Advanced Munis Reporting with Excel - Financials Product Suite: Munis Financials

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1 Advanced Munis Reporting with Excel - Financials Product Suite: Munis Financials CLASS DESCRIPTIONS By attending this hands on advanced Munis cubes lab session, you will have the chance to design and create professional reports using Excel Cubes. In this session, we will look at how Munis Financial data can be easily sliced and organized to build meaningful reports via PivotTable reporting in Excel. This session will focus on using the data that is found in the Financial Excel Cubes. If you prefer a printed copy of the lab documentation to work with at Connect, be sure to print session documentation beforehand and bring it to Connect with you for use during the lab. Objective: Register for this Advanced session to learn advanced techniques for formatting reports and gain an understanding of how to create reports in Excel using Munis Financial cubes. Pre-Requisite: Munis Reporting with Excel Cubes Financials (basic session) or equivalent experience. FINANCIAL CUBES BY MUNIS VERSION 9.3/10.1 GL Revenue and Expense Cube Accounts Payable Cube Work Orders Cube Project Accounting Cube Purchase Order Cube 10.5 / 11.0 GL Assets and Liabilities Cube Grants Cube 11.1

2 Budget Projection Cube Fixed Assets Cube Inventory Cube 11.3/ State Reporting Cube Contracts Cube NOTE/TIP: See the Appendix for more information on the contents of each cube. CONNECTING TO A CUBE 1. Click the Data tab and select Existing Connections. Excel Data tab 2

3 2. To follow along with the examples in this document, select the GL Assets and Liabilities Cube from the list. REPORTING ON CUBES Excel presents the cube data as a pivot table allowing the user to choose the measures and dimensions from a field list to include in their pivot table report. The measures are listed first, followed by folders of fields for each dimension. The folders and fields are listed in alphabetical order. Names of data fields should be in familiar terms used in the Munis application eliminating the need for a data dictionary or translation document. Below the field list is a Report Layout section that allows the user to drag a field into a section or from one section to another to reorganize a report. 3

4 PivotTable report MOVING THE PIVOT TABLE By default, the PivotTables are placed in column Row 1 Column A. Move the PivotTable using the Move PivotTable button on the ANALYZE Tab. This will provide room for slicers and/or report titles. 4

5 Move PivotTable 5

6 ADDING DATA TO THE PIVOTTABLE 1. Open the Amounts folder by clicking the plus sign (+) next to the folder and select the Starting Balance, Debit, Credit, Ending Balance, and Net Change by clicking the box next to the name of the measure. a. The measures are added to the PivotTable area. b. At this point, the values displayed are for all data contained in the cube. We can add time and/or account fields to the PivotTable to further break down the amount. PivotTable report with Amounts added NOTE/TIP: When working with the General Ledger Assets & Liabilities Cube Connect, there may be instances when data does not come into the cube. In the instance above, we are working in FY2018 but have not closed FY2017, so starting balances cannot be populated. 6

7 2. Next scroll down in the field list and click open More Fields folder in the Account Folder and select Account Type and Object. Field list. Select Account Type and Object Code from within the Account<More Fields option. PivotTable report with Account Type and Object code selected 7

8 3. Right-click the General Fund and select Expand/Collapse and the Collapse Entire Field. Select Collapse Entire Field Result from selecting collapse entire field 8

9 FILTERING THE DATA Add a Slicer for additional filtering options. a. Click the Insert Slicer button on the ANALYZE tab. b. Select Fund from the More Fields folder for Account. c. Select d. Select Period from the More Fields folder for GLFY Time. 9

10 e. The slicer is added. It allows a user to select values that are present in the data opposed to all values like the column or row drop down. You can multi-select using ctrl-click or shiftclick. f. You can easily clear the filter clicking the filter button in the corner. A red x will appear when the filter is used. g. Move the slicers into the space we made in column A and size appropriately. SLICER TOOLS & OPTIONS 1. Click the Fiscal Year slicer to select it. SLICER TOOLS appear when you are in the slicer. Click the OPTIONS tab. Click the Slicer Settings button. Check Hide items with no data. Repeat this for the Fund and Period Slicers. 1

