AGENDA PRE-CONSTRUCTION MEETING MIAMI-DADE EXPRESSWAY AUTHORITY STEEL BRIDGE/STRUCTURESPAINTING AND REPAIRS MDX WORK PROGRAM No

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1 AGENDA PRE-CONSTRUCTION MEETING MIAMI-DADE EXPRESSWAY AUTHORITY STEEL BRIDGE/STRUCTURESPAINTING AND REPAIRS WORK PROGRAM No DATE: September 22, 2009 TIME: PLACE: PROJECT: CONTRACTOR: CEI CONSULTANT: DESIGNERS: 9:00 A.M. Miami-Dade Expressway Authority, 3790 Northwest 21 st Street, FL Steel Bridge/Structures Painting and Repairs Seminole Equipment Inc. Bolton, Perez and Associates Sanchez-Zeineli & Associates, Inc. BCC Engineering 1. Introductions 2. Project Description The required services for this project include, providing all Labor, Materials, Equipment, Traffic Control, and incidentals necessary for heavy metal paint removal, surface preparation, minor repair and painting of steel bridges and restoring damaged bridge areas for nineteen (19) bridges. The bridges are located on SR 836, SR 874 and SR 112. This project also includes surface preparation and painting of nine (9) high-mast light poles located on SR Project Highlights Addendums: Addendum No. 1 Dated June 1, 2009 Addendum No. 2 Dated June 5, 2009 Addendum No. 3 Dated June 17, 2009 Addendum No. 4 Dated June 22, 2009 Addendum No. 5 Dated June 24, 2009 Construction Time: 730 Calendar Days Contract Amount: $8,120, Liquidated Damages: $3, Daily Charge per Calendar Day

2 Notice to Proceed: August 20, 2009 Beginning Work: September 28, 2009 SB Participation: 0% 4. Lines of Authority s: Assistant Director of Engineering, Juan Toledo, P.E. Manager of Maintenance and Operations, Mike Smith Rick Johnson, Roadway Operations Manager GEC B Program Director, Chris Bucknor, P.E. GEC B Senior Project Manager, Sergio Besu GEC B Project Manager, Jenner M Alfaro, P.E. CEI Project Administrator, Mario Nunez CEI Managing Director Coatings Group, Kevin A. Schweikhart, CEI Senior Inspector, Mark McCarty CEI Senior Inspector, Enrique Gonzalez Contractors : President, Themi Damalos Project Manager, Jim Klimis 5. Key Personnel Contact Numbers See attachment No Emergency Contacts The Contractor must submit the phone numbers and names of personnel designated to be contacted in case of emergencies, along with a description of the project location, to Florida Highway Patrol and all other local Law Enforcement Agencies. 7. Correspondence All the correspondence will be between the Contractor and the CEI with copy to GEC B Project Manager. Contractor must copy the CEI Project Administrator on all coordination and correspondence with the utility agency/owners. 8. The Contractor is furnished with the following project contract forms Certification for Sublet Work Cert. Disbursement Sub-Contractors/Sub-Consultants/ Suppliers Construction Compliance with Specifications& Plans Lane Closure / Construction Update Request Contractor Past Performance Report Certificate of Partial/Final Payment, Waiver and release Contractor s Final Affidavit Maintenance of Traffic Review Report FDOT Notice of Rental Agreement FDOT Cert. & Request for Payment of Stockpiled Materials FDOT

3 Vehicle Registrations Affidavit FDOT Contractor s Time Extension Request FDOT Stormwater Pollution Inspection Report FDOT Contractors Certification of Quantities (MOT) FDOT Contractor s Certification of Quantities (MOT) FDOT A Daily Worksheet (MOT) FDOT Occupational Safety and Health Requirements. The Contractor shall take precautions necessary for the protection of life, health and general occupational welfare of all persons (including employees of both the Contractor and and its designee) until the Work of the Project has been completed and accepted by. Comply at all times with applicable Federal, State, and local laws, provisions and policies governing safety and health, including 29 CFR 1926, including all subsequent revisions and updates. The Contractor (and any Subcontractor) shall not require any person employed in performance of the Work of the Project to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to health or safety, as determined under the safety and health standards, set forth in Title 29, CFR Part 1926, including any subsequent revisions and/or updates. 10. Insurance Policy Requirements: The Contractor shall submit all insurance requirements as required in the Invitation to Bid, Exhibit Contractor s Vehicles registered in State of Florida (General Specifications Section 7.25) Submit copies of Contractor s Motor Vehicle Registration of all vehicles used in the course of providing the Work as required by Chapter 320, Florida Statutes. 12. Sublet and Rental Agreements (General Specifications Section 8.2) Contractor is to notify in writing if he intends to perform any work through an Equipment Rental Agreement before using the rented equipment. 13. Errors and Omissions. (General Specifications Section 5.4) Immediately notify the Engineer if you find any error or omission otherwise, submit copy of the certification that there are no known errors or omission in the plans or other Contract Documents. 14. Beginning of Work (General Specifications Section 8-3.3) Submit notification in writing of the day work begins 15. Construction Schedule (General Specifications Section 8.3.2)

