WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT BROWARD COUNTY REGULAR BOARD MEETING FEBRUARY 7, :00 P.M.

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1 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT BROWARD COUNTY REGULAR BOARD MEETING FEBRUARY 7, :00 P.M. Special District Services, Inc SW 165 th Avenue, Suite 200 Miami, FL ext Telephone 877.SDS.4922 Toll Free Facsimile

2 AGENDA WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT Walnut Creek Clubhouse 7500 NW 20 th Street Pembroke Pines, Florida REGULAR BOARD MEETING February 7, :00 p.m. A. Call to Order B. Proof of Publication..Page 1 C. Establish Quorum D. Additions or Deletions to Agenda E. Approval of Minutes 1. December 6, 2016 Reconvened Special Board Meeting..Page 2 F. Administrative Matters 1. Financial Update...Page Discussion Regarding Posting of District Invoices G. Security System/Services 1. Kent a. Security Report/Update...Page 28 b. Discussion Regarding Warech Incident Dated 12/26/ Page 32 c. Discussion Regarding Babani Incident Dated 12/31/ Page 39 d. Kent DVR & Camera Replacement Proposal...Page 45 e. Kent Proposal for ABDI Module ID Scanner.Page Security Technology and Gate System Evaluations, Recommendations Followed by Proposals; a. Kent.Page 48 b. AT&I...Page 61 c. Royce...Page Discussion Regarding HOA Traffic Agreement with Pembroke Pines Police Department 4. Pembroke Pines Police Department Walnut Creek Crime Stats for Page 66 H. Field Maintenance/Capital Improvements 1. Irrigation/Water Usage Update (SFWMD)...Page Landscape Report(s) from Mainguy Landscape Services.Page Landscape Proposal for Sod Replacement Page Discussion Regarding Sheridan Perimeter Hedges Requested by Mr. Ari Tamari.. Page 85

3 5. Lake #4 Metal Pipe Repair Update 6. Sheridan Culvert Pipes Images, Location Map and Evaluation Update...Page Exterior Light Fixture Replacement at Sheridan Guardhouse Proposals a. Elcon...Page 94 b. Hypower.Page Consider Approval of Pressure Cleaning Proposals a. The Pressure Cleaning Man...Page 103 b. Big Green Men...Page 104 c. Jag Painting....Page 105 I. Old Business J. New/Additional Business 1. American Shoreline Proposed Agreement Extension..Page Discussion Regarding Funding Options for Shoreline Restoration and Pipe Repairs 3. Scheduling and Discussion Items for CDD/HOA Workshop 4. Supervisor Ross Request to have Landscape Maintenance Options Evaluated 5. Supervisor Kagan Request to have the Following Items Added to the Agenda as follows; Security Audit Landscaping Contract Property Manager Log Engineer at Meeting Preferred Auto Body Shop Timely Updates of Meeting Notes K. Additional Staff Updates/Requests 1. Attorney 2. Engineer 3. District Manager 4. Field Operations L. Additional Board Member/Public Comments M. Adjourn District paid invoices can be viewed as additional items to this meeting book post on the website shown below.

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5 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING DECEMBER 6, 2016 A. CALL TO ORDER District Manager, Gloria Perez called the December 6, 2016, Regular Board Meeting of the Walnut Creek Community Development District to order at 10:05 a.m. at the Walnut Creek Clubhouse located at 7500 NW 20 th Street, Pembroke Pines, Florida B. PROOF OF PUBLICATION Proof of publication was presented that notice of the Regular Board Meeting had been published in the Broward Daily Business Review on September 19, 2016, as part of the District s Fiscal Year 2016/2017 Regular Meeting Schedule, as legally required. C. SEAT NEW BOARD MEMBERS Supervisor Zalman Kagan was unopposed and qualified for Seat #4. During the election that took place on November 8, 2016, Seat #5, which had multiple qualified candidates, was won by the current incumbent, Supervisor Elina Levenson. Mrs. Perez welcomed and seated the newly elected Board Members: Supervisor Zalman Kagan (Seat #4); and Supervisor Elina Levenson (Seat #5), who were each elected via the November 8, 2016, General Election process to a 4-year term of office; expiring in November D. ADMINISTER OATH OF OFFICE AND REVIEW BOARD MEMBER RESPONSIBILITIES & DUTIES Mrs. Perez, as Notary Public in the State of Florida, administered the Oath of Office. The Supervisors had already filed their Financial Disclosure Form-1 required for this year (2016 Form-1). Mrs. Perez had previously given both newly elected Supervisors information regarding Government in the Sunshine Law, public records and conflicts of interest, along with information on the workings and benefits of a CDD and the responsibilities and duties of Board Members. Key elements were reviewed. E. ESTABLISH A QUORUM Mrs. Perez determined that the attendance of the following Supervisors constituted a quorum and it was in order to proceed with the meeting: Elina Levenson, William Cook, Zalman Kagan and Betty Ross. Staff in attendance included: District Managers Gloria Perez and Armando Silva of Special District Services, Inc.; General Counsel Ginger Wald of Billing, Cochran, Lyles, Mauro & Ramsey, P.A; Field Operations Manager Julian Romero of Special District Services, Inc.; Page 1 of 9 Page 2

6 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING DECEMBER 6, 2016 and District Engineers Jonathon Barbosa-Justiniano and Andy Tilton of Johnson Engineering, Inc. Also present were: Kent Security representative District Manager Jorge Castro; and Mainguy Landscaping representative Rob Mainguy. F. ELECTION OF OFFICERS Mrs. Perez stated that it would now be in order to elect Officers of the District. She noted the roles of Neil Kalin and herself regarding appointment to office and stated that nominations would be in order for Chairperson and Vice-Chair. She indicated that the remaining three Supervisors would be Assistant Secretaries. Supervisors Levenson and Ross nominated William Cook for Chairperson and Elina Levenson for Vice Chair. The following slate of Officers was thereby nominated for election: Chairperson William Cook Vice Chairperson Elina Levenson Assistant Secretary Betty Ross Assistant Secretary Ali Munju Assistant Secretary Zalman Kagan Secretary Gloria Perez Assistant Secretary - Neil Kalin (District Manager for Special District Services, Inc., in Mrs. Perez s absence) A MOTION was made by Supervisor Ross, seconded by Supervisor Cook and unanimously passed to elect the Slate of Officers, as nominated. G. ADDITIONS OR DELETIONS TO THE AGENDA There were no additions or deletions to the agenda. H. APPROVAL OF MINUTES 1. October 10, 2016, Reconvened Special Board Meeting Mrs. Perez presented the minutes of the October 10, 2016, Reconvened Special Board Meeting and asked if there were any corrections and/or additions. There being no corrections and/or additions, a MOTION was made by Vice Chairperson Levenson, seconded by Supervisor Ross and unanimously passed to approve the minutes of the October 10, 2016, Reconvened Special Board Meeting, as presented. Page 2 of 9 Page 3

7 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING DECEMBER 6, 2016 I. ADMINISTRATIVE MATTERS 1. Financial Update As is procedurally done, Financial Reports as of October 2016 were presented in the meeting book and reviewed: Monthly Financial Report-Operating Fund (actual revenues and expenditures with fund balances and availability); September and October of 2016 Check Register(s); Balance Sheet; Debt Service Profit and Loss YTD Comparisons October 2016 Report(s); Tax/Assessment Collections; Capital Expenditure Recap through October Available Operating Funds as of October 31, 2016, reflect: $384, This amount includes the remaining funds (from litigation process) being held/used for capital projects. Supervisor Kagan asked if it was possible to have District invoicing posted on the District website. District management indicated she would inquire about this request. Supervisor Ross recommended that the Drainage and Irrigation line items be separated and also asked to have the financials include information as to which budget line item the invoice(s) or paid bill(s) are being applied to for future reference. A motion of ratification of the financials or any further discussion was requested. Discussions ensued. A MOTION was made by Supervisor Levenson, seconded by Chairman Cook and passed unanimously to ratify and approve the financials, as presented. J. SECURITY SYSTEM/SERVICES 1. Kent Security Report/Update Kent Security presented the Security Report via a handout during the meeting and Mrs. Perez requested that an electronic copy be forwarded to her attention for the District s records. Supervisor Ross noted that she had heard that the guardhouse was not clean. Mrs. Perez indicated that the guardhouse was cleaned by the HOA staff and HOA Manager, Cliff Cole, who was present at this meeting indicated he would look into the matter. A discussion ensued regarding the security technology and the possibility of upgrading the security gate system. A request was made to gather quotes for the Board s review and consideration. Jorge Castro agreed to evaluate all components and provide recommendations and costs. Page 3 of 9 Page 4

8 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING DECEMBER 6, 2016 Chairman Cook offered to reach out to Commissioner Schwartz regarding the police presence in the community and Property Manager Cliff Cole was asked to provide the District with a copy of the Traffic Agreement between the HOA and the Pembroke Pines Police Department. Consideration of a Workshop between the HOA and the District was discussed. Discussion Regarding Byron Williams Incident of June 17, 2016 District Counsel Wald brought the Board up to speed with regard to her communication with Mr. Williams attorney and Mr. Williams was provided the opportunity to bring his case before the Board. The Board was able to discuss this incident with Mr. Williams. After evaluating all the information previously provided and the proposals provided by Mr. Williams, Mr. Williams presented his summary of the events and requested that the District pay for the vehicle repairs as well as provide him with a rental vehicle. A discussion ensued and the Board elected not to pay the rental vehicle charges that Mr. Williams had requested. A MOTION was made by Supervisor Ross, seconded by Chairman Cook and passed unanimously approving the payment to Byron Williams in the amount not to exceed $1, for repairs to his vehicle. Discussion Regarding Comcast Internet Speed Issues at Taft Guardhouse The Board elected to table this item. Discussion Regarding Additional Holiday Hours Mrs. Perez asked the Board to consider additional support staff for the upcoming December holidays, as per records during the November 8, 2014, Regular Board Meeting: Mr. Carrasquillo asked the Board if they would approve an additional guard during the heavy holiday season. This issue went into further discussion and District Management was asked to confirm the process used in the past during the holidays, prior to making a determination. A MOTION was made by Supervisor Gaskin, seconded by Supervisor Munju and unanimously passed authorizing District management to confirm the amount of additional guards and/or hours approved in the past during the holiday season and approving the same process for this year. And in 2015 the Board elected to; Page 4 of 9 Page 5

9 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING DECEMBER 6, 2016 A MOTION was made by Supervisor Gaskin, seconded by Supervisor Munju and passed unanimously approving additional security, specifically at the Taft Street entrance gate, of up to 22½ hours to be used between the December Holidays and New Year s. In Mrs. Perez s research it was determined that in 2013 no additional hours had been approved, but had been in 2012, which is where the additional 22½ hours for the month of December originated. A brief discussion ensued after which the following motion was made: A MOTION was made by Vice Chairperson Levenson, seconded by Supervisor Ross approving additional security hours, specifically at the Taft Street entrance gate, of up to 22½ hours to be used as determined by Kent between December 2016 and January Upon being put to a vote, the MOTION passed on a vote of 3 to 1 with Supervisor Kagan dissenting. K. FIELD MAINTENANCE/CAPITAL IMPROVEMENTS 1. Irrigation/Water Usage Update (South Florida Water Management District SFWMD) The Irrigation/Water Usage Report was presented in the meeting book. District Engineer Tilton briefed the Board on the presented calculation, stating that the findings are slightly elevated, but within acceptable parameters. 2. Landscape Report from Mainguy Landscape Services The Landscape Report was presented in the meeting book. Mr. Mainguy noted that the whitefly infestation had hit, once again, and that the hedges are currently being treated. In addition, irrigation system repairs and timer replacement were touched upon. 3. Lake #4 Metal Pipe Repair Update District Engineer Andy Tilton provided an update and handouts noting that he is currently working on plans and specifications, which includes sod replacement, which will be provided to District management upon completion. Homeowner fence removal and replacement will be included as options for the Board to consider. 4. Sheridan Culvert Pipes Images, Location Map and Evaluation Proposals It was noted that bordering the community on the north side was a canal running parallel to Sheridan Street. The District Engineer advised that the District needs to inspect the two pipes connecting the canal under NW 76 th Avenue in order to assess their condition. The pipes are 4 feet in diameter. At this time the pipes are full of water. Presented in the meeting book were images of the depressions in the street, an aerial image showing the location of the pipes (with pin points) and proposals for the Board s consideration. Page 5 of 9 Page 6

10 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING DECEMBER 6, 2016 Mrs. Perez provided an overview of the depression found on the street and Mr. Tilton provided his professional opinion, recommending that divers be hired to inspect the pipes for erosion or damages in order to determine what the issue is and what type of repair will be required. A MOTION was made by Vice Chairperson Levenson, seconded by Supervisor Ross and passed unanimously approving the proposal provided by Commercial Diver Services dated October 27, 2016, in the total amount of $1,400, and simultaneously authorizing District Counsel to prepare the agreement and District management to execute said agreement on behalf of the District. Supervisor Ross pointed out, pursuant to the repair work, evaluation for sod and fill should be conducted for replacement, as necessary. 5. Florida Pool & Spa Sand Filters Proposal for both Waterfalls A MOTION was made by Supervisor Levenson, seconded by Supervisor Ross and unanimously passed to authorize District management to gather several quotes and engage on behalf of the District and further authorizes an amount not to exceed $3,200 to have the sand filters at both waterfalls replaced. L. ALLSTATE WATER MANAGEMENT 1. Update Regarding Cleaning and Evaluation of Water Management System Pipes Mr. Tilton found that the pipes, in general, are in good condition, but have substantial amounts of dirt in them. He recommended that the District budget for additional cleaning evaluations and also noted this is not an emergency item. Mr. Tilton also advised of the importance of the pipe joints between ponds 6 and 7 and the end wall treatments purposes, while referring to the Culvert Cleaning and Video evaluation and recommendation presented in the meeting book. M. OLD BUSINESS There were no Old Business items to come before the Board. N. NEW/ADDITIONAL BUSINESS 1. FMSbonds Presentation of Funding Options Ten Year Loan District Counsel explained that a ten year loan would require a validation process as being timely and a brief discussion ensued. Page 6 of 9 Page 7

11 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING DECEMBER 6, 2016 Convertible Capital Appreciation Bond District management is to look into the option of extending the project start date while the Board continues to look into financing options. District management noted that Bill Anderson of American Shoreline had contacted the District the previous day and indicated that he could assist with up to 60% of the financing at zero interest for up to 8 years, if the District can pay a deposit of 40% as an option for the Board to consider. Contract amount is $594,600 40% deposit of total contract amount is $237,840 Leaving a remaining balance of $320,760, which would be approximately $40,095 per year for 8 years; divided by 895 units is about $45 per unit per year for a total of 8 years. District Counsel noted that this would have to be run by Bond Counsel to determine if it is an option for the Board to consider. While discussion ensued, Vice Chairperson Levenson excused herself at 12:51 p.m. and returned at 12:56 p.m. District Counsel noted certain tax and taxable events and recommended that Bond Counsel look into this prior to the Board s consideration. District Counsel will look into the possibilities. The Board discussed funding options being considered. District Counsel noted that the time of the engagement of the contract also be taken into consideration. Discussion as to moving forward with the pond restoration project is still moving forward, but the funding is still being reviewed and discussed by the Board. Supervisor Ross questioned anticipated project costs presented by Johnson Engineering and indicated that she would recommend reducing the contingency amount. Chairman Cook recommended that the funds be gathered via the increase of the upcoming budget as opposed to financing. District Counsel recommended that the Board determine whether they will complete the process, which is almost completed or if they would like to stop the process. Mr. Tilton is inclined to believe that the Contractor is willing to extend the agreement term and maintain the provided price while the Board focuses on funding. Mr. Tilton offered to contact the Contractor to request that the current price be held until October Discussion ensued regarding financing options. Supervisor Kagan inquired about the 2010 Bond and a brief discussion ensued. The direction of discussion returned to the topic at hand. Mr. Tilton indicated the cost difference between piece work and moving forward with the process in place. Page 7 of 9 Page 8

