California State University, Stanislaus

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1 FY 2016/2017 Campus Parking Program Operating Budget California State University, Stanislaus UPD 2015/2016 Parking Business Plan 9/29/2016

2 FY 2016/2017 CAMPUS PARKING PROGRAM BUDGET TABLE OF CONTENTS Budget Approval Sheet Page i Parking Summary Narrative Page 1-3 Parking Program Budget Summary Page 4 Parking Revenue Fund Pa rking Revenue Fund Detail Parking Revenue Fund Salary Projections Parking Program Facilities Detail Parking Revenue Fund Fiscal Years' Comparison Parking Revenue Reserve Page 5 Page 6 Page 7 Page 8 Page 9 Parking Construction Fund Parking Revenue Maintenance Construction Reserve Page 10 Parking Fines & Forfeitures Parking Fines & Forfeitures Detail Parking Fines & Forfeitures Salary Projections Parking Fines & Forfeitures Fiscal Years' Comparison Page 11 Page 12 Page 13 Parking Program Alternate Modes Alternate Modes & Transportation Detail Page 14 UPD 2015/2016 Parking Business Plan 9/29/2016

3 Stanislaus State University Police Department Stanislaus State Parking Business Plan Summary Narrative Legal Requirements: Self-Support Restricted Funds State law requires that all persons must pay to park on the campus of a California State University (CSU) and that those funds must be used to administer, operate, and maintain the parking program as well as to construct vehicle parking areas and other transportation facilities on campus. All fees received from any person paying to park on campus must be deposited into a Parking Revenue Fund. Title 5 California Code of Regulations Article 7, and 42201; Education Code To ensure compliance with state law and CSU requirements, the University Police Department (UPD) is delegated authority for the enforcement of parking and traffic rules and regulations on campus. All fines received must be deposited into a Parking Fines & Forfeitures fund. Each year thousands of students, employees, visitors, and special event guests use the campus parking facilities and are subject to parking fees. The campus Parking Guidelines provide an overview of parking rules and regulations and is available on the University's web site. Consistent with CSU Executive Order 1000, costs incurred by the CSU Operating Fund for services, products, and facilities provided to other CSU funds must be properly and consistently recovered on actual costs incurred. Allowable direct and indirect costs shall be allocated and recovered. Ad Hoc Parking Task Force: In April 2015, President Sheley identified a Campus Parking Fee Schedule and General Plan to become effective in FY and to remain in place through (i.e., a seven-year plan). The Parking Task Force did not meet in The Task force is scheduled to resume meeting in FY Source of Funds: $1,881, estimated revenue Stanislaus State derives parking revenue from two primary sources; the sale of parking permits and from the payment of fines of parking citations issued for violations. Additional revenue is generated from the use of parking for special events. Student parking fees continue to provide the majority of revenue. An annual notice of all campus parking rates is distributed each spring through campus . In August 2015, the Stanislaus State Parking Management Bureau, in collaboration with Support Services (Mailroom), introduced online parking permit sales as the primary permit purchasing method for semester permits. Annual permit sales went live in June 2016 for FY Permits are purchased 1