11 Result from hiding items with no results on the slicers 1

12 2. Select Fiscal year 2017, Fund 1000, and Period 1 Result from selecting Fiscal Year 2017, Fund 1000, and P1 FORMATTING OPTIONS Control if and where subtotals and grand totals appear in the PivotTable using the DESIGN tab. 1. Filter on the Fund 1000 General Fund and Period 1 2. Click the Grand Totals button and select Off for Rows and Columns 1

13 Report Layout, Header, and Color options can also be found on the Design tab. 3. Select the first 3 columns in row 1 (should be blank) and Right-click and select Format Cells, and then Merge cells on the Alignment tab. 4. Add Balance Sheet Report by Year, Fund & Period as the title. 1

14 5. Select the Pivot Style Light 21 on the Design tab. 6. Click on each slicer and select the Slicer Style Light 6 on the Slicer Options tab. Other formatting options such as number format and font are available by right-clicking the PivotTable. ADDING CALCULATIONS After review the report, we decide it s not exactly what we wanted. We need to also see the Total Liabilities + Fund Balance so that we can easily see if our funds are in balance. 1. Click OLAP Tools on the ANALYZE tab and select MDX Calculated Member. 2. Add the name Total Liabilities + Fund Balance to your Calculated Member 3. We want to make sure that when we choose our members, we are selected the same members that are selected in our cubes report 4. In the Parent Hierarchy field, select [Account].[Account Type] from the drop down. 1

15 5. Select More Fields under Account, from there we select Account Type, then click members to expand the list. 6. Since we want to calculate our Liabilities + Fund Balance, we select Liabilities, add + in the formula, and then select Fund Balance. 7. Click Test MDX to check for syntax errors. 8. Click OK. 9. Once you click OK, the new Calculate Member will appear at the bottom of the report (with the name you assigned it). 1

16 10. You can continue to use the slicers, and the Calculate Member will update with the choices you filter on. 11. You can manage the Calculate member by clicking on OLAP Tools and Manage Calculations NOTE/TIP To learn more about using the Calculated Measure option, please refer to the following document - Connect Advanced Munis Reporting with Excel - Financials (this can be found on the Munis KB) SAVING REPORTS Reports can be saved as Excel Workbooks. Once saved and reopened, the Refresh button is used to update the data in the Pivot table to the most current data in the cube database. There is also a check box on the Data tab of PivotTable options that allows you to refresh the data automatically whenever you open the file. Right click the PivotTable, for additional refresh and PivotTable options menu. 1

17 CHANGING THE CONNECTION IN A REPORT 1. Open the workbook called Top 15 Vendors on your desktop. 2. Make sure you have a connection file created for cube you will be using at your site. 3. Open the Excel Workbook and Enable Content on the Security Warning. 1

18 4. Click the Properties button on the Connections section of the Data tab. 5. Click the Definition tab and then the Browse button. 6. Find your connection to the Accounts Payable Cube and click Open. 7. Check the Always use connection file Box. 1

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20 APPENDIX How Munis Data gets into the Cube SQL Server Integration Services (SSIS) moves and transforms data from Munis. This is done in two stages. First data that is needed to create the cube is moved from the Munis database to TylerStagingDB. The data in the staging database is then transformed into a star-schema database that is called TylerReportingDB. SQL Analysis Services (SSAS) is used to create the Cube from the star schema database. Jobs are usually scheduled once per night or week to update the databases and generate the Cube, but can be more frequent depending on the client requirements and servers. The data in the cube is not real time data and is as current as the last time the job was run. Why use Cubes Data is named in familiar terms, and is grouped and organized for ease of use. Any user can immediately see the result of their selection, unlike a traditional report writer where they need to execute the report and then return to their report designer. The design and execution occur simultaneously. Data populates the spreadsheet and/or chart quickly as it has been effectively pre-organized and summarized in the cube. Users don t need to know complicated formulas or formatting such as join or other database programming terms everything is done seamlessly for them. When users execute a report, there is no impact on users performing transactions in the system. Cube Security General Ledger cubes use the GL Account level role permissions from Munis as specified for the GL Account Inquiry (glactinq) program for Org, Object, and Project in Munis Versions 9.3 through Starting with Munis Version 10.5, the GL cubes use all permissions specified for the GL Account Inquiry (glactinq) program. Users also must have access to the Tyler Reporting Services views for GL. Any changes to Munis security will not take effect in the cube until the next time the cube jobs run. 2

