Finance Data Warehouse Phase 2 (FDW-P2) Training. November 2015

Transcription

1 Finance Data Warehouse Phase 2 (FDW-P2) Training November 2015

2 Presenters Lacey Lovejoy Director of Financial Systems Jennifer Moss Accounting Manager

3 How to Access FDW-P2 Environment Login to myci portal Click on the Finance Data Warehouse- Phase 2 link On January 1, 2016, the FDW-P2 version will be the only version available on the CSYou website as Finance Data Warehouse

4 New Dashboards and Reports

5 New Dashboards and Reports Streamlined report structure Chartfield report tabs have been combined

6 Enhanced Report Filters Report Filters Basic & Advanced

7 Enhanced Report Filters Multiple business units security permitting Budget ledger filter

8 Enhanced Report Filters NOT fields for all Chartfields Fund Dept Account Project

9 Enhanced Report Filters Ability to report against multiple Chartfield trees Department Fund Account Project

10 Enhanced Columns and Reports Now Six columns First three columns have values (default) Next three columns can be populated or hidden

11 Enhanced Columns and Reports Hide column (default) Or choose a column value

12 Enhanced Columns and Reports Totals appear on first two columns (default) Can add subtotals to additional columns

13 Enhanced Columns and Reports Subtotal can be added before or after values Other totaling display options are available

14 Enhanced Columns and Reports Headings are spelled out

15 Improved Drilldown Usability Consistent order Additional drilldown fields for Actuals and Budget

16 Training Materials Training Guide and Online Training provided by CO Link to website will be provided in ...

17 Finance Data Warehouse Phase 2 Most Used Reports November 2015

18 How to Access the Data Warehouse 1) Log into CI Financials

19 How to Access the Data Warehouse 2) Select Finance Data Warehouse Phase 2

20 Set Default Settings Default Settings Business Unit = CICMP (or AUX Business Unit) Budget Ledger = Operating Budget Budget Scenario = ORIGINAL Click Apply

21 Department Reports 1. Select Dashboards > Financial Reporting

22 Department Reports 2. Select Manage My Budget as of Period

23 Department Reports 3. Select Report Filters Select Fund and Dept All other filters will auto-populate

24 Department Reports 4. Select Columns and Report View Auto-populates to Column 1 = Fund Fdescr Column 2 = Dept Fdescr Column 3 = Account Fdescr Report View = Summarized

25 Department Reports 5. Select Columns and Report View (cont.)

26 Department Reports 6. Column Headings Current Budget = YTD Budget Actuals = YTD Actuals Encumbrances = Commitment to spend prior to the actual expenditure (reflected as a PO) Balance Available = YTD Actuals less YTD Budget % Used FY = % of Budget Used Fiscal Year-To-Date

27 7. Drill Down Department Reports Click on number to drill down for description

28 Department Reports 8. Drill Down (cont.)

29 Department Reports 9. Drill Down (cont.) Export to Excel

30 Other Helpful Reports Financial Reporting > Financial Summary Between Periods Can pull for specific periods Must indicate Fund and Department

31 Other Helpful Reports Financial Reporting > Inception to Date Inception = 07/01/2010 Must indicate Fund and Department

32 Other Helpful Reports Financial Reporting > Financial Summary by Year Can pull for specific years Must indicate Fund and Department

33 Other Helpful Reports Financial Reporting > Performance Report As of Period Can pull for specific periods Must indicate Fund and Department Shows YTD Actuals and Prior Year YTD Actuals

34 Other Helpful Reports Financial Reporting > Performance Report As of Period (cont.) Shows YTD Actuals and Prior Year YTD Actuals

35 Other Helpful Reports Financial Reporting > Performance Report As of Period (cont.) Shows YTD Actuals and Prior Year YTD Actuals

36 Other Helpful Reports Transaction Inquiry > Open PO Reports Doc ID = PO Number

37 Other Helpful Reports Transaction Inquiry > Actuals Reports Actual transactions only

38 Other Helpful Reports Transaction Inquiry > Budget Reports Budget transactions only

39 How to Read Drill Down Reports VCH AP Voucher Accounting Check or wire issued by Accounts Payable

40 How to Read Drill Down Reports MJE Manual Journal Entry JET, RET, Deposit, or Accounting Entry

41 How to Read Drill Down Reports HCM HR Accounting Lines Payroll transaction Call Janson Chapman for assistance

42 How to Read Drill Down Reports Doc ID Use this column to reference the Voucher # or Journal # when speaking with Finance Staff

43 How to Read Drill Down Reports Allocations - ALO ALO refers to an autogenerated journal entry for benefits, grants/contracts, and Extended Education

44 How to Read Drill Down Reports Purchase Order PO # Use this column to reference PO # with Finance Staff

45 How to Read Drill Down Reports Accruals and RETs YE Accrual Journal Entry RET Refer to RET #

46 Questions? Jennifer Moss X3510 Lacey Lovejoy x3229 Josue Magana x8593