ORDINANCE NO Attachment B: Non-Represented Regular Employees Attachment C: Non-Regular Employees Attachment D: Teamsters

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1 ORDINANCE NO. 653 AN ORDINANCE OF THE CITY OF WOODINVILLE, WASHINGTON, REPEALING ORDINANCE NO. 639 AND ESTABLISHING AUTHORIZED EMPLOYEE POSITIONS, PAY RANGES, AND BENEFITS FOR WHEREAS, Ordinance No. 639 established authorized employee positions, pay ranges, and benefits for 2017; and WHEREAS, the City Council must establish authorized positions, pay ranges, and benefits on an annual basis; and WHEREAS, concurrent with the review and modification of the 2017/2018 Biennial Budget, the City Council intends to establish the number and types of employee positions, wage and salary rates and ranges, and benefits for its employees effective January 1, 2018; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WOODINVILLE, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1: For 2018, the number and titles of authorized Full-Time Equivalent employees (FTEs), including regular, non-regular, full-time, and part-time employees, shall be established at FTEs, as detailed in Attachment A. Section 2. The City Council hereby adopts the Employee Salaries, Wages, and Benefit Plans for each employee group, effective January 1, 2018 as shown in the following Attachments: Attachment B: Non-Represented Regular Employees Attachment C: Non-Regular Employees Attachment D: Teamsters Section 3. The effective date for payment of salary steps, ranges and benefits shall be in accordance with the City's Personnel Policies Manual or applicable approved collective bargaining agreement and shall apply and continue until amended by action of the City Council. Section 4. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. ADOPTED BY THE CITY COUNCIL AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THIS 5th DAY OF DECEMBER ATTEST/AUTHENTICATED: ~J~.~ Bernard W. Talmas, Mayor n, City Clerk/CMC Page 1 of 11

2 APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 653 Page 2 of 11

3 ATIACHMENT A City of Woodinville, Washington 2018 Authorized Positions Deparbnent Dept 2018 Total EXECUTIVE 6.00 City Manager 1.00 Assistant to the City Manager 1.00 lntergowmmental Affairs Coordinator 1.00 Management Analyst 1.00 City Cieri< 1.00 Exec. AssistanUDep. City Cieri< 1.00 ADMINISTRATIVE SERVICES 7.50 Finance Director 1.00 Senior Accountant 1.00 Accounting Cieri< 3.00 ProcuremenUContract Manager 1.00 lnfonnation Ser.foes Manager 1.00 lnfonnation Ser.1ces Technician 0.50 PUBLIC WORKS/ENGINEERING Public Wori<s Director 1.00 Assistant Public Wori<s Director 1.00 Senior Engineer 1.00 Senior Administratiw Assistant 1.00 Field Engineer/E Engineering Technician 1.00 Maintenance Super.1sor 1.00 Maintenance Wori<er Ill 2.00 Maintenance Wori<er II 2.00 Maintenance Wori<er I 3.00 Labor II (Non-Reg, SW) 0.38 Labor II (Non-Reg, Street) 0.38 Labor II (Non-Reg. Par1<s) 0.38 DEVELOPMENT SERVICES 9.25 Dewlopment Ser.1ces Director 1.00 Planning Manager 1.00 Assistant Planner/Associate Planner 2.00 Senior Administratiw Assistant 1.00 Building Official 1.00 Building Inspector II 1.00 Penni! Coordinator 1.00 Penni! Technician II 1.00 Records Cieri< 0.25 POLICE 1.00 Police Cieri< 1.00 TOTAL CITY STAFFING Page 3 of 11

4 ATIACHMENT B Pay Ranges for Non-Represented Regular Employees Effective Date: January 1, 2018 Assigned Pay Range Records Clerk Position Title 25 Permit Technician II lnfromation Services Technician 30 Administrative Assistant, Senior Accounting Clerk Engineering Technician Police Clerk 40 Permit Coordinator 42 Executive Assistant/Deputy City Clerk Building Inspector II Associate Planner Accountant, Senior Engineer I/Field Engineer Management Analyst Purchasing/Contracting Manager 61 Maintenance Supervisor City Clerk 68 Engineer, Senior Intergovernmental Affairs Coordinator 71 Building Official Information Services Manager Assistant Public Works Director 80 Assistant to the City Manager Planning Manager Director, Finance 105 Director, Development Services Director, Public Works CM City Managerc21 (1) Refer to Salary Schedule - located below in Attachment B (2) Refer to Employment Contract for specific benefits. Page 4 of 11