12 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING DECEMBER 6, 2016 Bill Anderson s offer will be provided in written form for District Counsel to review and for the Board s consideration at the next meeting. 2. Consider Approval of Holiday Lighting Proposal Holiday lighting proposals were presented for the Board s consideration. Randy Holiday Lighting quoted $5, for 2017 and $6, thereafter for a five (5) year contract. Holiday Lighting Designs, Inc. costs range between 1 year at $12, or 3 years at $10,960 each. A MOTION was made by Supervisor Levenson, seconded by Chairman Cook and passed unanimously approving the proposal for holiday lighting to be provided by Randy Holiday Lighting in the total amount of $5, for 2017 and $6, thereafter for a five (5) year contract; and simultaneously authorizes District Counsel to prepare the agreement and District management to execute said agreement on behalf of the District. 3. Discussion Regarding Guest Parking Spaces District management was asked by the Board to place this item on the agenda for the Board s consideration. This item was originally brought before the Board last year and at that time the Board elected to table the transfer of District owner visitor parking spaces to the HOA for the purposes of enabling the HOA to enforce their rules and regulations in these areas. During the last meeting in which this topic had been discussed, District Counsel was asked to look into other options for the Board to consider. District Counsel recommended a revocable license agreement with the HOA. After a brief discussion, Cliff Cole agreed to discuss this item with the HOA Board. O. ADDITIONAL STAFF UPDATES/REQUESTS 1. Attorney No further updates were provided. 2. Engineer No further updates were provided. 3. District Manager No further updates were provided. 4. Field Operations No further updates were provided. Page 8 of 9 Page 9

13 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING DECEMBER 6, 2016 P. ADDITIONAL BOARD MEMBER/PUBLIC COMMENTS A MOTION was made by Supervisor Kagan, seconded by Supervisor Ross and passed unanimously approving the meeting time change from 10:00 a.m. to a new time of 6:00 p.m., beginning with the February 7, 2017, meeting and will be applied to the rest of the regularly scheduled meetings for the current fiscal year. Q. ADJOURNMENT There being no further business to come before the Board, the Regular Board Meeting was adjourned at 1:28 p.m. on a MOTION made by Chairman Cook. There were no objections. ATTESTED BY: Secretary /Assistant Secretary Chairman/Vice-Chair Page 9 of 9 Page 10

14 Walnut Creek Community Development District Financial Report For December 2016 Page 11

15 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT MONTHLY FINANCIAL REPORT OPERATING FUND DECEMBER 2016 Year Annual To Date Budget Actual Actual 10/1/16-9/30/17 Dec-16 10/1/16-12/31/16 REVENUES ADMINISTRATIVE ASSESSMENTS 151, , ,745 MAINTENANCE ASSESSMENTS 1,009, , ,775 DEBT ASSESSMENTS (2008) 380, , ,505 DEBT ASSESSMENTS (2010) 130,306 89, ,389 OTHER REVENUES INTEREST INCOME 1, TOTAL REVENUES $ 1,673,326 $ 1,145,467 $ 1,468,542 EXPENDITURES ADMINISTRATIVE EXPENDITURES SUPERVISOR FEES 10, ,400 PAYROLL TAXES - EMPLOYER ENGINEERING 25,000 2,631 12,943 LEGAL FEES 18, ,338 AUDIT FEES 3, MANAGEMENT 42,024 3,502 10,506 POSTAGE 1, OFFICE SUPPLIES/PRINTING 3, ,637 INSURANCE 14, ,772 LEGAL ADVERTISING 1, MISCELLANEOUS 6, ,946 DUES & SUBSCRIPTIONS ASSESSMENT ROLL 7, TRUSTEE FEES 5, CONTINUING DISCLOSURE FEE 1, WEBSITE MANAGEMENT 1, TOTAL ADMINISTRATIVE EXPENDITURES $ 142,019 $ 7,560 $ 45,337 MAINTENANCE EXPENDITURES FIELD MAINTENANCE 5, ,500 OPERATIONS MANAGEMENT 12,000 1,000 3,000 SECURITY SERVICES 290,000 24,191 69,107 LANDSCAPE MAINTENANCE 400,000 52,189 91,023 PLANT REPLACEMENT 20, TELEPHONE 10, ,100 ELECTRIC 77,000 6,145 17,510 WATER & SEWAGE 5, ,545 GUARD HOUSE - VISITOR PASSES 8, IRRIGATION MAINTENANCE 13,000 2,575 6,895 GATE/GATEHOUSE MAINTENANCE 23,000 1,115 3,955 LAKE & PRESERVE MAINTENANCE 40,000 2,838 11,699 SIGNAGE 2, STREETLIGHT MAINTENANCE 5, ,984 WATERFALL MAINTENANCE 30,000 1,380 5,324 Page 12

16 WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT MONTHLY FINANCIAL REPORT OPERATING FUND DECEMBER 2016 Year Annual To Date Budget Actual Actual 10/1/16-9/30/17 Dec-16 10/1/16-12/31/16 HOLIDAY LIGHTING 6, MISCELLANEOUS MAINTENANCE 10, OPERATING RESERVE/CONTINGENCY/STORMWATER MGT 35,000 17,505 20,603 TOTAL MAINTENANCE EXPENDITURES $ 991,200 $ 110,776 $ 237,919 TOTAL EXPENDITURES $ 1,133,219 $ 118,336 $ 283,256 EXCESS OR (SHORTFALL) $ 540,107 $ 1,027,131 $ 1,185,285 PAYMENT TO TRUSTEE (2008) (358,031) (245,526) (314,713) PAYMENT TO TRUSTEE (2010) (122,488) (83,962) (107,621) BALANCE $ 59,588 $ 697,644 $ 762,951 COUNTY APPRAISER & TAX COLLECTOR FEE (33,441) (21,996) (28,195) DISCOUNTS FOR EARLY PAYMENTS (66,883) (45,658) (58,687) EXCESS/ (SHORTFALL) $ (40,736) $ 629,990 $ 676,070 CARRY FORWARD SURPLUS 40, NET EXCESS/ (SHORTFALL) $ - $ 629,990 $ 676,070 Bank Balance As Of 11/30/16 $ 686, Funds Received: 12/1/16-12/31/16 $ 1,077, Disbursements: 12/1/16-12/31/16 $ 516, Bank Balance As Of 12/31/16 $ 1,247, Accounts Payable As Of 12/31/16 $ 101, Accounts Receivable As Of 12/31/16 $ - Other Assets As Of 12/31/16 $ Available Funds As Of 12/31/16 $ 1,146, Page 13

17 Walnut Creek Community Development District Budget vs. Actual October through December 2016 Oct - Dec 16 Budget $ Over Budget % of Budget Income Administrative Assessment 132, , , % Maintenance Assessment 886, ,009, , % Debt Assessments (Series 2008) 334, , , % Debt Assessments (Series 2010) 114, , , % Debt Assess-Paid To Trustee , , , % Debt Assess-Paid To Trustee , , , % Assessment Fees -28, , , % Assessment Discounts -58, , , % Interest Income , , % Carryover From Prior Year , , % Total Income 959, ,133, , % Expense Payroll tax expense % Supervisor Fees 1, , , % Engineering 12, , , % Management Fees 10, , , % Legal Fees 2, , , % Assessment/Tax Roll , , % Audit Fees , , % Insurance 12, , , % Legal Advertisements , , % Miscellaneous 2, , , % Postage and Delivery , , % Office Supplies 1, , , % Dues, License & Subscriptions % Trustee Fees (GF) , , % Continuing Disclosure Fee , , % Website Management , , % Security Services 69, , , % Gatehouse Maintenance 3, , , % Guard house-visitor Passes , , % Lawn (Landscape) Maintenance 91, , , % Lake & Preserve Maintenance 11, , , % Irrigation Maintenance 6, , , % Signs , , % Electricity 17, , , % Miscellaneous Maintenance , , % Telephone 2, , , % Water & sewer 1, , , % Field Management 2, , , % Plant Replacement , , % Waterfall Maintenance 5, , , % Streetlight Maintenance 1, , , % Holiday Lighting , , % Reserve/Contingency/Stormwater 20, , , % Operations Management 3, , , % Total Expense 283, ,133, , % Net Income 676, , % Page 14

18 Walnut Creek Community Development District Check Register November 2016 Check # Date Vendor Amount /01/2016 All Florida Pool and Spa Center 1, /01/2016 AT&I Systems /01/2016 Billing, Cochran, Lyles, Mauro, & Ramsey 1, /01/2016 Comcast (Voice 8931) /01/2016 Department of Economic Opportunity /01/2016 Elcon Electric Incorporated /01/2016 FPL 5, /01/2016 Mainguy Landscape Services 21, /01/2016 Special District Services, Inc. 5, /01/2016 City of Pembroke Pines /01/2016 Johnson Engineering, Inc. 4, /08/2016 Allstate Resource Management, Inc. 6, /08/2016 Comcast (8939) /08/2016 Comcast (9044) /08/2016 Dove Lighting Supply /08/2016 Kent Security of Palm Beach, Inc. 21, /18/2016 All Florida Pool and Spa Center /18/2016 AT&I Systems /18/2016 Comcast (Voice 8931) /18/2016 Elcon Electric Incorporated 1, /18/2016 Office Depot Credit Plan /18/2016 VISS Technology LLC DBA Kent Technologies TOTAL 75, Page 15

19 Walnut Creek Community Development District Check Register December 2016 Check # Date Vendor Amount /01/2016 All Florida Pool and Spa Center 1, /01/2016 Allstate Resource Management, Inc. 2, /01/2016 AT&I Systems /01/2016 Billing, Cochran, Lyles, Mauro, & Ramsey 1, /01/2016 City of Pembroke Pines /01/2016 Comcast (8939) /01/2016 Comcast (9044) /01/2016 Fast Signs /01/2016 FPL 5, /01/2016 Hancock Bank (Tax Receipts) 23, /01/2016 Lori Parrish (Property Appraiser) 1, /01/2016 Mainguy Landscape Services 21, /01/2016 Special District Services, Inc. 5, /01/2016 U.S. Bank (Tax Receipts) 69, PR 12/13/16 12/12/2016 Paymaster - Payroll Taxes PR 12/13/16 12/12/2016 Payroll Processing PR 12/13/16 12/12/2016 Supervisor Fees /15/2016 All Florida Pool and Spa Center 1, /15/2016 Allstate Resource Management, Inc. 20, /15/2016 AT&I Systems /15/2016 Bryant Electric /15/2016 Elcon Electric Incorporated /15/2016 Johnson Engineering, Inc. 5, /15/2016 Kent Security of Palm Beach, Inc. 22, /15/2016 Mainguy Landscape Services 22, /21/2016 AMS Printing /21/2016 Comcast (Voice 8931) /21/2016 Hancock Bank (Tax Receipts) 77, /21/2016 Mainguy Landscape Services 1, /21/2016 Office Depot Credit Plan /21/2016 U.S. Bank (Tax Receipts) 227, TOTAL 516, Page 16

20 Walnut Creek Community Development District Expenditures November 2016 Date Invoice # Vendor Description Amount Expenditures Engineering 11/13/ Johnson Engineering, Inc. inv# 44 project# general engineering services thru 11/13/16 5, Total Engineering 5, Management Fees 11/30/ Special District Services, Inc. Inv# Management fee November , Total Management Fees 3, Legal Fees 11/30/ Billing, Cochran, Lyles, Mauro, & Ramsey acct# O stmt# November 2016 legal Total Legal Fees Miscellaneous 11/28/2016 Lori Parrish (Property Appraiser) County Tax Roll Fees for Tax Year , /30/ Special District Services, Inc. October 2016 Document storage /30/ Special District Services, Inc. October 2016 Travel-GP & JR Total Miscellaneous 2, Postage and Delivery 11/30/ Special District Services, Inc. October 2016 Fed Ex /30/ Special District Services, Inc. October 2016 postage Total Postage and Delivery Office Supplies 11/03/2016 Office Depot Credit Plan Acct# /30/ Special District Services, Inc. October 2016 Copier charges /30/ Special District Services, Inc. October 2016 Meeting books Total Office Supplies Website Management 11/30/ Special District Services, Inc. November 2016 Website fee Total Website Management Security Services 11/30/ Kent Security of Palm Beach, Inc. inv# security services November , Total Security Services 22, Gatehouse Maintenance 11/01/ AT&I Systems inv# gate maint contract 11/1/16-11/30/ /18/2016 WO-5168 AT&I Systems inv# WO-5168 gate arm knocked off-replaced the gate arm using two new nylon nuts Page 17

21 Walnut Creek Community Development District Expenditures November 2016 Date Invoice # Vendor Description Amount Total Gatehouse Maintenance Lawn (Landscape) Maintenance 11/01/ Mainguy Landscape Services inv# Landscape maintenance for November , /01/ Mainguy Landscape Services inv# Landscape maintenance for November , Total Lawn (Landscape) Maintenance 19, Lake & Preserve Maintenance 11/01/ Allstate Resource Management, Inc. inv# mitigation area maintenance and lake mgmt services Nov , Total Lake & Preserve Maintenance 2, Irrigation Maintenance 11/01/ Mainguy Landscape Services inv# Landscape maintenance for November , Total Irrigation Maintenance 2, Electricity 11/16/ FPL acct# (10/19/16-11/16/16) /16/ FPL acct# (10/19/16-11/16/16) 4, /16/ FPL acct# (10/19/16-11/16/16) /16/ FPL acct# (10/19/16-11/16/16) /16/ FPL acct# (10/19/16-11/16/16) /16/ FPL acct# (10/19/16-11/16/16) /16/ FPL acct# (10/19/16-11/16/16) Total Electricity 5, Telephone 11/17/ Comcast (Voice 8931) Inv# account# /21/2016 Comcast (9044) acct# service for 2400 NW 76th Ave (service 12/4/16-1/3/17) /21/2016 Comcast (8939) Acct# Service for 1800 NW 76th Ave (12/4/16-1/3/17) Total Telephone Water & sewer 11/22/2016 City of Pembroke Pines Acct# (1800 NW 76 Ave) 11/22/ /22/2016 City of Pembroke Pines Acct# (East Fountain) 11/22/ /22/2016 City of Pembroke Pines Acct# (West Fountain) 11/22/ Total Water & sewer Waterfall Maintenance 11/01/ IN All Florida Pool and Spa Center inv# IN November 2016 pool service 1, /03/ IN All Florida Pool and Spa Center inv# IN east fountain sump pump not working service call /30/ Bryant Electric inv# replaced bad breaker & installed blanks in panel Total Waterfall Maintenance 2, Streetlight Maintenance Page 18

