MARDA LOOP FARMERS' MARKET VENDOR APPLICATION 2017

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MARDA LOOP FARMERS' MARKET VENDOR APPLICATION 2017 Vendor Business Name: Personal Name(s): Address: City: Postal Code: Phone #: Alternate: Emergency Contact Name and Number: In order to be considered

indicate agreement to all eligibility criteria, rules and regulations as outlined in the MLFM Vendor Handbook 2017 c) Return this completed application and the $10 application fee (cheques should be

1 MARDA LOOP FARMERS' MARKET VENDOR APPLICATION 2017 Vendor Business Name: Personal Name(s): Address: City: Postal Code: Phone #: Alternate: Emergency Contact Name and Number: In order to be considered to vend/sell your products at the Marda Loop Farmers' Market you are required to meet the following conditions: a) Read and correctly complete all areas of this form b) Have read, understand, and indicate agreement to all eligibility criteria, rules and regulations as outlined in the MLFM Vendor Handbook 2017 c) Return this completed application and the $10 application fee (cheques should be addressed to Marda Loop Communities Association) to the address below. Applicants will be notified of acceptance, waitlist or decline within 10 business days of receipt of completed application package. Within 2 weeks of receiving a Notice of Acceptance, and no later than 1 month before market opening day (whichever comes first), successful applicants will additionally be required to: d) Provide a copy of your certificate of insurance naming Marda Loop Communities Association as an additional insured e) Provide copies of any and all certificates, permits or licenses applicable to the sale of products f) Provide full payment for booth rental and all associated costs Credit/debit card payment may be made in person at the MLCA office (Please call in advance), or by cheque addressed to "Marda Loop Communities Association". Please write "Farmers' Market Fees" in the memo line on your cheque. g) Forward items d), e), and f) to: Farmers' Market Manager c/o Marda Loop Communities Association Street SW, Calgary, Alberta T2T 4G7 1

2 ALL VENDORS: PRODUCT INFORMATION Vendor Business Name: Website: Facebook: Twitter: Instagram: * I give permission for MLFM to publish this contact information, images of myself at market, and images of my products. (sign here) Please circle the type(s) of vendor you are: FARMER/GROWER FOOD ARTISAN BAKERY FOOD VENDOR FOOD TRUCK/CART/BIKE MADE-GOODS ARTISAN (non-food) PRODUCT REPRESENTATIVE COMMUNITY MUSICIAN/BUSKER I AM A YOUTH (8-18 years old) *We highly encourage the entrepreneurial commitment of youth makers, bakers and growers! If you are a youth, please have your parent or guardian agree to support your application below. Parent/guardian Name: Contact# Relationship to applicant: Signature: Please circle all applicable product categories: FARM PRODUCTS PROCESSED FARM PRODUCTS NURSERY PRODUCTS VALUE ADDED FOODS HOT/COLD FOODS WILD-CRAFTED/FORAGED ARTISAN-MADE PROCESSED (NON-FOOD) ARTISAN MADE GOODS (NON-FOOD) In one or two sentences, please describe your product(s)/business: 2

3 I certify that I PERSONALLY make, bake or grow all products offered: Yes No If NO, please explain: DETAILED PRODUCT DESCRIPTION: Please provide a detailed list of ALL products you wish to sell, indicating the price or price range of each. Bakers and Made Goods Artisans (artists and crafters) are additionally required to provide pictures of products. (Please attach additional pages as necessary): NEW items requesting to be added to your existing product listing on file: Food & Agricultural Vendors - please complete this section All vendors selling consumable products are required to obtain an AHS Food Sanitation & Hygiene certification and/or Farmers' Market Home Study Course certificate. Do you have a food handling permit? Permit number: 3