5 ATTACHMENT B SALARY SCHEDULE FOR NON-REPRESENTED REGULAR EMPLOYEES Effectiw 1/1/2018 City of Woodim,1lle, Washington Range Rate Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Range 4 Annual $40,875 $42,919 $45,065 $47,318 $49,684 $52,168 4 Monthly $3,406 $3,577 $3,755 $3,943 $4,140 $4,347 Hourly $19.65 $20.63 $21.67 $22.75 $23.89 $ Annual $50,374 $52,893 $55,537 $58,314 $61,230 $64, Monthly $4,198 $4,408 $4,628 $4,860 $5,102 $5,358 Hourly $24.22 $25.43 $26.70 $28.04 $29.44 $ Annual $52,944 $55,591 $58,370 $61,289 $64,353 $67, Monthly $4,412 $4,633 $4,864 $5,107 $5,363 $5,631 Hourly $25.45 $26.73 $28.06 $29.47 $30.94 $ Annual $58,483 $61,407 $64,477 $67,701 $71,086 $74, Monthly $4,874 $5,117 $5,373 $5,642 $5,924 $6,220 Hourly $28.12 $29.52 $31.00 $32.55 $34.18 $ Annual $59,658 $62,641 $65,773 $69,062 $72,515 $76, Monthly $4,972 $5,220 $5,481 $5,755 $6,043 $6,345 Hourly $28.68 $30.12 $31.62 $33.20 $34.86 $ Annual $63,962 $67,160 $70,518 $74,044 $77,746 $81, Monthly $5,330 $5,597 $5,876 $6,170 $6,479 $6,803 Hourly $30.75 $32.29 $33.90 $35.60 $37.38 $ Annual $67,897 $71,291 $74,856 $78,599 $82,529 $86, Monthly $5,658 $5,941 $6,238 $6,550 $6,877 $7,221 Hourly $32.64 $34.28 $35.99 $37.79 $39.68 $ Annual $72,074 $75,677 $79,461 $83,434 $87,606 $91, Monthly $6,006 $6,306 $6,622 $6,953 $7,300 $7,666 Hourly $34.65 $36.38 $38.20 $40.11 $42.12 $ Annual $77,273 $81,136 $85,193 $89,453 $93,925 $98, Monthly $6,439 $6,761 $7,099 $7,454 $7,827 $8,218 Hourly $37.15 $39.01 $40.96 $43.01 $45.16 $ Annual $79,614 $83,595 $87,774 $92,163 $96,771 $101, Monthly $6,635 $6,966 $7,315 $7,680 $8,064 $8,467 Hourly $38.28 $40.19 $42.20 $44.31 $46.53 $ Annual $87,073 $91,426 $95,998 $100,798 $105,837 $111, Monthly $7,256 $7,619 $8,000 $8,400 $8,820 $9,261 Hourly $41.86 $43.96 $46.15 $48.46 $50.88 $ Annual $111,665 $117,248 $123,110 $129,266 $135,729 $142, Monthly $9,305 $9,771 $10,259 $10,772 $11,311 $11,876 Hourly $53.69 $56.37 $59.19 $62.15 $65.25 $68.52 CM Annual $157,590 Monthly $13,133 Hourly $75.76 Page 5 of 11

6 ATIACHMENT B Salaries, Wages, and Benefits for Non-Represented Employees Benefits Effective January 1, 2018 for All Eligible Regular Employees 1. Health Benefits 1.1 Medical The City will contribute up to the following amounts towards monthly premiums for AWC Health First 250 or AWC Kaiser Permanente Access PPO medical insurance plans for all regular employees: COVERAGE CLASS EMPLOYEE ONLY EMPLOYEE & SPOUSE EMPLOYEE, SPOUSE, CHILD EMPLOYEE, SPOUSE, 2+ CHILDREN EMPLOYEE, CHILD EMPLOYEE, 2+ CHILDREN TOTAL MONTHLY $ $1, $1, $1, $1, $1, Regular Employees may use any unused portion of the City's contribution towards the employee's out-ofpocket costs for City provided dental and/or vision monthly premiums, as may be applicable. 1.2 High Deductible Medical Coverage Option As an alternative to other medical coverage plans offered by the City, eligible employees may voluntarily opt to participate in the High Deductible Health Plan (HDHP) offered through AWC Regence. The City will contribute up to the following amounts for HDHP participants: COVERAGE CLASS EMPLOYEE ONLY EMPLOYEE & SPOUSE EMPLOYEE, SPOUSE, CHILD EMPLOYEE, SPOUSE, 2+ CHILDREN EMPLOYEE, CHILD EMPLOYEE, 2+ CHILDREN MONTHLY PREMIUM $ $1, $1, $1, $ $ MONTHLYHSA $ $ $ $ $ $ TOTAL MONTHLY $ $1, $1, $1, $ $1, Regular Employees may use the difference between the total monthly contribution stated in 1.1 Medical and the total monthly contribution in 1.2 High Deductible Medical Coverage Option towards the employee's out-of-pocket costs for City provided dental and/or vision monthly premiums, as may be applicable. Page 6 of 11