22 Walnut Creek Community Development District Expenditures November 2016 Date Invoice # Vendor Description Amount 11/07/ Elcon Electric Incorporated inv# pole lights at both entrances 1, /11/ Elcon Electric Incorporated inv# (work order # 58046) retrofit of sconce light on guard shack located off Sheridan St Total Streetlight Maintenance 1, Operations Management 11/30/ Special District Services, Inc. November 2016 Field Operations fee 1, Total Operations Management 1, Total Expenditures 72, Page 19

23 Walnut Creek Community Development District Profit & Loss Detail December 2016 Date Invoice # Vendor Description Amount Expenditures Payroll tax expense 12/12/2016 PR 12/13/16 mtg 12/6/16, PR 12/13/16 (Levenson, Ross, Cook) Total Payroll tax expense Supervisor Fees 12/12/2016 PR 12/13/16 mtg 12/6/16, PR 12/13/16 (Levenson, Ross, Cook) Total Supervisor Fees Engineering 12/11/ Johnson Engineering, Inc. inv# 45 project# general engineering services thru 12/11/16 2, Total Engineering 2, Management Fees 12/31/ Special District Services, Inc. Inv# Management fee December , Total Management Fees 3, Miscellaneous 12/12/2016 PR 12/13/16 mtg 12/6/16, PR 12/13/16 (Levenson, Ross, Cook) /31/ Special District Services, Inc. November 2016 Document storage /31/ Special District Services, Inc. November 2016 Travel-GP AS & JR Total Miscellaneous Postage and Delivery 12/31/ Special District Services, Inc. November 2016 Fed Ex /31/ Special District Services, Inc. November 2016 postage 9.30 Total Postage and Delivery Office Supplies 12/05/2016 Office Depot Credit Plan Acct# /31/ Special District Services, Inc. November 2016 Copier charges Total Office Supplies Website Management 12/31/ Special District Services, Inc. December 2016 Website fee Total Website Management Security Services 12/31/ Kent Security of Palm Beach, Inc. inv# security services December , Total Security Services 24, Gatehouse Maintenance 12/01/ AT&I Systems inv# monthly all inclusive service gate maintenance contract 12/1/16-12/31/ /11/ st Solution Pest Control inv# initial pest control Page 20

24 Walnut Creek Community Development District Profit & Loss Detail December 2016 Date Invoice # Vendor Description Amount 12/22/ Express Air Conditioning invoice # AC work on Guardhouse /22/ st Solution Pest Control inv# bi monthly regular service of pest control-fill bait boxes Total Gatehouse Maintenance 1, Guard house-visitor Passes 12/09/ AMS Printing Inv# ,000 Daily passes Total Guard house-visitor Passes Lawn (Landscape) Maintenance 12/01/ Mainguy Landscape Services inv# landscape maint service December , /16/ Mainguy Landscape Services inv# fertilize turf, palms and shrubs 10, /16/ Mainguy Landscape Services inv# install red mulch in ornamental beds and tree wells throughout property 20, Total Lawn (Landscape) Maintenance 52, Lake & Preserve Maintenance 12/01/ Allstate Resource Management, Inc. inv# mitigation area maintenance & lake mgmt services Dec , Total Lake & Preserve Maintenance 2, Irrigation Maintenance 12/01/ Mainguy Landscape Services inv# install one rainbird ESP16-LX controller /14/ Mainguy Landscape Services inv# install 1500 LF #14 irrigation wire to connect zones 7 & 8 to controller at Taft St E... 1, Total Irrigation Maintenance 2, Electricity 12/16/ FPL acct# (11/16/16-12/16/16) /16/ FPL acct# (11/16/16-12/16/16) 4, /16/ FPL acct# (11/16/16-12/16/16) /16/ FPL acct# (11/16/16-12/16/16) /16/ FPL acct# (11/16/16-12/16/16) /16/ FPL acct# (11/16/16-12/16/16) /16/ FPL acct# (11/16/16-12/16/16) Total Electricity 6, Telephone 12/16/ Comcast (Voice 8931) Inv# account# /24/2016 Comcast (9044) acct# service for 2400 NW 76th Ave (service 1/4/17-2/3/17) /24/2016 Comcast (8939) Acct# Service for 1800 NW 76th Ave (1/4/17-2/3/17) Total Telephone Water & sewer 12/20/2016 City of Pembroke Pines Acct# (West Fountain) 12/20/ /20/2016 City of Pembroke Pines Acct# (1800 NW 76 Ave) 12/20/ /20/2016 City of Pembroke Pines Acct# (East Fountain) 12/20/ Total Water & sewer Page 21

25 Walnut Creek Community Development District Profit & Loss Detail December 2016 Date Invoice # Vendor Description Amount Waterfall Maintenance 12/01/ IN All Florida Pool and Spa Center inv# IN December 2016 pool service 1, Total Waterfall Maintenance 1, Reserve/Contingency/Stormwater 12/09/ Allstate Resource Management, Inc. inv# X stormwater pipe cleaning & CCTV evaluation 17, Total Reserve/Contingency/Stormwater 17, Operations Management 12/31/ Special District Services, Inc. December 2016 Field Operations fee 1, Total Operations Management 1, Total Expenditures 118, Page 22

26 Walnut Creek CDD Balance Sheet As of December 31, 2016 Operating Fund Debt Service (2008) Fund Debt Service (2010) Fund General Fixed Assets Long Term Debt TOTAL ASSETS Current Assets Checking/Savings CenterState Bank 1,247, ,247, CD's Total Checking/Savings 1,247, ,247, Total Current Assets 1,247, ,247, Other Assets Investments - Interest Account Investments - Reserve Fund , , , Investments - Revenue Account , , , Investments - Prepayment Fund , , Investments - Redemption Account , , Investments - Principal Petty Cash Accounts Receivable A/R Interest A/R Non Ad Valorem Receipts , , , Land & Land Improvements ,327, ,327, Project Improvements ,746, ,746, Inprovements , , Infrastructure ,123, ,123, Equipment , , Depreciation - Infrastructure ,956, ,956, Depreciation - Equipment , , Amount Available In DSF (2008) , , Amount Available In DSF (2010) , , Amount To Be Provided ,237, ,237, Total Other Assets , , ,317, ,935, ,949, TOTAL ASSETS 1,248, , , ,317, ,935, ,197, LIABILITIES & EQUITY Liabilities Current Liabilities Accrued Expense Sundry Accounts Payable 101, , Total Current Liabilties 101, , Long Term Liabilities Special Assessment Debt (2008) ,580, ,580, Special Assessment Debt (2010) ,355, ,355, Total Long Term Liabilities ,935, ,935, Total Liabilities 101, ,935, ,036, Equity Retained Earnings 470, , , ,976, ,154, Net Income 676, , , ,021, Current Year Depreciation Investment In Gen Fixed Assests ,294, ,294, Total Equity 1,146, , , ,317, ,160, TOTAL LIABILITIES & EQUITY 1,248, , , ,317, ,935, ,197, Page 23

27 Walnut Creek CDD Debt Service (Series 2008) Profit & Loss Report December 2016 Year Annual To Date Budget Actual Actual 10/1/16-9/30/17 Dec-16 10/1/16-12/31/16 Revenues Interest Income NAV Tax Collection 358, , ,713 Total Revenues $ 358,081 $ 245,527 $ 314,715 Expenditures Principal Payments 285, Additional Principal Payments 1, Interest Payments 71, ,094 Total Expenditures $ 358,081 $ - $ 39,094 Excess/ (Shortfall) $ - $ 245,527 $ 275,621 Page 24

28 Walnut Creek CDD Debt Service (Series 2010) Profit & Loss Report December 2016 Year Annual To Date Budget Actual Actual 10/1/16-9/30/17 Dec-16 10/1/16-12/31/16 Revenues Interest Income NAV Tax Collection 122,488 83, ,621 Total Revenues $ 122,538 $ 83,965 $ 107,634 Expenditures Principal Payments 45, Additional Principal Payments 3, Interest Payments 74, ,976 Total Expenditures $ 122,538 $ - $ 37,976 Excess/ (Shortfall) $ - $ 83,965 $ 69,658 Page 25

29 WALNUT CREEK CDD TAX COLLECTIONS # ID# Payment From DATE FOR Tax Collect Receipts Gross Interest Received Commission Paid Discount Net From Tax Collector Admin Assessment Income (Before Discounts & Fees) Maintenance Assessment Income (Before Discounts & Fees) Series 2008 Debt Assessment Income (Before Discounts & Fees) Series 2010 Debt Assessment Income (Before Discounts & Fees) Admin Assessment Income (After Discounts & Fees) Maintenance Assessment Income (After Discounts & Fees) Series 2008 Debt Assessment Income (After Discounts & Fees) Series 2010 Debt Assessment Income (After Discounts & Fees) Series 2008 Debt Assessment Paid to Trustee Series 2010 Debt Assessment Paid to Trustee $1,672,076 $151,084 $1,009,802 $380,884 $130,306 $151,084 $1,009,802 $380,884 $130,306 $1,571,762 $142,019 $949,224 $358,031 $122,488 $142,019 $949,224 $358,031 $122,488 $358,031 $122, Broward Cty Tax Collector 11/21/16 NAV Taxes $ 322, $ (6,198.34) $ (13,029.55) $ 303, $ 29, $ 195, $ 73, $ 25, $ 27, $ 183, $ 69, $ 23, $ 69, $ 23, Broward Cty Tax Collector 12/08/16 NAV Taxes $ 1,027, $ (19,737.44) $ (41,100.00) $ 967, $ 92, $ 620, $ 234, $ 80, $ 87, $ 584, $ 220, $ 75, $ 220, $ 75, Broward Cty Tax Collector 12/12/16 NAV Taxes $ 31, $ (604.14) $ (1,227.84) $ 29, $ 2, $ 18, $ 7, $ 2, $ 2, $ 17, $ 6, $ 2, $ 6, $ 2, Broward Cty Tax Collector 12/30/16 NAV Taxes $ 86, $ (1,654.61) $ (3,329.79) $ 81, $ 7, $ 51, $ 19, $ 6, $ 7, $ 48, $ 18, $ 6, $ 18, $ 6, Broward Cty Tax Collector 01/13/17 NAV Taxes $ 40, $ (791.46) $ (1,223.92) $ 38, $ 3, $ 24, $ 9, $ 3, $ 3, $ 23, $ 8, $ 3, $ 8, $ 3, $ - $ - $ - 7 $ - $ - $ - 8 $ - $ - $ - 9 $ - $ - $ - 10 $ - $ - $ - 11 $ - $ - $ - 12 $ - $ - $ - 13 $ - $ - $ - 14 $ - 15 $ - 16 $ - 17 $ - 18 $ - $1,509, $ - $ (28,985.99) $ (59,911.10) $ 1,420, $ 136, $ 911, $ 343, $ 117, $ 128, $ 857, $ 323, $ 110, $ 323, $ 110, Note: $1,672,076, $151,084, $1,009,802, $380,884 and $130,306 are 2016/2017 budgeted assessments before discounts and fees. $1,571,762, $142,019, $949,224, $358,031 and $122,488 are 2016/2017 budgeted assessments after discounts and fees. $ 1,509, $ - $ 1,420, $ (136,432.70) $ (128,396.41) $ (911,412.40) $ (857,727.50) $ (343,798.20) $ (323,547.40) $ (117,567.50) $ (110,642.40) $ - $ - Page 26

30 Walnut Creek Community Development District Capital Expenditures September 2012 through December 2016 Capital Outlay Date Invoice # Vendor Description Amount 09/29/2012 Inv# Mainguy Landscape Services Inv# install mahoganies deposit 15, /30/2012 Inv# Mainguy Landscape Services Inv# install 105 Swietenia Mahoganii 26, /26/2012 Inv# Applications by Design, Inc. Module installed on IPAD 1, /27/2012 Inv# Mainguy Landscape Services Inv# living fence 10, /31/2012 Inv# Special District Services, Inc. Inv# December 2012 IPAD for gate /18/2013 Inv# Mainguy Landscape Services Inv# install living fence 7, /30/2013 Inv# Mainguy Landscape Services Inv# install living fence 72, /17/2013 Inv# 7263 Safe Technologies, Corp Inv# Cameras 50 % deposit ($9, total) 4, /17/2013 Inv# 7264 Safe Technologies, Corp Inv# Cameras 50 % deposit ($13, total) 6, /30/2013 Inv# Mainguy Landscape Services Inv# install trees 5, /30/2013 Inv# Mainguy Landscape Services Inv# install Clusia in rear of 7954 NW 18 Ct 4, /11/2013 Inv# 7400 Safe Technologies, Corp Inv# 7400 CCTV system-sheridan Street (balance due) 4, /11/2013 Inv# 7401 Safe Technologies, Corp Inv# 7401 cameras (balance due) 6, /27/2013 Inv# Mainguy Landscape Services Inv# install 120 Clusia Rosea 4, /29/2014 Inv# Mainguy Landscape Services Inv# install 120 Clusia Rosea 4, /29/2014 Inv# Mainguy Landscape Services Inv# install 80 Clusia Rosea 3, /20/2014 Inv# Mainguy Landscape Services Inv# install Clusia Rosea 1, /28/2014 Inv# Mainguy Landscape Services Inv# install Clusia Rosea 2, /31/2014 Inv# Mainguy Landscape Services Inv# install Swietenia Mahoganii 3/18/14 1, /31/2014 Inv# Mainguy Landscape Services Inv# install Clusia Rosea 2, /20/2014 Inv# Mainguy Landscape Services Inv# install Clusia Rosea 2, /14/2014 Inv# Mainguy Landscape Services Inv# install Clusia Rosea 2, /26/2015 Inv# 9506 Safe Technologies, Corp Inv# Installation Of New Barcode - 50% deposit 5, /30/2015 Inv# 9863 Safe Technologies, Corp Installation Of New Barcode 5, /03/2015 Inv# 9979 Safe Technologies, Corp 50% Deposit For Sheridan Barrier Gate Motor 1, /03/2015 Inv# 9980 Safe Technologies, Corp 50% Deposit For HD Overview Day/Night Camera /25/2015 Inv# 399 Miami Landscape Lighting 50% Deposit For LED Landscape Lighting System 4, /25/2015 Inv# Allstate Resource Management 50% Deposit For Headwall Repair (2,827.50) & Lake Bank Restoration (3,125) 5, /02/2015 Inv # Allstate Resource Management Final Payment For Headwall Repair Project 2, /14/2015 Inv # Safe Technologies, Corp Final Payment For Overview Day/Night Camera /21/2015 Inv# Safe Technologies, Corp Sheridan Barrier Gate Motor (balance due) 1, /31/2015 Inv# 405 Miami Landscape Lighting LED Landscape Lighting System (balance due) 4, /19/2015 Inv# Allstate Resource Management 50% Deposit For Erosion Control 3, /01/2015 Inv# Fast Signs 50% Deposit For Refacing Monuments - New Tiles & Letters 2, /08/2016 Inv# Fast Signs Final Payment - Refacing Monuments - New Tiles & Letters 2, /30/2016 Inv# Allstate Resource Management Final Payment - Erosion Control 3, Total 235, Funds Available For Capital Expenditures $ 240, Capital Expenditures As Of 12/31/16 $ 235, Available Capital Funds Balance As Of 12/31/16 $ 4, Page 27

