Monday, September 26, 2016, 5:30 PM Florida Conference Room HART Administrative Office 1201 East 7 th Avenue, Tampa FL 33605

Transcription

1 SECOND AND FINAL PUBLIC HEARING ON THE FISCAL YEAR 2017 MILLAGE RATE AND ANNUAL BUDGET AND REGULAR BOARD OF DIRECTORS MEETING AND PUBLIC HEARING ON THE FY2016 PROPOSED PROGRAM OF PROJECTS - TIME CERTAIN 6 P.M. Monday, September 26, 2016, 5:30 PM Florida Conference Room HART Administrative Office 1201 East 7 th Avenue, Tampa FL Information not viewable is available upon request - phone: , fax: or petitl@gohart.org TAB AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE PUBLIC HEARING TIME CERTAIN 5:30 P.M. PUBLIC INPUT ON PUBLIC HEARING ITEM (3 MINUTES PER SPEAKER) CLOSE PUBLIC HEARING BOARD ACTION Resolution #R ~ Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Levying of Ad Valorem Taxes; Adopting the Fiscal Year 2017 Millage Rate of.5000; And Providing for an Effective Date Resolution #R ~ Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Fiscal Year 2017 Annual Budget; and Providing for an Effective Date REGULAR BOARD OF DIRECTORS MEETING CALL TO ORDER 1. APPROVAL OF MINUTES a. First Public Hearing on the Tentative FY2017 Millage Rate and Annual Budget; and Regular Board of Directors Meeting Minutes ~ September 12,

2 Hillsborough Transit Authority Second and Final Public Hearing on the FY2017 Millage Rate and Annual Budget and Board of Directors Meeting and Public Hearing on the FY2016 Proposed Program of Projects Agenda September 26, 2016 Page 2 TAB REGULAR MEETING continued PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) 2. ACTION ITEMS a. Resolution #R ~ Approval of the Proposed Key Performance Indicators (KPIs) for FY Ruthie Reyes Burckard, Chief Operating Officer Overview: Each year, the HART Board of Directors approves the fiscal year budget and KPIs. These are directly measurable goals designed to track the agency s performance. The Board is updated on the level of attainment of these KPIs on a monthly basis throughout the fiscal year. CHAIR S AND CHIEF EXECUTIVE OFFICER S REPORTS a. Chair s Report... verbal b. Chief Executive Officer s Report... verbal GENERAL COUNSEL S REPORT... verbal PUBLIC INPUT REGARDING GENERAL CONCERNS (3 MINUTES PER SPEAKER) OLD BUSINESS NEW BUSINESS BOARD MEMBERS COMMENTS ADJOURNMENT PUBLIC HEARING ON THE FY2016 PROPOSED PROGRAM OF PROJECTS CALL TO ORDER PUBLIC HEARING TIME CERTAIN 6:00 P.M. PUBLIC INPUT ON PUBLIC HEARING ITEM (3 MINUTES PER SPEAKER) CLOSE PUBLIC HEARING ACTION ITEM

3 Hillsborough Transit Authority Second and Final Public Hearing on the FY2017 Millage Rate and Annual Budget and Board of Directors Meeting and Public Hearing on the FY2016 Proposed Program of Projects Agenda September 26, 2016 Page 3 TAB REGULAR MEETING continued Resolution #R ~ Authorizing Approval of the Proposed Program of Projects, Holding a Public Hearing to Receive Input on the Proposed Projects, and Applying for and Accepting FY2016 Federal Transportation Funding Overview: Annually, HART receives federal funding which is used for operating and capital projects. A resolution from the HART Board is required to receive the funding. In addition, urbanized area formula and bus formula programs have special requirements related to identifying the specific list of projects to be reimbursed with the funding and obtaining public input on the projects. THE HART BOARD PACKET IS AVAILABLE ONLINE AT

4 HILLSBOROUGH TRANSIT AUTHORITY BOARD OF DIRECTORS MEETING SECOND AND FINAL PUBLIC HEARING ON FISCAL YEAR 2017 MILLAGE RATE AND ANNUAL BUDGET SEPTEMBER 26, 2016