21 In addition to this, users must be granted access to the cube using the Access Role in the cube database. This is done as part of the installation of cubes at a customer site. The installation team usually adds the munisusers or munisreports group to the Access Role. To modify this or add additional groups or users to the Access Role: 1. Open SSMS and connect to the Analysis Services server. 2. Expand the database for the Cube. 3. Expand the Roles folder. 4. Double-click the Access Role. 5. Add the necessary users and/or groups on the Membership Tab. There is no additional Munis security used for Accounts Payable, Work Orders, or Project Accounting. Once the user is granted access to the cube, they have full access to all the data in these cubes. 2

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24 Financial Cubes Available in Munis Version 9.3 / 10.1 GL REVENUE AND EXPENSE CUBE This cube contains only Revenue and Expense Accounts. The amounts in the cube come from the GL balance tables. There is no journal detail available in the cube and the lowest time level is period. Measures Amounts Actual Available Budget (Revised Budget Actual Encumbrances Requisitions) Available Budget wo Reqs (Revised Budget Actual Encumbrances) Budget Transfers (Transfers In + Transfers Out) Collected Expended (Actual + Encumbrances + Requisitions) Encumbrances Original Budget (Amount for the Year / 12) * Requisitions Revised Budget (Amount for the Year / 12) * Multi-Year Funds Inception to SOY Actual Inception Year LTD Actual LTD Available Budget LTD Budget Transfers LTD Encumbrances LTD Original Budget LTD Requisitions LTD Revised Budget Summaries Comp% to LY EOY Actual (CYTD Actual % Budget/PYTD Actual % of EOY Actual) CY % of Budget Used CY Actual CY Available Budget CY Available Budget wo Reqs CY Budget Transfers CY Original Budget CY Revised Budget 2

25 CY to Date Actual CY to Date Actual % of Budget LY Actual LY to Date Actual LY to Date Actual % of EOY Actual Period over Period Growth (% change in actuals for the time period selected) *The budget amounts are calculated for each period based on the amount for the year divided by 12 in Munis Version 9.4 through As of Munis 11.2, this cube uses the monthly budget amounts. Dimensions GL Account Hierarchies o Org/Object/Project o Full Account (Fund/Segments/Object/Project) o Character Code/Object/Full Account o Fund o Org o Object o Project o Segments Each account segment can be arranged in any order GL Acct Type o Account Status o Account Type o Fiscal Year Type o Fund Type o Multi Year o Revolving Fund GL FY Time Fiscal Year, Quarter, Month, and Period 2

26 ACCOUNTS PAYABLE CUBE This cube contains invoice level data. The amounts in the cube come from Invoice and Check header tables. There is no line detail in the cube. Measures Check Amount Discount Amount Hold Amount Invoice Net Amount Invoice Total Amount Sales Tax Use Tax Dimensions Check o Check Cleared o Check Number o Check Type GL Account (based on cash org, object, project from apinvoih) Hierarchies o Org/Object/Project o Full Account (Fund/Segments/Object/Project) o Character Code/Object/Full Account o Account Description o Account Status o Account Type o Budget Rollup o Character Code o Control Account Type o Full Account o Fund o Multi Year o Object o Organization o Organization Object Project 2

27 o Project o Revolving Fund o Segments Each account segment can be arranged in any order 2

28 2 Invoice Hierarchies o Invoice Type/Document Number o Department/Document Number o Department o Dept Code o Document Number o Invoice Number o Invoice Status o Invoice Type Journal Hierarchies o Journal Year/Period Time Calendar and Fiscal Year Hierarchies Vendor Hierarchies o Vendor Type/Vendor o Account Type o Alpha Sort o City o Class o Country o County Code o Minority or Women Owned o Payment Method o Performance o State o Status o Status Reason o Type o Vendor o Vendor Name o Vendor Number