31 Date: December 31, 2016 To: From: Re: Gloria Perez Maxine Jones, Post Captain Walnut Creek Security Update Security Report 12/01/16 No incidents to report. 12/02/16 12/03/16 Community garage sale. Guards were instructed to make sure to check all picture ids and to fill out a log with visitors information that were entering the premises to attend Walnut Creek community s garage sale. 12/4/16 A resident went to the clubhouse screaming at everyone in the clubhouse for someone to move their vehicle because he needed to park his white van s vehicle. The person who was hosting the party at the clubhouse called Pembroke Pines Police because the resident appeared to be irate (due to screaming) resident (7296 NW 22 Drive) wanted to park his vehicle in the clubhouse parking lot and there was no parking space because of the baby shower being held at the clubhouse. When a parking spot was available. I immediately showed the irate resident a parking spot was available and he parked in the designated spot and he continued to communicate with the City of Pembroke Pines Police on the premises. No report was create by the City of Pembroke Pines Police. 12/5/16 No incidents to report. 12/6/16 A resident called and mentioned a grey vehicle was blocking the left Sheridan gate entrance. The driver of the grey vehicle moved their vehicle after the person was informed they needed a bar code to enter on this side and it was for residents only. A resident called from (1807 NW 78 th Way) and complained about a guess for resident (1803 NW 78 th Way) was parked in their drive way while visiting someone at (1803 NW 78 TH Way). Security went to (1803) and the guess moved their vehicle from (1807). Page 28

32 12/7/16 A resident called to state that two unknown individuals were trying to enter the premises at the Sheridan street gate and they didn t have a bar codes. The two unknown individuals were informed by Security that only residents with bar codes could enter through this entrances and the main entrance was on Taft Street. 12/8/16-12/10/16 No incidents to report. 12/11/16 Resident at (7311 N.W. 17 th Avenue) called the gate house and stated someone as a security officer appeared at his home with a gun and badge stating he was looking for the person staying there by the name of Aaron. The resident told the white male (with security badge and gun) Aaron wasn t home (stays at 7311 N.W. 17 th Avenue with the owner) and called the City of Pembroke Pines Police. Officer Lima appeared at the Taft Street guard house to view video surveillance and there was no finding of the mentioned person entering the premises at 3:50 p.m. on December 11, /12/16-12/13/16 No incidents to report. 12/14/16 A resident called and stated kids were fishing in the lake. There were two kids fishing in the lake right before Willow Reach. The kids were informed not to fish in any of the lakes at WC. 12/15/16 Resident called (7695 NE 19 th Court) and said someone was parked in their drive way. Security went to (7695 NE 19 th Court) and the individual parked their vehicle in the guess spot. 12/16/16 No incidents to report. 12/17/16 A resident called and stated kids were fishing in the lake. There were four kids fishing in the lake right before Willow Reach. The kids were informed not to fish in any of the lakes at WC. 12/18/16-12/19/16 No incidents to report. 12/20/16 Security received a call from a resident 2202 N.W. 76 Terrace (The Park North) an unauthorized vehicle was parked in front of her home. The unauthorized vehicle was a resident. The resident move his vehicle immediately when he was contacted by security. Page 29

33 12/21/16 A resident from 2202 NW 76 th Ter. (The Park North) called saying that she was not home but she received a call from the alarm company saying her alarm was going off. Security checked the home and it appeared to be no activity. 12/22/16 No incidents to report. 12/23/16 Resident (7697 N.W. 19 th Court) went to the clubhouse and complained about their next door neighbors parking several vehicles in the guess parking spot. Security went to Park South and vehicles were parked in the guess parking spot with current guess passes. 12/24/16 A resident called and stated lots of kids were walking in the community. Guard went into the area of Palm Brook and spoke with the kids and they returned to the home they were visiting in the community. A resident from Palm Brook (78 Way) called to say there were three vehicles parked on the side of the road. Security went to the area and looked at the guess passes and went to the homes. Security explained to the guess parked on the street to please move their vehicle due to the sign stated no parking on grass and street. 12/25/16 A resident called from Park South and complained about loud music playing in the community. Guard went to the Resident (1774 NW 78 Avenue) and the resident immediately turn the music down. Resident from Maple Grove complained about loud music coming from his neighbor s house. Security patrolled the area for 20 minutes and there wasn t any loud music playing. 12/26/06 Resident (7998 NW 18 th Court) called the guard gate and stated that the right side white electrical gate on Sheridan Street hit his vehicle while he was exiting the premises. The resident stated he was heading to the airport to pick up his mom and wasn t on the premises. Called resident and left a message about the protocol when a gate is involved with a vehicle on this premises and to obtain information ie time which gate, etc. 12/27/16 Called resident (7998 NW 18 th Court) to obtain pictures of the alleged vehicle and to inform said resident I have to called the City of Pembroke Pines Police. The alleged vehicle wasn t on the property. Reviewed the video surveillance and Mr. Scott was driving a Black Honda Accord, Tag #CGRI89 and the Sheridan right resident white Page 30

34 electrical exit gate was closing and Mr. Scott was speeding through the said mentioned gate while the gate was closing and collided into the gate. 12/28/16 Called the City of Pembroke Pines and Officer Olenchak showed up at the Taft s security gatehouse and viewed the video surveillance. Officer Olenchak went to resident (7998 NV 18 th Court and spoke with the resident and appeared a Crash Report # /29/16-12/30/16 No incidents to report. 12/31/16 At 7:45 p.m. Mr. Alberto Babani (guess at Walnut Creek) was at the Taft street security gatehouse. Mr. Babani s (Blue, Ford, Flex, and Tag #D2BQQ) information was process and the guard put the gatearm up for Mr. Babani. Mr. Babani proceeded through the Taft street guess entrance and a white vehicle (tag unknown) from the Taft street resident gate pulled in front of Mr. Babani while he was heading to go through the Taft street guess entrance and the gatearm hit Mr. Babani s vehicle. No injuries were reported and Officer Koenig issued Crash Report with Case No.: Tickets issued: 83 Maxine Jones Page 31

35 Incident Report Walnut Creek 1800 NW 76th Avenue Pembroke Pines, FL tel: Reporting Officer: Maxine Jones Post Description: Main Gate Incident Date: at 05:03:PM Type of Incident(s) Damage to Property Witnesses/Victims/Subjects Subject Warech Scott Address 7998 NW 18th Court Phone Notes: none Page 32

36 Other Individuals who have knowledge of this incident Who was notified? Police Olenchak Notified at 12:00 PM Case or Alarm # Notes: none Details Describe in detail what occurred (Who, When, Where and How) 12/26/16 at 5:06 pm Mr. Warech Scott called the gatehouse and spoke with S/O M. Young and stated the right white gate on Sheridan Street (7500 N. W. 20th Street, Pembroke Pines, FL.) hit his car. And he was leaving the premises to go pick up his mother. S/O Young obtained his contact information for me. 12/26/16 at 5:45 p.m. Warech Scott called the gatehouse and spoke with S/O M. Young and stated he wasn?t on the premises and he was still out. 12/26/16 at approximately 8:30 p.m. I called Mr. Scott and left a message on the phone number he provided to S/O Young that I would have to take pictures of his vehicle. Also, I have to contact the City of Pembroke Pines Police to report an incident happened on 12/26/16. And I would reach out to him on 12/27/2016 to advise when the Police will be out to view the video surveillance. 10:30 a.m. I arrived on the premises and call Mr. Scott to inform him I needed to take pictures of his vehicle and the City of Pembroke Pines Police has to come to his home and prepare a report. Mr. Scott came to the gatehouse and I took photos of his vehicle (pictures attached hereto.) I reviewed the video surveillance and recorded the footage. I called Mr. Scott to advise him I was contacting City of Pembroke Pines Police and asked if he was going to be home with the vehicle. Mr. Scott informed me his daughter drove the vehicle to work. 12/28/2016 I arrived on the premises at 10:00 a.m. called Mr. Scott to advise that I was contacting City of Pembroke Pines Police and Mr. Scott stated he would be home until 3:00 p.m. today. Page 33

37 11:00 A.M. Officer S. Olenchak arrived at Taft?s gatehouse (1800 N.W. 76th Avenue) and reviewed the video footage and state he was going to Mr. Scott (7998 NW 18th Court) to prepare a damage report. 12/28/2016 after 12 pm Officer Olenchak returned to Taft?s gatehouse to inform me Mr. Scott wanted to review the video footage. I explained to Officer Olenchak the procedure and the District would contact Mr. Scott with all the pertinent information. Also, Officer Olenchak told me Mr. Scott stated he wasn?t driving the Black, Honda Accord Tag #CGRI89. Officer Olenchak informed me he had to prepare a Crash Report because Mr. Scott told him he wasn?t driving the mentioned vehicle. 12:30 pm I arrived at the clubhouse and Mr. Scott was sitting in the clubhouse. Mr. Scott asked if he could see the video footage and I explained to him the procedure and the District would contact him. Mr. Scott went to Jerome (employee at clubhouse) and wanted the HOA?s Attorney name and phone number. Jerome explained to Mr. Scott he didn?t have the information and Mr. Scott was extremely upset and was stating the gate hit his vehicle and he wants someone to pay for his vehicle. On 12/26/16 at 5:02 pm Mr. Scott was driving. a Black Honda Accord, Tag #CGRI89 and the Sheridan right resident white electrical exit gate was closing and Mr. Scott was speeding through the said mentioned gate while the gate was closing and collided into the gate. Image Uploads Signature Form submitted January 5, 2017 at 3:29pm Maxine Jones Page 34

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42 Incident Report Walnut Creek 1800 NW 76th Avenue Pembroke Pines, FL tel: Reporting Officer: Maxine Jones Post Description: Main Gate Incident Date: at 07:48:PM Type of Incident(s) Damage to Property Witnesses/Victims/Subjects Subject Alberto D. Babani Address 2263 SW 37th Avenue Phone Notes: None Page 39

43 Other Individuals who have knowledge of this incident Who was notified? Police Officer Koenig Notified at 08:02 PM Case or Alarm # Notes: none Details Describe in detail what occurred (Who, When, Where and How) At 7:48 p.m. Mr. Alberto Babani (guess at Walnut Creek) was at the Taft street security gatehouse. Mr. Babani?s (Blue, Ford, Flex, and Tag #D2BQQ) information was process and the guard put the gatearm up for Mr. Babani. Mr. Babani proceeded through the Taft street guess entrance and a white vehicle (tag unknown) came from the Taft Street?s resident entrance and pulled right in front of Mr. Babani while he was leaving the Taft Street?s security gatehouse. The tag of the white vehicle is unknown because Mr. Babani?s head lights were directly on the unknown vehicle tag when the white vehicle came from the Taft Street?s resident side and speed in front of Mr. Babani?s vehicle from the Taft Street?s resident side. The gatearm came down from the upright position and hit Mr. Babani?s vehicle after the unknown vehicle pulled in front of Mr. Babani?s vehicle. The City of Pembroke Pines Police was called and appeared on the premises at 8:02 pm. Officer Koenig viewed the video surveillance. No injuries were reported and Officer Koenig issued Crash Report with Case No.: Image Uploads Page 40

44 Signature Form submitted January 11, 2017 at 4:17pm Maxine Jones Page 41

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48 From: Jorge Castro Sent: Wednesday, January 25, :21 AM To: Gloria Perez Subject: Recommendation for Analog Cameras Replacement Rear Gates Hi Gloria: Currently you have 9 old cameras that are not compatible with the new existing DVR that we replaced for you last year. Therefore these old cameras are still connected to an old DVR. We recommend that the board considers replacing the 9 analog cameras that currently exist with new high definition analog cameras. We will connect them to the existing high definition DVR for crystal clear imaging. It will allow us to perform playback from all cameras for Investigations from the same software from one DVR. Retrieving images will be easier and the picture quality will be in high definition. In addition Kent Technology will arrange the wires at the back gate for free. Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful Page 45

49 TECHNOLOGY INSTALLATION PROPOSAL: Walnut Creek January 23, 2017 Scope of Work : Kent technology will replace 9 analog cameras with high definition analog cameras and will connect them to the existing high definition DVR, so that all the cameras could be accessed from the same software. In addition Kent Technology will arrange the wires at the back gate for free. EQUIPMENT DESCRIPTION QUANTITY High Definition 1080p Cameras 9 Material Included Labor Included Total Due: $1700. Taxes Not Included. Notes: Price includes equipment and installations. Price does not include replacement of wires if the wire is broken. Timetable: The prices in this proposal are valid for a period of sixty (60) days from issuance. Payment Terms: Payment due upon completion Authorized Representative of Walnut Creek : Signature: Date: Printed Name: Title: Page 46

50 TECHNOLOGY INSTALLATION PROPOSAL: Walnut Creek January 30, 2017 Scope of Work: One (1) ABDI Exclusive and Proprietary ScanFast I.D. Module with Scanner to facilitate photo ID Scanning and Optical Character Reading, as a means of identifying visitors to the community and permanently embedding their scanned identification information into the ABDI Access Control System. Includes cabling from location of scanner to system Server/Workstation. Includes the autocomplete (auto-fill in) feature wherein the scanned name and driver s license number of the visitor are automatically filled into the visitor interview dialog box without access control officer manual input. In the instance (s) where the OCR feature does not auto fill the visitor interview dialog box; the access control officer will need to complete the input. Includes installation and configuration labor. To be installed at the main entrance gatehouse. Includes onsite installation and training. Includes one (1) SnapShell R2 Scanner. EQUIPMENT DESCRIPTION QUANTITY ScanFast I.D. Module 1 SnapShell R2 Scanner 1 Labor Included Total Due: $4475. Taxes Not Included. Notes: Price includes equipment and installations. Price does not include replacement or fix of wires infrastructure if broken. Timetable: The prices in this proposal are valid for a period of sixty (15) days from issuance. Payment Terms: 50% with approval, 50% due upon completion. Authorized Representative of Walnut Creek: Signature: Date: Printed Name: Title: Page 47

51 14600 Biscayne Boulevard North Miami, FL Security Systems Budget to Serve Walnut Creek Page 48

52 January 27 th, 2017 Dear Gloria Perez, Thank you for the opportunity to showcase Kent Services and the many ways we can positively impact Walnut Creek As a company, we pride ourselves on always remaining a step ahead of the competition in everything we do from the advanced security technology we bring our clients to the level of quality we guarantee when we assume janitorial and maintenance responsibilities. For more than three decades, Kent has delivered a full range of personnel and technology solutions to clients including residential and commercial properties; hospitality industry properties; cities and municipalities; educational institutions; three Super Bowls; and many others. Today, we remain a family-owned and operated business. We are an industry leader that understands that success is a direct result of always adhering to the principles of providing our customers with genuine service and exceptional quality built on solid core values. Included in this proposal is a brief synopsis of our corporate structure and capabilities. I m confident that you will find the information useful in your decision making process. In the meantime, please do not hesitate to call me directly should you have any questions or require any additional information. Once again, thank you for the opportunity to earn your business. Sincerely, Jorge Castro Vice President Kent Services- Kent Technologies Page 49

