EXHIBIT A GENERAL ENGINEERING CONTRACT (GEC) - TRAFFIC AND REVENUE SCOPE OF SERVICES

Transcription

1 EXHIBIT A GENERAL ENGINEERING CONTRACT (GEC) - TRAFFIC AND REVENUE SCOPE OF SERVICES

2 Exhibit "A" SCOPE OF SERVICES General Engineering Contract - Traffic and Revenue FPN: TBD I. Purpose... A-1 II. Term and Commencement of Work... A-2 III. Services... A-2 A. Traffic and Revenue Studies... A-2 B. Annual Revenue Forecast Updates... A-4 C. Alternative Revenue Analyses... A-4 D. Reports and Presentations... A-4 E. Project Management and Administrative Support... A-4 IV. Responsibilities of the Department... A-5 V. Subcontracting... A-5 A. Home/Branch Office Services... A-5 B. Other Subcontractual Services... A-6 C. Project Cost Accounting... A-6 VI. Specifications for Work... A-6 A. References in Florida Statutes... A-6 B. Federal Government Policies, Procedures and Guidelines... A-7 C. Department Policies, Directives, Manuals and Procedures... A-7 D. Other Reference Authorities... A-7 E. Professional Services Contract Documents... A-7 VII. Conflict of Interest... A-8 VIII. Personnel Qualifications and Training... A-8 IX. Project Cost Accounting... A-9 i

3 Exhibit A SCOPE OF SERVICES GENERAL ENGINEERING CONTRACT - TRAFFIC AND REVENUE FPN: TBD I. Purpose Florida s Turnpike Enterprise, of the Florida Department of Transportation (FDOT), hereinafter referred to as the Department, requires the services of a Traffic and Revenue Consultant, hereinafter referred to as the Consultant. The Consultant shall be responsible for completing Traffic and Revenue Studies for projects identified by the FDOT District Offices and Central Office. These projects may include proposed new facilities for limited access tolling or proposed new capacity for tolling on existing interstate facilities. These projects may be proposed as Public Private Partnership (PPP) projects. The major services included under this Agreement include the development of various levels of traffic and revenue studies, annual forecast updates, alternative revenue analysis, project reporting, project coordination, and project administration. Traffic and revenue studies shall be completed utilizing the Department s statewide approach which includes a mix of traffic data collection and analysis, land use data collection and analysis, travel demand model development, value of travel time savings (VTTS) development, travel demand forecasting incorporating toll models, toll rate analysis, estimation of gross toll revenue, and other services necessary for evaluating the toll revenue potential of proposed toll facilities. The level of effort for the traffic and revenue studies assigned to the Consultant will be determined by the Department on a project by project basis, and could be a Sketch-Level Study (Level 1), a Planning- Level Study (Level 2), or an Investment-Grade Level Study (Level 3). In addition, the Consultant may be requested to prepare annual forecast updates for toll projects that are open to traffic. At the Department s discretion, alternative revenue analysis may be requested as additional services to evaluate various model or tolling alternatives or other factors that affect revenue generation. Project reporting shall include preparation of all project documentation and presentation requirements. Project administration shall include project coordination, and overall project management and administrative support. The Department shall request consultant services on an as-needed basis. The work to be performed will be authorized by individual task work orders (TWOs), and there is no guarantee that any or all of the services described in this Agreement will be assigned during the term of this Agreement. Further, the Consultant is providing these services on a nonexclusive basis. The Department, at its option, may elect to have any of the services set forth herein performed by other consultants or Department staff. A-1

