Hampton Station Homeowners Association, Inc. Amenity Reservation / Rental Agreement

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Barrie McCarthy
5 years ago
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1 In consideration for the Hampton Station Homeowners Association, Inc. allowing me the use of the HAMPTON STATION Amenity Area(s), including the Clubhouse and equipment and furnishings, I, the undersigned, agree as follows: I agree to reserve / rent that portion of the Amenity Area(s) of the Hampton Station Homeowners Association, Inc. as selected and outlined below: Amenity Area(s) Requesting to Reserve / Rent (Select all that apply): Clubhouse Only Clubhouse and Pool Parking Lot Area Tennis Court(s) Number of participants? Basketball Court Number of participants? Date: Time: From: To: If clubhouse rental: Need to setup night before From: To: Need to cleanup next day From: To: Note: Cleanup must occur immediately after your event if there are two events scheduled on the same day. Night before setup or next day cleanup only allowed if there are no conflicting events. Clubhouse Rentals: Will you be reserving the Clubhouse for a private event? Yes No Is this a Community-Wide Event (Open to all homeowners)? Yes No Is this a Community-Wide Event (Restricted)? Yes No Please describe the restriction (Example- Adults Only):. Do you wish to rent the Popcorn Machine? Yes No o Popcorn Machine rental is $25 per event. Note: No rental fees or deposits are required for community-wide events. Page 1 of 5

2 I m renting the clubhouse for the purpose of: Please include details of your event activities (include copies of flyers, etc.). A portion or all of your deposit may be forfeited if information is withheld. My reservation / rental will be a not for profit function and in no way will benefit my family, friends or myself financially. I understand that the clubhouse only rental only includes the use of the main floor of the clubhouse (including front porch/back deck) and not the pool, pool deck or facilities below. Should your clubhouse reservation & party plans include the use of the pool, the Hampton Station Pool Rules must be followed in its entirety. A minimum of two lifeguards are required to be on duty during the hours of the event that includes use of the pool. Please see SwimAtlanta s website at for details on how to schedule required lifeguards at a rate of $25 each per hour. Lifeguards must be scheduled and verified by SwimAtlanta prior to reservation approval by the HOA Board. Rental period is for 6 hours (1 hour setup; 1 hour cleanup). Setup may occur the night before for early morning events if there are no conflicting events. Cleanup may occur the next morning if there are no conflicting events. Maximum capacity of the clubhouse is 75 persons. Maximum capacity of the pool is 276 persons. I agree to abide by the terms and conditions set forth below: 1. I will make a non-refundable deposit (rental fee) in the amount of $75, and a refundable deposit in the amount of $200 for private events utilizing the Clubhouse, which are due and payable upon submission of this Application and Agreement. I understand and agree that the refundable deposit ($200) will be used to pay for any damages to the Clubhouse, its contents, or any other portion of the property from any actions of persons present at, or attending, or in any other way related to my function. If the cost of repairs exceeds the amount of my refundable deposit, I agree to pay the Association the full cost of all repairs within ten (10) days of receipt of a written explanation of the damages and a bill from the Association for such repairs. 2. I agree to clean the selected Amenity Area(s) after use per the included Amenity Area &/or Clubhouse Reservation Cleaning/Closing Requirements I further agree that if I fail to adhere to those requirements, a portion of my refundable deposit ($200) will go toward having it cleaned properly. Page 2 of 5

3 3. I assume all responsibility, risks, liabilities and hazards incidental to the activities applied for (including, but not limited to, the serving of alcoholic beverages) and hereby release and forever discharge the Association, its officers, directors, employees, agents and members, past, present and future, from any and all claims, costs, causes of action and liability for personal injury or death and damage to or destruction of property arising from my use of the Amenity Area &/or Clubhouse and its appurtenances. 4. I agree to indemnify and hold harmless the Hampton Station Homeowner s Association, Fieldstone Realty Partners, LLC, the Declarant, its officers, directors, employees, agents and members, past, present and future, from any and all claims, costs, causes of action and liability (including, but not limited to, attorney s fees) for any injury, to either person or property, suffered by me, my family members, employees, agents, servants, guests, invitees or any member of the Association or any other person which arise from or are in any way related to the above activity, whether or not caused by the Association's negligence. 5. I assume all responsibility for the actions and behavior of all persons present at, attending, or in any other way related to my function and agree to be personally responsible for causing all such persons to comply with the Association's Declaration, By-Laws, Pool Rules and any other Rules and Regulations. I acknowledge that violation thereof by any person present at, attending, or in any other way related to my function may, at the sole discretion of the Association's Board of Directors, result in forfeiture of my refundable deposit. 6. I understand that I am being granted the use of the Amenity Area &/or Clubhouse for a private or community-wide event for the time period described above subject to the right herein reserved by the Association to enter the Clubhouse &/or Amenity Area and terminate my use thereof should the conduct of any person using the facility endanger the health, safety or well-being of any person or constitute a threat of any property. 7. I am at least eighteen (18) years of age and I own/rent a home in Hampton Station. I am current on all association, dues, assessments, special charges etc. owed to the Association. I will be in attendance at my function. I will not leave the clubhouse unattended or unlocked during the above function including the time required to setup prior to and cleanup after the scheduled function. I hereby agree and represent that the Amenity Area &/or Clubhouse will be used for lawful purposes only and that if any conduct at the function I am sponsoring violates federal, state or local laws or ordinances, my rights to use the Clubhouse under this Agreement shall be terminated and the Association shall have the right to take possession of the Clubhouse and instruct my guests to leave the property. Page 3 of 5

4 Hampton Station Amenity Area &/or Clubhouse Reservation Cleaning/Closing Requirements 1. Wipe down all countertops in the kitchen and bathroom 2. Make sure the refrigerator and freezer are cleared out. Wipe up any spills that may have occurred. 3. Pick up any paper/debris on the bathroom floors and make sure all toilets are flushed and presentable for the next event. 4. Vacuum the movie room. 5. Vacuum or sweep the tile floor in foyer, board room, main room and hallway. 6. Wipe off the glass table tops and back door windows with glass cleaner. 7. Clean the board room table. 8. Please use discretion about mopping floors. If your party resulted in spills, sticky spots or anything that you would not want to see if you rented it next, please mop. 9. Remove all trash from all reserved areas and place all trash in the main trash bins located outside the Clubhouse. 10. Set thermostat to 65 in winter and 78 in summer. 11. Shut off all fans, lights, media equipment, dishwasher etc. 12. Make sure all doors and windows are locked. Cleaning supplies are not provided. It is up to the homeowner to bring their supplies/vacuum/mop up to the clubhouse to clean it properly. In the event that the above are not complete, your deposit will not be returned. Please be courteous to the next homeowner that reserves the amenity area &/or clubhouse and leave it the way you would want to see it if your party was next. Page 4 of 5

5 I have carefully read and understand this form, the attached rules, the cleaning / closing requirements, and agree to be bound by its terms. Homeowner / Renter Name: Date: Address: Home Phone: Cell Phone: Signature: ************************************************************************** FOR ASSOCIATION USE ONLY: Agreed to and accepted by Association: Name: Date: Title: Page 5 of 5

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