forwarding the claim to LIC in the pop up window. Process Guide for LIC-GLES payment to Nominees (Page 17 of 27)

18 After pressing the button forward claim the claim is forwarded to HQ Finance user for further processing. 7. Transferring the amount received from LIC to location Finance Once the amount is received from LIC the same would be transferred by HQ finance to location finance. HQ Finance user has to execute Process Guide for LIC-GLES payment to Nominees (Page 18 of 27)

19 common tcode ZHRLIC_GLESCLAIM after which following screen would appear User has to click the button HQ Finance which will give the next selection screen. In the selection screen data can be filtered as per the criteria or all the claims belonging to different Locations can be seen which require HQ Finance action. After pressing the display list button next screen would give list of all the cases where HQ Finance action is required Process Guide for LIC-GLES payment to Nominees (Page 19 of 27)

20 Employee cpf no. is to be clicked for getting the details of the claim after which next screen would appear Process Guide for LIC-GLES payment to Nominees (Page 20 of 27)

21 Once the payment has been received from LIC, the HQ user has to transfer money to location finance this is to be done by pressing the button Transfer Payment to Location. The date of receipt of money from LIC is to be filled in the popup window. Once the date is filled and the button transfer payment to location is pressed the inter co-code document would be posted and the amount would be transferred to location. Process Guide for LIC-GLES payment to Nominees (Page 21 of 27)

22 Following entry would be posted Co Code Item PK GL Account Description Amt. DDN Liab EL Deceased Emp 10,00, DDN IUT-Receivable/Paya 1,000, *** Liab EL Deceased Emp 1,000, *** IUT- Receivable/Paya 10,00, Credit to Nominee vendor by location Once the amount has been transferred to location the location finance user will use the tcode ZHRLIC_GLESCLAIM. The following screen would appear Process Guide for LIC-GLES payment to Nominees (Page 22 of 27)

23 Location finance user would click the button Location Finance (Forward/ Reject) and the next screen would open After filling the selection criteria all the claims that require action by Location finance user would appear in the next screen User will click the CPF No. of the employee for which claim is to be processed, after clicking the CPF no, next screen would appear which would provide details of the claim Process Guide for LIC-GLES payment to Nominees (Page 23 of 27)

24 Location finance user has to click the button Credit to vendor Account and the claim amount would be credited to vendor account as per the nomination percentage. Process Guide for LIC-GLES payment to Nominees (Page 24 of 27)

25 Following entry would be generated MUM Liab EL Deceased Emp 6,00, MUM Nominee Vendor1 600, MUM Liab EL Deceased Emp 4,00, MUM Nominee Vendor2 400, After the amount has been credited to nominee vendor the payment is to be processed further by removing the payment block as in case of other payments. Process Guide for LIC-GLES payment to Nominees (Page 25 of 27)

26 9. Reports Report button is provided to all users who can view the status of LIC GLES claim of employee by pressing the button After pressing the button Report the following selection screen would appear The user can restrict the list to the selection or can view all the claims by pressing the display list button, the following screen would appear Process Guide for LIC-GLES payment to Nominees (Page 26 of 27)

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