5 SCRIPT SECOND AND FINAL PUBLIC HEARING HART BOARD OF DIRECTORS MEETING MONDAY, SEPTEMBER 26, :30 PM ADOPTION OF THE HART FISCAL YEAR 2017 FINAL MILLAGE RATE AND ANNUAL BUDGET CHAIR: Welcome. I will now call this public hearing to order. I hereby open the public hearing this evening on the Fiscal Year 2017 Millage Rate and Annual Budget for Hillsborough Transit Authority. Anyone who may wish to speak this evening will need to sign in and identify themselves. At a duly advertised public hearing held on September 12, 2016, the HART Board of Directors adopted the Fiscal Year 2017 millage rate and the Fiscal Year 2017 HART Annual Budget. Tonight, the HART Board of Directors approves the final millage and budget for Fiscal Year On the table at the back of the room, we have made available to you documents summarizing the Fiscal Year 2017 Millage Rate and Annual Budget. These documents include the agenda for tonight s public hearing, which I will now outline. We will consider the adoption of the following resolutions: A resolution to adopt the levying of Ad Valorem Taxes and the Fiscal Year 2017 Final Millage Rate; and A resolution adopting the Final Fiscal Year 2017 Annual Budget

6 Each part of the hearing will be conducted as follows: HART Finance Staff will read the titles of the resolutions on which specific action is needed. The Board will then open the public hearing for citizen comments. In order to expedite hearing from everyone who wishes to speak, speaker comments are limited to 3 minutes. After citizen comments, the Board will then take action to move for approval of any changes, and then move for approval of the required resolutions adopting the Final Fiscal Year 2017 Millage Rate and Final Annual Budget. CHAIR: Prior to our discussion on the proposed resolutions we are required by State Statutes to discuss the Final Fiscal Year 2017 millage rate and final Fiscal Year 2017 annual budget. Staff will now provide an overview. STAFF: This is the second and final required public hearing on the Final Fiscal Year 2017 Millage Rate and HART Annual Budget. The Final Fiscal Year 2017 Millage Rate of.5000 mills is the same as the Adopted Fiscal Year 2016 Millage Rate of.5000 mills. The Final Fiscal Year 2017 Millage Rate is 5.35% more than the rolled-back rate of.4746 mills. The Final Fiscal Year 2017 Annual Budget is $97,940,548 which represents an increase of 15.7% over the Adopted Fiscal Year 2016 Annual Budget. The Final Fiscal Year 2017 Annual Budget consists of the following components: Total Operating Budget $72,715,366 Total Capital Budget $25,225,182 Total Annual Budget $97,940,548 CHAIR: Are there any questions for staff before we proceed? -- If not, we will now take public comments regarding the Final Fiscal Year 2017 Millage Rate and Annual Budget. For those who wish to speak, I ask that you please limit your comments to 3 minutes. to Board Clerk Does anyone in the audience wish to comment? CITIZEN COMMENT: or CHAIR: (Seeing no one who wishes to comment) I ll close this portion of the public hearing, and open the floor to Board discussion. -2-