53 About Kent Services Kent Services was formed in 1982 as Kent Security and today, we continue to proudly offer the industry s most formidable, functional and flexible security solutions. However, today our capabilities also extend to other vital business areas. We offer the most attentive and professional front desk service programs, as well as a full complement of janitorial and maintenance programs. We deliver the industry s most accountable and highly responsive building services. Founded in South Florida, Today Kent has a national presence with offices that offer in-market expertise throughout the northeast, southeast and southwest United States, allowing us to be poised and prepared to meet any and all service needs. What sets Kent apart is our unique ability to attract the best talent, provide them with the best tools and training and integrate advanced technology and reporting to track, monitor and report their performance. Our extensive 30-year experience has led us to develop some of the most advanced best practices in the industry. As a family-owned operation, we do not answer to shareholders. We answer to our clients and should we be fortunate enough to count Walnut Creek among them, we guarantee high-performance and measurable solutions. Page 50

54 Kent Technology Kent Technologies - a division of Kent Services - delivers the most advanced and cost- effective security solutions available today. Founded by security and imaging technology veterans, we are uniquely capable of bringing Walnut Creek the most sophisticated systems and the finest remote team to man, monitor and ensure top performance. Our turnkey approach incorporates biometrics access control systems, smart cameras and voice recognition technology to bring you a solution that is far more formidable than traditional guarded security, while dramatically reducing manpower costs and the risk of human error. Kent Technologies allows you to remotely manage your security and business needs. However, unlike passive video systems of the past, our technology is responsive, linked in real-time to trained security professionals and virtually impossible to avoid or compromise. As your partner, a Kent-certified technician will conduct a site analysis of Walnut Creek in order to gain a full understanding of your property, its risk profile and what solutions best fit your needs. We guarantee to provide you with a customized and fully integrated security solution. This includes guiding you through every step of the process. From our initial meeting to recommending the best technology to installation and training, we will be there to explain, listen and make sure you are 100% confident and satisfied in your security solution. We will provide better security and a better cost-to-performance ratio than any other company in the industry. This is our firm promise to Walnut Creek Page 51

55 Project Overview It is the intention of Kent Technologies to provide technical and security expertise, equipment, labor and training which are necessary to upgrade and service gates and other security systems with its services Scope of work (SOW) for Walnut Creek: Complete project delivery o Main gate exit gate safety beam replacement - 1 Safety beam installation including labor and material o Cameras upgrade - 9 Analog cameras will replace with new HD cameras- Connect to existing DVR, so cameras can access from the same software o Upgrade of vehicle access system (Two options) - Complete installation of 3 poles, RF Readers of Transcore and new stickers for all authorized vehicles (OPTION 1) - Complete installation of 3 poles, RF Readers of Proxigurd and new stickers for all authorized vehicles (OPTION 2) - New RFID antennas will utilize the existing access equipment (including controllers), computer, software and cable infrastructure- Charges might apply if need to replace or fix the old equipment with its infrastructure. o Maintenance service agreement - Service to all 9 arm gates and 4 swing gates - Service to 2 installed DVR s with its 17 cameras - Old wiring arrangement at the back and main gate- Included - Terms of Service: Service will be provided during normal business hours only Service includes replacement of parts and labor (excluding metal swinging gates) Service does not cover any damage caused by vandalism, misuse, abuse or a car hitting the gate Service does not include adverse environmental conditions and Acts of God Page 52

56 Pricing for Complete Installation and Services o Main gate exit gate safety beam replacement- Total of $ Safety beam installation including labor and material o Cameras upgrade- Total of $1, Analog cameras will replace with new HD cameras- Connect to existing DVR, so cameras can access from the same software o Upgrade of vehicle access system (Two options) - Complete installation of 3 poles, RF Readers of Transcore and new stickers for all authorized vehicles (OPTION One)- Total of $15, plus $13.50 per sticker - Complete installation of 3 poles, RF Readers of Proxigurd and new stickers for all authorized vehicles (OPTION Two)- Total of $8, plus $5.00 per sticker - New RFID antennas will utilize the existing access equipment (including controllers), computer, software and cable infrastructure- Charges might apply if need to fix and of the old equipment with its infrastructure. o Maintenance service agreement- Total of $1, per month - Service to all 9 arm gates and 4 swing gates - Old wiring arrangement at the back and main gate- Included - Terms of Service: Service will be provided during normal business hours only Service includes replacement of parts and labor (excluding metal swinging gates) Service does not cover any damage caused by vandalism, misuse, abuse or a car hitting the gate Service does not include adverse environmental conditions and Acts of God Grand Total for Installation (Option One) - $17,550.00, plus $13.50 per sticker Grand Total for Installation (Option Two) - $10,150.00, plus $5.00 per sticker Grand Total for Monthly Services- $1, Page 53

57 This proposal is for a (1) year Kent Services agreement. These numbers are based on the information, as we understand it today. As we gain a more thorough knowledge of your service requirements, we may be able to offer additional terms and cost reductions. Customer is responsible for the following: Electricity, internet connection and proper light level for the system operation. Building Permits, Fire Department Permits, CAD, engineering, inspections, and all fees excluded. Sales tax excluded Payment terms: Before installation begins 50% of grand total will be submitted as a deposit, the last payment of 50% will process in 7 days post final system delivery. Authorized Representative of Walnut Creek: Signature: Date: Printed Name: Title: Page 54

58 I hope you find this proposal useful. This showcases just a few of our services that can pertain to some buildings you manage. Our goal is to provide you with a capabilities blueprint highlighting the scope of expertise and technology Kent Services can deliver to Walnut Creek Should you require additional information or a more detailed explanation of any of our service areas, please do not hesitate to contact us. Our senior management is always available to talk with you at your convenience. Once again, thank you for expressing interest in Kent Technologies. Jorge Castro Vice President Kent Services- Kent Technologies Page 55

59 From: Jorge Castro Sent: Tuesday, January 24, :49 PM To: Gloria Perez Subject: Recommendation & Proposal to Install a Safety Beam Hi Gloria: The attached photo and proposal is to install a safety beam at the Taft Street exit gate to prevent vehicle damage and injury to pedestrian by not allowing the gate arms to drop when the beam is comprised. Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful Page 56

60 TECHNOLOGY INSTALLATION PROPOSAL: Walnut Creek January 23, 2017 Scope of Work : Kent technology will install a safety beam in the exit lane at the main gate EQUIPMENT DESCRIPTION QUANTITY Safety Beam 1 Material Included Labor Included Total Due: $350. Taxes Not Included. Notes: Price includes equipment and installations. Price does not include replacement of wires if the wire is broken. Timetable: The prices in this proposal are valid for a period of sixty (60) days from issuance. Payment Terms: Payment due upon completion Authorized Representative of Walnut Creek : Signature: Date: Printed Name: Title: Page 57

61 From: Jorge Castro Sent: Tuesday, January 24, :45 PM To: Gloria Perez Subject: Security Report & Replacement for Radio Frequency Reader at All Gates Hi Gloria: The attached photo and document is a recommendation and proposal to replace the existing bar code scanner system that is currently there at the resident entrances. The photo attached will replace the 3 existing laser/bar code readers with RF readers. This will eliminate the issues that currently exist with the gates not working consistently and reliably. Disclaimer The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful Page 58

62 TECHNOLOGY INSTALLATION PROPOSAL: walnut Creek Jan 23, 2017 Scope of Work Synopsis: Kent Technologies will replace 3 existing laser reader with RF readers. Option 1: Transcore RF Readers. EQUIPMENT DESCRIPTION QUANTITY RF reader 3 poles 3 Material Included Labor Included Total of Installation: $ Taxes Not Included. Price per Sticker: $13.50 Option 2: Proxiguard RF Readers. EQUIPMENT DESCRIPTION QUANTITY RF reader 3 poles 3 Material Included Labor Included Total of Installation: $ Taxes Not Included. Price per Sticker: $5.00 Comments: We will use existing conduit and wiring. If wire is damaged additional cost will apply Page 59

63 Warranty: One year warranty on all Kent Technology supplied labor and equipment. Warranty excludes vandalism, misuse, abuse, adverse environmental conditions and Acts of God. Timetable: The prices in this proposal are valid for a period of sixty (60) days from issuance. Payment Terms: 50% Deposit upon signed acceptance Balance due upon completion Authorized Representative of Walnut Creek: Option Chosen: Signature: Date: Printed Name: Title: Page 60

64 From: James Walling Sent: Thursday, January 19, :31 PM To: Gloria Perez Cc: Tori Shamy Subject: Estimate 4000 from AT&I SYSTEMS Good Afternoon Gloria, Here are the following proposals asked for. Proposal #3979 is a MUST, these are the current safety loops underground that NEED to be changed like yesterday. All other loops are in good working condition after our technician came out, inspected and tested them. Proposal #4000 is a suggestion, these gate operators are currently 18+ years old. We suggest to upgrade them now, if it fits into the budget of the community. You are getting ready to have consist problems with these gate operators. The gear boxes are old, control boards are riddled with calcium build up and the swing arms are rusted. Not to mention, we have been out there a few times already for them and we are keeping them alive but you can only put humpey dumpey back together so many times. I am making this suggestion now before we have an issue out there at those gates. As for your barrier gate operators (arm operators) they range anywhere from years old. They are actually in good shape and you can keep them as they are. Gear boxes look good, motors look good, control boards look good. As far as upgrading them, you can replace them with newer year barrier arms(model is the same) but the only changes made to those barrier gate operators are things you as a consumer, would never see. They have upgraded the control boards and some other small electronic parts. As a whole though, these are all fine and I would not suggest replacing them. You current BAi Bar Code reader for the resident entry gate is working just fine, you have the current up to date model of this unit. The only thing you can do is change the system, to a transponder reader system but I do not suggest that. Transponder readers do not read as well as the system you have now. Plus, you would need to change ALL residents tags. As for the visitor system you have with ABDI, they are the most efficient visitor system that I know of on the market. I have a visitor system we use but it is not the same as ABDI. If you would like a demo on our system, please let me know 72 hrs in advance and I can set up a webinar for you and/or the board. If you need anything else, please let me know. Thank You, James Walling Page 61

65 12260 SW 53rd Street, Suite 608 Cooper City, FL Cell: Tel: Fax: Page 62

66 AT&I SYSTEMS SW 53 Street Suite 608 Cooper City, FL Tel: Fax: PROPOSAL DATE PROPOSAL # 1/17/ REQUEST BY PREPARED BY Gloria JW BILL TO Walnut Creek CDD c/o Special District Services, Inc 2501A Burns Rd. Palm Beach Gardens, FL SHIP TO/SITE LOCATION 7500 NW 20th St Pembroke Pines, FL QTY DESCRIPTION Each Total This proposal is to replace the following loops at the property: 4 Front Main Guard House: Resident/Visitor/Entry Prefabricated Loop for Installation under pavers, 4' x 6' T 1 Prefabricated Loop for Installation under pavers6' X 10' (Double T Lane Open) 1 Prefabricated Loop for Installation under pavers, 4' x 6' T (Resident Lockout) 5 Remove Pavers, Re-install once loops are set in sand ,500.00T 1 In Ground Saw Cut Loop (Open Exit) T 5 Rear Gate House: Resident Lane & Exit In Ground Saw Cut Loop (Right Hand Entry Lane, Lockout Resident Lane, Center loop for Right Hand Entry Lane and Exit Lane) ,750.00T Date: Print Name: Signature: We hereby propose to furnish materials in accordance with the above specifications. Unless prior arrangements are made, payment to be made as follows: 50% Deposit, 50% Balance due upon completion. SUBTOTAL SALES TAX (0.0%) TOTAL Warranty Policy: A standard manufacturer's warranty is included on the equipment (manufacturer's defect) and one (1) year warranty on services (workmanship) for installation on new complete units. A thirty (30) day warranty applies to equipment and labor for all other service related repairs. This warranty does not cover vandalism, damage due to gates being pushed/pulled open, acts of nature such as lightning damage, floods, hurricanes etc., voltage wiring problems etc. Unless otherwise stated, invoice amount does not include electrical wiring, control wiring, concrete pads, removal and replacement of paving stone, saw cutting of asphalt, telephone lines, computer, Knox box, permits (if required) or any unforeseen damage. A wiring diagram will be provided upon acceptance of proposal and paid deposit. Footage for linear fencing is approximate and will be confirmed upon acceptance of proposal. Some landscaping or debris may need to be partially cleared for the fence installation. All material is guaranteed to be inspected. AT&I reserves the right to substitute any equipment, that has been discontinued or otherwise made unavailable, with models of equal or superior performance. All work will be completed in a workman like manner according to standard practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays that are beyond our control. Unless otherwise stated, this proposal is subject to acceptance within 30 days and is void otherwise. The above prices, specifications and conditions are hereby accepted upon signature and AT&I is authorized to perform work as specified. Payment will be made as outlined above and is due by the Due Date indicated on the invoice. A finance charge of 1.5% per month (minimum $2.00 charge), an 18% annual percentage rate, shall be applied to invoices that are not paid in full by the Due Date. All materials will remain property of AT&I until all invoices pertaining to this job, including finance charges, are paid in full. Right of access and removal is granted to AT&I in the event of non-payment under the terms of this contract. Client is responsible for any legal fees and/or collection fees associated with collecting the balance owed on the account. If this contract is terminated prior to completion, regardless of reason, the client is obligated to remit payment for services completed prior to the termination. Limits of Liability. It is understood that the Company is not an insurer, that insurance if any, shall be obtained by and be the sole responsibility of the Subscriber and the amounts payable to the Company hereunder are based upon the value of the services and the scope of liability as herein set forth and are unrelated to the value of the subscribed property or others located in Subscribers premises. The parties hereto agree that it is impractical and extremely difficult to fix the actual damages, if any, that may proximately result from failure on the part of the Company or its contractors to perform any of its to perform any of its obligations hereunder, specifically including without limitation any act or omission relating to downloading technology, monitoring goods or services. The Subscriber does not desire that this contract provide for full liability of the Company and agrees that the Company shall be exempt from liability or loss or damages due directly or indirectly to occurrences, or consequences there from, which the service or system is designed to detect or avert, that if the Company shall be found liable for loss or damages due to a failure of service in any respect, it s liability shall be limited to replacement or repair of any defective equipment or to a sum equal to one-half of the annual service charge paid by the Subscriber or $250 as liquidated damages and not as a penalty, whichever is greater and the choice of which shall be at the sole election of the Company. As the exclusive remedy, the provisions of this paragraph shall apply, if loss or damage, irrespective or cause or origin, results directly or indirectly to person or property from performance or nonperformance or obligations imposed by this contract or from negligence, active or otherwise, of the Company, its agents or employees provided however, that in no event shall the Company be liable for consequential or incidental damages. It is specifically understood that the Company makes no warranties other than those expressed in writing by the company and that no representative of the Company has any authority to make any additional express warranties or otherwise vary the terms of this agreement THANK YOU FOR YOUR BUSINESS! Page 63 $6, $0.00 $6,394.00

