INVITATION FOR BID. Serving Line Remodel for Eagle Glen and Bridle Ridge Elementary

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1 Child Nutrition Department S. School Road, PO Box 789, Peculiar, MO Phone: * Fax: April 17, 2017 INVITATION FOR BID Items: Serving Line Remodel for Eagle Glen and Bridle Ridge Elementary Bids Accepted to and Opened on: Address Sealed Envelopes To: TUESDAY, MAY 9 TH 10:30 AM Administrative Services Center Building, Board Room S. School Rd Peculiar, MO Raymore-Peculiar School District Child Nutrition Department S. School Rd Peculiar, MO ATTN: Sarah Chellberg Envelope should be plainly marked: Child Nutrition Serving Line Bid Our Mission: Preparing EACH Student for a Successful and Meaningful Life Our Vision: Turning Today's Learners into Tomorrow's Leaders

2 SPECIFICATIONS The Raymore-Peculiar School District, hereinafter referred to as District proposes to contract with an organization or individual, hereinafter referred to as Vendor whereby the Vendor will furnish and deliver equipment to the District locations as designated. All specifications, special conditions and terms of this invitation for bid shall become an integral part of the District s contract with the Vendor. All proposals submitted should meet the specifications shown below, or provide a similar alternate that meets the performance requirements. The District will review and select the unit that is deemed appropriate for the Child Nutrition Department. If you are recommending a different unit, please specify any variance from the below specifications. This bid is for TWO of the entire equipment package (6 pieces total) with FOB delivery, uncrated, set in place on or before August 1, There are two delivery locations, Bridle Ridge Elementary School: 900 E 195 th, Raymore, MO and Eagle Glen Elementary School: 100 S Foxridge Dr, Raymore, MO Target Specifications: 1 ColorPoint EF-4-CPA-Mod L/P 84 long x 30 wide x 36 tall Top 14 gauge stainless steel, 60 long step down 6 and then extend for 24 5 inch casters EF-4 Hot Food With STD. CPVC Manifold Drain GA 60 Adjustable front protector to be fixed over 3-wells and adjustable front on one well 8 x 60 Solid S/S Cutting Board 84 laminate plastic on 1/8 luan over galv. steel body to have 60 then a 6 step down for the rest of the 24, laminate to be determined upon order Line up locks Three sided recessed for sheet pans 84 beaded tray slide mounted, 28 ½ AFF, 10 wide 1 ColorPoint 120-CFMA-QSHCP-3 L/P 120 long x 30 wide x 30 tall Top 14 gauge stainless steel 5 inch casters 2050TA-4 Pan-Temp-Est Aire Built-In QSCHFP-3 Pan-Quick Switch Built In Custom Double Service Buffet 120 laminate plastic on 1/8 luan over galv. steel body, laminate to be determined upon order 2 - Custom length 10 wide beaded tray slide, 120 long mounted 28 1/12 AFF. Trayslide divided into two (2) sections. 60 pieces on each side. Line up locks 1 ColorPoint 36-CSE-L/P 36 long x 52 wide x 30 tall

3 Top 14 gauge stainless steel 5 inch casters 20 x 20 utility drawer with S/S liner Cashier liner 28 deep for utility drawer Cashier pull out shelf Electrical outlet with wiring in cabinet up to 20 AMP 52 laminate plastic on 1/8 luan over galv. steel body, laminate to be determined upon order 2 10 x 36 beaded S/S tray slide mounted 28 1/2 AFF Line up locks 3 knock-out Each above bullet should be explained in detail when submitting your proposal. The District prefers to accept bids for ColorPoint serving line units with the dimensions shown or another comparable model. Please submit any clarification on specifications in writing to: Sarah Chellberg, Child Nutrition Director at sarah.chellberg@raypec.org The District will issue responses to inquiries and any other corrections or amendments it deems necessary in written addendum prior to the Proposal due date. Vendors should rely only on the representations, statements or explanations that are contained in this bid and the written addendum to this bid. Where there appears to be a conflict between the bid and any addendum issued, the last addendum issued will prevail. Final results of the bid will be ed no later than JUNE 2, This bid is not transferable.