7 BOARD DISCUSSION: CHAIR: STAFF: CHAIR: STAFF: CHAIR: We will now take a vote on the Final Fiscal Year 2017 Millage Rate and Annual Budget. Seeing as though public comment has been heard, or not comments were made, the Resolutions will now be read. State Statutes require that we approve the Fiscal Year 2017 Millage Rate before we approve the Fiscal Year 2017 Annual Budget. Accordingly, we will vote on the Fiscal Year 2017 Millage Rate resolution first. The Resolutions read as follows: RESOLUTION #R A RESOLUTION OF THE HILLSBOROUGH TRANSIT AUTHORITY OF HILLSBOROUGH COUNTY, FLORIDA, ADOPTING THE LEVYING OF AD VALOREM TAXES; ADOPTING THE FISCAL YEAR 2017 MILLAGE RATE OF.5000; AND PROVIDING FOR AN EFFECTIVE DATE. MOVE TO ADOPT THE FINAL FISCAL YEAR 2017 MILLAGE RATE AS PRESENTED IN RESOLUTION #R The Resolutions read as follows: RESOLUTION #R A RESOLUTION OF THE HILLSBOROUGH TRANSIT AUTHORITY OF HILLSBOROUGH COUNTY, FLORIDA, ADOPTING THE FISCAL YEAR 2017 ANNUAL BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. MOVE TO ADOPT THE FINAL FISCAL YEAR 2017 ANNUAL BUDGET AS PRESENTED IN RESOLUTION #R CHAIR: In compliance with Florida Statutes, two public hearings have been held on September 12, 2016 and September 26, 2016, for the purpose of considering the Ad Valorem Millage Rate necessary to fund the HART Fiscal Year 2017 Annual Budget. This concludes the budget public hearing component of tonight s meeting. -3-

8 Hillsborough Transit Authority Second and Final Public Hearing on Fiscal Year 2017 Millage Rate and Annual Budget September 26, 2016 ACTION ITEM Resolution #R ~ Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Levying of Ad Valorem Taxes; Adopting the Fiscal Year 2017 Millage Rate of.5000; And Providing for an Effective Date and Resolution #R ~ Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Fiscal Year 2017 Annual Budget; and Providing for an Effective Date OVERVIEW HART is required as an Independent Special District to adopt the Fiscal Year 2017 Millage Rate and adopt the fiscal year 2017 annual budget at a duly advertised public hearing. RECOMMENDATION That the Board of Directors review and approve: Resolution #R ~ Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Levying of Ad Valorem Taxes; Adopting the Fiscal Year 2017 Millage Rate of.5000; And Providing for an Effective Date; and Resolution #R ~ Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Fiscal Year 2017 Annual Budget; and Providing for an Effective Date. FINANCIAL IMPACT HART was required to certify the prior year Millage Rate and Tentative Fiscal Year 2017 Millage Rate on form DR420 by August 4, 2017 with the Hillsborough County Property Appraiser's Office. The HART Board certified a.5000 Millage Levy which requires a majority vote as authorized by the Florida Statute. The HART Board certified a Tentative Fiscal Year 2017 not-to-exceed Millage Rate of.5000 on July 18, 2017, which is more than the rolled-back rate of.4746 mills by 5.35 percent. The Florida Department of Revenue has affirmed that the Fiscal Year 2017 Millage Rate certified to the Hillsborough County Property Appraiser could be lowered but not raised. The Fiscal Year 2017 Annual Budget of $97,940,548 reflects the statutory budgeting of 95 percent of ad valorem tax revenue. BACKGROUND HART is required to conduct two public hearings on the Millage Levy and Rate, and the Annual Budget before final adoption. The first meeting is to receive public comment and to adopt the Tentative Fiscal Year 2017 Millage Rate and to adopt the Tentative Fiscal Year 2017 Annual Budget. Within 15 days after the first budget public hearing, HART is required to advertise its intent to adopt a final millage and budget. HART must advertise a Notice of Proposed Tax Increase if the tentatively adopted millage rate is greater than the rolled-back rate. Within two to five days after the -4-

9 Hillsborough Transit Authority Second and Final Public Hearing on Fiscal Year 2017 Millage Rate and Annual Budget September 26, 2016 advertisement, a second and final public hearing must be held to receive public comment and to adopt the Final Fiscal Year 2017 Millage Rate and to adopt the Final Fiscal Year 2017 Annual Budget. NEXT STEPS Within 3 days after the public hearing, HART must send the resolutions adopting the Final Fiscal Year 2017 Millage Rate and Annual Budget to the Property Appraiser, Tax Collector, and Department of Revenue. Within 30 days following the adoption of the Final Fiscal Year Millage Rate and Annual Budget, HART must send the completed TRIM compliance package to the Property Tax Oversight Program and concurrently post the Final Adopted Annual Budget on HART s official website. Prepared by: Reviewed by: Approved by: Cynthia Zambella, Budget and Grants Manager Jeffrey C. Seward, Chief Financial Officer Katharine Eagan, AICP, Chief Executive Officer Attachments: I. Resolution #R II. Resolution #R III. Operating Summary of Revenues and Expenses FY IV. Capital Projects FY2017 V. Notice of Proposed Tax Increase -5-