29 WORK ORDERS CUBE This cube contains work order details similar to what is included in the Work Order Detail report. The amounts in the cube come from Work Order detail table. Measures Actual Amount Actual Quantity Billed Amount Credit Amount Estimated Amount Estimated Quantity Dimensions Activity Hierarchies o General Category/Sub-Category/Activity o Activity o Activity Code o Department o Department Code o General Category o Priority o Sub Category o Trade Asset Hierarchies o Class/Sub Class/Asset o Department/Asset o Admin Department o Asset Code o Asset Description o Asset Number o Asset Type 2

30 o Class o Status o Sub Class Contact o Contact Name o Contact Type o Contact Type Code o Customer Number Time Calendar and Fiscal Year Hierarchies Work Order o Cost Type o Days Open o Item Description o Location o Project o Request Priority o Requesting Department o Requesting Dept Code o Service Priority o Servicing Department o Servicing Dept Code o Work Order Description o Work Order Number o Work Order Types 3

31 Financial Cubes Added in Munis Version 9.4 / 10.2 PROJECT ACCOUNTING CUBE This cube contains Project Strings and GL Accounts allowing very flexible Project reporting using any combination of Project String and GL Account. The amounts come from Project Journal Lines table. The lowest level of time is the journal date. Measures Actual Revised Budget Original Budget Budget Transfers Encumbrances Dimensions GL Account Hierarchies o Org/Object/Project o Full Account (Fund/Segments/Object/Project) o Character Code/Object/Full Account o Account Description o Account Status o Account Type o Budget Rollup o Character Code o Control Account Type o Full Account o Fund o Multi Year o Object o Organization o Organization Object Project o Project o Revolving Fund o Segments 3

32 o Each account segment can be arranged in any order PA Master o Major Project o Project Code o Project Department o Project Status o Project Title o Project Type PA Project Ledger o GL Journal Number o GL Period Posted o Journal Number o Journal Source o Reference1 o Reference2 o Reference3 o Reference4 PA Project String Project String Hierarchy o Project Code o Project Segment2 o Project Segment3 o Project Segment4 o Project String o Project String Description o Project String Type o Project Title Time Calendar and Fiscal Year Hierarchies 3

33 Financial Cubes Added in Munis Version 10.4 PURCHASE ORDER CUBE This cube contains purchase order information. The amounts come from Purchase Order Items, Receipts, and Allocations. Measures PO Allocation Amounts Alloc Amount Alloc Canceled Amount Alloc Liquidated Amount Alloc Open Amount (Alloc Amount Alloc Liquidated Amount) Alloc Sales Tax Alloc Sales Tax Canceled Alloc Sales Tax Liquidated PO Amounts Amounts o Canceled Amount o Credit Amount o Freight Amount o Liquidated Amount o Receipt Amount o Taxable Amount 3

34 Quantities Taxes o Total Amount (Unit Price * Quantity - (Unit Price * Quantity) * (Discount Percent / 100) Credit Amount + Freight Amount + Sales Tax) o Unit Price o Quantity Canceled o Quantity Invoiced o Quantity Ordered o Quantity Received o Quantity Returned o Sales Tax o Sales Tax Canceled o Sales Tax Liquidated 3

35 Dimensions Account Hierarchies o Org/Object/Project o Full Account (Fund/Segments/Object/Project) o Character Code/Object/Full Account o Account Description o Account Status o Account Type o Budget Rollup o Character Code o Control Account Type o Full Account o Fund o Multi Year o Object o Organization o Organization Object Project o Project o Revolving Fund o Segments Contract o Each account segment can be arranged in any order Purchase Order o Contract o Contract Description o Contract Number o Contract Sub Type o Contract Type o Enforcement Method 3

36 Vendor o Detail Commodity o Fiscal Year o General Commodity o Item Number o Purchase Order Number o Purchase Order Type o Purchasing Department o Purchasing Department Code o Purchase Order Status o Work Order Number Hierarchies o Type / Vendor o Alpha Sort o City o Class o Country o County o County Code o Minority or Women Owned o Performance 3

