THOMSON REUTERS DEALS BUSINESS INTELLIGENCE USER GUIDE

Transcription

1 THOMSON REUTERS DEALS BUSINESS INTELLIGENCE USER GUIDE

2 Contents Contents About this Document... 1 Intended Readership...1 In this Document...1 Feedback...1 Chapter 1 Deals Business Intelligence... 1 System Requirements... 1 Install/Uninstall... 1 PivotTable Functionality... 2 Report Designer...6 Pivot Tables... 7 Pivot Charts Options...19 Report Templates...20 Refresh Reports...21 Examples...22 League Table Top Fee Payer Fee Pool Matrix Glossary...25 Deals Dimensions Bonds Equity & Loans Dimensions M&A Dimensions Standard Exclusions Standard Inclusions Values Index... 34

3 Legal Information Thomson Reuters All Rights Reserved. Thomson Reuters, by publishing this document, does not guarantee that any information contained herein is and will remain accurate or that use of the information will ensure correct and faultless operation of the relevant service or equipment. Thomson Reuters, its agents and employees, shall not be held liable to or through any user for any loss or damage whatsoever resulting from reliance on the information contained herein. This document contains information proprietary to Thomson Reuters and may not be reproduced, disclosed, or used in whole or part without the express written permission of Thomson Reuters. Any Software, including but not limited to, the code, screen, structure, sequence, and organization thereof, and documentation are protected by national copyright laws and international treaty provisions. This manual is subject to U.S. and other national export regulations. Nothing in this document is intended, nor does it, alter the legal obligations, responsibilities or relationship between yourself and Thomson Reuters as set out in the contract existing between us.

4 About this Document About this Document Intended Readership Thomson Reuters Deals Business Intelligence delivers Thomson Reuters deals content through an Excel Add-in and allows you to view report templates or create ad-hoc reports to inform investment banking strategy and planning. In this Document The Thomson Reuters Deals Business Intelligence tool leverages Thomson Reuters industry leading deals content, league tables and fee data and allows you to analyze market share, fee pools, wallet share of clients, lost business and peers across product types, regions and sectors. Within Thomson Reuters Deals Business Intelligence you can overlay your lens on top of our deals content so you can manage your business according to the way you see the world. You can view report templates or create ad-hoc reports to provide investment banking strategy and planning. Instructions and details may vary based on whether you have version 2007 or 2003 of Excel. The default version for this help file is Feedback For help with Thomson Reuters Deals Business Intelligence, visit Thomson Reuters Customer Zone at You must register to use this site. Customer Zone is the online entry point to Thomson Reuters support and service functions, which include the following: Contact Us: A list of contact numbers and an electronic form to request support. Customer Zone sends an on-screen confirmation number and responds to your service request within 15 minutes. Alerts and Notifications: Product change notifications and service alerts. Community: Archive of Thomson Reuters newsletters and customer events. If your product is not in the Product drop-down when you go to Contact Us in Customer Zone, select Product not Found Search More, type the product name, and then enter the remaining items. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 1 OF 38

5 C H A P T E R 1 Chapter 1 Deals Business Intelligence Chapter 1 Deals Business Intelligence The Thomson Reuters Deals Business Intelligence tool leverages Thomson Reuters industry leading deals content, league tables and fee data and allows you to analyze market share, fee pools, wallet share of clients, lost business and peers across product types, regions and sectors. Within Thomson Reuters Deals Business Intelligence you can overlay your lens on top of our deals content so you can manage your business according to the way you see the world. You can view report templates or create ad-hoc reports to provide investment banking strategy and planning. Instructions and details may vary based on whether you have version 2007 or 2003 of Excel. The default version for this help file is System Requirements System Requirements Operating System: Windows Vista, Windows XP, Windows Server 2003, Windows Server 2008 Microsoft Excel 2007, 2003 with Office 2003 Update KB Internet Explorer version 6.0 Thomson Reuters Deals Business Intelligence requires the following software & access: Microsoft.NET Framework 3.5 Service Pack 1 For instructions on downloading go to: MSXML 6.0 or higher Microsoft SQL Server 2008 Analysis Services 10.0 OLE DB Provider. Javascript must be enabled Administrative Rights must be enabled Port 80 access Install/Uninstall This section details how to install and un-install Thomson Reuters Deals Business Intelligence. To install Thomson Reuters Deals Business Intelligence 1. Go to the Thomson Reuters Download site: 2. Enter your Login Name and Password and click Log In. 3. Click Download Now. 4. To install the Add-in, click Save or Run, and follow the prompts. 5. When finished, set up your account. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 1 OF 38