67 AT&I SYSTEMS SW 53 Street Suite 608 Cooper City, FL Tel: Fax: PROPOSAL DATE PROPOSAL # 1/19/ REQUEST BY PREPARED BY Gloria JW BILL TO Walnut Creek CDD c/o Special District Services, Inc 2501A Burns Rd. Palm Beach Gardens, FL SHIP TO/SITE LOCATION 7500 NW 20th St Pembroke Pines, FL QTY DESCRIPTION Each Total This proposal is a suggestion to upgrade the following equipment at the property consisting of the following: 3 Liftmaster CSW-24 Swing Gate Operator 2, ,085.00T 3 Installation - Free of charge per service agreement (value of $ ) Date: Print Name: Signature: We hereby propose to furnish materials in accordance with the above specifications. Unless prior arrangements are made, payment to be made as follows: 50% Deposit, 50% Balance due upon completion. SUBTOTAL SALES TAX (0.0%) TOTAL Warranty Policy: A standard manufacturer's warranty is included on the equipment (manufacturer's defect) and one (1) year warranty on services (workmanship) for installation on new complete units. A thirty (30) day warranty applies to equipment and labor for all other service related repairs. This warranty does not cover vandalism, damage due to gates being pushed/pulled open, acts of nature such as lightning damage, floods, hurricanes etc., voltage wiring problems etc. Unless otherwise stated, invoice amount does not include electrical wiring, control wiring, concrete pads, removal and replacement of paving stone, saw cutting of asphalt, telephone lines, computer, Knox box, permits (if required) or any unforeseen damage. A wiring diagram will be provided upon acceptance of proposal and paid deposit. Footage for linear fencing is approximate and will be confirmed upon acceptance of proposal. Some landscaping or debris may need to be partially cleared for the fence installation. All material is guaranteed to be inspected. AT&I reserves the right to substitute any equipment, that has been discontinued or otherwise made unavailable, with models of equal or superior performance. All work will be completed in a workman like manner according to standard practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays that are beyond our control. Unless otherwise stated, this proposal is subject to acceptance within 30 days and is void otherwise. The above prices, specifications and conditions are hereby accepted upon signature and AT&I is authorized to perform work as specified. Payment will be made as outlined above and is due by the Due Date indicated on the invoice. A finance charge of 1.5% per month (minimum $2.00 charge), an 18% annual percentage rate, shall be applied to invoices that are not paid in full by the Due Date. All materials will remain property of AT&I until all invoices pertaining to this job, including finance charges, are paid in full. Right of access and removal is granted to AT&I in the event of non-payment under the terms of this contract. Client is responsible for any legal fees and/or collection fees associated with collecting the balance owed on the account. If this contract is terminated prior to completion, regardless of reason, the client is obligated to remit payment for services completed prior to the termination. Limits of Liability. It is understood that the Company is not an insurer, that insurance if any, shall be obtained by and be the sole responsibility of the Subscriber and the amounts payable to the Company hereunder are based upon the value of the services and the scope of liability as herein set forth and are unrelated to the value of the subscribed property or others located in Subscribers premises. The parties hereto agree that it is impractical and extremely difficult to fix the actual damages, if any, that may proximately result from failure on the part of the Company or its contractors to perform any of its to perform any of its obligations hereunder, specifically including without limitation any act or omission relating to downloading technology, monitoring goods or services. The Subscriber does not desire that this contract provide for full liability of the Company and agrees that the Company shall be exempt from liability or loss or damages due directly or indirectly to occurrences, or consequences there from, which the service or system is designed to detect or avert, that if the Company shall be found liable for loss or damages due to a failure of service in any respect, it s liability shall be limited to replacement or repair of any defective equipment or to a sum equal to one-half of the annual service charge paid by the Subscriber or $250 as liquidated damages and not as a penalty, whichever is greater and the choice of which shall be at the sole election of the Company. As the exclusive remedy, the provisions of this paragraph shall apply, if loss or damage, irrespective or cause or origin, results directly or indirectly to person or property from performance or nonperformance or obligations imposed by this contract or from negligence, active or otherwise, of the Company, its agents or employees provided however, that in no event shall the Company be liable for consequential or incidental damages. It is specifically understood that the Company makes no warranties other than those expressed in writing by the company and that no representative of the Company has any authority to make any additional express warranties or otherwise vary the terms of this agreement THANK YOU FOR YOUR BUSINESS! Page 64 $8, $0.00 $8,085.00

68 From: Dan Hadley Sent: Thursday, January 26, :11 AM To: Gloria Perez Cc: Jason Bell Subject: Walnut Creek HOA - Automated Gate Equipment Evaluation Good Morning Gloria, As per our walkthrough at Walnut Creek HOA, I strongly believe that the existing LiftMaster Gate Operators are in descent condition and are not in need of replacement. The barcode reader system, which is used for the resident vehicles, is also functioning as it should, and i would not recommend swapping this type of device for an RFID Transponder system due to the following reasons: The barcode reader & barcode stickers are best suited to deal with all vehicle types. The barcode stickers only cost $4 to $5 each, so any residents having issues entering the community can be issued a new sticker at a lost cost. The cost of replacing this with a transponder system with a transponder system would be very very costly and unneeded in my opinion. o RFID Reader Cost: $4K to $6K depending on the chosen manufacturer (this price included installation). o RFID Transponder Cost: $20.00 to $30.00 per device. I have attached our service rates should you opt to use Royce for the service/maintenance of your existing Vehicle Gate Equipment, Access Control System, or CCTV System. Please do not hesitate to call us for service related matters or if a proposal is needed for new equipment installations. Respectfully, Daniel E. Hadley C: O: x130 F: CCTV Access Control & Parking Control Systems... Originally founded in 1974, Royce Integrated Solutions is one of the largest & most experienced providers of Property Surveillance, Access Control, and Parking... Read more... Page 65

69 Walnut Creek Reported Crimes January - December, 2016 Crime Total Aggravated Assault 1 Burglary - Residence 1 Destruction/Damage/Vandalism of Property 3 Drugs/Narcotics 1 Impersonation Fraud 1 Intimidation 1 Larceny - All Other 6 Larceny - From Motor Vehicle 18 Larceny - Motor Vehicle Parts 1 Motor Vehicle Theft 1 Grand Total 34 Page 66

70 Walnut Creek Water Usage Data 2016 (Million Gallons) Permit: W Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Total Pump A Pump B Well C Pump D Pump E Pump F Pump G Pump H Pump I Pump J Total Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Total Optimal Monthly Maximum Water Usage Actual Monthly Water Usage Percentage of Maximum Used 146% 230% 164% 135% 82% 56% 68% 29% 45% 72% 110% 109% 237% 86% Percent Difference 46% 130% 64% 35% -18% -44% -32% -71% -55% -28% 10% 9% 137% -14% Drought Irrigation (Given) Rolling 12-month usage (144.2MG) Maximum Month (20.5MG) NOTE: Well I - Model Homes, ID #148140, no change in reading between Dec, 2015 and Jan, 2016 per R Mainguy reporting due to time clock on pump is off and no usage for Jan. NOTE: Well J - Sheridan, ID #148149, estimated reading for March, 2016 per R Mainguy reporting NOTE: Well D - ID#148127, New meter reading (62,900) was used to estimate the month s usage based on installation date of September 23, (30/7*62900=269571) Page 67

71 Walnut Creek Water Usage Water Usage (Million Gallons) Jan-16 Feb-16 Apr-16 May-16 Jul-16 Sep-16 Oct-16 Dec-16 Optimal Monthly Maximum Water Usage Actual Monthly Water Usage Rolling 12 Month Total Usage Page 68

72 WALNUT CREEK COMMUNITY South Florida Water Management District ATTN: Water Usage Regulation District (4320) PO BOX West Palm Beach, Fl Permit Number: W Issued to Walnut Creek Community Development District 2016 Monthly Meter Readings Mainguy Landscape Services Location Jan 2016 Feb 2016 Mar 2016 Apr 2016 May 2016 Jun 2016 Jul 2016 Aug 2016 Sep 2016 Oct 2016 Nov 2016 Dec 2016 Pool area * Well C ID# ,312,000 14,089,800 14,657,500 15,385,200 16,409,800 16,690,700 17,023,200 17,517,100 18,922,500 19,331,100 19,728,000 20,502,500 Taft Area * Well D ID# ,410,900 33,457,600 34,453,000 36,458,500 38,003,000 39,814,500 40,289,800 40,842,800 (New Meter) 62, ,000 1,206,600 2,234,400 Sheridan * Well J ID# ,201,104 43,982,400 44,078,040 (est.) 44,173,680 45,064,180 46,472,650 47,091,280 47,882,350 48,735,400 50,069,900 50,624,500 51,729,700 * Denotes pumps controlled by the CDD. All other pumps controlled by the HOA. 1 Page 69

73 WALNUT CREEK COMMUNITY South Florida Water Management District ATTN: Water Usage Regulation District (4320) PO BOX West Palm Beach, Fl Permit Number: W Issued to Walnut Creek Community Development District 2016 Monthly Meter Readings Mainguy Landscape Services Location Jan 2016 Feb 2016 Mar 2016 Apr 2016 May 2016 Jun 2016 Jul 2016 Aug 2016 Sep 2016 Oct 2016 Nov 2016 Dec 2016 Maple Grove Well E 60,910,940 61,835,410 62,925,370 64,149,900 65,004,120 66,192,340 66,867,330 67,493,320 68,391,080 69,812,000 71,312,510 74,131,440 Maple Glen Well F 7,465,610 8,888,760 10,519,290 12,146,310 12,911,130 13,765,880 14,722,080 15,603,260 16,809,980 18,483,560 19,989,010 21,667,610 Willow Reach Well G 56,558,720 57,170,140 59,231,200 61,333,130 62,616,420 64,592,660 65,695,840 67,220,550 68,446,830 69,126,200 70,239,630 72,607,870 Mahogany Bend Well H 95,230,980 96,067,340 98,765, ,548, ,273, ,570, ,887, ,309, ,054, ,656, ,895, ,216,870 2 Page 70

74 WALNUT CREEK COMMUNITY South Florida Water Management District ATTN: Water Usage Regulation District (4320) PO BOX West Palm Beach, Fl Permit Number: W Issued to Walnut Creek Community Development District 2016 Monthly Meter Readings Mainguy Landscape Services Location Jan 2016 Feb 2016 Mar 2016 Apr 2016 May 2016 Jun 2016 Jul 2016 Aug 2016 Sep 2016 Oct 2016 Nov 2016 Dec 2016 Swimming Pool & CH Well B 68,797,660 70,530,640 71,085,440 71,802,310 72,819,970 73,105,450 73,439,470 73,935,340 75,370,300 75,782,150 76,174,980 76,934,590 Model Homes Well I 10,683,360 10,857,990 11,111,310 11,408,380 11,613,340 11,944,780 12,083,230 12,659,200 13,216,450 13,995,110 14,298,840 14,639,190 Palm Brook Well A 12,995,440 13,210,710 13,418,650 13,703,150 13,894,830 14,198,220 14,296,860 14,412,250 14,540,970 14,674,280 14,774,160 14,883,730 3 Page 71

75 LANDSCAPE REPORT Walnut Creek Community Development District January, 2017 Page 72

76 SERVICES PROVIDED DURING JANUARY, 2017 During the month, the following services were provided at Walnut Creek CDD: Grounds Services Two (2) Grounds Services were provided during the month on January 3 rd & 16 th. For the year-to-date, a total of two (2) Grounds Services were provided. Trim/Detail Services were provided by the Trim/Detail Crew assigned on a substantially full-time basis to the community. Irrigation Services Irrigation services were performed throughout the month. Routine wet-test inspections were performed and minor repairs completed in conjunction therewith. There were several additional broken mainlines that needed to be repaired during the month. Landscape Improvements The tree wells and ornamental beds throughout the CDD property were mulched during the month. Pest Control/Fertilization The shrubs and turf were inspected during the month and spot-treatments were made as needed. Tree Trimming/Removal The annual tree pruning is due to be performed later in the spring. PENDING PROJECTS There are no pending approved proposals at this time. All previously approved projects have been completed. PROPERTY ASSESSMENT We completed an inspection of the property on January 25, We have enclosed a Property Inspection Report setting forth our observations and/or recommendations. 1 Page 73

77 PROPERTY INSPECTION REPORT Property: Walnut Creek CDD Inspected By: Rob Mainguy Date Inspected: January 25, OVERALL CURB APPEAL General Impression Excellent Good Fair Needs Attention Notes The property presents very well at this time. The turf has good color and the hedges are neatly trimmed. Entrances/Entry Features Excellent Good Fair Needs Attention Notes The Entry features at the individual subdivisions are in good condition and are attractive. The shrubs were recently trimmed in front of the monument walls in order to ensure clear visibility of the signs. Signage/Monuments Excellent Good Fair Needs Attention Notes All signs are visible and the underlying landscape is full and well-maintained. 2 Page 74

78 2. TURF Overall Appearance (color/weeds) Excellent Good Fair Needs Attention Notes As mentioned above, the turf shows good color. This is a result of the quarterly fertilizer applications. Nutritional Status Excellent Good Fair Needs Attention Notes The turf is fertilized regularly and is extremely healthy and attractive. The first fertilizer application for the year will be completed next month. Areas of Decline/New Sod Needed Yes No Notes There are two (2) areas needing sod at this time; at the Sheridan Street entrance (inbound buffer) and along the east perimeter berm at the NE section of the community. Proposals will be furnished under separate cover for this. Insect/Disease Damage Yes No Notes None noted at this time. Irrigation Status Excellent Good Fair Needs Attention Notes Irrigation repairs are completed on a continuous basis. Routine repairs were completed during the month. There were several main line repairs also completed during the month. 3 Page 75

79 3. ORNAMENTAL SHRUBS Overall Appearance Excellent Good Fair Needs Attention Notes The shrubs are healthy and attractive. The Ficus hedges are coming into the active growing season. Nutritional Status Excellent Good Fair Needs Attention Notes The shrubs are fertilized regularly and are growing very well. The first application for the year will be completed next month. Insect/Disease Damage Yes No Notes There was some insect activity (thrips) noted during the month; particularly throughout the Ficus hedges. The hedges have been sprayed with an insecticide and liquid fertilizer supplement. Trimming/Grooming Excellent Good Fair Needs Attention Notes All shrubs and perimeter hedges are trimmed on a monthly basis. This is a continuous process, with a Trim/Detail Crew assigned to the property on an exclusive basis. Weed Control (Planted Areas) Excellent Good Fair Needs Attention Notes The ornamental beds and tree well as uniformly weed free, as always. 4 Page 76

80 Mulching (Planted Areas) Excellent Good Fair Needs Attention Notes The ornamental beds and tree wells throughout the CDD property were recently mulched. The next mulch application will occur in June, TREES Overall Appearance Excellent Good Fair Needs Attention Notes The trees are growing as expected and canopy development is assessed to be excellent at this time. Nutritional Status Excellent Good Fair Needs Attention Notes The trees are fertilized regularly and are growing very well. No nutritional issues noted. Insect/Disease Damage Pervasive Minimal None Noted Notes None noted at this time. Tree Wells Excellent Good Fair Needs Attention Notes The tree wells are well formed and uniformly weed free. 5 Page 77

