CHECKLIST OF DEADLINES

Transcription

1 CHECKLIST OF DEADLINES Exhibitor Listing Information February 9, 2011 Certificate of Insurance (Required)... February 15, 2011 Emergency Contact Information (Required)... February 15, 2011 Advance Warehouse Receiving (no earlier than)... February 28, 2011 Electrical and Utility (TSE)... February 18, 2011 Audio Visual / Computer Rental... February 18, 2011 Hotel Reservations... February 15, 2011 Exhibitor Registration... February 15, 2011 Show Site Receiving (1 st day of Exhibitor Move In)... March 8, 2011 Agent Summit (310) Page 1 of 8

2 AGENT SUMMIT SCHEDULE OF EVENTS Tuesday, March 8, :00am 9:00am 8:00am 5:30pm 9:00am 11:05am 11:05am 11:30am 11:30am 12:30pm 12:30pm 2:00pm 2:00pm 4:05pm 4:05pm 4:30pm 4:30pm 5:30pm 5:30pm 6:30pm Wednesday, March 9, :00am 3:30pm 9:00am 9:55am 10:00am 11:00am 11:00am 11:30am 11:30am 12:30pm 12:30pm 2:00pm 1:30pm 3:30pm 3:30pm 5:30pm EXHIBITOR MOVE IN Registration Seminars Break (with exhibitors) Panel Session Lunch (with exhibitors) Workshop / Panel Break (with exhibitors) Workshop Networking Reception (with exhibitors) Registration Keynote Workshop Break (with exhibitors) Panel Session Lunch (with exhibitors) Workshop EXHIBITOR MOVE OUT Agent Summit (310) Page 2 of 8

3 GENERAL INFORMATION Event & Registration Michelle Mendez Director of Events Phone: Show Site Address Las Vegas Hilton Hotel 3000 Paradise Road Las Vegas, NV Hotel Las Vegas Hilton 3000 Paradise Road Las Vegas, NV Discount Code: SCRS1R Tracey Tremblay, Registration Coordinator Phone: *SHIPPING & RECEIVING 11 th Hour Business Center Attn: (contact name & arrival date of guest) 3000 Paradise Road Las Vegas, NV Phone: Fax: Internet & Voice Services Priority Networks Las Vegas Hilton 3000 Paradise Road Las Vegas, NV Exhibit & Sponsor Sales David Gesualdo, F&I Magazine Publisher, Show Chair Phone: Electrical TSE Electrical 7050 Lindell Road Las Vegas, NV Phone: Fax: ALL SHIPPING AND HANDELING WILL GO THROUGH THE LAS VEGAS HILTON BUSINESS CENTER Agent Summit (310) Page 3 of 8

4 HOTEL INFORMATION 2011 Room Rates Classic $119 Premium $129 Resorts Club $169 IT PAYS TO BOOK IN THE CONFERENCE BLOCK! All registered Conference Block participants will receive dining deals and coupons worth $100 at check in! Rooms and rates are subject to availability. The Agent Summit hotel block closes February 15, 2011 or when full. HOTEL INFORMATION The Agent Summit will take place at The Las Vegas Hilton Hotel located just minutes from McCarran International Airport. Book your rooms today and mention the Agent Summit to ensure that you receive the special event pricing. Be sure to mention the code #SCRS1R or Bobit Business Media when booking your room. Booking Your Room: Call and be sure to reference the Agent Summit to receive your preferred Conference rate. Agent Summit (310) Page 4 of 8

5 EMERGENCY CONTACT INFORMATION DEADLINE: February 15, 2011 It is important that we have an onsite point-of-contact contact from your company for urgent issues while at show site. Please submit this form to designate your emergency contact. Company Name: Contact Name: Hotel: Hotel Phone Number: Arrival Date: Departure Date: Office Phone: Mobile Phone: Submit online or via fax to by February 15, 2011 Agent Summit (310) Page 5 of 8

6 CERTIFICATE OF INSURANCE REQUIRED DEADLINE: February 15, 2011 As an exhibitor, you are required to carry workmen s compensation and commercial general liability which includes contractors, personal injury and blanket contractual liability insurance at limits of at least $1,000,000 per occurrence, $2,000,000 aggregate. This coverage must be evidenced by a Certificate of Insurance (see enclosed sample) with a 30-day notice of cancellation provision to the holder and supplied to and naming Bobit Business Media, Car Rental Show, The Las Vegas Hilton and Shepard Exposition Services as additional insurers at least 30 days before the first day of move-in. A Certificate of Insurance may be obtained through your primary Insurance Agency, or you may be able to obtain a rider s policy on your homeowner s insurance, business/commercial or auto insurance. List Insured Here SAMPLE RETURN TO Re: Tradeshow being held at the Las Vegas Hilton Hotel, Las Vegas, NV, Bobit Business Media 3520 Challenger St. Torrance, Ca If you don t have an insurance contact, any of the following companies will be able to assist you Shahinian Insurance Services Tustin, CA (714) John Buttine, Inc. New York, NY (212) Falcon West Insurance Brokers San Diego, CA (619) K&K Insurance Group, Inc. Fort Wayne, IN (866) Marsh Affinity Group Services Ridge, IL (847) Please fax completed form for processing to (310) , to tracey.tremblay@bobit.com or mail to Agent Summit 3520 Challenger St. Torrance, CA Agent Summit (310) Page 6 of 8

7 , EXHIBITOR REGISTRATION DEADLINE: February 15, 2011 Identification as an Exhibitor means that you and others on your staff are registered TO WORK your display area. Please DO NOT use this special form to register customers, spouses or relatives. Children under 18 years of age ARE NOT permitted in the conference area. Registration badges are not transferable and fees are non-refundable. Exhibitor badges MUST BE WORN during Installation, Show Hours, and Dismantling. All pre-registered exhibitor badges will be held at the registration counter for pick up on-site. Exhibiting Company: Exhibit Contact: Phone: Please list the names of those persons who will staff your display table at the Agent Summit. Each exhibitor badge will contain an individual s first and last name, company, city and state. Please complete the form(s) as LEGIBLY as possible and check spellings of the names listed. NAME ADDRESS Each exhibitor is allotted two free Full Show Pass per display table Number of passes allotted: Number of passes requested: Total Charge: $ REGISTRATION FEES On or Before 2/11/2011 After 2/11/2011 Agent Summit Conference Pass $249 $349 For badges over allotment, Exhibitors will be charged the same price as attendee registrations. Total Charge: $ Card #: Exp date: Signature: Name: Please register by faxing completed form to (310) or to tracey.tremblay@bobit.com. Agent Summit (310) Page 7 of 8

8 , ADDITIONAL INFORMATION Booth Equipment Each table top display includes (1) 6 table top, (2) side chairs, (1) Exhibitor badge, and Display area is already carpeted. SECURITY: To ensure the security of your display table all leads and valuables should be removed from the show floor, locked up and secured. Security will be posted overnight in the exhibit hall, but it is the responsibility of individual companies to secure their valuable data. Additional security for your exhibit space can be contracted through Pro-Tect at (702) or force1@protectsecurity.com. STORAGE: Empty containers and storage items will be handled through the business center. Please do not store containers, boxes and crates behind booth walls. It is a violation of fire codes and creates an unsightly and unprofessional image for the show and your company. SHIPPING: All shipping and receiving will be handled directly through the Las Vegas Hilton Business Center. 11 th Hour Business Center Attn: (contact name & arrival date of guest) 3000 Paradise Road Las Vegas, NV Agent Summit (310) Page 8 of 8