Benefits Update and 2012 Annual Open Enrollment

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1 Benefits Update and 2012 Annual Open Enrollment Presented 11/3/2011 1

2 Today s Agenda Wellness Update What s Changing for 2012 Overview of 2012 Benefits Annual Open Enrollment 2012 Open Enrollment Period: October 24 November 7 Same login via NYUHome 2

3 Wellness Update Flu Shots October 4, 5, 25, 26 November 2, 3, 8, 9 Retiree Flu Shots October 3 and October 24 Walking Contest New York and Abu Dhabi Planned for November 2011 Benefits Fairs October 26 and November 3 feedback 3

4 What s Changing for

5 What s Changing New Enrollment System through Benefits Resource Center Flexible Spending Account Vendor WageWorks New FSA Feature Debit Card Enhancements to Flexible Spending Account Election Screens LifeInsuranceBeneficiaryDesignation on Benefits ResourceCenter Confirmation Page displays benefit elections, dependents, per pay period costs and beneficiary designations Confirmation Page can be saved as PDF or printed. 5

6 Overview of2012 Benefits 6

7 Review of Changes Due to Health Care Reform Implemented in 2011 and Still in Effect Health care coverage for adult children up to age 26 Regardless of student or tax dependent status Coverage ends at the end of the month the dependent turns 26 Over the counter (OTC) medications are not be eligible for reimbursement from the Health Care Flexible Spending Account (FSA) Exceptions: Written doctor s prescription and insulin Other medical products will still be covered (e.g., bandages, saline solution, etc.) Lifetime maximum on medical plans were eliminated Health Care Reform will likely bring additional changes to NYU s benefits program in the future. 7

8 Medical Coverage No Changes in 2012 Four medical plan options: Oxford Freedom HMO Aetna HMO UnitedHealthcare Choice Plus Value Plan UnitedHealthcare Choice Plus Advantage Plan Remember: Most preventive care covered at 100%. Hearing aids covered : $5,000 lifetime max Oxford Freedom HMO Aetna HMO UHC Choice Plus Value Plan UHC Choice Plus Advantage Plan Deductible (does not apply to services with copays) Primary Care Physician (PCP) office visit (other than routine physical) In-network only In-network only In-network Out-of-network In-network Out-of-network Individual: $200 Family: $400 Individual: $200 Family: $400 Individual: $500 Family: $1,000 Individual: $2,600 Family: $5,200 Individual: $400 Family: $800 Individual: $2,600 Family: $5,200 $30 copayment $30 copayment $30 copayment Covered at 50% $30 copayment Covered at 60% Specialist office visit $40 copayment $40 copayment $40 copayment Covered at 50% $40 copayment Covered at 60% Out-of-pocket maximum Individual: $2,000 Family: $4,000 Individual: $2,000 Family: $4,000 Individual: $3,500 Family: $6,000 Individual: $8,000 Family; $15,000 Individual: $2,000 Family: $5,000 Individual: $8,000 Family: $15,000 Lifetime Maximum Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited 8

9 Prescription Drug Coverage Automatic coverage with an NYU medical plan Maintenance medications must be filled through mail order Reminder: Employees can save by using generic prescriptions and $75 penalty copayment on third and subsequent retail fills for maintenance medications brand ba ddugs drugs from the CVS/Caremark Primary Drug List. Type of prescription Retail pharmacy Retail generic Brand-name on CVS/Caremark s Primary Drug List Brand-name name not on CVS/Caremark s Primary Drug List Maintenance medication filled three or more times Mail Order Mail order generic Brand-name name on CVS/Caremark s Primary Drug List Brand-name not on CVS/Caremark s Primary Drug List Copayment 30-day supply $10 $35 $55 $75 90-day supply $5 $75 $ day supply $10 $150 $180 9

10 NYU Dental Plan through MetLife No changes for 2012 Cost of service depends on care type: Type A: Diagnostic and preventive 100% Type B: Basic restorative 80%* Type C: Major restorative 50%* Type D: Orthodontia 50%* Coverage level Monthly contribution rate Employee only $10 Employee + Spouse/Domestic Partner $38 Employee + Child(ren) $36 Employee + Spouse/Domestic Partner + Child(ren) $50 * Up to Reasonable and Customary (R&C) charges 10