10 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION OF THE HILLSBOROUGH TRANSIT AUTHORITY OF HILLSBOROUGH COUNTY, FLORIDA, ADOPTING THE LEVYING OF AD VALOREM TAXES FOR HILLSBOROUGH COUNTY FOR FISCAL YEAR 2017; ADOPTING THE FISCAL YEAR 2017 MILLAGE RATE OF.5000; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Directors of the Hillsborough Transit Authority of Hillsborough County, Florida, held two public hearings as required by Florida Statute ; and WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Hillsborough County has been certified by the County Property Appraiser to the Hillsborough Transit Authority as $77,745,770,760; and WHEREAS, the Board of Directors of the Hillsborough Transit Authority of Hillsborough County, Florida, set forth to adopt the Fiscal Year 2017 Millage Rate of.5000 following a public hearing as required by Florida Statute ; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Fiscal Year 2017 Millage Rate is.5000 mills, which is more than the rolledback rate of.4746 mills by 5.35 percent. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 26, ATTEST: Councilperson Mike Suarez, Chair HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel -6-

11 ATTACHMENT II RESOLUTION NO. #R A RESOLUTION OF THE HILLSBOROUGH TRANSIT AUTHORITY OF HILLSBOROUGH COUNTY, FLORIDA, ADOPTING THE FISCAL YEAR 2017 ANNUAL BUDGET OF $97,940,548 WHEREAS, the Board of Directors of the Hillsborough Transit Authority of Hillsborough County, Florida, held two public hearings as required by Florida Statute ; and WHEREAS, the Board of Directors of the Hillsborough Transit Authority of Hillsborough County, Florida, set forth the appropriations and revenue estimate for the Fiscal Year 2017 Annual Budget in the amount of $97,940,548; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Fiscal Year 2017 Annual Budget is $97,940,548. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 26, ATTEST: Councilperson Mike Suarez, Chair HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel -7-

12 ATTACHMENT III All Modes Operating Revenues: FY2017 FY2014 FY2015 FY2016 FY2017 Incr (Decr) Actual Actual Budget Proposed FY2016 Fare Revenues $3,671,294 $4,505,139 $4,659,140 $4,717,010 $57,871 Pass Revenues $12,751,865 $12,092,177 $12,542,271 $12,614,729 $72,458 Advertising Income $903,308 $1,033,518 $774,942 $755,770 ($19,172) Interest Income $20,823 $84,466 $43,726 $84,466 $40,740 Other Income $517,016 $301,262 $562,776 $476,684 ($86,093) Ad Valorem Tax Revenue * $30,171,450 $32,398,547 $35,139,712 $36,929,241 $1,789,529 Ad Valorem Transfers ($408,756) ($80,609) ($255,000) ($2,140,668) ($1,885,668) Federal Operating Grants $11,508,660 $10,726,311 $9,793,406 $12,342,000 $2,548,594 State Operating Grants $5,295,505 $4,906,810 $5,319,707 $5,827,256 $507,549 Local Operating Grants $1,058,756 $650,000 $650,000 $650,000 $0 Tampa Historic Streetcar, Inc. $215,107 $120,884 $350,939 $458,877 $107,938 Fund Balance $0 $0 ($1,556,140) $0 $1,556,140 Total Operating Revenues $65,705,028 $66,738,505 $68,025,479 $72,715,366 $4,689,887 *budgeted at 95% Operating Expenses: Operating Summary of Revenues and Expenses FY2014 to FY2017 Salaries and Wages $34,182,439 $35,807,200 $37,192,761 $36,906,949 ($285,812) Fringe Benefits $5,967,814 $6,087,276 $6,445,536 $6,353,161 ($92,375) Health Care Expenses** $4,998,188 $7,472,180 $4,084,072 $3,985,414 ($98,658) Fuel and Oil $8,321,632 $7,384,738 $5,278,419 $5,430,760 $152,341 Parts and Supplies $3,444,706 $4,184,939 $3,430,501 $4,734,515 $1,304,014 Professional and Contract Services $2,642,365 $2,889,787 $3,573,964 $6,276,632 $2,702,668 Legal Fees, Risk and Insurance $4,659,110 $3,270,911 $3,056,823 $3,407,174 $350,351 Marketing and Printing $379,433 $390,256 $653,780 $841,477 $187,697 Utilities $710,147 $761,275 $846,290 $991,475 $145,185 Taxes and Fees $1,289,846 $845,378 $1,488,190 $1,650,965 $162,775 Other Admin Expenses $412,094 $1,476,351 $1,975,143 $2,136,844 $161,701 Total Operating Expenses $67,007,774 $70,570,291 $68,025,479 $72,715,366 $4,689,887 **net of employee contribution Revenues over Expenses ($1,302,746) ($3,831,786) $0 $0 $0