37 o State o Status o Status Reason o Type o Vendor o Vendor Name o Vendor Number o ZIP Calendar and Fiscal Year Hierarchies 3

38 ENHANCEMENTS The following enhancements were made to existing cubes in Munis Version 10.4 Accounts Payable Cube Invoice Detail Amounts, Invoice Line Amounts, and Purchase Order Amounts were added. Additional Measures Invoice Detail Amounts Invoice Detail Account Amount Invoice Line Item Amounts Net Price Purchase Order Amounts - invoice purchase order table Liquidated Amount PO Invoice Amount (PO Invoice Amount - Liquidated Amount) Variance Amount Additional Dimensions/Fields Account The only change to this dimension is the GL account displayed is based on org, object, and project from invoice detail. Invoice Added o Contract Number o Purchase Order Number Added Invoice Commodity 3

39 Commodity The Invoice Commodity dimension applies only to Invoice Line Item Amounts. It was added to allow the cube user to view commodity codes that were added for Invoice Items that do not have a corresponding purchase order. Added Purchase Order o Detail Commodity o Fiscal Year o General Commodity o Item Number o Purchase Order Number o Purchase Order Type o Purchasing Department GL Revenue and Expense Cube Added the Budget Rollup Code from the Accounts table 3

40 FINANCIAL CUBES ADDED IN Munis VERSION 10.5/11.0 GL ASSETS AND LIABLITIES CUBE This cube contains Balance Sheet type accounts with balances and actual amounts for each account and time period selected. The amounts come from the journals. Measures Amounts Credit Debit Ending Balance (Period to Date Net Change) Net Change (Debit Credit) Starting Balance Starting and Ending Balances are available when using the Fiscal Year Hierarchy Dimensions Account Hierarchies o Account Type/Object/Fund o Org/Object/Project o Full Account (Fund/Segments/Object/Project) o Character Code/Object/Full Account o Account Description o Account Status o Account Type o Budget Rollup o Character Code o Control Account Type o Full Account o Fund o Multi Year o Object o Organization o Organization Object Project o Project o Revolving Fund 4

41 o Segments Fiscal Year Hierarchies o Year/Quarter/Month/Period 4

42 GRANT CUBE This cube contains grant journal and allocation information for grants managed in Project Accounting. The amounts come from Project Journals, Project Month Amounts, Project Allocations, and Grants. Measures Dimensions Grant Allocation Amounts Encumbered Expended (Actual) Requisition Grant Amounts Awarded Grant Journal Amounts Funding Transfers (Budget Transfers) Original Funding (Original Budget) Revised Funding (Revised Budget) Grant Month Amounts Billed Received Account Hierarchies o Org/Object/Project o Full Account (Fund/Segments/Object/Project) o Character Code/Object/Full Account o Account Description o Budget Rollup o Character Code o Full Account o Fund o Object o Organization o Organization Object Project o Project o Segments 4

43 Effective Date Hierarchies o Calendar Year o Fiscal Year Grant o Application o CFDA Number o Grant (Grant Number Grant Name) o Grant Department o Grant Name o Grant Number o Grant Status o Grant Type o Grantor Number o Grantor Type o Master Grant Number Project o Major Project o Project Code o Project Department o Project Dept Code o Project Status o Project Title o Project Type Project Journal o AP Check Number o AP Document Number o AP Vendor Name o AP Vendor Number o AP Voucher o AP Warrant o GL Journal Number o GL Year Period Posted o Journal Number o Journal Source 4

44 o Reference1 o Reference2 o Reference3 o Reference4 Project String Hierarchies o Project String Type/Project Title/Project Segment2/Project Segment3/Project Segment4 o Expense Type o Project Code o Project Segment2 o Project Segment3 o Project Segment4 o Project String o Project String Description o Project String Status o Project String Type o Project Title CUBE ENHANCEMENTS The following enhancements were made to existing cubes in Munis Version 10.5/11.0 Work Orders Cube Added Work Order Count to the measures. Added Days Open Range to the Work Order dimension. o Buckets for # of days open (1-30days, 31-60, etc.) Added Work Order Class to the Work Order dimension. GL Revenue and Expense Cube Added additional segments to Munis security used in cubes. o The cube now uses all security specified for the glactinq program. Prior to this version, only the security for Org, Object, and Project was used. Eliminated the GL Account Type Dimension (fields moved to the GL Account Dimension) Project Accounting Cube 4