7 1.3 Dental The City will contribute up to the following amounts towards monthly premiums for AWC Delta Dental of Washington Plan J or AWC Willamette Dental Service $10 Copay dental insurance plans for all regular employees: COVERAGE CLASS EMPLOYEE ONLY EMPLOYEE & SPOUSE EMPLOYEE, SPOUSE, CHILD EMPLOYEE, SPOUSE, 2+ CHILDREN EMPLOYEE, CHILD EMPLOYEE, 2+ CHILDREN TOTAL MONTHLY I $54.72, $ $ $ $ $ Vision Insurance The City will contribute up to the following amounts towards monthly premiums for AWC Vision Service Plan $1 O Deductible Plan for all regular employees: COVERAGE CLASS EMPLOYEE ONLY EMPLOYEE & SPOUSE EMPLOYEE, SPOUSE, CHILD EMPLOYEE, SPOUSE, 2+ CHILDREN EMPLOYEE, CHILD EMPLOYEE, 2+ CHILDREN TOTAL MONTHLY $9.82 $19.64 $29.46 $29.46 $19.64 $ AWC Employee Assistance Plan Paid by City for all employees. 2. EMPLOYEE LEAVE TIME 2.1 Vacation Leave Each regular full-time employee is entitled to accrue vacation leave as follows: HOURS OF ANNUAL LEAVE PER LEAVE IN CALENDAR DAYS PER MONTH OF YEAR OF LENGTH OF SERVICE SERVICE SERVICE 0-12TH MONTH 6.67 hours 10 13TH - 48TH MONTH 8.67 hours 13 49TH - 84TH MONTH 10 hours " 0 MONTH 12 hours RD + MONTHS 16 hours Sick Leave All regular full-time employees accrue sick leave benefits at the rate of eight (8) hours for each calendar month of continuous employment. Page 7 of 11

8 2.3 Bereavement Leave Employees may be granted up to three (3) paid working days of bereavement leave per calendar year due to the death of an immediate family member. An employee may request to use additional paid time-off from accrued leave balances to deal with the death of an immediate family member subject to the approval of the Department Director and City Manager. The City will grant this leave in accordance with current Personnel Policy. 2.4 Holidays Regular employees shall receive 11 holidays per calendar year as follows: 1. New Years Day 2. Martin Luther King Day 3. President's Day 4. Memorial Day 5. Independence Day 6. Labor Day 7. Veteran's Day 8. Thanksgiving Day 9. Day after Thanksgiving 10. Christmas Day 11. One Floating Holiday 2.5 Exempt Employee Leave In addition to all other authorized leaves, the City Manager may grant up to 40 hours per year of paid Exempt Employee Leave to each exempt employee. Such grants of leave will be based upon extraordinary time, effort, and commitment of the employee in the performance of their job as determined in the sole discretion of the City Manager. The City Manager may grant between 0-40 hours per year to each qualifying exempt employee. The City will grant this leave in accordance with current Personnel Policy Other Leave By Council adopted Personnel Policy there are a number of other leaves offered, such as Jury and Witness, Militarty-Related, and Domistic Violence leaves. The City will grant these leaves in accordance with current Personnel Policy. 3. MUNICIPAL EMPLOYEES BENEFIT TRUST (MEBTI In-lieu of Social Security coverage, the City provides contributions to the MEBT. Eligibility and participation in MEBT shall be in accordance with the City of Woodinville Employees' Retirement Benefit Plan and Restated Agreement, amended December 22, 2015; or its successor agreements. 4. MISCELLANEOUS BENEFITS 4. 1 Required Items The City and employee shall pay for all required coverages, insurances, etc. in accordance with applicable federal and state laws, including but not limited to: Medicare, Unemployment, Workers Compensation, etc. 4.2 ICMA 457 Deferred Compensation Plan/lCMA Roth 457 Plan The City will make available a 457 Deferred Compensation Plan/Roth 457 Plan that allows employees to make voluntary contributions to tax-deferred retirement accounts through direct payroll deductions. 4.3 Term Life Insurance $10,000 of coverage paid by City. 4.4 Coffee and Tea The City shall furnish coffee, tea, and other hot water based drinks that are traditionally offered in office/business settings, to employees as a benefit of employment. Page 8 of 11