81 Shape/Trimming Needs Excellent Good Fair Needs Attention Notes Annual pruning will be completed later in the spring. Removal Needs (diseased trees/stumps) Yes No Notes None noted at this time. 5. IRRIGATION SYSTEM Wet Test Performed Yes No Notes A zone-by-zone wet-test inspection of the system was completed during the month. Repairs were completed as noted at the time of the inspection. System Function Excellent Good Fair Needs Attention Notes The system is functioning as expected. There are no significant issues to report at this time. Pump Function Excellent Good Fair Needs Attention Notes 6 Page 78

82 Timeclock Function Excellent Good Fair Needs Attention Notes No needs noted at this time. Rust Inhibitor (if any) Excellent Good Fair Needs Attention Notes Not applicable. 6. INTEGRATED PEST MANAGEMENT Inspected For Insects Yes No Notes The turf, shrubs and trees were inspected during the month. Spot treatments were made as needed. Select portions of the Ficus hedge were treated with an insecticide and liquid fertilizer supplement. Observable Insect Damage Yes No Notes There are several areas in which insect damage occurred. These have been treated for suppression. Treatment(s) Performed (if any) Yes No Notes Spot treatments were made to the Ficus hedges for insect (thrips) control. 7 Page 79

83 Follow-Up Required Yes No Notes Additional IPM Insect/Disease Control inspections and treatments will be made in accordance with the established schedule of services. Thank you very much. 8 Page 80

84 U U Landscape Proposal No SOUTH FLAMINGO ROAD DAVIE, FL TEL (877) FAX (877) BPROPOSAL FOR LANDSCAPE SERVICES PROPOSAL SUBMITTED TO: Gloria Perez, District Manager ADDRESS: 7500 NW 20 Street CITY: Pembroke Pines STATE: Florida TELEPHONE: (954) JOB NAME: Walnut Creek CDD ADDRESS: CITY: Pembroke Pines STATE: Florida DATE: January 25, Statement of Work: We are pleased to submit this proposal for the following services at the above-referenced job location: Design and Installation Landscape Maintenance Program Turf & Shrubbery Fertilization/Pest Control Irrigation Systems Installation/Maintenance Tree Trimming/Removal 2. Scope of Work: Install landscaping and complete other work as set forth in Landscape Specification Sheet attached hereto. 3. Specifications: All trees, plants and/or other landscape material shall be first-quality purchased from certified agricultural dealers, sized as indicated on the attached Landscape Specification Sheet. All material to be planted with rich soil backfill. Sod (if any) to be first-quality St. Augustine Palmetto, installed within eight (8) hours of delivery at the job site. Mulch (if any) shall be Hardwood Red, unless indicated otherwise in attached Landscape Specification Sheet, installed at a thickness of 2. All F ORT L AUDERDALE MIAMI WEST P ALM B EACH NAPLES FORT M YERS Page 81

85 Proposal No resulting debris to removed and disposed of, and work areas to be left in a clean condition. 4. Cost: We hereby propose to furnish all labor, equipment and materials to complete the work outlined in this proposal in accordance with the specifications set forth herein at the cost(s) set forth on the Landscape Specification Sheet attached hereto. 5. Payment & Other Provisions. All work and/or material is guaranteed to be as specified herein. All work to be completed in accordance with standard practices. Any alteration or deviation from the specifications contained herein shall be executed only upon written authorization and shall be at an additional cost added to the price set forth herein. Contractor guarantees trees and shrubs for one hundred eighty (180) days from installation; provided, however, Contractor shall not be responsible for any landscape material which declines or dies due to insufficient irrigation, damage from insect(s) and/or disease(s), damage by others or any other reason beyond Contractor s reasonable control. Client is advised to ensure that all landscape material is watered a minimum of thirty (30) minutes daily for the first fifteen (15) days, and regularly thereafter. All sums due hereunder shall become due and payable upon completion of all work. Unpaid balances outstanding more than thirty (30) days will accrue interest at the rate of 1.50% per month, which interest shall be added to, and be due and payable together with, all other sums due hereunder. The failure of either party to comply with the terms of this Agreement shall be considered a breach hereunder entitling the other party to seek any remedy at law or in equity for such breach. In the event of any legal action between the parties hereto related to the enforcement of any of the provisions of this Agreement, the prevailing party in such action shall be entitled to recover its reasonable attorneys fees and costs from the other party as determined and ordered by a court of competent jurisdiction. Venue for any legal action either party may wish to bring against the other party shall be in the appropriate court in Broward County, Florida. Our performance hereunder is contingent upon material shortages or other availability problems, strikes, accidents, or other delays (including obtaining building permits or other governmental approvals) beyond our control. This proposal shall remain valid for a period of thirty (30) days and may be withdrawn thereafter. Respectfully Submitted, (Client s Acceptance Appears on the Following Page) 2 Page 82

86 Proposal No ACCEPTANCE OF PROPOSAL Client hereby accepts and agrees to the terms, conditions and specifications set forth hereinabove. Mainguy Landscape Services is authorized to perform the work as specified herein. Payment shall be made in accordance with the provisions contained hereinabove. Accepted By: Authorized Representative s Signature Date Accepted 3 Page 83

87 Proposal No LANDSCAPE SPECIFICATION SHEET WALNUT CREEK COMMUNITY DEVELOPMENT DISTRICT ITEM AREA ACTION COST 1. Sheridan Street Entrance Inbound Buffer 1. Install 13 Ixora Nora Grant (3 gal.) to fill bare area around meter. 2. Install ¼ pallet Sod Palmetto to fill bare area near meter TOTAL $ Page 84

88 From: Gloria Perez Sent: Thursday, January 19, :06 AM To: Ali Munju Betty Ross Elina S. Levenson William R. Cook Zalman Kagan Cc: Julian Romero; Tricia Lascasas; Frances Ware Subject: WC Hard Pruning of Hedges Complaint and Information Good afternoon Board of Supervisors, I would like to start out by saying Happy New Year! And I hope this message finds you well First and most important please do not reply all to this , only respond individually to myself in order to avoid an infraction of the Sunshine Law. The following is regarding a complaint and request being made by Mr. Ari Tamari of Park North, pertaining to the hedges behind his home which runs parallel with Sheridan Street on the Northwestern section of the community located at 7745 NW 23rd Street. Mr. Tamari claims that the hedges have been overcut thus resulting in thin hedges that do not provide the same barrier to which he was accustomed to and adding that vehicle lights and security are of his concerns. Please note that in the past when complaints of this nature have been brought before the District (specifically pertaining to whitefly thinning out the hedges) they are typically address as an agenda item during a Regular Scheduled Board Meeting. Mr. Tamari has requested that the Board meet as an emergency/special meeting prior to the regular scheduled meeting of February 7 th 2017, which he will not be able to attend in person. As typically done, I advised Chairman Cook of said request for the special/emergency meeting and Supervisor Cook does not agree with this request as it does not constitute an emergency and requested that this item be part of the regular agenda as typically done with landscaping concerns. Here are some details and information; The District received on Tuesday morning an urgent notification via from Mr. Tamari. Pursuant to receiving the notification labeled Urgent I immediately called Mr. Tamari and scheduled an on-site meeting with him, Rob Mainguy, Julian Romero and myself. I agree upon seeing the hedges they did appear to be cut back considerably and they are thinned out. Mainguy explained that they had been hard pruned to address the holes that were forming towards the bottom of the hedges in efforts to have the hedges fill out properly and that they had not been over cut. Adding that this process is commonly used and typical practice in his industry. Page 85

89 Mr. Tamari expressed that he wants the hedges to be replaced by Mainguy Landscaping immediately (adding that no later than this Friday) to the state in which it was prior to pruning. Rob Mainguy mentioned that if he were to remove the existing hedges and replace them with new hedges it would not provide the coverage requested by Mr. Tamari and it would take longer for the new hedge to establish and fill-out. Adding that in his opinion allowing the existing hedge to fill out would be provide a faster result in growth. At which time I requested a written evaluation from Mainguy regarding the condition of the hedges being discussed for District records. Mr. Tamari was very adamant that he would not be satisfied with waiting for hedges grow out, nor would he accept having smaller plants installed. Mr. Tamari went on to state that he is concerned for the safety of himself and his family due to individuals whom can walk through this area and his yard and that the lights from the vehicles on Sheridan Street have woken his children up at night. Hence my asking for the hedges to be replaced by Mainguy will not satisfy Mr. Tamari s request and thus becomes an item for the Boards consideration. Attached in the order mentioned herein please find; - A map of the area being referred to. - A picture of the area prior to pruning provided by Mr. Tamari - Pictures taken by me during the on-site meeting Tuesday, Jan 17 th and evaluation provided by Rob Mainguy on Thursday, January 19 th 2017 I will be including all of the items in this in the upcoming meeting book for discussion purposes. Should you have any questions or comments please feel free to contact me directly as replying all may be deemed a violation of the Sunshine Law. Thank you and have a great day, Gloria Perez District Manager Special District Services, Inc. Office: Ext Toll Free: gperez@sdsinc.org BOARD MEMBERS: Please do not use the reply all feature of your as it may be deemed a violation of the Sunshine law. Please reply only to the management office. Under Florida Law, addresses are public records. Page 86

90 MEMORANDUM 1855 SOUTH FLAMINGO ROAD DAVIE, FL TEL (877) FAX (877) TO: Gloria Perez FROM: Rob Mainguy SUBJ: Walnut Creek CDD Perimeter Ficus Hedge DATE: January 19, 2017 You have asked us to explain the recent pruning of the perimeter Ficus hedge along the Sheridan Street buffer, and to provide our assessment of the condition of the hedge as well as its prospects for future growth and development. First, as to the recent pruning, the hedge was trimmed by the Trim/Detail crew assigned to the community. The foreman of the crew made the decision to cut back the hedge on his own. The history is that he was instructed to cut back the Ficus hedge along NW 72 nd Avenue as it had become overgrown. In speaking with him, he apparently thought he was to also cut back the Sheridan Street hedge as it was also slightly overgrown. In fact, he cut back the portion of the hedge east of the Sheridan Street entrance last month. That section has already begun to re-develop and is in very good condition at this time. Of course, as we know, he then proceeded to cut back the portion of the hedge west of the Sheridan Street entrance last week. This resulted in at least one homeowner complaint. Before pruning, the hedge was approximately 7 tall. The hedge was cut back to approximately 4 in height, which is admittedly a significant reduction. This is an appropriate pruning technique known as renewal pruning or rejuvenation pruning in which the hedge is reduced by up to 50%. This causes a significant growth response on the part of the shrub so that, in the end, it will be fuller and denser. By allowing the hedge to grow too tall, it will become leggy and sparse at the bottom. The proper time for hard pruning (or renewal pruning) is in advance of the growing season. I readily acknowledge that the result of hard-pruning can be shocking, as the reduction is both significant and immediate. To that extent, I understand the complaint that has been raised. The homeowner is correct that the hedge has been severely diminished, at least for the moment. However, I expect the hedge to re-develop over the next 4-6 weeks, and, in the end, be in a better condition than before it was pruned. Only insofar as the condition of the hedge is concerned, the decision to cut the hedge back is appropriate and timely. Of course, there are other considerations that were not taken into account chief F ORT L AUDERDALE MIAMI WEST P ALM B EACH NAPLES FORT M YERS Page 87

91 of which is the impact upon the adjoining homes. I have spoken with the crew leader and have emphatically emphasized that he is not to perform any hard pruning in the community without speaking to me first. Of course, I would have wanted to speak with you beforehand in order to avoid the issue we re currently facing. It is clear that the crew leader did not consider the impact upon the homes backing up to Sheridan Street. In light of this, I cannot defend the decision that he made. I would not have agreed with him that the hedge should be cut back so significantly at this time. I would have preferred to have brought the hedge down in increments so as to avoid such a drastic change. Nevertheless, the prime issue is to determine the best response now that the pruning has taken place. The homeowner has asked that the hedge be removed and new material be installed. Although this is certainly an option, I don t believe it is necessary or advisable. In my opinion, the existing hedge will substantially outgrow any new material that we would install. As you know, Ficus has an extremely fast growth rate. The hedge is healthy and is already putting out new growth. To maximize this, we ve sprayed the hedge with an insecticide and liquid fertilizer, and have also applied a granular fertilizer. The hedge will take up the liquid fertilizer immediately and the granular will break-down over the next several weeks to provide a continuous feeding period. Again, I expect the hedge to fill out and begin growing back over the next 4-6 weeks. I apologize for the issue that we have caused. Please know that this was not our intention. Thank you very much and I ll await further direction from you. 2 Page 88

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94 SUBAQUATIC AND TOPSIDE SURVEY: WALNUT CREEK MAIN ENTRANCE CULVERTS AND LAND BRIDGE NW 76 TH AVE HOLLYWOOD, FL East Broward Boulevard Suite 1701 Fort Lauderdale, Florida Phone: (954) To Whom It May Concern: On January 20 of 2017, Commercial Diver Services performed an in-water and topside inspection of the culverts, land bridge, and roadway located at the main entrance to Walnut Creek. The topside land bridge was visually inspected and photographed, the in-water culverts were inspected and video surveyed first via ROV to determine integrity and safety of culvert for a manned penetration inspection dive, followed by a full video survey and inspection by our diver. The findings, photos, and recommendations can be found over the next several pages. Thank you for choosing CDS. Phone: (954) Fax: (954) Page 91

95 FINDINGS: 110 East Broward Boulevard Suite 1701 Fort Lauderdale, Florida Phone: (954) North and South Culverts: Full video surveys and NDT Level I inspections of interior of culverts were conducted. ROV and Manned NDT Level I inspections both established the culverts appeared to be structurally sound with minor marine growth and approximately 6 inches of sediment deposit in the bottom of the culverts. Land Bridge and Roadway: A NDT Level I inspection was conducted on the land bridge and roadway above the culverts. The visual inspection revealed two (2) depressions in the roadway, the first measuring 4ft diameter x 2in deep, the second 3ft long x 1ft wide x 2in deep (see diagram for location reference). It was also noted the east and west sidewalks both showed signs of erosion and undermining, the west sidewalk having a 20ft long x 6in deep section of undermining on the western edge and the east sidewalk having 12ft long x 6in deep section on the eastern edge. It appears these deficiencies may be a result of undermining and erosion around the culverts. Phone: (954) Fax: (954) Page 92

96 110 East Broward Boulevard Suite 1701 Fort Lauderdale, Florida Phone: (954) Phone: (954) Fax: (954) Page 93