4 II. Term and Commencement of Work A. Term This Agreement shall have a five (5) year term, commencing upon the execution date of this Agreement. B. Authorization III. Services Services to be provided by the Consultant will be initiated and completed as directed by the Executive Director, Florida s Turnpike Enterprise, for each assignment authorized under this Agreement. The Executive Director shall furnish the Consultant a Task Work Order (TWO) outlining the services to be performed. The TWO shall enumerate the compensation to be paid for the assigned services, which will include a specific scope of work for services to be performed under the individual TWO. No payment for work performed shall be made to the Consultant without a TWO that has been fully executed between the Consultant and the Department. Under the terms of this Agreement, the following types of work may be assigned: A. Traffic and Revenue Studies The Consultant will be required to complete traffic and revenue studies. The Department will be responsible for determining the level of effort and specific tasks to be undertaken for each study. Depending on how clearly the project issues have been identified and the type of funding anticipated for the project, study options range from a sketch-level evaluation to an investmentgrade level of traffic and revenue study. While various approaches may be applied to developing travel demand forecasts and toll revenue estimates, the Consultant is required to follow the Department s program approach which includes using comparable methodology, tools, and project documentation to ensure consistency of forecasts statewide. Major activities of the Department s program approach to study development include the following: Data Collection, Development, and Analysis The Consultant shall collect, analyze, and utilize, as needed, the following data: existing and project-specific traffic count data, origin and destination data, stated-preference data for the development of the corridor s representative VTTS, travel time/speed data, and systems data such as facility type, number of lanes, area type, and similar characteristics. The Consultant shall collect data on existing and proposed development that may impact travel demand in the model area and shall evaluate and/or prepare socio-economic data sets as necessary. The Consultant shall be capable of collecting all data according to Department standards and best practices, provide comprehensive analysis of data quality, and recommend adjustments, where appropriate. Model Development The Consultant shall be proficient in utilizing FDOT s District travel demand models based on Florida s Standard Urban Transportation Model Structure (FSUTMS) and shall be capable of applying the FDOT s procedures and best practices for completing model updates including extracting subareas, preparing the roadway network, calibrating and validating the A-2

5 model, and properly incorporating toll rates, inflationary factors, the VTTS, and other adjustment factors into the model structure. In addition, the Consultant shall be willing to utilize FDOT s Express Lanes Time of Day (ELToD) model which is FDOT s preferred tool for toll modeling of express lanes. Traffic Forecasts The Consultant shall provide travel demand forecasts for various interim and final forecast periods as identified by the Department. If ELToD is not used, forecasts shall include toll sensitivity analysis consistent with current policy. Additionally, the Consultant may provide toll rate analysis for testing various toll rates. Revenue Estimates The Consultant shall provide gross estimates of future year toll revenues for each year included in the forecast period consistent with current policy in present day dollars and nominal dollars. The level of effort and specific tasks to be completed in each study will be identified in the scope of work assigned under each TWO. The study options are further defined as follows: Level 1 Sketch-Level Traffic and Revenue Study A sketch-level traffic and revenue study provides a basis for initial project screening, and is often used to determine if a project warrants the additional effort involved in a more detailed and comprehensive study. In some cases, a sketch-level study is prepared to provide a preliminary assessment of projected revenues for early financial planning. These studies are typically conducted prior to the PD&E phase, before many of the key project features have been established. They are prepared using existing data and may not include actual travel demand model runs. Sketch-level studies completed for projects moving forward typically need to be updated to a more detailed level of study in order to have more accurate information to include in a project s funding plan. These studies generally take six (6) months or less to complete. Level 2 Planning Level Traffic and Revenue Study A planning-level traffic and revenue study provides a detailed assessment of the project, documents the project s viability, and creates a preliminary estimate of traffic and annual revenue forecasts for input into preliminary financial analysis. These studies are typically initiated during the Project Development and Environment (PD&E) phase, when the ingress and egress points and the express lanes diagram are developed. Close coordination with the PD&E phase is required for collecting traffic data and demand modeling data that is needed in the traffic and revenue study. Existing travel demand models are updated to include: current year traffic counts, supplemental traffic counts in the project area, speed and delay studies, model calibration for the subarea and in the corridor, review of socioeconomic data, representative corridor value of travel time savings (VTTS), and other updates, as needed. For District T&R studies, gross revenues are prepared to a Probability (P75) level of confidence. This means that there is a seventy-five (75%) likelihood that actual revenue will meet or exceed the forecast. These studies are normally completed in approximately nine (9) to twelve (12) months. Level 3 Investment-Grade Traffic and Revenue Study An investment-grade level traffic and revenue study provides a forecast that is comprehensive enough for the results to provide certified revenue used by bond rating agencies and investors to evaluate the financial return on a project. It is performed during final Design, and includes a A-3

