VENDOR INSURANCE REQUIREMENTS

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Russell Simpson
5 years ago
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1 VENDOR INSURANCE REQUIREMENTS Holman Ranch requires a copy of the vendor s liability insurance policy naming Holman Ranch, LLC as an additional insured - with 60 Holman Road, as the address - no later than thirty (30) days before the event. Please do not mail the insurance forms to 60 Holman Road, they will not be received. Any vendor not on our Preferred Professionals list must be approved in writing by Holman Ranch prior to the client contracting their services. All vendors bringing compensated employees to Holman Ranch must carry worker s compensation insurance minimum is $1m and the aggregate minimum is $2m In order to work at Holman Ranch, all vendors must carry current commercial general liability, sign and return the Holman Ranch guidelines, and abide by all property rules. We request that insurers use the ACORD form. If you have any questions about the vendor guidelines, please contact us. RECOMMENDED ONE DAY INSURANCE PROVIDERS WedSafe wedsafe.com K&K Insurance kandkinsurance.com Stratum Insurance Agency stratumins.com Statewide st8wideins.com Allen Financial Insurance Group eqgroup.com IMPORTANT: Please list 60 Holman Road, as the address on the liability insurance policy. If you are mailing us a copy of the insurance, please mail it to PO Box 149,. Mail sent to 60 Holman Road will not be received.

2 vendor guidelines Holman Ranch is a private estate, therefore all guidelines and established schedules regarding events on property are extremely important and must be adhered to. All vendors must read and acknowledge the following guidelines for providing services at Holman Ranch. Our overall goal is to provide an exceptional experience for our clients, which is why communication, team work and respect for our property and your fellow vendors is required any vendors who have not signed the Vendor Guideline Agreement prior to the event will not be allowed on property. Communication is essential. With that in mind, please note that at our hilly location we only receive Verizon Wireless and AT&T signals - if you have another cell service, you will likely have trouble making and receiving calls. The office phone is available for emergency use only. Please plan accordingly. IMPORTANT: Holman Ranch requires a copy of the vendor s liability insurance policy naming Holman Ranch, LLC as an additional insured - with 60 Holman Road, as the address - no later than 30 days before the event. Vendors must also supply proof of Worker s Compensation coverage. Vendors serving Alcohol must also carry current Liquor Liability insurance. Vendors who do not provide the necessary insurance information prior to the event will not be allowed on property. HOLMAN RANCH ADDRESSES PHYSICAL ADDRESS MAILING ADDRESS OFFICE ADDRESS 60 Holman Road PO Box W. Carmel Valley Road Use this address for the insurance policies Mail insurance information to this address Any packages must be mailed to this address If you have any questions regarding our policies or procedures, please do not hesitate to contact us. For day-of-event needs, please call our events phone: (this phone is only in use on the day of the event).

3 vendor guidelines PLEASE READ THE VENDOR GUIDELINES BELOW. INITIAL BESIDE EACH ITEM AND SIGN THE AGREEMENT. SIGNED FORMS MAY BE SENT TO or mailed to PO BOX 149,. VENDORS WHO DO NOT SIGN AND SUBMIT THE GUIDELINES WILL NOT BE PERMITTED ON PROPERTY. TIMELINE: Setup and clean up times vary depending on the individual contact with the client. Vendors will be notified as to the time they may arrive at Holman Ranch. The client will be billed at the rate of $500 per hour for any early vendor arrivals and/or late departures. DELIVERIES / RENTAL EQUIPMENT: All deliveries and rental equipment drop offs MUST be scheduled in advance. You may be required to deliver, store, or pick up equipment in designated areas so as not to interfere with other events. Absolutely no driving past the gates into the main plaza to load or unload. SITE VISITS: Holman Ranch is a private estate, therefore all visits to the site must be scheduled in advance with a member of our team. Vendors or clients are not permitted on the Ranch without an appointment. UNLOADING & PARKING: Absolutely no vehicles are allowed to drive beyond the main gate to the event site. We have temporary unloading parking for vendors just outside the main gate. Your vehicle must be moved to our designated parking area no later than 30 minutes prior to the start of the event. Vehicles must NEVER be driven on any grassy areas. Vehicles failing to follow any of these rules will be assessed a $250 penalty in addition to any assessed damage costs. SPEED LIMIT: The speed limit at Holman Ranch is 15 mph. Please be extremely alert when passing the stables. Please observe the 25 mph limit on Holman Road out of respect for our neighbors. DECORATIONS: Absolutely no Holman Ranch furniture, fixtures or decorations shall be moved. You may not use nails, cellophane adhesive tape, screws, or staple guns to adhere decorations. All decorations must be applied with blue painters tape. Decorations may not be hung from light fixtures, the ceilings, smoke detectors, fire sprinkler heads, or emergency light fixtures without prior approval from Holman Ranch. All decorations must be fireproof or flame retardant. No torches, sparklers or fireworks are allowed. We do not allow any open flames unless approved prior to the event. Any open flames found without approval will be immediately removed. All plants must be in waterproof containers. Floor containers must be carefully placed as to not damage the floor or block any exits. No foreign substances may be applied to the floor. Items such as confetti, rice, sprinkles, birdseed or items that are traditionally thrown at the couple are prohibited unless approved by the Owner of Holman Ranch in writing prior to the event. No silly string or glitter are allowed on the property. Balloon releases are prohibited. EQUIPMENT REMOVAL: We ask that all vendors remove all equipment and decorations at the conclusion of the event. If you are unable to remove your equipment at the conclusion of the event, you must make arrangements with our team or your client will be billed for overtime. Holman Ranch equipment does not need to be broken down, and will be taken care of by our staff. Any items left behind by vendors will be held for a maximum of seven days and then will be disposed. Perishables will be immediately disposed.

