SINGLE FAMILY SOLID WASTE COLLECTION

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2 SINGLE FAMILY SOLID WASTE COLLECTION In 2014 The City of White Rock engaged a consultant to: Review existing solid waste operations; conduct waste audits; review best practices of other jurisdictions; identify opportunities for improvement; evaluate the option of a solid waste utility December 2014 the report was brought to council: Review the option of moving from a public to a private solid waste collection June 30, 2015 Public meeting on single family solid waste collection Automated vs. manual and public vs. private 47 comment sheets received

3 CURRENT SINGLE FAMILY SOLID WASTE COLLECTION Garbage 4065 single family homes 2 garbage cans every other week, Tuesday to Friday by 1 City labourer Dump the garbage at the Operations yard Large enclosed bin is hauled to Surrey Transfer Station Recycling 3 streams, weekly collection Tuesday to Friday by 2 City labourers When the trucks are full they drive them to recycling facility

4 CURRENT SINGLE FAMILY SOLID WASTE COLLECTION Green Waste Tuesday to Friday by 2 City labourers Dump the waste at the Operations yard 3 large bins are hauled to Harvest Power in Richmond when they are full Civic facilities City staff roll the totes out and a private waste hauler picks the containers up 5 City Labourers 4 days a week; 4.8 FTE There are currently 4 permanent positions filled by temporary staff

5 WORKSAFE PREMIUMS & CLAIMS Premiums are determined by WorkSafe using a multi year averaging of historical claims costs Premiums are charged on all City payroll costs at the same rate for all labour costs The City of White Rock has a poor experience rating with WorkSafe January 2015 May 31, 2015 stats Solid waste collection is very physical labour Solid waste collection represents 40% of all injures, 35% of all claims costs The City is paying a surcharge of 78.9% based on claims $150,000 per year surcharge on premiums in 2016 Maximum potential savings from WorkSafe was $253,000

6 REQUESTS FOR PROPOSALS 4 firms submitted proposals for 7 year contract evaluated by a selection committee Manual & automatic collection was evaluated Challenges with automatic cart collection MMBC contract requires multi stream collection (Oct. 2018) Less funding from MMBC; higher degree of contamination Upfront capital cost for 3 carts $1.2M Challenges with topography and narrow lanes; hybrid required EMTERRA manual collection scored the best overall proposal Will handle all complaints; low complaint rate 0.01% per 1000 collections Low WorkSafe rate; working on COR certification Cities of: Chilliwack, Abbotsford, Langley & West Vancouver

7 DISADVANTAGES OF CONTRACTING OUT Reduction of staff by 39%; 11 operations total labours reduced to 7 Reduces staffing flexibility to deal with unplanned events A large capital expenditure to get back into the service in the future Potential increase in contract costs at the end of the 7 year contract Competition in the private sector Loss of personal service from City staff

8 ADVANTAGES OF CONTRACTING OUT Reduction in solid waste annual operating costs per year Reduction in lost time due to injuries Long term savings with potential reduction in WorkSafe premiums for the entire City Reduction in staff time dealing with claims management Reduction in staff time for recruitment and training Reduction in costs associated with financing, maintenance and replacement of vehicles Reduction in staff time handling solid waste complaints Reduction in noise, odour and vermin complaints from nearby residents Administrative staff would have a higher capacity to take on addition work Day to day operations; staffing, service calls, payroll, billing, collections

9 Appendix A Solid Waste Collection Expenditure Summary (Figures are expressed in 2017 dollars) Annual Costs Added (Eliminated) Costs Re allocated Solid Waste Solid Waste Under Proposed to General Tax Expenditure Budget Expenditure Budget Contract Levy Under Proposed Under Proposed Status Quo Contract Contract Direct Labour Public Works Labourers $ 413,000 $ (369,000) $ 44,000 Tipping Fees $ 277,000 $ 277,000 Hauling & Truck Rentals $ 204,000 $ (147,000) $ 57,000 Contract Costs for City Facilities $ 31,000 $ (31,000) Vehicle Maintenance and Operating Costs: Garage Labour $ 33,000 $ (33,000) Non Labour Costs $ 105,000 $ (105,000) Annual Vehicle Replacement Costs $ 135,000 $ (135,000) Other Direct Costs $ 94,000 $ 94,000 Management & Administration $ 347,000 $ (106,000) $ 241,000 New Proposed Contract Costs $ 693,000 $ (6,000) $ 687,000 $ 1,639,000 $ (94,000) $ (145,000) $ 1,400,000