6 comprehensive update to the travel demand model that evaluates, as necessary, all major model inputs. An independent review of the socioeconomic data used in the travel demand model is conducted. A project-specific VTTS prepared through a stated preference survey is required for this level of study. These studies are normally completed in approximately twelve (12) to eighteen (18) months. B. Annual Forecast Updates Once express lanes projects are open to traffic, annual traffic and revenue forecast updates are performed. These forecasts, prepared by the Turnpike or District Consultant, are used by Turnpike Finance and PFO respectively, to update the Work Program and Finance Plan. Many of the steps in an annual traffic and revenue update are the same as other traffic and revenue studies. However, in an annual update, the ELToD model reflects actual traffic and revenue data from both the existing facility and the adjacent express lanes network. In addition, these annual updates include a summary of the historical traffic and revenue on the express lanes facility, and a gross revenue, P75 forecast of the projected traffic and revenue, by fiscal year, for a minimum of a ten-year (10) period. C. Alternative Revenue Analyses The Consultant may be required to prepare alternative revenue analyses. This may include, but is not limited to, additional model iterations involving varying toll rates, land use assumptions, network assumptions, traffic factors, VTTS, and other model inputs or post-model processing. D. Project Reporting The Consultant shall provide a wide variety of additional services to document and communicate the results of traffic and revenue studies including: Reports The Consultant shall prepare study documentation that complies with the Department s established format for summarizing the results of a traffic and revenue study. The reports shall include all components of the travel demand forecasting and revenue estimation processes including model calibration and validation, network development, land use assumptions, toll amounts tested, inflationary factors, and all other major assumptions related to the development of the traffic and revenue forecasts. Presentations and Meetings The Consultant shall prepare graphics and presentations, and attend meetings, as needed, to present information to the Department and other entities, as directed. E. Project Administration The Consultant shall provide support for project management and administrative support including the following: Project Management - The Department will be responsible for managing Consultant tasks under this Agreement. The Consultant shall provide assistance in coordinating with Central Office and the District offices to receive information and input on District facilities. The Consultant will A-4

7 schedule and facilitate meetings with Florida s Turnpike Enterprise, Central Office, and District staff, and will prepare meeting agendas and meeting minutes, and will perform other project management and coordination tasks, as needed. Administrative Support - The Consultant shall provide administrative services in support of this Agreement including the development of project schedules, budgets, progress reports, and other tasks identified in the TWO. F. Quality Assurance/Quality Control (QA/QC) The Consultant is required to have a Quality Assurance/Quality Control (QA/QC) Plan that is applicable to all work assigned as part of this scope of services. The Consultant s QA/QC Plan procedures for the implementation of this scope of services must be designed to ensure that all appropriate deliverables are consistently and sufficiently reviewed for technical accuracy, grammatical correctness, adherence to standards in form, and completion (on time and within budget). The Consultant s QA/QC Plan is subject to approval by the Department s Project Manager. IV. Responsibilities of the Department The Department will furnish, without cost to the Consultant, the following services and data to the Consultant in connection with services authorized under terms of this Agreement: Provide all criteria and full information as to the Department's requirements for consultants' and contractors' services including objectives, constraints, budgetary limitations, and time restraints. Furnish all Department procedures, standards, forms, and policies applicable to the Services. Furnish drawings, specifications, schedules, reports, and other information prepared by and/or for the Department by others which are available to the Department and which Department considers pertinent to Consultant's responsibilities, as described herein. Provide existing structural, roadway, and other plans, as available. Furnish available traffic, safety (crash), and planning data. Advise the Consultant on all engineering requirements and Department updates. V. Subcontracting Services assigned to Subconsultants must be approved in advance by the Department in accordance with Section 7 (Assignment and Subcontractors) of the Standard Professional Services Agreement Terms. All Subconsultants must be qualified by the Department to perform all work assigned to them. In the event services of a Subconsultant are to be authorized, the Consultant shall obtain a schedule of rates, and the Department shall review and must approve any rates, including overhead, to be paid to the Subconsultant. The Consultant shall not have a Subconsultant render services until such time as the Department establishes the Subconsultant as an authorized Subconsultant in the Agreement with the rates to be paid. A-5