45 Added a number of new fields to the Project Ledger dimension. o AP Check Number o AP Document Number o AP Vendor Name o AP Vendor Number o AP Voucher o AP Warrant FINANCIAL CUBES ADDED IN MUNIS VERSION 11.2 Budget Projection Cube This cube contains budget projection information for any budget projection that has been selected for the cube. The amounts come from Accounts, Account Histories, Budget Details, and Budget Projections. The Include projection in budget cube data. field on the Define /Start Budget Projection application must be checked for the budget projection in Munis to be included in the cube. Since there can be many projections that are not deleted and no longer relevant to the current budgeting process, this will allow for inclusion of those budget projections that are needed for comparison in the cube. 4

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47 Measures Account Amounts CY Actual CY Encumbrance CY Original Budget CY Requisition CY Revised Budget LY Actual LY Original Budget LY Revised Budget LY2 Actual LY2 Original Budget LY2 Revised Budget LY3 Actual LY3 Original Budget LY3 Revised Budget Budget Detail Amounts Detail Level 1 Detail Level 2 Detail Level 3 Detail Level 4 Detail Level 5 Detail Projected Actual Amount Budget Detail Amounts Level 1 Level 2 Level 3 Level 4 Level 5 Projected Actual Amount Dimensions Account Hierarchies o Org/Object/Project o Full Account (Fund/Segments/Object/Project) o Character Code/Object/Full Account 4

48 o Account Description o Budget Rollup o Character Code o Full Account o Fund o Object o Organization o Organization Object Project o Project o Segments Budget Detail o AP Vendor Name o AP Vendor Number o Asset Description o Asset Number o Budget Request Group o Budget Request Group Code o Commodity o Commodity Code o Deduction o Detail Type (Operating, Salary, Benefit, Project, Project Payroll) o Employee Name o Employee Number o Job Class o Location o Position o User Defined o User Defined Code Budget Projection o Projection Description o Projection Number o Projection (Projection Number Projection Description) 4

49 Hyperlinks (Additional Actions option on Pivot table cell) Right click the pivot table cell select Additional Actions and then Go to GL Account Central to go to GL Account Central. The value in the cell that was used to get to the action will be passed to GL Account Central for selection criteria. Go to GL Account Central option Full Account Fund Object Organization Project Segment 2 Segment 3 4

50 Segment 4 Segment 5 Segment 6 Segment 7 Segment 8 FIXED ASSETS CUBE This cube contains fixed asset information. The amounts come from the Asset, Transaction, and GL Transactions. Measures Asset Amounts These amounts are not related to the Transaction Date (time dimension) and are best represented by using various asset dimension fields. Current Book Value Depreciation Principle Estimated Salvage Value LTD Accumulated Depreciation Replacement Cost GL Transaction Amounts Credit Debit Transaction Amounts These amounts are based on transaction type. Activation Adjustment Depreciation Improvement Retirement and Disposal Dimensions Account Hierarchies o Org/Object/Project o Full Account (Fund/Segments/Object/Project) o Character Code/Object/Full Account 5

51 o Account Description o Budget Rollup o Character Code o Full Account o Fund o Object o Organization o Organization Object Project o Project o Segments Asset o Asset o Asset Description o Asset Status o Asset Type o Capitalized o Class o Department o Depreciating o Depreciation Method o Estimated Useful Life o Location o Manufacturer o Master Asset o Replacement Date o Sub Class o Tag Number Transaction Date Hierarchies o Calendar Year o Fiscal Year 5