6 To set up your Thomson Reuters Deals Business Intelligence account 1. Open Microsoft Excel. 2. From the Thomson Reuters Deals Business Intelligence grouping, click Options. 3. Under Connections, enter your User Name and Password 4. Enter the Server, if not already there: 5. Click OK. To un-install Thomson Reuters Deals Business Intelligence 1. Click Start > Settings > Control Panel. 2. Click Add or Remove Programs. 3. Select Thomson Reuters Deals Business Intelligence and click Remove. For Windows 98 and Windows Millennium 1. Click Start > Settings > Control Panel. 2. Double click the Display icon to open the Display Properties window. PivotTable Functionality The following table shows functionality differences between Excel 2003 and 2007 for Thomson Reuters Deals Business Intelligence. Working with the PivotTable Field List Field List Organization Placing Field List Items on the PivotTable Removing Items from the PivotTable Pivoting the Data Top of the Field List: PivotTable Values Bottom of the Field List: PivotTable Dimensions Field items organized & grouped into categories Users drag and drop Fields into Areas in the Field List, which correspond to the various sections of the PivotTable Users have several options: Clear the checks next to items in the Field List Drag Items from Areas back to the Field List Click the menu arrow on Fields in the Areas, and select Remove Field Users drag and drop Fields between the Field List Areas Top of the Field List: PivotTable Dimensions Bottom of the Field List: PivotTable Values Field items listed in alphabetical order Users drag and drop Fields directly into sections of the PivotTable Users drag the Field Label and drop it in the PivotTable Field List Users drag and drop Field Labels between sections in the PivotTable DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 2 OF 38

7 Filtering Items in the PivotTable Filtering in Row/Column Labels Filtering via Right-click The Filter Icon Removing Filters Value Filters Users click the down arrows next to Field Labels in the PivotTable Report, and check/clear the boxes next to the Items to keep/hide them in the PivotTable Report In the PivotTable Report, users can highlight Field Labels to keep/hide, right-click and select Keep Only Selected Items / Hide Selected Items Excel 2007 displays a Filter icon next to Fields that have been filtered (displayed both in the PivotTable Report and in the Field List) Users do one of the following: Click the Filter Icon in the PivotTable Report and check Select All Click the Filter Icon in the PivotTable Field List and check Select All On the Options Tab, click the Clear button and select Clear Filters Users access multiple Value Filter options via the drop down menu on the Row and Columns Labels Same as in 2007 Unavailable Unavailable Users click the down arrow in the next to the Field Labels in the PivotTable Report and check Select All A Top 10 Value Filter is accessed via the Sort and Top 10 button on the PivotTable toolbar No other Value Filters are available Organizing Data in the PivotTable Report Expanding/Collapsing Fields and Items in the PivotTable Report Users click the +/- buttons on the PivotTable Report next to the corresponding Items to expand/collapse them individually Users click Expand/Collapse Entire Field button in the Active Field section of the Options Tab to expand/collapse Entire Fields Same as in 2007 DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 3 OF 38

8 Accessing the Sorting Function Users access the Sorting function through: The Sort button on the Options Tab Right-clicking a cell on the column/row to sort by, navigate to Sort and select desired Sort option Unavailable Sorting Data Hiding Grand Totals Working with Subtotals Formatting Value Cells Users can sort data by any row or column in the PivotTable Report, including any Values row or column (not only by Grand Total of Values) Users hide row and/or column Grand Totals by navigating to the Design tab, clicking Grand Totals and making the appropriate selection Users are able to move subtotals to the top of the group: On the Design Tab, click Subtotals and select Show all Subtotals at Top of Group Users are able to hide subtotals: On the Design Tab, click Subtotals and select Do Not Show Subtotals A Top 10 Value Filter is accessed via the Sort and Top 10 button on the PivotTable toolbar Users select any value cell, right click, select Number Format and the entire PivotTable is updated Unavailable Users click the down arrow in the next to the Field Labels in the PivotTable Report and check Select All Users are able to move subtotals to the top of the group: Double-click the Row or Column Label to open the PivotTable Field box, click Layout to open the PivotTable Field Layout box, select Show items in Outline format, check Display Subtotals at top of group and click OK Users are unable to hide subtotals Users select all cells to be formatted, rightclick and select Format Cells; only the selected cells are formatted Formatting the PivotTable Report Working with PivotCharts In the Charts section on the Insert tab, users click to select the type of chart to insert The PivotChart opens inside the PivotTable Worksheet Users adapt the layout of the chart via the many options on the PivotChart Tools tabs User click the chart icon on the PivotTable toolbar to insert a PivotChart The PivotChart opens in a new worksheet Users adapt the layout of the chart typically via the options accessed by right-clicking the PivotChart Labels Conditional Formatting Users access Conditional Formatting options via the Conditional Formatting button on the Home tab Unavailable DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 4 OF 38

9 Analyzing Data in the PivotTable Report Drilling Down Custom Calculations Users right-click a value cell, navigate to Additional Actions and select Drillthrough Fees A new worksheet opens up, populated with the first 1,000 rows of data Report items are defined by default Users right-click a Value in the PivotTable Report, select Value Field Settings, select the Show Values As tab in the Value Field Setting box and select % of Row/Column/Total Double click on a value Users select a Value in the PivotTable Report, open the PivotTable dropdown menu in the PivotTable toolbar, select Field Settings, click Options on the PivotTable Field box, access the Show Data As dropdown menu and select % of Row/Column/Total DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 5 OF 38