4 The Contractor shall submit the project schedule no later than twenty one (21) Calendar Days after Contract Award or at the preconstruction conference. The schedule shall reflect the milestones in the Invitation to Bid (ITB), Section 1.0, and Addendum No Request for Information(RFI) The Contractor shall submit the Requests for Information (RFI) directed to the CEI Project Administrator. 17. Shop Drawings (General Specifications, Section 5-1.4) Shop drawings and submittals shall be transmitted to the CEI Project Administrator for distribution to the Engineer of Record. (General Notes 40035B, Page 2) The contractor shall submit detailed shop drawings and/or manufacturer s literature for all new structural components to become part of the renovated structure and facilities. 18. Utilities Location The Contractor must ensure that no damage occurs to any of the existing utilities attached to the bridge as a result of this work. The Contractor shall identify and locate all utilities attached to the bridge before starting work. The Contractor shall notify all utility companies that are in direct conflict before beginning work. 19. Maintenance of Traffic According to Contract documents, the Contractor shall be responsible for developing and permitting Traffic Control Plans including lane closures, with the appropriate agencies having jurisdiction as necessary to perform the work. The WTS responsibilities as per the Contract Special Provisions, section include: Be available on a 24 hour a day basis Reviews the project MOT and devices on a daily basis Be present for initial set-up and any and all changes to TCP Immediately corrects safety deficiencies Ensure that minor deficiencies are corrected within 24 hours. Be available on site within 45 minutes after notification of an emergency situation and prepared to positively respond to make corrections Conduct initial drive through of TCP and provides a written report listing deficiencies and proposed corrective measures. Use form , Initial Evaluation of New Phase of Construction, available on website and referenced in the handout handed out to Seminole. Conduct weekly inspections of all traffic control, devices and pavement markings and submits a weekly comprehensive report to me within 24 hours of the inspection. Report should also address as applicable, pedestrian and bicyclist safety measures and business entrances. The report shall note all deficiencies and list proposed corrective measures. We will discuss the report and the deficiencies. Within 24 hours of the WTS s corrections of the deficiencies, note the date corrective action was taken and submit to me. Use form ,

5 MOT Review Report Form, available on website and referenced in the handout I gave you. WTS shall sign the report certifying that the Contractor, in accordance with the Contract Documents is handling all of the above. Lane closures on off-peak hours as per Contract Documents The CEI will review the MOT and discuss with the WTS any deficiencies he/she may find and note such on the Contractor s MOT Review Report as well as the daily diary. 20. Pre-Activity Meeting The contractor is informed that prior to any new operation, a meeting will be held between the CEI, the Contractor and the QC Manager, to discuss the specifics of such activity and verify that all requirements are met. 21. Hurricane Preparedness and Emergency Plans Contractor should provide written instructions for actions to secure the project as well as Emergency Contact Numbers of personnel for prime and sub-contractors in the event of a hurricane or any other emergency situation. 22. Environmental Requirements (General Specifications ) Coating materials and their waste products must be characterized as non-hazardous as defined by Resource Conservation and Recovery Act (RCRA) Subarticle C rules, Table 1 of 40 CFR Toxicity Characteristic. Volatile Organic Compounds (VOC shall be less than 3.5 lb/gal when tested in accordance with AASHTO R-31. (General Specifications ) Use abrasive materials that meet the requirements of SSPC-AB 1, Mineral and Slag Abrasives, SSPC-AB 2, Cleanliness of Recycled Ferrous Metallic Abrasives, or SSPC- AB 3, Newly Manufactured or Re-Manufactured Steel Abrasive and do not introduce any contamination that interferes with the coating application and performance. Provide certification to the Engineer that the abrasives used do not contain any chlorides and other salts. Ensure recycled abrasive meets all requirements of this Specification each time it is placed in the blast pot. (General Specifications ) Prior to construction of the containment area or removing any hazardous materials perform Total Suspended Particulate (TSP) sampling and testing of the air and soil for any hazardous materials. Document the number and specific location where each sample is taken as outlined in Project Design Industrial Lead Paint Removal Handbook, Volume 2 and use these results to determine a baseline level of any hazardous materials on the job site. Continue the TSP monitoring from the beginning of work to the removal of the containment. (General Specifications )

