Invitation to Bid PLAYGROUND & GYMNASIUM EQUIPMENT

Transcription

1 Invitation to Bid PLAYGROUND & GYMNASIUM EQUIPMENT Responses to an Invitation to Bid will be received by the Purchasing Supervisor, Sumner County Board of Education, 1500 Airport Road, Gallatin, TN for PLAYGROUND & GYMNASIUM EQUIPMENT until 9:30 a.m. CDT April 16, Bid responses will be opened at that time, taken under advisement and evaluated. Should you have any questions please contact Chris chris.harrison@sumnerschools.org. All proposals are subject to the Board of Education s conditions and specifications which are available from Chris Harrison, Purchasing Coordinator (615) All bids can be viewed on line at

2 NOTICE TO RESPONDENTS Responses to an Invitation to Bid will be received by the Purchasing Supervisor in the SUPPORT SERVICE FACILITY CONFERENCE ROOM, Sumner County Board of Education, 1500 Airport Road Gallatin, TN They will be received until 9:30 A.M. Local Time APRIL 16, 2015 for PLAYGROUND & GYMNASIUM EQUIPMENT, at which time the responses will be opened, taken under advisement and evaluated. BIDS WILL BE POSTED ON GENERAL REQUIREMENTS AND CONDITIONS 1. The Sumner County Board of Education reserves the right to accept or reject any and/or all responses in whole or in part, and to waive informalities therein. 2. Any responses received after the scheduled closing time for the receipt for responses will not be considered. 3. If a mistake is discovered after the responses are received, only the Sumner County Board of Education may allow the respondent to withdraw the entire response. 4. Partial payments will not be approved unless justification for such payment can be shown. Terms will be net 30 days. 5. Payment will not be made until the said PLAYGROUND & GYMNASIUM EQUIPMENT are inspected and approved as meeting all specifications by persons appointed by the Sumner County Board of Education. 6. Responses submitted must be in a sealed envelope and marked on the outside as follows: RESPONSE: PLAYGROUND & GYMNASIUM EQUIPMENT DEADLINE: 9:30 A.M.; APRIL 16, Facsimile responses will not be considered. 8. If a successful bidder violates any terms of their bid, the contract, school board policy or any law they may be disqualified from bidding for a period of two years for minor violations or longer for major violations. Bids from disqualified bidders will not be accepted during the period of disqualification. 9. Prices quoted on the response (if any) are to be considered firm and binding until the said PLAYGROUND & GYMNASIUM EQUIPMENT are in the possession of the Sumner County Board of Education. 10. No purchase or contract is authorized or valid until the issuance of a Board Purchase Order in accordance with Board Policy. No Board Employee is authorized to purchase equipment, supplies or services prior to the issuance of such a Purchase Order. 11. Any deviation from these stated terms, specifications and conditions must be coordinated with and approved in writing by the Purchasing Supervisor, Vicky Currey (615) All bids that exceed $25,000 must have the Company Name, License Number, Expiration Date thereof and License Classification of Contractor listed on outside of sealed envelope. As required by State of Tennessee Code Annotated The awarded bidder will be required to post a performance and payment bond in the amount of 25% of the contract price if it exceeds $100,000 as stated by State of Tennessee Code Annotated If the project cost in excess of $25,000 a performance bond must be secured by the requesting party in an amount equal to the market improvement value.

3 PLAYGROUND & GYMNASIUM EQUIPMENT The Sumner County Board of Education, herein known as School System, is soliciting bids for the purchase and installation of playground equipment; and the purchase of gymnasium equipment. All bids must be valid for a period of 90 days from the date of the bid opening. The School System reserves the right to purchase items at bid price, after the 90 day period, pending written approval from the vendor agreeing to honor the bid price. The School System, operating under the non appropriation of funds clause, reserves the right to purchase only those items that funds are available. The School System reserves the right to order more or less of any item. Bidders must include a list of three (3) references for playground projects in this area including: Name, Address, Phone Number and Contact. Evaluation and award of bid will be made by group (Group 1 Playground Equipment and Group 2 Gymnasium Equipment). The bid evaluation will include price and quality of equipment, as well as availability of products and ability to perform on schedule. CONTRACTOR OBLIGATIONS Shall provide and obtain all necessary materials, equipment and labor. Shall provide Worker s Compensation Insurance as required by Tennessee State Law. The Contractor shall prove compliance with Public Chapter No. 587, T.C.A (d), criminal background check, and provide a Drug Free Workplace Affidavit. Shall provide proof of liability insurance in the amount of $1,000,000. Shall dispose of all generated waste materials in compliance with all Local, State and Federal guidelines, regulations, and requirements. Shall have properly trained and experienced staff to facilitate the specified services with at least one Certified Playground Safety Inspector on site during installation (include copy of certificate with the bid). Shall install playground equipment as per instructions by manufacturer. Shall identify any utility lines prior to digging. Shall be responsible for any additional cost incurred as a result of any rock problems that occur during installation. The School System will not be responsible for any additional cost incurred. Shall be responsible for meeting any shipment(s) of material. The School System will not be responsible for receiving and storing any materials. SPECIFIC INFORMATION Obligations Equipment must be equal to or better than specifications Equipment manufacturer must be a member of IPEMA (International Play Equipment Manufacturer s Association), where applicable. Equipment must have the manufacturer s certification of conformance to the ASTM F 1487, Standard Consumer Safety Performance Specification for Public Use, where applicable. Equipment must meet standards of the Handbook for Public Playground Safety published by U.S. Consumer Product Safety Commission, Washington D.C., where applicable.