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53 INVENTORY CUBE This cube contains inventory transaction information along with on hand balance for inventory items. The amounts come from Inventory Transactions. Measures Dimensions Inventory On Hand Amounts On Hand Balance (calculating daily OHB using the last value for the time period selected) Inventory Transaction Amounts Account Adjustments Adjustments Average Cost Issues Issues Average Price Receipts Receipts Average Cost Transfers In Transfers In Average Cost Transfers Out Transfers Out Average Cost Hierarchies o Org/Object/Project o Full Account (Fund/Segments/Object/Project) o Character Code/Object/Full Account o Account Description o Budget Rollup o Character Code o Full Account o Fund o Object o Organization o Organization Object Project o Project o Segments 5

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55 Post Date Hierarchies o Calendar Year o Fiscal Year Inventory Item o Commodity o Commodity Code o Issuing Unit of Measure o Item Description (first 60 characters) o Item Number o Item (Item Number Item Description) o Manufacturer o Purchase Unit of Measure Inventory Transaction o AP Vendor Name o AP Vendor Number o Department o Department Code o Purchase Order o Work Order Warehouse o Warehouse o Warehouse City o Warehouse Code 5

56 Hyperlinks (Additional Actions option on Pivot table cell) Right click the pivot table cell select Additional Actions and then Go to Central to go to the desired Central. The value in the cell that was used to get to the action will be passed to Central for selection criteria. Go to Inventory Central option Item Number Item Item Description Go to Work Order Central option Work Order Go to Purchase Order Central option 5

57 Purchase Order Number CUBE ENHANCEMENTS 11.1 The following enhancements were made to existing cubes in Munis Version All Cubes that contain a Day Level Enhanced date filtering capabilities have been added to each cube that contains dates that go down to the day level. The GL Revenue and Expense Cube, GL Assets and Liabilities Cube, and Inventory Cube do not contain a day level. This includes the ability to select a date range using the Between option. 5

58 Work Orders Cube Added new fields to the Work Order dimension. o Work Order Status o User Status 5

59 Added new Fixed Asset fields to the Asset dimension. o Asset Status o Capitalized o Depreciating o Asset Class o Asset Department o Asset Sub Class o Depreciation Method o Estimated Useful Life o Manufacturer o Master Asset o Tag Number Project Accounting Cube Added Additional Action (hyperlink) to Project Central from Project Code and Project Title. Purchase Order Cube Added Additional Action (hyperlink) to Purchase Order Central from Purchase Order Number. Added Additional Action (hyperlink to Vendor Central Vendor and Vendor Number. Accounts Payable Cube Added Additional Action (hyperlink) to Expenditure Central from Check Number. 5

60 CUBE ENHANCEMENTS 11.2 The following enhancements were made to existing cubes in Munis Version GL Revenue and Expense Cube Added Carry Forward measures o Carry Forward Actual o Carry Forward Budget o Carry Forward Encumbrance o Carry Forward Transfer Replaced the 0 in the Actual field with the correct value for Next Year o When a year is not closed and actuals are being updated in the next year, the cube was displaying zero in the Actual field. It is now displaying the correct value for Next Year Actuals. Added Monthly Budgets. o Prior to this version the yearly budget was divided by 12. o We now use the monthly budget amount in Munis. A Munis change for 11.2 also enhances the cube, by updating the monthly amounts even when a month hasn t closed. The cube will reflect the amount stored in Munis. Work Orders Cube Added Cause and Emergency to the Work Order dimension 6

61 SOFTWARE REQUIREMENTS Microsoft SQL Server 2008 R2* (server) o Install SQL Server Analysis Services and Integration Services Microsoft Office 2007 or above (user) o Microsoft Excel Munis Office Munis Version 9.3/10.1 or higher Installing SQL Analysis Services and SQL Integration Service on a separate server than the Munis database will require a second SQL Server license. 6

62 Initial Connection to a Cube The connection to a Cube must be set up once. 1. Open Excel and click the Data tab to establish a connection to the Cube. 2. Click the From Other Sources button and From Analysis Services 6

63 a. Enter the server name for Analysis Services, click next b. Select the Cube database from the drop down, click next c. Enter a friendly name if you wish and click finish Once the connection has been established, it is available on the Data tab under Existing Connections for easy future reference. 6