10 Report Designer Within Report Designer, you can generate ad-hoc reports with the Thomson Reuters deals content. You can use the pivot table to quickly produce report templates by dragging and dropping data items to format and filter tables. You can then drill down into the detail for in-depth views. Upon selecting Report Designer, a report building tool employing PivotTable functionality appears. Defined data points are available for you to create ad-hoc reports via the Report Designer. For more information on PivotTable tables and charts, click the appropriate hyperlink. Upon opening the Report Designer, a PivotTable placeholder appears among the Excel cells. The placeholder is filled with table data as the PivotTable Field List is populated. The PivotTable Field List appears on the right hand side of the screen and contains Thomson Reuters deals content organized into various categories. By selecting and placing content items into the table areas at the bottom of the Field List, or dragging and dropping items to the appropriate area in the report, you can create a Thomson Reuters Deals Business Intelligence PivotTable. In the PivotTable Field List, you can rearrange fields by selecting a field type from the Show Fields Related To drop down (default is All). You can also change the way the fields are displayed by clicking and then selecting one of the display types (Fields Section and Area Section either stacked, side by side or by themselves). To build a report 1. Click Thomson Reuters Deals Business Intelligence > Report Designer. You will be taken to the PivotTable Tools/Options section. The PivotTable Field List is displayed so that you can start adding fields, creating a layout, and customizing the PivotTable report. 2. For version 2007, choose the data that you want to analyze by selecting the appropriate fields from the PivotTable Field List (e.g., Bank Values, Deal Values, Banks, Company, Company Ultimate Parent, Dates - Announced, Dates - Effective, Dates - Maturity, Deals, MA Acquisition Types, Roles, etc.) by either placing a check mark beside the item or by dragging and dropping the item into the appropriate area (Report Filter, Columns Labels, Row Labels or Values). For version 2003, you can drag and drop items to the PivotTable report. The information appears in the report. 3. You can then further manipulate the data via Excel functionality, menus, right clicking and other means of filtering, sorting, totaling, drilling down and refining the information to achieve the report you desire. A PivotTable query can, at times, take several seconds to complete due to the large amounts of data involved. To defer the query until you have placed all your fields in your Field List, check the Defer Layout Update check box and then click Update when you are ready to populate your report. To cancel a query before it finishes loading, press Esc on your keyboard. To start over and remove all fields from the PivotTable, select a cell within the report to display the PivotTable Tools tab and click Options > Clear > Clear All. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 6 OF 38

11 Pivot Tables A PivotTable report is an interactive, crosstabulated Excel report that summarizes and analyzes data, such as database records, from various sources, including ones that are external to Excel. You can use a PivotTable report to summarize, analyze, explore, and present summary data and a PivotChart report to visualize this summary data in a PivotTable report, and to easily see comparisons, patterns, and trends. Both a PivotTable report and a PivotChart report enable you to make informed decisions about critical data in your enterprise. A PivotTable report is an interactive way to quickly summarize large amounts of data. Use a PivotTable report to analyze numerical data in depth and to answer unanticipated questions about your data. A PivotTable report is especially designed for: Querying large amounts of data in many user-friendly ways. Subtotaling and aggregating numeric data, summarizing data by categories and subcategories, and creating custom calculations and formulas. Expanding and collapsing levels of data to focus your results, and drilling down to details from the summary data for areas of interest. Moving rows to column or columns to rows (or "pivoting") to see different summaries of the source data. Filtering, sorting, grouping, and conditionally formatting the most useful and interesting subset of data to enable you to focus on the information that you want. Presenting concise, attractive, and annotated online or printed reports. You can use a PivotTable report when you want to analyze related totals, especially when you have a long list of figures to sum and you want to compare several facts about each figure. In a PivotTable report, each column or field in your source data becomes a PivotTable field that summarizes multiple rows of information. A value field provides the values to be summarized. To create a PivotTable report, you must define its source data, specify a location in the workbook, and lay out the fields. After you create the initial PivotTable report by defining the data source, arranging fields in the PivotTable Field List, and choosing an initial layout, you can: Explore the data by doing the following: Expand and collapse data, and show underlying details of values. Sort, filter, and group fields and items. Change summary functions, and add custom calculations and formulas. Change the layout by doing the following: Change the PivotTable report form: compact, outline, or tabular. Display subtotals above or below their rows. Move a column field to the row area or a row field to the column area. Change how errors and empty cells are displayed, and change how items and labels with no data are shown. Change the order of fields or items, and add, rearrange, and remove fields. Adjust column widths on refresh. Turn column and row field headers on or off, or display or hide blank lines. Change the format by doing the following: Manually and conditionally format cells and ranges. Change the overall PivotTable format style. Change the number format for fields, and include OLAP Server formatting DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 7 OF 38