4 online and mailed directly to the buyer, eliminating entirely the need to pick up permits in person at campus Cashiers. Eleven (11) types of parking permits are sold over the course of the year. Employee permits are available and are labeled as a fall, winter, spring, summer, or annual Staff/Faculty permits. General Student permits are labeled as a fall or spring. Per the Campus Parking Fee Schedule and General Plan, two new types of permits will be available for students to purchase in FY : Economy -limited to 440 permits with 400 spaces available; and Evening -permits sold at a discounted rate for parking after 5:00 p.m., unlimited spaces available. A discounted permit is available for motorcycles, but limited to restricted areas. Retirees may also be eligible for a discounted permit. Daily permits are available from permit dispensers located near the campus entrances. There are also a limited number of short term parking spaces located in Parking Lot 1. Departments Receiving Funds: Stanislaus State parking funds are allocated to the Division of Business and Finance with responsibility delegated to Facilities Services, Financial Services, Office of Information Technology (OIT), Human Resources and the University Police Department. While having distinct areas of responsibility, these five departments also overlap and collaboratively implement or administer other aspects related to parking. Primary Expenditures & Transfers Summary: $1,870, estimated The parking program funds one full time Community Service Officer position, who's full-time duties are to oversee the University Police Parking program; one half-time Community Service Officer position, one half-time Dispatcher position and approximately eleven (11) Parking student assistants. Parking Salaries & Benefits $227, Stanislaus State parking funds are primarily used for the maintenance, repair, construction and the safety of parking/traffic areas and other transportation facilities throughout campus. In FY the Parking program will replace the meters in lot 1 with a programmable credit card accepting dispenser, completing the campus-wide parking dispenser upgrade started in FY , and will replace/upgrade the emergency blue lights located throughout campus parking lots. General Operating Expense 55,777 Work Orders-Cart Maintenance 7,000 Fuel-gas carts 100 Postage 1,015 Repair /Maintenance 4,672 Emergency Blue Light upgrade 80,000 Phones/Wireless Communications 17,823 Equipment 13,647 Contractual Services 80,125 Utilities 52,948 $313,107 2

5 The State Controller and CSU Chancellor's Office annually invoice Stanislaus State for their direct and indirect cost recovery or reimbursement from our Parking Funds: CSU Chancellor's Office 11,321 State Prorata - Health Benefit 6,841 State Prorata -Administration 4,520 State Dental Annuitant 491 State Controller's Office 5,342 $28,515 The operation and administration of the parking program involves financial, clerical, OIT and administrative support efforts primarily within Financial Services and Police & Parking Services. Financial Services (Includes OIT) Human Resources University Police Facilities-Grounds Reserves: UPD Parking Safety Reserve Construction Reserve Maintenance Reserve Alternate Modes of Transportation 121,675 23,443 95, ,000 $360,784 75, ,000 15,000 50,796 $940,796 Remaining Fund Balance: $10, estimated Year End surplus (if any) will be used to cover unanticipated shortfalls in revenue and unanticipated expenditures. Any additional or remaining fund balance will roll into the Facilities Construction Reserve. Shortfalls above and beyond the $10, fund balance are to be compensated from UPD Operating Reserve. Reserves: The parking program must continue to fund reserves in order to meet the anticipated increased demand for on-campus parking. The Facilities Construction Reserve will continue to accrue funds in preparation for future parking facility construction. The UPD Parking Reserve will remain at a balance of $200,000 to offset unanticipated expenditures related to maintaining the operation of the parking program, with an additional $75,000 allocated annually to a Safety Reserve for the anticipated mandatory upgrade to the UPD Computer Aided Dispatch (CAD) system. Revenue and expenditure breakdowns are located within their respective detail pages for the Parking Revenue Fund (P0100), the Parking Fines & Forfeitures Fund (PF100), the Parking Construction and Maintenance Reserve fund (PC100), and the Parking Alternate Modes fund, (PF200). 3

Parking Program Budget Summary FY 2016/2017 Item Description Parking Revenue Fund POlOO Construction Reserve {From Facilities) PClOO Parking Fines & Forfeitures PFlOO Alternate Modes {From Fines &

6 Parking Program Budget Summary FY 2016/2017 Item Description Parking Revenue Fund POlOO Construction Reserve {From Facilities) PClOO Parking Fines & Forfeitures PFlOO Alternate Modes {From Fines & Forfeitures) PF200 Day Permits Parking Meters- Mise Parking Revenue Parking W/0 Bails & Fines Interest I Operating Expense Orders- General Parking Orders-Permit Dispenser Upgrade Postage Repair & Maint Telephone/Communications Travel Equipment Purchases Contractual Services Utilities Transfers In (Out) Cost Allocation Plan - Financial Services Cost Allocation Plan - Human Resources Cost Allocation Plan- Public Safety UPD 2016/2017 Parking Business Plan 9/29/2016 Page 4

21 and 22 Account User s Guide

21 and 22 Account User s Guide The purpose of this user s guide is to provide guidance to campus on setting up new 21 (Recharge) and 22 (General Operations) accounts. Your campus service representative