6 Pollution Control: Submit a written pollution control and monitoring plan at the preconstruction meeting which clearly describes the means for complying with all Local, State and federal regulations including pollution control provisions specified herein. The written plan must be in accordance with Project Design: Industrial Lead Paint Removal Handbook, Volume II, Phase 6, Environmental Monitoring and Phase 7, Worker Protection and specifically include, but not be limited to, providing a scaled map of the work site layout showing the proposed number and location of soil and sediment sampling, waste storage areas, staging areas, temporary waste storage areas and ambient air and personnel sampling frequency 23. Contractor Quality Control Plan (CQC). (General Specifications, Section 6-7.5, SS Section 105-4) The Contractor shall have an approved Quality Control Program meeting the requirements of Section 105 of the FDOT Standard Specifications for the transportation, storage, placement, and other related construction operations required by the Contract Documents. The Contractor shall submit a Project QC Plan for review and approval 21 calendar days after the Contract Award date. 24. Partial Payments (General Specifications, Sections 9-5-1, ) Percentage of Original Contract Time Completed Amount Retained 0 to 75 5% of the work completed. 75 to 100 Once the contract time elapsed exceeds 75% of the original contract time, in addition to the standard 5% retainage will withhold an additional retainage of 5% of the amount due on the current estimate as retainage when the percent of allowable Contract time used exceeds the percent of Contract amount earned by more than 15%. (General Specifications, Sections 9-5-5) Partial payments will be allowed for Materials stockpiled in approved locations in the vicinity of the Project. The Contractor shall furnish with copies of certified invoices to document the value of the materials received. The amount of the partial payment will be determined from invoices for the material up to the unit price in the Contract. The Contractor will receive partial payments on monthly estimates. The monthly cutoff date will be the last Sunday of each month. Retention will apply in accordance to Section Claims (General Specifications Section )

7 When the Contractor deems that extra compensation or a time extension is due beyond that agreed to by the Engineer, whether due to delay, additional work, altered work, differing site conditions, breach of Contract, or for any other cause, the Contractor shall follow the procedures set forth herein for preservation, presentation and resolution of the claim. (General Specifications Content of Written Claim) As a condition precedent to the Contractor being entitled to additional compensation or a time extension under the Contract, for any claim, the Contractor shall submit a written claim to which will include for each individual claim, at a minimum, the following information: (a) A detailed factual statement of the claim providing all necessary dates, locations, and items of Work affected and included in each claim; (b) The date or dates on which actions resulting in the claim occurred or conditions resulting in the claim became evident; (c) Identification of all pertinent documents and the substance of any material oral communications relating to such claim and the name of the persons making such material oral communications; (d) Identification of the provisions of the Contract which support the claim and statement of the reasons why such provisions support the claim, or alternatively, the provisions of the Contract which allegedly have been breached and the actions constituting such breach; (e) A detailed compilation of the amount of additional compensation sought and a breakdown of the amount sought as follows: (1) documented additional job site labor expenses; (2) documented additional cost of materials and supplies; (3) a list of additional equipment costs claimed, including each piece of equipment and the rental rate claimed for each; (4) any other additional direct costs or damages and the documents in support thereof; (5) any additional indirect costs or damages and all documentation in support thereof. (f) A detailed compilation of the specific dates and the exact number of calendar days sought for a time extension, the basis for entitlement to time for each day, all documentation of the delay, and a breakout of the number of days claimed for each identified event, circumstance or occurrence. Further, the Contractor shall be prohibited from amending either the bases of entitlement or the amount of any compensation or time stated for any and all issues claimed in the Contractor s written claim submitted hereunder, and any circuit court, arbitration, or other formal claims resolution proceeding shall be limited solely to the bases of entitlement and the amount of any compensation or time stated for any and all issues claimed in the Contractor s written claim submitted hereunder. This shall not, however, preclude a Contractor from withdrawing or reducing any of the bases of entitlement and the amount of any compensation or time stated for any and all issues claimed in the Contractor s written claim submitted hereunder at any time.

8 26. Time Extensions and Suspensions (General Specifications Section 8-6.4) Suspension of Contractor s Operations Holidays Unless the Contractor submits a written request to work on a holiday at least ten (10) days in advance of the requested date and receives written approval from the Engineer, the Contractor shall not work on the following days: Martin Luther King, Jr. Day; President s Day, Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day and the following Friday; and December 24 through January 2, inclusive. Contract Time will be charged during these holiday periods regardless of whether or not the Contractor s operations have been suspended. The Contractor is not entitled to any additional compensation for suspension of operations during such holiday periods. 27. Open Discussion. Meeting was adjourned at: Attachment No. 1 GEC B Senior Project Manager, Sergio Besu. Office: (305) Fax: (305) Cell: sbesu@eacconsut.com GEC B Project Manager, Jenner M. Alfaro., P.E. Office: (305) Fax: (305) Cell: (305) jalfaro@eacconsut.com Bolton Perez Project Administrator, Mario Nunez Office: (305) Fax: (305) Cell: (305) mdaruna@bpamiami.com Jim Klimis, Seminole Equipment Inc., Project Manager, Office: (727) Fax: (727) Cellular: ( ) jim3ds@hotmail.com