12 Filter Filtering data is a quick and easy way to find and work with a subset of data in a range of cells or table column. Filtered data displays only the rows that meet criteria that you specify and hides rows that you do not want displayed. After you filter data, you can copy, find, edit, format, chart, and print the subset of filtered data without rearranging or moving it. You can also filter by more than one column. Filters are additive, which means that each additional filter is based on the current filter and further reduces the subset of data. You can also add value filters which allow you to display only the top ten items by value, display only items between or not between certain values, or display only items greater than, less than or equal to specific values. To filter data 1. Click the arrow beside a row label cell. A drop down appears. Select the appropriate filter. 2. De-select the Select All check box and place check marks beside the values you wish to filter on. 3. Further define the filter by clicking on any + symbols to open up the item and continue to select more items to filter on. 4. Click OK. The table depicts the values selected. To filter data using the right-click function (2007 only) 1. Select a cell(s) and right-click. A list appears. 2. Hover over Filter and select the appropriate value (Keep Only Selected Items, Hide Selected Items, Top 10, etc.). 3. The table depicts the selected value. To remove a filter 1. In version 2007, click the Filter icon on the appropriate heading, and select Clear Filter from "x" where x is the name of the column. 2. You can also right-click on a cell, hover over Filter and select Clear Filter from "x" or remove the filter from the PivotTable Field List. 3. In version 2003, click the down arrow next to the field label and check Select All. The selected filter is cleared. To remove all filters Navigate to the Options tab and in the Actions group, click Clear > Clear Filters. All filters are cleared from the PivotTable Report. To apply a value filter 1. In version 2007, click the arrow beside a row label cell. A drop down appears. 2. Navigate to Value Filters. 3. Select a value (e.g., Top 10, Greater Than or Equal To). A dialog box may appear for more information. 4. Click OK. The table is updated to reflect the items selected. 5. In version 2003, access the Top 10 value filter via the Sort and Top 10 button on the PivotTable toolbar. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 8 OF 38

13 Sort Sorting data is an integral part of data analysis and enables you to quickly visualize and understand your data better, organize and find the data that you want, and ultimately make more effective decisions You can sort data by text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), and dates and times (oldest to newest and newest to oldest). In Thomson Reuters Deals Business Intelligence each field can be sorted into a distinct arrangement. If a field is expanded, its subset can be sorted into a different arrangement. For version 2007, you can sort data by any row or column in the report, including any Values rows or columns. For version 2003, you can only sort by row or column labels, or by the Grand Total of Values. To sort data 1. Select a range of cells and navigate to the Options tab and in the Sort group, select the appropriate option. 2. You can also right-click on a cell, hover over Sort and select the appropriate option. 3. To sort data in a subset, click on the + symbol to open up the item and continue to sort the items. Totals When working with a PivotTable report, you can display or hide subtotals for individual column and row fields, display or hide column and row grand totals for the entire report, and calculate the subtotals and grand totals with or without filtered items. When filtering out certain points in PivotTable reports, the subtotal and grand total lines in the report automatically adjust, removing the filtered information from the total. At times you might want to filter the items but keep the values in the grand total. For version 2007, you can hide row and column grand totals by navigating to the Design tab, clicking Grand Totals and making the appropriate selection. For version 2003, you can hide row and column grand totals by right-clicking any cell, selecting Table Options and clearing the box beside Grand Totals for Rows/Columns. To display or hide grand totals for the entire report 1. Click the PivotTable report. 2. On the Design tab, in the Layout group, click Grand Totals, and then select one of the following: Off for Rows and Columns On for Rows and Columns Off for Rows Only On for Columns Only 3. Set the default behavior for displaying or hiding grand totals. 4. Click the PivotTable report. 5. On the Options tab, in the PivotTable group, click Options. 6. The PivotTable Options dialog box is displayed. 7. Click the Totals & Filters tab. 8. Check the checkbox for Display grand totals for rows and/or columns to show grand totals for rows and columns respectively. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 9 OF 38

14 To include filtered items in a total 1. Click the arrow beside a row label cell. 2. Clear the check boxes for the items you wish to filter out of the report. Click OK. 3. Right-click a cell. Select PivotTable Options. The PivotTable Options dialog box is displayed. 4. Navigate to the Totals and Filters tab and check Include Filtered Items in Totals. 5. Click OK. To subtotal row and column fields 1. Select an item of a row or column field in a PivotTable report. 2. On the Options tab, in the Active Field group, click Field Settings. The Field Settings dialog box is displayed. 3. Do one of the following: Subtotal an outer row or column label To subtotal by the default summary function, under Subtotals, click Automatic. Optionally, to use a different function or to display more than one type of subtotal, click Custom, and then select a function. Functions that you can use as a subtotal: Function Sum Count Average Max Min Product Count Numbers StDev StDevp Var Description The sum of the values. This is the default function for numeric data. The number of data values. The Count summary function works the same as the COUNTA worksheet function. Count is the default function for data other than numbers. The average of the values. The largest value. The smallest value. The product of the values. The number of data values that are numbers. The Count Nums summary function works the same as the COUNT worksheet function. An estimate of the standard deviation of a population, where the sample is a subset of the entire population. The standard deviation of a population, where the population is all of the data to be summarized. An estimate of the variance of a population, where the sample is a subset of the entire population. Varp The variance of a population, where the population is all of the data to be summarized. Note: You cannot use a custom function with an OLAP data source. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 10 OF 38