4 PLAYGROUND EQUIPMENT The School System is requesting pricing for playground equipment to be installed at Portland Gateview Elementary and North Sumner Elementary. The School System would also like to secure pricing for the purchase of additional various units. The bid price for the secured pricing shall include an allowance for installation costs. The School System shall accept additional installation cost beyond the allowance for unforeseen installation obstacles such as rock, etc. The bidder must include the cost of shipping in the cost of the equipment. The installation is to be completed by the bidder. Jobsite: Portland Gateview Elementary North Sumner Elementary 1098 Gateview Drive 1485 North Sumner Road Portland, TN Bethpage, TN Equipment: Four Panel Aztec Climber Four Panel Aztec Climber Corkscrew Aztec Climber The School System shall accept equal to or better than the referenced manufacturer s product. The equipment must be installed per manufacturer s specifications. Two Panel Rope Aztec Climber Three Panel Rope Aztec Climber Dimensions: 5 5 x 22 Dimensions: 23 diameter Use Zone: 17 5 x 34 Use Zone: 35 diameter Accommodates 20 children Accommodates 25 children Ages 5 12 Ages 5 12 Four Panel Rope Aztec Climber Dimensions: 23 3 x 23 3 Use Zone: 35 3 x 23 3 Accommodates 30 children Ages 5 12 Two Panel Aztec Climber Three Panel Aztec Climber Dimensions: 5 x 12.5 x 7 H Dimensions: 11 x 12.5 x 7 H Use Zone: 17 x 24.5 Use Zone: 23 x 24.5 Accommodates 5 children Accommodates 10 children Ages 5 12 Ages 5 12 Four Panel Aztec Climber Dimensions: 12.5 x 12.5 x 7 5 H Use Zone: 24.5 x 24.5 Accommodates 15 children Ages 5 12 Corkscrew Aztec Climber M Aztec Climber Dimensions: 42 9 x 8 2 Dimensions: 15 6 x 17 4 Use Zone: 54 9 x 20 2 Use Zone: 27 6 x 29 4 Accommodates 45 children Accommodates 30 children Ages 5 12 Ages 5 12

5 GYMNASIUM EQUIPMENT The installation of gymnasium equipment shall be completed by School System personnel. The bidder must include cost of delivery to the following address. The delivery must be scheduled twenty four (24) hours in advance. The school can be contacted at (615) If the bidder is unable to secure a delivery date, contact the Maintenance Department at (615) Portland Gateview Elementary 1098 Gateview Drive Portland, TN The School System shall accept equal to or better than the referenced manufacturer s product. Gopher Sports Classic Plus UltraNet Badminton Pack 6 Court Includes: Net: 20 wide; Steel tube Frame Racquet: 24 L; Steel frame; Braided Nylon Strings; quantity of 24 Shuttlecocks: quantity of 96 Storage Cart Gopher Sports ClassPlus TumblePro Teach Mat Pack 2 thick urethane foam Dimensions: 4 x 8 Quantity of one (1) Gopher Sports Indoor/Outdoor Hoop Disc Target Set Includes: 9 hoops 3 each = 18 diameter 3 each = 24 diameter 3 each = 30 diameter 9 poles 3 each = 30 H 3 each = 40 H 3 each = 50 H 9 weight rubber bases 24 each = Disc Gopher Sports Complete Climbing Solution Package Includes: 40 W x 10 H complete wall Mats (Must incorporate as closure system for safety purposes) Climbing Holds and Obstacles

6 SUMNER COUNTY BOARD OF EDUCATION Purchasing Department 1500 Airport Road Gallatin, TN COMPANY NAME ADDRESS TELEPHONE AUTHORIZED COMPANY REPRESENTATIVE AUTHORIZED COMPANY REPRESENTATIVE DATE SIGNATURE PRINTED BID TITLE PLAYGROUND & GYMNASIUM EQUIPMENT DEADLINE 9:30 A.M.; APRIL 16, 2015 BID AMOUNT BID GOOD THRU SEE ATTACHED NOTES:

7 SUMNER COUNTY BOARD OF EDUCATION Purchasing Department 1500 Airport Road Gallatin, TN COMPANY NAME GROUP 1 PLAYGROUND EQUIPMENT Portland Gateview Elementary North Sumner Elementary $ $ Price + Installation = Total Allowance Two Panel Rope Aztec Climber Three Panel Rope Aztec Climber Four Panel Rope Aztec Climber Two Panel Aztec Climber Three Panel Aztec Climber Four Panel Aztec Climber Corkscrew Aztec Climber M Aztec Climber GROUP 2 GYMNASIUM EQUIPMENT Badminton Pack Tumble Mat Indoor/Outdoor Hoop Disc Target Set Climbing Wall Shipping GRAND TOTAL (Group 2 only)