4 Meat Vendor Are you a primary producer of the meat raised on your land and offered for sale? Yes No If yes, please include size and land base location(s) below and whether it is owned or leased. If no, how do you participate in bringing your product to market? Do you own, operate or sell your product at a retail store? Yes No Is your business part of a meat growers and/or marketing organization? Yes No Do you attend other Farmers' Markets? Yes No Are you a Certified Organic Meat Producer? Yes No If yes, attach a copy of your "Certified Organic" Certificate (to include a complete list of all certified organic products) with this application form Produce Vendor Are you a primary producer of the produce grown on your land and offered for sale? Yes No If yes, please include size and land base location(s) below and whether it is owned or leased. If no, how do you participate in bringing your product to market? Do you own, operate or sell your product at a retail store? Yes No Is your business part of a produce growers and/or marketing organization? Yes No Do you attend other Farmers' Markets? Yes No Are you a Certified Organic or Demeter Certified Biodynamic Vegetable Producer? Yes No If yes, attach a copy of your "Certified Organic" or "Certified Biodynamic" Certificate (to include a complete list of all certified products) with this application form 4

5 Alberta or B.C. Fruit Vendor Are you a primary producer of the fruit grown on your land and offered for sale? Yes No If yes, please include size and land base location(s) below and whether it is owned or leased. If no, how do you participate in bringing your product to market? List all other fruit for sale and the orchard(s) where the fruit is sourced: Do you own, operate or sell your product at a retail store? Yes No Is your business part of a fruit growers and/or marketing organization? Yes No Do you attend other Farmers' Markets? Yes No Are you a Certified Organic or Demeter Certified Biodynamic Fruit Producer? Yes No If yes, attach a copy of your "Certified Organic" or "Certified Biodynamic" Certificate (to include a complete list of all certified products) with this application form Processed Foods Please indicate types and methods of food handling/services occurring at your booth in the Market 1. Pre-packaged foods 5

6 2. Food samples (please describe items to be sampled and detail your packaging and/or distribution technique) 3. Specific foods being processed and type of processing (i.e. cooking, cutting, mixing ingredients, etc.) 4. Serving prepared foods (include your method for keeping hot foods hot and cold foods cold) 5. Do you have appropriate hand sanitizer, handwashing station and duplicate utensils at your stall to meet AHS requirements? Yes No N/A ALL VENDORS: ATTENDANCE, FEES AND CONTRACT INFORMATION I will attend ALL market dates below. Yes No If NO, please circle your desired dates Total number of market days requested: /of 19 June 3 June 10 June 17 June 24 July 1 July 8 July 15 July 22 July 29 August 5 August 12 August 19 August 26 Sept 2 Sept 9 Sept 16 Sept 23 Sept 30 October 7 6

7 2017 Market Fee Calculation Chart *Prices below are PER DAY. All booths are 10'x10' with 10' of frontage unless otherwise specified. FULL SEASON (19 days) PART TIME (9-18 days) OCCASIONAL (1-8 days) COST x DAYS SUBTOTAL Standard Stall A (10 x 10, 10' frontage) $25 $35 $45 X Standard Stall B (10 x 20, 20' frontage) $45 $65 $85 X Corner Stall A (10 x 10, 20' frontage) $30 $40 $50 X Corner Stall B (10 x 20, 30' frontage) $55 $75 $90 X Extra-Deep Stall (booth-back prkg/strge) Add $5 Add $10 Add $10 X Food Cart/Bike (> 10', assigned space) $25 $35 $50 X Food Truck (<10', assigned space) $45 $65 $90 X *Youth Vendor (8-18) (10 'x 10' only) $20 $25 $30 X **On-Call Vendor (10' x 10', as available) n/a n/a $25 X Musician/Busker n/a No charge No charge n/c Add Electricity Add $10 Add $10 Add $10 X SUBTOTAL GST X $0.05 TOTAL FEES PLEASE NOTE: 1. Community Booths may be booked by the same group no more than once per month 2. Electricity is available at a reasonable cost. You are responsible to supply your own outdoor electrical cords; Please check what length you require once your booth has been assigned 3. Booth-back parking is available for a limited number of vendors, prioritized for vendors requiring vehicle access during the market. Parking is available streetside, beside the market. 4. ALL VENDORS MUST provide their own 10 x 10 market tent, market sign(s), table(s), and any other items required for market-day sale of their wares. MLFM has a very limited number of tents available for rent for occasional and on-call vendors only. 5. Youth Vendors Vendors ages 8-18, must make their own wares and be in attendance to vend 7

