Alameda County Fire Department

Transcription

1 Alameda County Fire Department 835 E. 14th Street San Leandro, (A Tel (510) Fax (510) SHELDON D. GILBERT Fire Chief AGENDA _ June 7, 2011 SERVING: City of Dublin City of Newark City of San Leandro City of Union City lawrence Berkeley National Laboratory Lawrence Livermore National Laboratory Unincorporated Areas of Alameda County Alameda County Regional Emergency Communications Center 'Accredited Center ofexcellence' May 24,2011 Honorable Board of Directors Administration Building Oakland, CA Dear Board Members: Subject: Modification to Subcontract with Lawrence Livennore National Security, LLC to Extend the Provision of Fire and Medical Response Services to Lawrence Livermore National Laboratory to June 30, 2012 RECOMMEND'ATION: Sitting as the Board of Directors for the Alameda County Fire Department: 1. Approve and authorize the President of the Board of Directors to sign Modification No. 8 to Subcontract No. B with lawrence livetidore National Security, LLC (LLNS) to extend the provision of fire and medical response services to Lawrence Livermore National Laboratory (LLNl.) from July], 2011 to June 30, 2012, and increase the Subcontract amount by $9,559,939 to a total of $41,670, Approve and authorize the President of the Board of Directors to sign Amendment No.3 to License No. DE-R052-M8NA27723 to extend the term of the license agreement from July 1,2011 to June 30, 2012 for Alameda County Regional Communication Center to use Lawrence Livermore Laboratory facility. SUMMARY!DISCUSSION: On September 25, 2007, the Board approved Subcontract No. B authorizing ACFD to provide fire and emergency medical response services to l.lnl fof the two-year period (base and option year) from October 1, 2007, WOUgful September 30,2009. DEDICATED TO SUPERIOR SERVICE

2 After the Board approved the initial Subcontract, the following modifications have been made to the Subcontract and approved by your Board: Modification # I To provide emergency dispatch services to the LLNL Modification #2 To incorporate the clause entitled "Injury and Illness Reporting" to the Subcontract To exercise the option of providing fire protection services to LLNL for Modification #3 the period October I, 2008 to September 30, 2009 To incorporate both price redetennination adjustment and start-up cost Modification #4 Ito the subcontract To extend the fire service contract to LLNL from October 1,2009 to Modification #5 ~une 30, 2010 To extend the fire service contract to LLNL from July 1, 20 I0 to June Modification #6 30,20 II Ira incorporate both prtce redetermination adjustment and updated Modification #7 kjovernment Furnished Property list to the Subcontract Your Board is no,w requested to app\i'ove Modmcation No.8 to the Subcontract and Amendment No. 3 'to the facility use agreement, which extend the period of perfonnance and facility license from July ~, w June 30, 2012, increase Subcontract amount by $9,559,939 for the extended period. The modification to the Subcontract and amendment to the License Agreement have been reviewed by the Office of County Counsel. FINANCIAL: There is no change in Net County Cost. No budget adjustments are required for the current fiscal year. Both expenditures and contract services revenues were included in ACFD's Fiscal Year proposed budget request. Sincerely, ~-~2S----- Demetrious N. Shaffer Deputy Fire Chief Alameda County Fire Department Attachment SDG\LH cc: Susan Muranishi, County Administrator G:\ADMIN\FINANCIALlFinance Team\BOS LetterslFY \BOS Ltr LLNL Contract Mod #8_ II.doc

3 MODIFICATION NO.8 to SUBCONTRACT NO. B between LA WRENCE LIVERMORE NATIONAL SECURlTY, LLC and ALAMEDA COUNTY FIRE DEPARTMENT, CALIFORNIA INTRODUCTION This Modification No. 8 to Subcontract No. B is entered into by and between Lawrence Livermore National Security, LLC (hereinafter called "LLNS") and Alameda County Fire Department, Califomia (hereinafter called "Subcontractor"). PURPOSE The purpose of this Modification is to extend the period of performance and increase the total fixed price. As a result of this Modification, the total amount of the Subcontract is hereby increased as follows: Description Increasen)ecrease Fixed Price Contract Award $7,936, Mod I Emergency Dispatch Services ($89,160.00) $7,847, Mod 2 Injury and lllness Reporting $0.00 $7,847, Mod 3 Exercise Option for Year 2 $8,304, $16,151, Mod 4 Price Redetermination ($92,147.00) Start Up Equipment/Services $169, $16,228, ModS Extend Subcontract to June 30, 20 J0 $6,812, $23,041, Mod6 Year 2 Price Redetermination ($7,140.00) Extend Subcontract to June 30, 20t I $9,370, $32,405, Mod 7 Extension 1 Price Redetelmination ($294,397.00) $32,] 10, ModS Extend Subcontract to June 30,2012 $9,559, $41,670, AGREEMENT The parties agree to modify the Subcontract in the following particular(s) only: MODIFICATION(S) TO SCHEDULE OF ARTICLES (OM -621 ; 04/0 1/08)

