Student Laptop & Accessory Damage Guidelines

Transcription

1 Student Laptop & Accessory Damage Guidelines

2 Overview Starting September 2018, the district will implement revised procedures for assessing fines, deductibles, repair cost and full replacement cost of technology devices used by students in the 1:1 program. This guideline applies to all students participating in the district s 1:1 student laptop program. The district currently has a variety of devices that are used throughout the district. The replacement and repair cost of these devices varies based on the device, vendor and when they were purchased. The expected life of these devices is approximately four years. The Process Whenever students encounter issues with their district issued laptop, or there is any damage to their laptop, they are required to report the damage to their school technology specialist. The student may also be asked to turn in their laptop and be assigned a loaner laptop. The technology specialist will examine the laptop then send it in for repair, at which point the technology repair shop will evaluate and repair the device. The technology repair shop will also indicate to the best of their ability how the damage occurred. If damage appears to be due to negligence, the technology department will inform the school administration. After the school administration has completed their investigation, a fine or replacement cost may be incurred by the student based on the results. Levels of Damage The following section describes the five Damage Types used by the district. These are used to categorize all damage levels of student devices when being evaluated by the Technology Department. Accidental Negligence Gross Negligence Lost Stolen Is an unfortunate happening that occurs unintentionally and results in damage or loss A state of being careless, the lack of ordinary care of property To consciously or voluntary disregard of the need to use reasonable care To lose a device due to negligence or gross negligence without filing a police report When a device is stolen not due to negligence and a police report has been filed Accidental When it has been determined the damage is accidental, there is no charge for staff or student to get the device repaired. Negligence After an investigation is completed by the school administration and/or technology department, if the damage to the device is deemed negligence, the student/guardian will be subject up to a $100 fine. Bellevue School District Last Updated: June 2018 Page 2

3 Gross Negligence When damage has been deemed gross negligence, student/guardian will be responsible for the current value to replace the student s device or the full cost of repairs. Lost Devices If a device is lost, the student/parent must report it to the school immediately. The student/guardian will be billed at the current value of the lost device. The district will provide a replacement device to the student. Stolen Device The student and/or parent must file a police report and a copy must be provided to the school by the student/parent in a timely manner (within three school days). If there is not clear evidence of theft or the equipment was lost due to student negligence, the student/parent will be responsible for the current value of the device. If the device was deemed to be stolen, but the student was not negligent, the district will cover the cost of the replacement. Fraudulent reporting of theft will be turned over to the police for investigation. A student making a false report will also be subject to disciplinary action. Students Technology Cost Breakdown Laptops This section will cover the replacement cost for student devices and accessories. It is important to determine which type of device the student has, including the accessories. Below is a current list of devices currently in service. You will also see the depreciated replacement cost for the life span of the device. Device Year 0 1 Year 1 2 Year 2 3 Year 3 4 Year 4+ Yoga S $1230 $935 $640 $345 $100 Yoga 11 $1170 $890 $610 $330 $100 Yoga 12 $1170 $890 $610 $330 $100 Yoga 260 $1155 $879 $603 $327 $100 Dell 7390 i3 $872 $666 $460 $254 $100 Accessories This section will cover the replacement cost for student technology accessories. It is important to know which accessory you are replacing. The district currently has multiple vendors supplying accessories. With technology accessories, the district DOES NOT apply any depreciation to them. This is due to the fact that the district will issue a brand-new accessory. Accessory Replacement Cost Lenovo Yoga (S1, 11, 12) Pen $13 Lenovo Yoga 260/370 Pen $27 Lenovo ThinkPad 65W Power $19 Adapter Bellevue School District Last Updated: June 2018 Page 3

4 Laptop Case $25 Dell Power Adapter 65 Watt $34 Dell Active Pen PN557W $28 Examples of Damage and the State Fine Status Accidental No Charge Negligence up to $100 Fine Damaged Lost Stolen Dropped chipped corner Locked in trunk of car or from your house, include a Police Report Liquid spilled on keyboard Gross Negligence up to full cost of repair/replacement Throwing laptop onto hard surface Left on bus or playground Left on front seat of unlocked car in plain view and a police report filed Average Part Replacement Cost Base Cover $130 Top Cover $150 LCD Screen $390 Screen Back Cover $100 Keyboard $140 Motherboard $319 Bellevue School District Last Updated: June 2018 Page 4

5 Visual Guide for Assessing Damage The following are general guidelines to follow when assessing student laptops for damage. A technology specialist will determine the level of damage and approximate repair amount. The administration staff can then determine which category the damage falls into: Accidental, Negligence, or Gross Negligence. For accidental damage there is no charge, for negligence there is a $100 fine, and for gross negligence the fine could be up to the full cost of the device. Accidental and/or No Fine types of damage Minor Case Chip These types of chips will be epoxied and returned to the student. One or Two keys missing if determined they came off from normal wear and tear, there is no charge to fix. Red TrackPoint Button if missing, there will be no charge nor will it be replaced. Bellevue School District Last Updated: June 2018 Page 5

6 Negligence or Gross Negligence types of damage Based on our experience, the damages shown below are typically a result of negligence or gross negligence. The fines can be up to $100 for negligence and up to full cost to replace the device for gross negligence. There will be a percentage of them that the cause was accidental and no fine will be imposed. Many keys missing if determined the student popped the keys off, the fine is $100 for the repair. Screen cracked or shattered There will be a minimum fine of $100 for negligence and up to the full replacement cost for gross negligence. Deep scratches on the screen There will be a minimum fine of $100 or up to the full replacement cost. Bellevue School District Last Updated: June 2018 Page 6

7 Stylus Bay Damage If the stylus is unable to be housed in the bay properly, there is a minimum fine of $100 or the full replacement cost. Stylus chewed on The fine is the full cost to replace the stylus. Bellevue School District Last Updated: June 2018 Page 7