8 A. Home/Branch Office Services for Professional Engineers, Architects, Landscape Architects, Registered Surveyors and Mappers, Transportation Planners, and Consultants Providing Right-of-Way Services Except as otherwise provided by this paragraph, if the Consultant plans to use the services of architects, professional engineers, landscape architects, registered surveyors and mappers, transportation planners, and consultants providing right-of-way services as Subconsultants performing services from the Subconsultant s branch or home office, the Subconsultant must submit and maintain on file with the Department each year, an audit report prepared by an independent certified public accountant or governmental agency, which meets the requirements of Rule , Florida Administrative Code, if anticipated contract fees are expected to exceed $250,000. When anticipated contract fees are expected to be less than $250,000, a selfcertified overhead audit report and statement describing the accounting system certified by a firm s principal may be submitted to the Department for approval in lieu of an audit report and accounting certification prepared by an independent certified public accountant or governmental agency provided such audit report is in the format specified in the Department s Reimbursement Rate Audit Guidelines in effect at the time of the audit. Projected overhead rates and other projected reimbursement rates will be permitted when the firm has operated as a business less than one complete fiscal year or the firm has established and operated an accounting system in accordance with the minimum standards provided in the Department s Reimbursement Rate Audit Guidelines in effect at the time of the audit. Subconsultants who bill exclusively all clients on a unit-rate basis or published price lists are not required to have a formal job-cost accounting system but still must maintain an accounting system acceptable to the Department which segregates direct and indirect costs, can trace and support services provided to individual contracts, and meet the requirements set forth in the Department s Reimbursement Rate Audit Guidelines in effect at the time of the audit. B. Other Subcontractual Services Subconsultants who are not architects, professional engineers, landscape architects, registered surveyors and mappers, transportation planners or consultants providing right-of-way acquisition services are not required to have audit reports prepared by independent certified public accountants or governmental agencies. Such Subconsultants are required to support all costs for services to the extent required by the Department for the Department to make a determination that such costs are fair, reasonable and competitive. C. Project Cost Accounting All Subconsultants must comply with the Project Cost Accounting requirement of Section IX of this Scope of Services. VI. Specifications for Work The Consultant shall ensure that all documents, studies, and construction plans, as applicable, are prepared in accordance with the latest editions of the standards utilized by the Department which include, but are not limited to, publications such as: A-6

9 A. References in Florida Statutes Florida Turnpike Enterprise Law, Section , FS Florida Intrastate High System Plan, Section FS Sawgrass Expressway Acquisition, Sections (4) and (3), FS Highway Level of Service, Section (13) FS Access Management, Sections (14), FS Design Traffic, Sections (10), FS Urban Travel Models, Section Florida Intrastate Highway System and Toll Facilities, Chapter 338 FS Any other laws passed that affect toll, traffic, revenue, planning and operations of the Turnpike B. Federal Government Policies, Procedures and Guidelines Additional Interchanges to the Interstate System, title 23 USC, Sections 104(b), 109(b), 114(a) and 111 Intermodal Surface Transportation Efficiency Act (ISTEA) 23 CFR Parts 450 and 420 National Environmental Policy Act (NEPA) Federal Air Program Guide (FAPG) Other Federal Policy Guidelines as appropriate C. Department Policies, Directives, Manuals and Procedures Highway Level of Service: FDOT 1995 Level of Service Manual, FAC Rule 14-95, adopted March 1992 Access Management: Interchange Justification, Procedure ; Approval of New or Modified Access to Limited Access Facilities, Policy ; Median Opening and Access Management Decision Process, Procedure , FS , FAC 14-96; Design Traffic: FDOT 1997 Design Traffic Handbook, FDOT Procedure d Urban Travel Models: Numerous manuals and reports are available to model users during model development or as part of the FSUTMS model training. An extensive listing of manuals and task reports is provided in the FSUTMS user documentation. This documentation can be obtained by contacting the Systems Planning Office. Development of the Florida Intrastate Highway System (FIHS), Topic , FS Florida Transportation Plan Florida s Turnpike: Building on the Past Preparing for the Future Manual on Uniform Traffic Control Devices Other appropriate policies, directives, manuals, guidelines, and documents. A-7