4 vendor guidelines ON-SITE EQUIPMENT: Holman Ranch provides vendors with a commercial refrigerator, freezer and ice maker. You must provide your own grill, oven, stove or other cooking/warming device. No cooking equipment is allowed on the lawn without a mat underneath. A bar sink, hand sink and mop sink are also available, but restrictions apply to use (see CLEANING). CLEANING: All areas should be left exactly as they were found prior to the event. It is your responsibility to clean all equipment used. Floors must be mopped and swept prior to leaving the property. Vendors and clients are prohibited from dumping any food or grease into the sinks. No catering dishes shall be rinsed out or cleaned at Holman Ranch. No food items or grease shall be put in the sinks. Any caterer or vendor found disposing food or grease in the sinks will be subject to a fine starting at $250 (fine may increase if septic work is required). GARBAGE: All garbage must be gathered and removed from the property. Holman Ranch does provide trash cans for the property, kitchen and bar, however all garbage and recycling must be bagged and removed from the Ranch by the caterer. ICE & ASHES: Vendors must dump any ice and dispose of ashes in designated areas only and not onto the grass, planters, bushes or walkways. Hot coals/ash must be disposed of in a galvanized receptacle. ALCOHOL: All caterers/vendors that plan to serve alcohol are required to have current liquor liability insurance prior to serving alcohol. We request that vendors do not serve shots and closely monitor guest consumption. We request that vendors stop serving alcohol thirty (30) minutes prior to the end of the event. Due to the sensitive nature of our grass, we ask that no bartenders stand on the lawn while serving. SMOKING: There is absolutely no smoking prohibited on our property for vendors and their staff. PROFANITY: Holman Ranch is a beautiful facility that hosts high-end, and family-focused events. Please be mindful of your language and refrain from using profanities will on property. RESTROOMS: All vendors are asked to use the restrooms located in the Carriage House to allow privacy for the client and their guests MUSIC/AMPLIFIED SOUNDS: By law, the maximum volume allowed in Monterey County is 85 decibels at 50 feet. In order to not exceed this level, all musicians and DJs at Holman Ranch are to play no louder than 80 decibels at 50 feet. Holman Ranch reserves the right to control the volume at all times. If asked to turn down the music the vendor is required to comply immediately. After two warnings, Holman Ranch will unplug the speakers and the vendor will be asked to leave the property. Amplified music and sound must end by 10:00 PM sharp, with absolutely no exceptions. Please keep volume to a minimum on microphones as amplified speeches and announcements are the largest source of complaint. DRONES: If you are planning on using any type of Unmanned Aircraft System ( USA or Drone ) - you must contact us prior to the event to sign a waiver, receive approval and to provide necessary authorization materials, including a copy of FAA licensing. Failure to do so will result in fees, not limited to attorney s fees and cost and expense of litigations.

5 vendor agreement All vendors not currently on our Preferred Professionals List must sign and return this document (along with as an acknowledgment of receipt and understanding of the attached guidelines. If you have any questions about the vendor guidelines please contact us. Please scan and this signed agreement to or send by mail to PO Box 149,. BUSINESS NAME: EVENT / WEDDING NAME: EVENT DATE: By signing below, I acknowledge that I have read and understood the attached Vendor Guideline and will ensure that my staff and I abide by these guidelines while preforming services at Holman Ranch during the designated event above. I also acknowledge that failure to follow these guidelines will result in not being allowed to perform services on the event date, may result in additional fees for the client or my business, and may possibly prevent my business from performing additional services at Holman Ranch in the future. SIGNATURE: NAME (Please Print): DATE: IMPORTANT: Holman Ranch requires a copy of the vendor s liability insurance policy naming Holman Ranch, LLC as an additional insured - with 60 Holman Road, as the address - no later than 30 days before the event. Vendors must also supply proof of Worker s Compensation coverage. Vendors serving Alcohol must also carry current Liquor Liability insurance. Vendors who do not provide the necessary insurance information prior to the event will not be allowed on property.

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