15 For outer row labels in compact or outline form, you can display subtotals above or below their items, or hide the subtotals, by doing the following: 1. On the Design tab, in the Layout group, click Subtotals. 2. Do one of the following: Select Do Not Show Subtotals. Select Show all Subtotals at Bottom of Group. Select Show all Subtotals at Top of Group. Subtotal an inner row or column label To choose a function, under Subtotals, click Custom, if this option is available, and then select a function. Functions that you can use as a subtotal: Function Sum Count Average Max Min Product Count Nums StDev StDevp Var Description The sum of the values. This is the default function for numeric data. The number of data values. The Count summary function works the same as the COUNTA worksheet function. Count is the default function for data other than numbers. The average of the values. The largest value. The smallest value. The product of the values. The number of data values that are numbers. The Count Nums summary function works the same as the COUNT worksheet function. An estimate of the standard deviation of a population, where the sample is a subset of the entire population. The standard deviation of a population, where the population is all of the data to be summarized. An estimate of the variance of a population, where the sample is a subset of the entire population. Varp The variance of a population, where the population is all of the data to be summarized. Note: You cannot use a custom function with an OLAP data source. To remove subtotals 1. Click None under Subtotals. Note: If a field contains a calculated item, you can't change the subtotal summary function. 2. Select or clear the Include new items in manual filter check box to include or exclude new items when applying a filter in which you have selected specific items in the Filter menu. Tip: To quickly display or hide the current subtotal, right-click the item of the field, and then select Subtotal "<Label name>". DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 11 OF 38

16 Drill Down You can drill down through your data and move from summary information to detailed data by focusing in on a particular item. Clicking on an item moves you to a level of greater detail. As you access more and more information, you delve deeper into the content. Drilling down through a database involves accessing information by starting with a general category and moving through the hierarchy: from category to file/table to record to field. When you drill down, you perform de facto data analysis on a parent attribute. Drilling down provides a method of exploring multidimensional data by moving from one level of detail to the next. For version 2007, you can right-click a value call, navigate to Additional Actions and select Drillthrough. For version 2003, you can double click on a value. To drill down in a table 1. Double-click a cell, or select a cell and right-click and then select Additional Actions. 2. Select Drillthrough "x", where x is the name of the section. A new worksheet opens populated with the first 1,000 rows of data. Layout & Format After you create a PivotTable or PivotChart report, you can use the PivotTable Field List to add and remove fields. If you want to change a PivotTable or PivotChart report, use the Field List to rearrange and remove fields. By default, the PivotTable Field List displays two sections: a field section at the top for adding and removing fields, and a layout section at the bottom for rearranging and repositioning fields. After you have added the fields, displayed the appropriate level of details, created calculations, and sorted, filtered, and grouped data the way that you want in a PivotTable report, you can enhance the layout and format of the report to improve readability and to make it more attractive. There are many options within Excel to customize your report. The Layout group on the PivotTable Tools Design tab includes options for: Showing/hiding subtotals and grand totals Adjusting the report layout Inserting blank rows between items The Show/Hide group on the PivotTable Tools Options tab includes options for showing/hiding: The PivotTable Field List The +/- buttons, which allow you to expand or collapse the times within a PivotTable The field headers for rows and columns Data in the PivotTable report is presented by default in Thomson Reuters Deals Business Intelligence source data format. By employing custom calculations, you can format the data values as percentages of some or all of the data in the table. Custom calculations are ideal tools for calculating market share or wallet share. To change a field name 1. Select the cell in the PivotTable that contains the value or select any cell within the named column. 2. On the Options tab, locate the Active Field box with the field name to be changed. 3. Enter the new field name. The new name is reflected in the table. 4. You can also change any cell name by selecting the cell and entering the new name. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 12 OF 38

17 To remove subtotals 1. Select a PivotTable. 2. On the Design tab, locate the Layout group, click Subtotals and select Do Not Show Subtotals. The subtotals are removed from the PivotTable. To remove grand totals for rows 1. Select a PivotTable. 2. On the Design tab, locate the Layout group, click Grand Totals and select On for Columns Only. The grand totals of each row are removed from the PivotTable, but the grand totals for the columns remain. To insert blank lines between years 1. Select a PivotTable. 2. On the Design tab, locate the Layout group, click Blank Rows and select Insert Blank Line after Each Item. Blank lines are inserted between the years in the PivotTable. To hide field headers 1. Select a PivotTable. 2. On the Options tab, locate the Show/Hide group, and deselect Field Headers. Field Headers are removed from the PivotTable. To hide +/- buttons 1. Select a PivotTable. 2. On the Options tab, locate the Show/Hide group, and deselect +/- Buttons. The +/- buttons used to expand and collapse the PivotTable items are hidden in the PivotTable. To hide the pivottable field list 1. Select a PivotTable. 2. On the Options tab, locate the Show/Hide group, and deselect Field List. The PivotTable Field List is hidden. To alter a report layout 1. Select a PivotTable. 2. On the Design tab, locate the Layout group, click Report Layout and select a layout. The PivotTable report adjusts appropriately. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 13 OF 38