8 6. On-Call Vendors we keep a roster of "short-notice" vendors willing to fill in for cancellations - please let us know if you are interested Stall fees are not due until applicant receives notification of acceptance. However, all fees must be paid in full within two weeks of notification, or no later than one month before first market day, whichever comes earlier. Credit/debit card payment may be made in person at the MLCA office (Please call in advance), or by cheque addressed to "Marda Loop Communities Association". Please write "Farmers' Market Fees" in the memo line on your cheque. Cheques and documentation can be mailed or hand delivered to: Farmers' Market Manager c/o Marda Loop Communities Association Street SW, Calgary, Alberta T2T 4G7 Other Applicable Fees Application Fee: Due to the level of attention required to process information presented in vendor applications, a non-refundable $10 application fee must accompany all applications for all vendors. Applicants must submit this fee along with their completed application package. Returned Cheque Policy: Any cheques returned for insufficient funds will be charged a $50 fee. Vendor will not be able to attend the market until the matter is resolved. Cancellation Penalty Policy: Cancellation penalties are outlined in the Cancellations and additional attendance policies in the MLFM Vendor Handbook Cancellation penalties will be assessed at the time of cancellation or "no-show", will be invoiced to the vendor within 3 days for immediate payment. Vendor will not be able to attend the market until the matter is resolved. ALL VENDORS: MARKET RULES, REGULATIONS AND LIABILITY You must initial each line for understanding and acceptance. Please keep a copy of this document. MLFM does not allow declarations regarding product growing methods that cannot be confirmed by site visit or certification if applicable (e.g. unsprayed, no spray, pesticide free, sustainably grown, "organicallygrown"). This includes written and verbal declarations. Vendor initials Vendors of value-added food items and made-goods are required to support all claims of locally-originating raw ingredients by providing the name of the origin farm, grower or source of ingredients or inputs, along with any other source-provided supporting documentation. Vendor initials Only products with organic content that is greater than or equal to 95% may be labelled as "organic", or bear the associated logos. These products must be certified and the name of the certification body must appear on your signage or on the product label if applicable. Vendor initials 8

9 Multi-ingredient products with 70-95% organic content may have the declaration: "contains x% organic ingredients". These products may not use the organic logo and/or claim "Organic". Multi-ingredient products with less than 70% "organic" content may only contain organic claims in the product ingredient list, and may not use the "organic" logo. Vendor initials Market rules and regulations are described in detail in the MLFM Vendor Handbook By signing here, I indicate having read, understood, and agree to comply with all market rules, policies and expectations. Vendor shall be insured against liability. Documentation is easily obtained thorough your insurance company, a copy of which must be provided to Market Manager in advance of the first market day. Vendor shall be responsible for any and all damages, including bodily injury and property damage, caused to the Vendor as a result of their operation, their employees, equipment, including equipment provided to the Vendor by the Marda Loop Communities Association, stall area, products, goods, property or vehicles at the Market. Vendor agrees to release from all liability the Marda Loop Communities Association and the Farmers Market Manager upon such occurrences as (1) death or injury arising from any happening at the Market, (2) loss or damage to, or loss of use of property located in the Market and/or any other part of the Community Centre, (3) death, injury, loss or damage to persons or property resulting from rain, flood, sun, fire explosion, snow or any other natural or unnatural occurrence during Market days. Vendor agrees to indemnify and save harmless Marda Loop Communities Association, the Farmers Market Manager, the City of Calgary and Alberta Agriculture and Rural Development (collectively, the Indemnified Parties ) from and against all liabilities, claims, costs, expenses, or demands, including legal fees, which now or hereafter may be suffered or incurred by any of the Indemnified Parties as a result of Vendor s use of space at the Market and the operations and equipment of the Vendor, including the use of the equipment provided to Vendor by Marda Loop Communities Association. By my signature, I declare the information on this form to be complete and accurate. I agree to pay the rates as set out in this document. I understand not all applicants are granted space at the Farmers Market and that it is the right and responsibility of the Farmers Market to determine final approval for vendors, items for sale, and stall assignments. Vendors are chosen based on the suitability of their products in fulfilling the vision of the Marda Loop Farmers Market. Vendors and applicants are subject to approval. All potential vendors will be notified of application status by phone or . Registration is ongoing throughout the Farmers Market. Payment, signed contract and Vendor Approval Notification is necessary to reserve your spot. DATED the day of, 2017 Signature of Vendor Print Name of Vendor 9

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