4 STANDARD TERMS The following terms and conditions shall prevail unless otherwise modified by the Raymore-Peculiar School District through a written addendum. The Raymore-Peculiar School District reserves the right to reject any and all bids and to waive any informalities in the bids receive whenever such action is in the District s best interests. 1. ACCURACY OF BID Each bid is publicly opened and is made part of the public record of the Raymore-Peculiar School District. Therefore, it is necessary that any and all information presented is accurate. 2. SUBMISSION OF BID Bid package is to be sealed and submitted to: The Raymore-Peculiar School District, Child Nutrition Department, S. School Rd, Peculiar, MO 64078, Attn: Sarah Chellberg, prior to the date and time indicated on the cover sheet. One original and one copy shall be provided. 3. LATE BIDS Bids received after the deadline designated in this bid document shall not be considered. 4. BID AWARD The bid will be awarded by the Board of Education, or its authorized representatives. 5. BID FORMAT Successful bidder will win all items on the bid. 6. BID CONSIDERATIONS - The District will evaluate the bids in accordance with the following criteria: product quality, pricing, service, delivery ability and experience with school districts. The District reserves the right to be the sole judge of what it shall consider the lowest and best bid. This does not obligate the District to pay any cost incurred by vendors related to submission of proposals in response to this request for bids. 7. MISSOURI BUSINESSES The district will give preference to all commodities manufactured, mined, produced or grown within the state when quality and price are approximately the same. 8. BUSINESS PREFERENCE The district will give preference to Missouri based business, businesses that maintain Missouri offices and service-disabled veteran businesses. Vendor shall state in proposal if any of the above are applicable. 9. NEW SUPPLIES Unless otherwise specified, all material or supplies offered shall be new, unused, of recent manufacture, and suitable for their intended purpose. 10. DELIVERY TERMS Deliveries to be F.O.B. to stated location and defined time, determined upon ordering. 11. DAMAGED AND/OR LATE SHIPMENTS The Raymore-Peculiar School District has no obligation to accept damaged shipments and reserves the right to return at the vendor s expense damaged merchandise even though the damage was not apparent or discovered until after the receipt of the items. Product that is damaged will be picked up at the Vendor s expense for replacement at the site. The vendor is responsible to notify The Raymore-Peculiar School District of any late or delayed shipments. The Raymore-Peculiar School District reserves the right to cancel all or any part of an order if the shipment is not made as promised. 12. DELIVERY RECEIPTS Delivery receipts shall be prepared and submitted to each school cafeteria site at the time of delivery. Receipts will contain all the following information: item number, description of supplies, sizes or unit of measurement, quantity, unit price and extended totals. 13. PAYMENT Payment is processed using the delivery receipts provided at the time of delivery. Payment of the seller s invoices is subject to adjustment for any shortage, or for rejection of any item or items.

5 14. SELLERS INVOICE One statement is to be sent to: Raymore-Peculiar Schools, Child Nutrition, S. School Rd, Peculiar, MO Statements will be used by the District to reconcile expenditures. 15. TAX EXEMPTIONS The district is exempt from various federal, state, and local taxes Vendor shall include their company 1099 with bid submission. 17. CONTRACT TERMINATION The agreement and/or contract can be terminated at any time upon the discretion of the District for any reason with 30 days notice. 18. SAFETY All practices, material, supplies and equipment shall comply with the Federal Occupational Safety and Health Act, as well as any pertinent Federal, State and/or local safety or environmental codes. 19. E-VERIFY As a condition for the award of a contract to provide the district services in excess of $5,000, the vendor must submit a sworn affidavit and documentation affirming enrollment in E- Verify and stating that the vendor does not knowingly employ any person who is not authorized to work in the United States. 20. INSURANCE The vendor agrees to procure and maintain, at its own cost, a policy of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the vendor pursuant to the indemnification section of this proposal. The District shall have no responsibility or liability for such insurance coverage. The vendor shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to the indemnification section of this proposal by reason of its failure to procure or maintain insurance, or by reason of its failure to maintain in sufficient amounts, durations or types. Vendor shall provide proof of insurance coverage. 21. INSURANCE COVERAGE - Vendor shall name Raymore-Peculiar schools as additional insured on the policies of insurance. All coverage shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the vendor pursuant to the indemnification section of this proposal. 22. WORKER S COMPENSATION INSURANCE Vendor agrees to procure and maintain, at its own cost, a policy of Worker s Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract. The District shall have no responsibility or liability for such insurance coverage. Vendor shall provide proof of worker s compensation insurance coverage. 23. BACKGROUND CHECK The vendor shall ensure successful background checks are performed on any individual performing services to be rendered and materials to be provided for the district pursuant to this proposal. 24. HOLD HARMLESS The vendor agrees to protect, defend, indemnify and hold the Board of Education, its officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities, actions, proceedings or causes of action of every kind and character in connection with or arising directly or indirectly out of this agreement and/or the performance hereof. 25. LAW GOVERNING All contractual agreements shall be subject to, governed by and construed according to all applicable federal, state of Missouri and local laws plus the Raymore-Peculiar Board of Education policies. 26. NON-DISCRIMINATION CLAUSE No one submitting a bid on this request shall in any way, directly or indirectly, discriminate against any person because of age, race, color, disability, sex, national origin or religious creed.

6 Bidder s Check List: All items listed below must be included when submitting your bid. Signed vendor acceptance form Bid proposal Company 1099 Proof of E-Verify Proof of Insurance Proof of Worker s Comp Insurance One original bid One copy of bid

7 Vendor Acceptance: I have read and agree to all of the detailed specifications and the standard terms of the bid. Company Name: Company Address: Phone Number: Authorized Representative: Authorized Signature: Title: address: Date: Preferential Business: (optional) List any conditions precedent to acceptance: Raymore-Peculiar School District Child Nutrition Department S. School Rd Peculiar, MO Attn: Sarah Chellberg Child Nutrition Serving Lines Bid