4 ARTICLE 4 - PERIOD OF PERFORMANCE Article 4 is deleted in its entirety as written and substituted with the following: ''The period ofperformance of this Subcontract shall be October 1, 2007 through June 30, 2012." ARTICLE 5 - PRICE AND PAYMENT Article 5 is deleted in its entirety as written and substituted with the following: "A. Fixed Price The Subcontractor shall perform this Subcontract for the total fixed price of $7,924,445.00, which includes a credit in the amount of $89, for the use of government facilities (January 20, September 30, 2008), a base period price redetermination credit of $92,147.00, and $169, for startup equipment and services. B. Fixed Price Option (Exercised in Modification No.3) The Subcontractor shall perform the work described as optional in Article 2 under this Subcontract for the total fixed price of $8,297,217.00, which includes a credit in the amount of $127, for the use ofgovernment facilities (October 1, September 30, 2009). C. Extension 1 The Subcontractor shall continue performance through the period October 1, June 30, 2010 for the total fixed price of $6,518,290, which includes a credit in the amount of $95, for the use of government facilities (October 1, June 30, 2010). D. Extension 2 The Subcontractor shall continue performance through the period July 1, June 30, 2011 for the total fixed price of $9,370,912.00, which includes a credit in the amount of $127, for the use of government facilities (July 1, June 30, 2011). E. Extension 3 The Subcontractor shall continue performance through the period July 1, June 30,2012 for the total fixed price of $9,559,939.00, which includes a credit in the amount of $127, for the use of government facilities (July 1,2011- JUDe 30,2012). The maximum total IlXed price for the Subcontract, based on the initial, option, and extension periods is $41,670, The fixed price stated above does not include and LLNS shall Dot be charged for any State Sales & Use Tax. Mod. NO.8 Subcontract No

5 F. Emergency Dispatch Services Emergency Dispatch services are included in the fixed prices stated above and are based on the following parameters: Base Year Option Year Extension 1 Extension 2 Extension 3 Cost Per Call: $39.68 $43.04 $50.17 $49.47 $35.77 Number of Calls: Total Price: $27, $30, $11, $17, $12, G. Invoices The Subcontractor shall submit its invoices at the end of each quarter to the following address: H. Payment Schedule Lawrence Livennore National Laboratory Attention: Accounts Payable, L-432 P.O. Box 500] Livermore, CA Base Period (9/25/ ) 1 51 Quarter $1,984, nd Quarter $1,954, rd Quarter $1,954, th Quarter $1,862, $169, (Startup Cost) Option Period ( /09) 1 51 Quarter $2,076, nd Quarter $2,076, rd Quarter $2,076, th Quarter $2,068, (includes Year 2 Price Redetermination) Extension 1(l 0/1/09-6/30/10) 1 51 Quarter $2,270, nd Quarter $2,270, rd Quarter $1,976, (includes Extension I Price Redetennination) Extension 2 (7/1/1 0-6/30/11) 1 51 Quarter $2)42, nd Quarter $2,342, rd Quarter $2,342, th Quarter $2,342, Mod. NO.8 Subcontract No. B

6 Extension 3 (7/1/11-6/30/12) 1 51 Quarter $2,389, nd Quarter $2,389, rd Quarter $2,389, lh Quarter $2,389, I. Payment Tenns The tenns of payment will be 30 days after receipt of a proper invoice. Payment amounts shall be less any applicable adjustments, credits, offsets, or tax withholds. Payment on an invoice shall not constitute final acceptance ofthe related perfonnance." All other tenns, conditions, and provisions of the Subcontract shall remain in full force and effect. The parties have executed this Modification No.8, effective as ofthe date ofllns' signature. ALAMEDA COUNTY FIRE DEPARTMENT, CA BY: Nate Miley BY: David Lee TITLE: President of the Board of Directors of TITLE: Alameda County Fire District (also known as Alameda County Fire Department) Contract Administrator LLNL Supply Chain Management Department DATE: DATE: ~c... If_..L.?_;+_I-=-~---=.o~1!~ Phone No.: FAX No.: (925) (925) lee 154@llnl.gov _ Mod. No.8 Subcontract No. B

7 AMENDMENT NO.3 to LICENSE NO. DE-R052-MSNA27723 between U.S. DEPARTMENT OF ENERGYfNATIONAL N1JCLEAR SECURITY ADMINISTRATION and ALAMEDA COUNTY FlRE DEPARTMENT, CALIFORNIA INTRODUCTION This Amendment No.3 to License No. DE-R052-M8NA27723 is entered into by and between the U.S. Department of Energy, acting through the National Nuclear Security Administration (NNSA) (hereinafter called "Grantor") and Alameda County Fire Department, California (hereinafter called "Grantee"). PURPOSE The purpose of this Amendment No.3 is to extend the term of the License until June 30, AGREEMENT NOW, THEREFORE, the parties mutually agree to amend the License Agreement in the following particulars: Article I is revised to read as follows: AMENDMENT TO LICENSE AGREEMENT ARTICLE 1 ''This License Amendment No.3 shall be effective beginning July 1,2011 (Effective Date") and ending on June 30, 2012, but is revocable at any time without notice at the option and discretion of the Grantor and its duly authorized representative." Amendment No.3 4/19/2011 License No. DE-R052-M8NA27723

8 LICENSE TERMS AND CONDITIONS All other terms and conditions of this License shall remain in effect. GRANTEE GRANTOR BY: --:-::---:--:-: Nate Miley BY: TITLE: President of the Board of Directors of TITLE: Real Property Contracting Officer Alameda County Fire District (also known as Alameda County Fire Department) DATE: DATE: wzw/.,l-~=:::::l...!...l. _ Amendment No.3 4/19/20 II License No. OE-R052-M8NA