18 To add a custom calculation (e.g., share of wallet) 1. Right-click a value in the PivotTable. 2. Select Value Field Settings. The Value Field Settings dialog appears. 3. Select the Show Values As tab. 4. Select a value (e.g., % of Row). 5. Click OK. Options Dialog Use the PivotTable Options dialog box to control various settings for a PivotTable report. To change the name, click the text in the box and edit the name. Layout & Format Layout section Merge and center cells with labels Indent row labels in compact form Display fields in report filter area Select to merge cells for outer row and column items so that you can center the items horizontally and vertically. Clear to left-justify items in outer row and column fields at the top of the item group. To indent rows in the row labels area when the PivotTable report is in compact format, select an indentation level of 0 to 127. Select Down, Then Over to first display fields in the report filter area from the top to the bottom, as fields are added to it, before taking up another column. Select Over, Then Down to first display fields in the report filter area from left to right, as fields are added to it, before taking up another row. Report filter fields per column Type or select the number of fields to display before taking up another column or row based on the setting of Display fields in report filter area. Format section For error values, show Select this check box, and then type text, such as "Invalid", that you want to display in the cell instead of an error message. Clear this check box to display the error message. For empty cells, show Select this check box, and then type text, such as "Empty", that you want to display in the cell instead of a blank cell. To autofit column widths on update, select to adjust the PivotTable columns to automatically fit to the size of the widest text or number value. Clear to keep the current PivotTable column width. To preserve cell formatting on update, select to save the PivotTable report layout and format so that it is used each time that you perform an operation on the PivotTable. Clear to not save the PivotTable report layout and format and resort to the default layout and format each time that you perform an operation on the PivotTable. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 14 OF 38

19 Totals & Filters Grand Totals section Show grand totals for rows Select or clear to display or hide the Grand Total column next to the last column. Show grand totals for columns Select or clear to display or hide the Grand Total row at the bottom of the PivotTable report. Filters section Subtotal filtered page items Select or clear to include or exclude report-filtered items in subtotals. Note: The OLAP data source must support the MDX expression subselect syntax. Mark totals with * Select or clear to display or hide an asterisk next to totals. The asterisk indicates that the visible values that are displayed and that are used when Excel calculates the total are not the only values that are used in the calculation. Note: This option is only available if the OLAP data source does not support the MDX expression subselect syntax. Allow multiple filters per field Select to include all values, including those hidden by filtering, when Microsoft Office Excel calculates subtotals and the grand total. Clear to include only displayed items when Excel calculates subtotals and the grand total. Note: This setting is only available for a non-olap data source. Sorting section Use Custom Lists when sorting Select or clear to enable or disable the use of custom lists when Excel sorts lists. Clearing this check box may also improve performance when you sort large amounts of data. Display Display section Show expand/collapse buttons Select to display the plus or minus buttons that you use to expand or collapse row or column labels. Clear to hide the plus or minus buttons that you use to expand or collapse row or column labels. You might want to hide the plus or minus buttons when you print a PivotTable report or when you display a PivotTable report just for viewing. Show contextual tooltips Select to display tooltips that show value, row, or column information for a field or data value. Clear to hide tooltips that show value, row, or column information for a field or data value. Show properties in tooltips Select or clear to display or hide tooltips that show property information for an item. Note: This setting is only available for an OLAP data source. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 15 OF 38

20 Display field captions and filter drop downs Classic PivotTable layout Show items with no data on rows Show items with no data on columns Display item labels when no fields are in the values area Select or clear to display or hide PivotTable captions at the top of the PivotTable report and filter drop-down arrows on column and row labels. Select or clear to enable or disable dragging fields on and off of the PivotTable report. Select or clear to display or hide row items that have no values. Note: This setting is only available for an OLAP data source. Select or clear to display or hide column items that have no values. Note: This setting is only available for an OLAP data source. Select or clear to display or hide item labels when there are no fields in the value area. Note: This check box only applies to PivotTable reports created prior to Office Excel Show calculated members from OLAP server Field List section The following two options are mutually exclusive. Select or clear to display or hide calculated members in a dimension. This check box does not affect calculated measures. Note: This setting is only available for an OLAP data source. Sort A to Z Select to sort the fields in the PivotTable field list in ascending alphabetical sort order. Note: This setting is not available for an OLAP data source. Sort in data source order Select to sort the fields in the PivotTable field list in the order that is specified by the external data source. Printing Note: This setting is not available for an OLAP data source. Print expand/collapse buttons when displayed on PivotTable Repeat row labels on each printed page Select or clear to display or hide expand and collapse buttons when you print a PivotTable report. This check box is not available if the Show drill buttons check box is cleared in the Display tab of this dialog box. Select or clear to repeat the current item labels of the row label area on each page of a printed PivotTable report. Set print titles Select or clear to enable or disable the repeating of row and column field headers and column item labels on each printed page of a PivotTable report. Note: To actually print the labels, you must still enter values in the Rows to repeat at the top or Columns to repeat at left boxes under the Print titles section in the Sheet tab of the Page Setup dialog box (On the Page Layout tab, in the Page Setup group, click Print Titles. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 16 OF 38