10 D. Other Reference Authorities AASHTO Guidelines IBTTA Guidelines, directions and recommendations E. Professional Services Contract Documents The Consultant shall ensure that all contract documents and support forms have been prepared in accordance with Department Standards and on IBM or IBM-compatible hardware using current release versions of Microsoft Word. VII. Conflict of Interest During the term of this Agreement, the Consultant and its Subconsultants shall not enter into any other contract with the Department, which includes Districts 1 through 7, which would create or involve a conflict of interest with the services provided herein. Situations potentially creating or involving a conflict of interest are generally described in 1 through 3 below. 1. The Consultant is not eligible to pursue any advertised Planning Studies by the Department and its Districts 1 through 7 as either a Prime or Subconsultant if the Planning Study involves a project for which the Traffic and Revenue Study was performed by the Consultant. 2. The Consultant is not eligible to pursue any advertised Public Private Partnership (PPP) projects of the Department and its Districts 1 through 7 as either a Prime or Subconsultant if the Consultant prepared the Traffic and Revenue Study for the PPP project. Subconsultants to the Consultant who had a role in the development of the Department s or its 7 Districts PPP project may not directly or indirectly serve in any capacity for any PPP proposer team. 3. The Consultant or any affiliate is not eligible to pursue any advertised work in the Consultant s area of oversight or for any project which the Consultant developed the solicitation documents or Scope of Services. Subconsultants are also ineligible to pursue projects where they participated in the development of solicitation documents or Scope of Services or have an oversight responsibility. The term affiliate shall mean business concerns, organizations, or individuals where, directly or indirectly, either one controls or has the power to control the other, or a third party controls or has the power to control both, regardless of whether the entities have separate vendor IDs. Indicia of control include interlocking management or ownership, identity of interests among family members, shared facilities and equipment, and common use of employees. Questions regarding potential conflicts of interest shall be addressed to the Executive Director, Florida s Turnpike Enterprise, for resolution. VIII. Personnel Qualifications and Training The Consultant shall assign only competent, technical and professional personnel qualified by the necessary experience and education to perform assigned work. The Consultant is responsible for ensuring that staff assigned to work under this Agreement has the training established by the Department as a prerequisite for Consultant staff to perform work. A-8

11 IX. Project Cost Accounting Although the Consultant is assigned work by task work orders (TWOs) and each TWO is assigned a single general financial project identification number for billing purposes, the Consultant and its Subconsultants shall have staff performing work on this Agreement charge their time to the nearest quarter hour to each specific project on which work is being performed. The Department shall provide the Consultant and its Subconsultants the eleven digit project number assigned each specific project in which the Department requires the Consultant to capture time and cost. At any given time, there may be several hundred specific projects in which staff would be charging time. The Consultant shall provide the Department with each invoice, the cost incurred for each specific project. Time expended by accounting personnel of the Consultant in preparation of invoices associated with this Agreement is an unallowable direct project cost. For its monthly billing to the Department, the Consultant may invoice separately for salary related costs separately from expenses only if (1) the Consultant s billings for salary related costs include the billings for salary related costs of its Subconsultants, (2) the Consultant s billings for expenses include the billings for expenses for its Subconsultants and (3) Subconsultant invoices are no more than one month in arrears. For purposes of this Agreement, salary related costs shall include direct salaries and wages, administrative overhead and fringe benefits, facilities capital cost of money, and operating margin. The Consultant shall, at all times, monitor Subconsultant invoicing to ensure that Subconsultant invoices are no more than one month in arrears at any given time. The Consultant shall not invoice for its salary related costs or expenses if such billing would result in a Subconsultant having a delinquent billing. The Consultant may request removal from this Agreement those Subconsultants which prevent the Consultant from submitting timely invoices to the Department. A-9