11 Vision Coverage through VSP Offered through Vision Service Plan (VSP) Enrollment on Benefits Resource Center Highest level of coverage through VSP providers 2012 Monthly Contribution Rates Employee Only: $6.84 Employee + One: $14.37 Employee + Family: $22.32 Service VSP Provider Non-VSP Provider WellVision Exam * 100% covered after $15 copay Covered up to $50 Retinal Screenings 100% covered after a $39 copay Not covered Lenses:* Single vision Lined bifocal Lined trifocal 100% covered after $15 copay 100% covered after $15 copay 100% covered after $15 copay Covered up to $50 Covered up to $75 Covered up to $100 Frames** Covered up to $130 Covered up to $70 Elective Contact Lenses (in place of lenses and frames) Covered up to $130 Covered up to $105 * Once every 12 months ** Once every 24 months 11

12 Flexible Spending Accounts (FSAs) Tax free contributions Reimbursement for eligible expenses Use it or lose it How much to contribute per year Examples of eligible expenses Health Care FSA Dependent Care FSA Between $120 and $15,000 Between $120 and $5,000 (up to $2,500 for married employees who file taxes separately) Annual deductibles Copayments Coinsurance Medical products (e.g., bandages) Adult day care centers Babysitters for children under age of 13 Child day care for children under age of 13 Elder care Examples of noneligible expenses Cosmetic procedures Late charges Weight loss program food Over-the-counter medications (except with a doctor s written prescription or for insulin) Educational fees/tuition Overnight camps Food Clothing Health care expenses incurred by a dependent 12

13 Choice of FSA Payment Methods Wageworks Pay By Card Pay My Provider Pay Me Back 13

14 Life Insurance through Prudential Basic Life Insurance No cost to employees Supplemental Life Insurance: Available for purchase: Covered at $50,000 Up to five times salary (to a maximum of $1,000,000) Employees may update their life insurance beneficiary through the Benefits Resource Center. In increments of.5x (e.g.,.5x, 1x, 1.5x, 2x, etc.) Evidence of Insurability (EOI) required during enrollment for any new enrollees or anyone increasing their supplemental life insurance. 14

15 Getting Employees Ready for Enrollment 15

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17 Benefits Resource Center Enrollment 17

18 Benefits Resource Center Enrollment Welcome to 2012 Annual Open Enrollment! Enroll Now through November 4, 2011 The 2012 Annual Open Enrollment period is your opportunity to review your current benefit coverage and, if you choose, make new selections for the coming year. What s new for 2012! Flexible Spending Accounts Health Care payment card available! As part of changing to a new Flexible Spending Account (FSA) vendor, Wage Works, if you enroll in the Health Care FSA you will have a new, quick and convenient way to pay for your health care expenses. You will receive a health care payment card to pay for qualified health care expenses. The money comes right out of your Health Care FSA, so in most cases you will not need to submit a claim and wait for reimbursement The amount you elect to contribute to your FSAs will be entered as an annual election, instead of monthly. Decision Support Center! If you are looking for assistance in selecting health care coverage, the Decision Support Center offers valuable, easy-to-use tools to help you choose a medical plan and accurately calculate your contributions for the Health Care and Dependent Care Spending Account. Additional information about What s New for 2012 is available in the 2012 Open Enrollment Guide available by selecting Plan Information from the right hand menu. If you would like to speak with someone about your benefits, please contact the Benefits Office at benefits@nyu.edu or call , Monday through Friday, 9:00 a.m. to 5:00 p.m. You will also contact the Benefits Office should you need to update your mailing address. To start the enrollment process, click Enroll Now below to begin! 18

19 Benefits Resource Center Enrollment 19

20 Benefits Resource Center Enrollment 20

21 Benefits Resource Center Enrollment 21

22 Benefits Resource Center Enrollment 22

23 Communications Employees Will Receive Communication Timing Postcard mailed to home October 14 E mail with Enrollment Guide Week of October 17 E mail Annual Open Enrollment is Here October 24 E mail Enrollment Reminder (2) October 31 / November 3 E mail Last chance to Enroll Annual Enrollment is Closing November 7 23

24 Questions? 24