21 Data PivotTable Data section Save source data with file Select or clear to save or not save the data from the external data source with the workbook. Note: This setting is not available for an OLAP data source. Enable expand to detail Select or clear to enable drilling down to detail data from the data source, and then displaying the data on a new worksheet. Note: This setting is not available for an OLAP data source. Refresh data when opening the file Select or clear to refresh or not refresh the data when you open the Excel workbook that contains this PivotTable report. Note: This setting is not available for an OLAP data source. Retain items deleted from the data source section Number of items to return per field To specify the number of items for each field to temporarily cache with the workbook, select one of the following: Automatic - The default number of unique items for each field. None - No unique items for each field. Max - The maximum number of unique items for each field. You can specify up to 1,048,576 items. Note: This setting is not available for an OLAP data source.. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 17 OF 38

22 Pivot Charts A PivotChart report provides a graphical representation of the data in a PivotTable report.you can change the layout and data that are displayed in a PivotChart report just as you can in a PivotTable report. A PivotChart report always has an associated PivotTable report that uses a corresponding layout. Both reports have fields that correspond to each other. When you change the position of a field in one report, the corresponding field in the other report also moves. So, PivotCharts can be created directly from the Thomson Reuters Deals Business Intelligence source data and can be automatically updated when the source data is refreshed. In addition to the series, categories, data markers, and axes of standard charts, PivotChart reports have some specialized elements that correspond to the PivotTable report. When you create a PivotChart report from a PivotTable report, the layout of the PivotChart report is determined initially by the layout of the PivotTable report. When you create the PivotChart report first, you determine the chart layout by dragging fields from the PivotTable Field List to the areas on the chart sheet. If you are creating a PivotChart report, an associated PivotTable report is created directly underneath the PivotChart report for the location that you enter. This PivotTable report must be in the same workbook as the PivotChart report. If you specify a location in another workbook, the PivotChart report will also be created in that workbook. To select a PivotChart style 1. Create a PivotTable report. 2. Navigate to the Charts group in the Insert tab and select a chart option. Row items of the report are placed on the x-axis, values on the y-axis, and column items are placed in the legend. 3. Edit the chart as necessary. Conditional Formatting In version 2007, you can apply a conditional format to help you visually explore and analyze data, detect critical issues, and identify patterns and trends. Conditional formatting makes it easy to highlight interesting cells or ranges of cells, emphasize unusual values, and visualize data by using data bars, color scales, and icon sets. To apply conditional formatting 1. Select a cell within a table. 2. On the Home tab, in the Styles group, click the arrow next to Conditional Formatting, and then select the appropriate option (Highlight Cell Rules, Top/Bottom Rules, Data Bars, Color Scales, or Icon Sets). 3. Enter or select the appropriate information or option. 4. To expand the format to additional cells, click the down arrow next to the selected cell and then select the cells for which you wish to apply the conditional formatting. The table is updated to reflect the change. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 18 OF 38

23 Options Within Options, you can log into the tool, configure settings, access support contact information and specify certain defaults. The Options dialog contains three screens (Connection, Resources and Defaults). To change connection settings 1. From the Thomson Reuters Deals Business Intelligence grouping, click Options. 2. Select Connection. 3. Enter a User Name and Password in the Credentials for Authentication area. 4. To change the server connection settings, type a Server address and Port value in the Server Connection Details area. Do not change the server or port settings unless instructed to do so by technical support or your administrator. This data is auto-populated when you install the program. 5. Check the Use a Proxy Server check box if you wish to utilize a proxy server. Enter the address, port number, user name and password for the proxy server. 6. Click OK to save the new settings and close the Options dialog. To view contact information and product information 1. From the Thomson Reuters Deals Business Intelligence grouping, click Options. 2. Select Resources. Product, version information and the date of the last software update appear in the About the Product area. Customer support numbers appear in the Support Numbers area. 3. Click OK to close the Options dialog. To change currency default values 1. From the Thomson Reuters Deals Business Intelligence grouping, click Options. 2. Select Defaults. 3. Select a default currency from the Default Currency drop down (US Dollar or Euro). 4. Click OK to save the new settings and close the Options dialog. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 19 OF 38