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102 5913 NW 31 st Ave Ft. Lauderdale, FL P: (954) F: (954) C: (954) Scope of Work Agreement Date: January 17, 2017 Company Name: Proposal: Attention: Special District Services, Inc. 2501A Burns Rd Palm Beach Gardens, FL Walnut Creek Community Development District Julian Romero We are pleased to submit our Price Proposal Pages 1 through 2 enclosed herein, to furnish and install the electrical system at the construction project referenced below. We guarantee that all equipment and material except as herein otherwise noted, shall be new and conform to standards specified by these documents. PROJECT INFORMATION: Project: Replace guard house goose neck fixtures from (fluorescent to LED) at Walnut Creek 2400 NW 76th Avenue, Pembroke Pines, FL, Pricing: $2,200 Included: SCOPE CLARIFICATIONS: 1. Furnish and install (5) LED goose neck fixtures as specified 2. Remove and dispose of (5) old fixtures. 3. Factory warranty of 5 years for the fixture year warranty on the labor provided. 5. All installations will comply with all local and federal codes along with authorities having jurisdiction under National Electrical Code compliance. Excluded: 1. Any repairs to the existing wiring system or panels. 2. Any new circuits or wiring back to the panels. 3. Overtime, weekend or holiday work. 4. Permits Confidential Page 1 1/24/2017 Page 99

103 OTHER TERMS & CONDITIONS: Payment shall be due within TEN (10) days from billing of invoice. This price is good for Thirty (30) days, after which time, might be subjected to escalation. This Agreement constitutes the entire agreement between the parties hereto and supersedes all prior negotiations, representations and agreements, either written or oral, with respect to the subject matter hereof. This Agreement may only be changed with a fully executed scope of work agreement change order and no terms or provisions hereof may be waived by Special District Services, Inc. except in writing signed by its duly authorized officer or agent. All price negotiations and agreements for this job are merged into this Agreement. The said parties for themselves, their heirs, executors, administrators, successors and assigns, in signing below, do hereby agree to the full performance of the covenants herein contained. By executing this scope of work agreement, your company commits to pay the funds for the scope specified above for the stated price herein in addition to any subsequent change orders to this scope of work agreement fully executed by both parties. Please acknowledge your acceptance and agreement by signing this letter and returning it to this office within ten (10) days of your receipt of this letter. Thank you, Danny Kaddoch Danny Kaddoch Operations Manager Fort Lauderdale, Florida AGREED and ACCEPTED: Special District Services, Inc. Name (print): Name (sign): Title: Date: Confidential Page 2 1/24/2017 Page 100

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106 ESTIMATE SW 22 St Miramar Fl phone (954) The Pressure Cleaning Man Estimate For: Walnut Creek CDD Estimate No: NW 76 AVE. Pembroke Pines, FL Date: 16, 201 Description Amount Pressure cleaning services for: 1-2 guardhouses in the District along with the pavilion. - Roofs -Walls - Outer wall of bridge - Signs $3, The paver walkway, guardhouse trellis & gates by Sheridan entrance. Vendor will supply all labor, materials and water needed to complete job. An environmental fiendly solution, all it takes is to pressure clean roof one last time and coat the roof with this organic treatment solution. A light spray every year is all that is needed to eliminate mold and algae growth on the roof surfaces and inhibit new growth for a period of at least ONE YEAR. * If black mold or algae reappear within this time frame, the roof will be retreated at no additional cost to the customer. Once the treatment is resprayed anually the warranty will renew itself. 50% off $ Total $3, / 1 Page 103

107 Big Green Men Estimate No: Date: 63 January 16, 2017 Estimate South Dixie Hwy. Suite 112 Cutler Bay Florida For: Walnut Creek CDD - C/O Special District Services Inc A Burns Road, Palm Beach Gardens FLORIDA Field Operation Manager: Julian Romero Mobile Jromero@sdsinc.org w: fax: mobile Description Quantity Rate TAX Amount Pavilion complete cleaning including exterior walls, eco- roof Roof Cleaning, pavers to be clean. Waterfall wall across the street Security guard on PAFD STREET, ECO EXTERIOR CLEANING OF GUARD HOUSE, and pavers surrounding the guard house TO BE STEAMED eco pressure cleaned. The SHERATON STREET, guard house plus the gate. To be cleaned. Total price quote is $4, % Total $4, $4, % $4, * Indicates non-taxable item Subtotal $4, Includes TAX $0.00 Total $4, / 1 Page 104

108 JAG PAINTING CONTRACTORS INC.. Proposal submitted to: Walnut Creek Community Development District C/o Special District Services, Inc. 2501A Burns Road Palm Beach Gardens, FL Att.: Julian Romero JAG PAINTING, proposes to furnish all labor, material, and equipment to perform all work necessary to treat the owner's building as follows: SCOPE: EXTERIOR PRESSURE WASHING OF TWO SECURITY GUARDHOUSES AND ENTRANCE PAVILLION (INCLUDING WALLS AND ROOF TILES), AND ONE MONUMENT SIGN AND SET OF SWING GATES AT WALNUT CREEK COMMUNITY. LOACATED AT 1800 NW 76 AVE. IN PEMBROKE PINES. WORK TO BE PERFORM: 1. Bleach wash all mildew areas. 2. Completely pressure clean all exterior masonry surfaces listed above. 3. Completely pressure clean all tile roofs listed above. Note: 1. JAG PAINTING, will take all precautions to protect all working areas from braking or paint Splattering 2. JAG PAINTING, is cover by required Insurance 3. JAG PAINTING, will use its best efforts to avoid interfering with tenants or owner s. 4 Permit must be obtained and presented to Owner prior to Commencement of work. 5. The owner shall be responsible for trimming and/or removal of all foliage clinging to or otherwise Obstructing the building and permit adequate access to all areas to be painted. 6. The owner agrees to notify all occupants of the property to remove any personal items, patio furniture and vehicles as necessary to permit the painting contractor to proceed without delay. 7. The painting contractor must be allowed easy access to all locked areas that have been included to be painted. Page 105

109 PRO# /WALNUTCREEK SERVICE CONTRACT AGREEMENT November 29, 2016 PROPOSAL SUMS: $5, Any alteration to or deviation from the specifications contained in this proposal which result in added cost shall be priced separately and perform only after written authorization has been received from the Owner. ESTIMATED TIME OF COMPLETION: Completion in approximately 2 weeks, weather permitting. COLOR SELECTION: To match existing SCHEDULES OF PAYMENTS: 50% upon Signing of Contract 50% upon Completion of Work SCHEDULES OF WORK: Monday through Friday 8am to 4pm painting.net (305) CC# PRO# /WALNUTCREEK Page 106

110 SERVICE CONTRACT AGREEMENT November 29, 2016 Proposal to submitted by This 29th day of November Mark A. Gamero WHEN DULY SIGNED AND DATED, THIS PROPOSAL SHALL BE A BINDING CONTRACT BETWEEN THE PARTIES INVOLVED Special District Services, Inc. Jag Painting Contractors Inc. Title & Date: Title & Date painting.net (305) CC# Page 107

111 American Shoreline Restoration Inc PGA Blvd. Suite 134 Palm Beach Gardens, FL ba33418@yahoo.com January 30, 2017 Walnut Creek Community Development District C/O Special District Services Inc. Gloria Perez, District Manager 8785 SW 165 th Avenue, Suite 200 Miami, Florida RE: Walnut Creek CDD Lake Bank Restoration Bid Extension Review via to: gperez@sdsinc.org Thank you for considering American Shoreline Restoration (ASR) for your shoreline restoration project at Walnut Creek CDD (WCCDD). The following terms are extended to WCCDD at the request of Gloria Perez. The original ASR bid for repair of the lakes at WCCDD was $ per linear foot, for a total cost of $594,600. ASR will extend this offer through January, This extension will include 60% interest free balance due repayment with a 40% deposit, and 8 year (96 month) equal monthly repayment installments. Repayment installments will begin at project commencement. Project commencement date will be within approximately 4 months of Agreement acceptance. Project completion time is approximately 8 months. Completion will be approximately January, ASR offers to perform the work in 2 phases of approximately 4 months of work per phase. Each phase will repair approximately 8564 linear feet. The cost will be $1.50 per linear foot extra over the original bid of $ per linear foot, or $ Commencement dates are to be determined. Both phases should be completed by July, Repayment terms similar to above will start as each phase starts. ASR offers to perform the work in 3 phases of approximately 2.7 months of work per phase. Each phase will repair approximately 5709 linear feet. The cost will be $3 per linear foot extra over the original bid of $ per linear foot, or $ Commencement dates are to be determined. The phases should be completed by January, Repayment terms similar to above will start as each phase starts. (WCCDD / ASR - Bid Extension Review - page 1 of 2) Page 108

112 The above Bid Extension Review is drawn as a guideline for discussion. An Agreement will be drawn to reflect linear foot per phase & payment option. Please call with questions / comments. Best Regards, electronically signed - William Anderson William Anderson - President / Owner American Shoreline Restoration (WCCDD / ASR - Bid Extension Review - page 2 of 2) Page 109

113 8:26 AM Walnut Creek Community Development District 01/25/17 Check Register Accrual Basis As of January 25, 2017 Type Date Num Name Credit Balance Centerstate CK # , Bill Pmt -Check 11/01/ All Florida Pool and Spa Center 1, , Bill Pmt -Check 11/01/ AT&I Systems , Bill Pmt -Check 11/01/ Billing, Cochran, Lyles, Mauro, & Ramsey 1, , Bill Pmt -Check 11/01/ Comcast (Voice 8931) , Bill Pmt -Check 11/01/ Department of Economic Opportunity , Bill Pmt -Check 11/01/ Elcon Electric Incorporated , Bill Pmt -Check 11/01/ FPL 5, , Bill Pmt -Check 11/01/ Mainguy Landscape Services 21, , Bill Pmt -Check 11/01/ Special District Services, Inc. 5, , Bill Pmt -Check 11/01/ City of Pembroke Pines , Bill Pmt -Check 11/01/ Johnson Engineering, Inc. 4, , Bill Pmt -Check 11/08/ Allstate Resource Management, Inc. 6, , Bill Pmt -Check 11/08/ Comcast (8939) , Bill Pmt -Check 11/08/ Comcast (9044) , Bill Pmt -Check 11/08/ Dove Lighting Supply , Bill Pmt -Check 11/08/ Kent Security of Palm Beach, Inc. 21, , Bill Pmt -Check 11/18/ All Florida Pool and Spa Center , Bill Pmt -Check 11/18/ AT&I Systems , Bill Pmt -Check 11/18/ Comcast (Voice 8931) , Bill Pmt -Check 11/18/ Elcon Electric Incorporated 1, , Bill Pmt -Check 11/18/ Office Depot Credit Plan , Bill Pmt -Check 11/18/ VISS Technology LLC DBA Kent Technologies , Deposit 11/21/ , Deposit 11/30/ , Bill Pmt -Check 12/01/ All Florida Pool and Spa Center 1, , Bill Pmt -Check 12/01/ Allstate Resource Management, Inc. 2, , Bill Pmt -Check 12/01/ AT&I Systems , Bill Pmt -Check 12/01/ Billing, Cochran, Lyles, Mauro, & Ramsey 1, , Bill Pmt -Check 12/01/ City of Pembroke Pines , Bill Pmt -Check 12/01/ Comcast (8939) , Bill Pmt -Check 12/01/ Comcast (9044) , Bill Pmt -Check 12/01/ Fast Signs , Bill Pmt -Check 12/01/ FPL 5, , Bill Pmt -Check 12/01/ Hancock Bank (Tax Receipts) 23, , Bill Pmt -Check 12/01/ Lori Parrish (Property Appraiser) 1, , Bill Pmt -Check 12/01/ Mainguy Landscape Services 21, , Bill Pmt -Check 12/01/ Special District Services, Inc. 5, , Bill Pmt -Check 12/01/ U.S. Bank (Tax Receipts) 69, , Deposit 12/08/2016 1,519, General Journal 12/12/2016 PR 12/13/ ,519, General Journal 12/12/2016 PR 12/13/ ,519, General Journal 12/12/2016 PR 12/13/ ,519, General Journal 12/12/2016 PR 12/13/ ,518, General Journal 12/12/2016 PR 12/13/ ,518, Deposit 12/12/2016 1,548, Bill Pmt -Check 12/15/ All Florida Pool and Spa Center 1, ,546, Bill Pmt -Check 12/15/ Allstate Resource Management, Inc. 20, ,526, Bill Pmt -Check 12/15/ AT&I Systems ,525, Bill Pmt -Check 12/15/ Bryant Electric ,525, Bill Pmt -Check 12/15/ Elcon Electric Incorporated ,525, Bill Pmt -Check 12/15/ Johnson Engineering, Inc. 5, ,519, Bill Pmt -Check 12/15/ Kent Security of Palm Beach, Inc. 22, ,496, Bill Pmt -Check 12/15/ Mainguy Landscape Services 22, ,474, Bill Pmt -Check 12/21/ AMS Printing ,473, Bill Pmt -Check 12/21/ Comcast (Voice 8931) ,473, Bill Pmt -Check 12/21/ Hancock Bank (Tax Receipts) 77, ,395, Bill Pmt -Check 12/21/ Mainguy Landscape Services 1, ,393, Bill Pmt -Check 12/21/ Office Depot Credit Plan ,393, Bill Pmt -Check 12/21/ U.S. Bank (Tax Receipts) 227, ,166, Deposit 12/30/2016 1,247, Deposit 12/31/2016 1,248, Bill Pmt -Check 01/03/ st Solution Pest Control ,247, Bill Pmt -Check 01/03/ Billing, Cochran, Lyles, Mauro, & Ramsey ,247, Bill Pmt -Check 01/03/ City of Pembroke Pines ,247, Bill Pmt -Check 01/03/ FPL 6, ,240, Bill Pmt -Check 01/03/ Johnson Engineering, Inc. 2, ,238, Bill Pmt -Check 01/03/ Mainguy Landscape Services 30, ,207, Bill Pmt -Check 01/03/ Special District Services, Inc. 5, ,202, Bill Pmt -Check 01/05/ st Solution Pest Control ,202, Bill Pmt -Check 01/05/ Byron Williams 1, ,200, Bill Pmt -Check 01/05/ Comcast (8939) ,200, Bill Pmt -Check 01/05/ Comcast (9044) ,200, Bill Pmt -Check 01/05/ Express Air Conditioning ,200, Bill Pmt -Check 01/13/ Allstate Resource Management, Inc. 9, ,190, Bill Pmt -Check 01/13/ Hancock Bank (Tax Receipts) 6, ,184, Bill Pmt -Check 01/13/ Kent Security of Palm Beach, Inc. 24, ,160, Bill Pmt -Check 01/13/ U.S. Bank (Tax Receipts) 18, ,141, Page 1

114 8:26 AM Walnut Creek Community Development District 01/25/17 Check Register Accrual Basis As of January 25, 2017 Type Date Num Name Credit Balance Deposit 01/13/2017 1,180, Bill Pmt -Check 01/24/ AT&I Systems ,179, Bill Pmt -Check 01/24/ Comcast (Voice 8931) ,179, Bill Pmt -Check 01/24/ Hancock Bank (Tax Receipts) 3, ,176, Bill Pmt -Check 01/24/ Hancock Bank (Trustee Fee) 1, ,175, Bill Pmt -Check 01/24/ John Zollo Graphic Designs Inc ,174, Bill Pmt -Check 01/24/ Office Depot Credit Plan ,174, Bill Pmt -Check 01/24/ U.S. Bank (Tax Receipts) 8, ,165, Total Centerstate CK # , ,165, TOTAL 713, ,165, Page 2

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