ESP Tips & Techniques 2006/07 11/04/2006

Transcription

1 nvision Summary Reports Recurrent Ledger Summary Project Summary Project Summary Whole of Life THE AUSTRALIAN NATIONAL UNIVERSITY F&BS Business Solutions ESP Tips & Techniques 2006/07 11/04/2006 Overview The purpose of this document is to provide information on the details returned in the the nvision Summary Reports Recurrent Summary, Project Summary & Project Summary Whole of Life. A detailed example of how to run the Recurrent Summary as an Adhoc Report is also included. Key Points These Summary nvision reports can be restricted to a Budget Unit or a single Department. It is not possible to submit these reports using the Project field. Each report can be run via Adhoc nvision submissions or as a Report Request which can be added to a Report Book, for ease of period reporting. FBS-BusinessSolutions@anu.edu.au to request a new Report Request. These Reports can be run for current or prior periods. The Reports List each Department and Project combination for the Report parameters (so a particular Fund/Department combination). They also return balances for those ChartField combinations that do not exist on the ANU Project table but have a balance this could be useful for tracking miscoding to incorrect combinations. Recurrent Summary Reconcilable to the FMR nvision Report when run for a whole Budget Unit Project Summary Reconcilable to the SPF FMR nvision Report when run for a whole Budget Unit Designed for Project based reporting on Funds C, Q & S. Project Summary Whole of Life Reconcilable to the SPF FMR & Project Management nvision Report(s) when run for a whole Budget Unit assuming tho that there are no ChartField combinations that have a Status of Inactive and Income = Expenditure as these are removed from the Project Summary Whole of Life report. Designed for Project based reporting on Funds C, Q & S. Returns Total Project Balances as opposed to Current Year Balances

2 Output The table below outlines the nvision Summary Report Column Outputs. Output Description Recurrent Ledger Summary (ANU88044.xnv) Project Management Summary (ANU88044B.xnv) Project Management Summary Whole of Life (ANU88044C.xnv) Opening Balance Opening balance for the selected reporting year No Yes No Prior Year Cash Result Previous year s Actuals result Yes No No Current Year Operating Result Net Operating Position/ Cash Closing Balance Income Net balance of account (Actuals & Financials*) from period 1 to reporting period Sum of the Opening Balance & Current Year Operating Result Yes Yes No Yes Yes Yes Budget The annual budget using a scenario of FINAL Yes Yes No Budget (TOTAL) The Annual Budget using a scenario of TOTAL, No No Yes i.e. the total project budget Income Total Income for the life of the project (Actuals & No No Yes (Whole of Life) Financials*) Period Movement YTD movement (Actuals & Financials*) for the Yes Yes No last reporting period YTD Movement YTD (Actuals & Financials) movement Yes Yes No Variance Budget minus YTD Movement Yes Yes No Variance (Whole of Life) Expenditure Budget (TOTAL) minus Income (Life of Project) No No Yes Budget The Annual Budget using the scenario of FINAL Yes Yes No Budget (TOTAL) The Annual Budget using the scenario of TOTAL, i.e. the total project budget No No Yes Period Movement YTD movement (Actuals & Financials*) for last Yes Yes No reporting period YTD Salaries YTD Actuals & Financials* movement for budget Yes Yes Yes class [BC01] Salaries Whole of Life Salaries No No Yes Other YTD YTD Expenditure excluding [BC01] Yes Yes Yes Expenditure Other Expenditure Whole of Life Other Expenditure No No Yes Outstanding All outstanding encumbrances as of reporting Yes Yes Yes Encumbrances period Expenditure Total Year to date movement Yes Yes Yes (YTD Movement + Encumbrances) Expenditure + Total expenditure for the life of the project No No Yes Encumbrances (Whole of Life) (Actuals & Financials*) Variance Budget minus Total YTD Movement + Encumbrances Yes Yes No Variance (Whole of Life) Budget (TOTAL) minus Expenditure + Encumbrances (Life of Project) No No Yes Sample Report Format Recurrent Ledger Summary (ANU88044) Project Management Summary (ANU88044B.xnv) Project Management Summary Whole of Life (ANU88044C.xnv) Indicates a hidden column (ungroup to see details) * Recurrent Ledger Summary only includes Actuals Ledger

3 Detailed Directions Step 1. Results To run an Adhoc Summary nvision report navigate to: Reporting Tools > nvision Control Centre > Adhoc Reports > Report Name (In this example the report being run is the Recurrent Summary ). The Adhoc nvision Request page appears Note: To run the Report via a ReportBook refer to detailed steps outlined in the Course Exercises for General Ledger Reporting, for Exercise nvision Reports - ReportBooks available from the following URL: Courses_and_Seminars/Gener al_ledger_reporting_course.asp

4 Step 2 Specify a Report as of Date, this will be the end period for the Report. Results Your selected date will be displayed. (In this case the report will run up to Period 13, 2005.) Note: As Of Date: Use Business Unit Reporting Date If this option is selected the report will run for the end of the Previous Period. The advantage to using the Business Unit Reporting Date is that when you go to run your EOP Reports at the end of next period you don t have to change the date just rerun the Report. If you choose Specify, the date entered is used to determine the appropriate Accounting Period on which to Report.

5 Step 3 Enter a Department or Budget Unit in the Field Name: DEPTID. Use the drop down list to select between Selected Detail Values for a single Department or Selected Tree Nodes for Budget Unit. Results Your selected DEPTID will be displayed.

6 Step 4 Results Enter the Fund Code that you would like to report on. Leave this field blank if you would like to report on all funds within your selected Department/Budget Unit. Correct data entry Note: The PROJECT_ID Field must always be left blank for this report to run successfully.

7 Step 5 Click: to run the process. Results: Report will run. Step 6 Open the Process Monitor via the hyperlink Process Monitor to view the progress of the report process. Click: To refresh the page, until you have a Run Status of Success, and Distribution Status of Posted. Results: Process runs to success.

8 Step 7 Results: Open the Report Manager from the hyperlink Report Manager, or alternatively on a new page via Reporting Tools Report Manager. The Report Manager page displays. Step 8 Click: On the ANU88044.csv hyperlink to open the report. Results: File appears.

9 Recurrent Ledger Summary (ANU88044.xnv)

10 Project Management Summary (ANU88044B.xnv)

11 Project Management Summary Whole of Life (ANU88044C.xnv)