24 Report Templates Within Report Templates, you can view and select a template from a collection of pre-defined report templates. The templates are pre-formatted spreadsheets that often combine field level data, reports and user data to create a model or perform a specific analysis. You may use the templates provided or create your own templates and save them to a directory on your computer or network drive. The following templates are available: Business Mix Fee Density by Region Fees Matrix with Chart Industry and Product Fee Matrix League Table Summary by Product Top Fee Payers with Bank Share Displays the competitive business mix of fees earned across products per bank for the top 10 banks. A heat map of fees across products and industries. You can compare overall market to a specific bank to see if a banks activity mirrors that of the overall market. Displays the fees in density across a specified region for M&A, Equity, Bonds and Loans. Displays fees by region and by product. The report is loaded into your spreadsheet as two different tabs (Charts and Data). Displays the fee matrix as a percentage of the total market fees. Displays league tables for the top banks including fees and share. Displays the top 25 fee payers and the associated banking relationships. Displays the share of wallet each bank has with the corresponding company. To use a report template 1. Click Thomson Reuters Deals Business Intelligence > Report Templates. 2. Select the desired template from the available list and click OK or double click to open the template. You can then manipulate and work with the data as necessary either through the pivot table or by right clicking and selecting the appropriate function (filter, sort, show/hide, etc.). DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 20 OF 38

25 Refresh Reports Within Thomson Reuters Deals Business Intelligence, you can refresh your reports with updated source data. Refreshing a report changes the data that is available for display. For reports based on worksheet lists, Excel retrieves new fields within the source range or specified named range. For reports based on external data, Excel retrieves new data that meets the criteria for the underlying query or data that becomes available in the OLAP cube. To refresh a report 1. Open a report. 2. Click Thomson Reuters Deals Business Intelligence > Refresh Reports. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 21 OF 38

26 Examples The following are examples of how to create reports in version 2007 of Thomson Reuters Deals Business Intelligence: Creating a League Table Report Creating a Top Fee Payer Report Creating a Fee Pool Matrix League Table Objective - To build a global league table of the top 10 ranked banks based on fees in USD for To build a global league table of the top 10 ranked banks based on fees in USD for Click Report Designer. 2. Select or drag Fees in USD in the PivotTable Field List to the Values area. 3. Select or drag Dates - Effective Date in the PivotTable Field List to the Report Filter area. In the report, click, expand All and select Click OK. 4. Select or drag Bank Name in the PivotTable Field List to the Row Labels area. 5. To filter down to the top 10 banks, place the cursor on the first bank listed in the report. Right click and select Filter > Top 10. Click OK. 6. To sort the results by descending fees, place the cursor on the first fee amount listed in the report. Right click and select Sort > Sort Largest to Smallest. 7. Select or drag Deal Count Per Bank and Share of Wallet from under Bank Values to the Values area in the PivotTable Field List. To change the titles, click Deal Count Per Bank and enter # of Deals; and click Share of Wallet (Must be used with Dimension Bank - Bank Name) and enter SOW%. 8. To include filtered items in the totals, in the PivotTable grouping click Options > Options and then select Include Filtered Items in Totals in the Totals & Filters tab. Click OK. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 22 OF 38

27 Top Fee Payer Objective - To build a report showing the top 25 fee payers in the high technology industry in To build a report showing the top 25 fee payers in the high technology industry Click Report Designer. 2. Select or drag Fees in USD in the PivotTable Field List to the Values area. 3. Select or drag Number of Deals in the PivotTable Field List to the Values area. 4. Select or drag Dates - Effective Date in the PivotTable Field List to the Report Filter area. In the report, click, expand All and select Click OK. 5. Select or drag Company Ultimate Parent TR Macro Industry in the PivotTable Field List to the Report Filter area. In the report, click, expand All and select High Technology. Click OK. 6. Select or drag Company Ultimate Parent Name in the PivotTable Field List to the Row Labels area. 7. To filter down to the top 25 banks, place the cursor on the first company listed in the report. Right click and select Filter > Top 10. Enter 25 and click OK. 8. To sort the results by descending fees, place the cursor on the first fee amount listed in the report. Right click and select Sort > Sort Largest to Smallest. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 23 OF 38

28 Fee Pool Matrix Objective - To build a report showing fee trends since 2003 in the high tech industry. To build a report showing fee trends since 2003 in the high tech industry 1. Click Report Designer. 2. Select or drag Fees in USD in the PivotTable Field List to the Values area. 3. Select or drag Dates - Effective Date in the PivotTable Field List to the Column Labels area. In the report, click, expand All and select Click OK. 4. Select or drag Company TR Macro Industry in the PivotTable Field List to the Report Filter area. In the report, click, expand All and select High Technology. Click OK. 5. Select or drag Product Group in the PivotTable Field List to the Row Labels area. DEALS BUSINESS INTELLLIGENCE - USER GUIDE PAGE 24 OF 38