9 4.5 Flu Immunization Available without cost to City employees, regular full time and part time, who work at least 20 hours per week, provided that the immunization shall only be available without cost to the employee on the day, place and time set forth through the Wellness Program at City Hall, and subject to the availability of flu vaccine. 4.6 Computer De minimis use of the City computers for personal or internet access is permissible as long as the use is in compliance with all current Information Technology Policies Proration of Benefits Benefits for Regular Employees scheduled to work less than full-time (40 hours per week) shall be prorated based upon the time they are regularly scheduled to work in relation to the full-time workweek. For example, a Regular Employee who is regularly scheduled to work 20 hours per week, would be eligible for Y,, of the benefits provided to full-time regular employees. 4.8 Automobile The City will provide a monthly automobile allowance to defray the cost of using a personal vehicle for Woodinville business within 40 road miles of Woodinville City Hall. Travel beyond 40 miles will be reimbursed at normal Woodinville mileage rates. City Manager: $400 per month Department Directors, Assistant to the City Manager, and Assitant Public Works Director: $100 to $200 per month as determined by the City Manager Page 9 of 11

10 ATIACHMENTC Pay Ranges for Non-Regular Employees Effective Date: January 1, 2018 Assigned Pav Ranae Position Title Laborer 1 Office Assistant 1 Laborer 2 Office Assistant 2 Management Intern Salaries, Wages, and Benefits for Non-Regular Employees Benefits Effective January 1, 2018 for All Eligible Non-Regular Employees 1. Non-Regular Employee A temporary worker, seasonal worker, or intern. 2. Required Items Non-regular employees are at-will employees. Such employees shall accrue one hour of paid sick leave for every forty hours worked in accordance with RCW , but are not eligible for other forms of paid leave, paid holidays, health or life insurance coverage or any other parts of the employee benefit package, except to the extent that may be required by State or Federal law. The City and employee shall pay for all required coverages, insurances, etc. in accordance with applicable federal and state laws, including but not limited to: Medicare, Unemployment, Workers Compensation, etc. SALARY SCHEDULE FOR NON-REGULAR EMPLOYEES Effecti-.e 1/1/2018 City ofwoodimalle, Washington HOURLY PAY Range Step 1 Step 2 Step 3 Step4 Step 5 Step 6 Range 33 $15.81 $16.60 $17.43 $18.30 $19.22 $ $15.97 $ $17.61 $18.49 $19.41 $ $17.47 $18.34 $19.26 $20.22 $21.23 $ $19.49 $20.46 $21.48 $22.56 $23.69 $ Page 10 of 11

11 ATIACHMENTD Classification Pay Range Teamster-Represented Employees Effective Date: January 1, 2018 Assigned Pav Ranae B D E Maintenance Worker I Maintenance Worker 11 Maintenance Worker 111 Position Title Wages, and Benefits for Teamster-Represented Employees Benefits Effective January 1, 2018 for All Eligible Teamster-Represented Employees Wages and benefits for this group shall be provided in accordance with the Collective Bargaining Agreement agreed and approved for this group. The current agreement was adopted on May 23, 2016 and covers the period of January 1, 2016 through December 31, These conditions shall not be amended or modified except as allowed in that Agreement or until a successor agreement is approved and properly executed. WAGES SCHEDULE: TEAMSTERS - REPRESENTED EMPLOYEES Effective 1/1/2018 City of WoodimAlle, Washington Range Rate Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Range B Annual $46,759 $49,290 $51,926 $54,734 $57,674 $60,772 B B Monthly $3,897 $4,107 $4,327 $4,561 $4,806 $5,064 B B Hourly $22.48 $23.70 $24.96 $26.31 $27.73 $29.22 B D Annual $51,808 $54,602 $57,555 $60,653 $63,922 $67,324 D D Monthly $4,317 $4,550 $4,796 $5,054 $5,327 $5,610 D D Hourly $24.91 $26.25 $27.67 $29.16 $30.73 $32.37 D E Annual $54,536 $57,463 $60,574 $63,817 $67,258 $70,909 E E Monthly $4,545 $4,789 $5,048 $5,318 $5,605 $5,909 E E Hourly $26.22 $27.63 $29.12 $30.68 $32.34 $34.09 E Page 11 of 11