13 ATTACHMENT IV Capital Projects FY 2017 Amount Bus Replacement Acquisitions (15 CNG) $7,533,704 HM Building Renovation $4,099,019 Regional Fare Collection $2,831,024 21st Avenue HM Roof Construction $1,657,488 Streetcar Capital Maintenance $1,346,500 Capital Reserve $1,300,000 Engine and Transmission Replacements $1,019,624 Demand Response Vehicles (13 MV1's) $869,851 Wireless Ph2 - Facilities, SC, Para, Flex $700,000 Security Projects $696,029 Premium Transit/Commuter Study $500,000 Operational Planning Studies $475,000 IT Modernization $267,684 21st Avenue Stormwater Improvements $255,480 Bus Wash $254,415 21st Avenue Admin Bldg Roof $250,000 Procurement Facility Renovation $212,000 Basic Transit Infrastructure $156,306 Facility Assessment Study $155,000 Customer Service MTC - Remodel $151,500 Transit Center Restroom Renovations $138,731 Van Maintenance Facility Study $100,000 Operator Breakrooms $100,000 TVM Upgrade $85,225 TAMS study $70,602 TOTAL $25,225,182

14 ATTACHMENT V NOTICE OF PROPOSED TAX INCREASE The Hillsborough Transit Authority has tentatively adopted a measure to increase its property tax levy. Last year's property tax levy: A. Initially proposed tax levy $36,119,697 B. Less tax reductions due to Value Adjustment Board and other assessment changes.. $(53,205) C. Actual property tax levy $36,066,492 This year's property tax levy $38,872,885 All concerned citizens are invited to attend a public hearing on the tax increase to be held on: Monday, September 26, :30 p.m. at HART Administrative Office 3rd Floor / Florida Room 1201 East 7th Avenue Tampa, Florida A FINAL DECISION on the proposed tax increase and the budget will be at this hearing.

15 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 Board Members Present (10) Staff Present Commissioner Kevin Beckner Justin Begley Commissioner Sandra Murman Sylvia Berrien Mickey Jacob Karen Brady Kathleen Shanahan Joan Brown Councilmember Eddie Vance Christina Buchanan Commissioner Stacy White Ruthie Reyes Burckard Councilman Mike Suarez Lucien Campillo Karen Jaroch James Fetzer John Melendez Sandra Morrison Richard A. McClain Emmanuel Nunez Lena Petit Keith Sanders Board Members Absent (3) Marco Sandusky Bryan Crino Jeff Seward Commissioner Lesley Les Miller Cyndy Zambella Wallace Bowers Steve Feigenbaum Sign-in sheets are attached. Others Present David Smith, GrayRobinson Gary Cloyd, 1402 East Chilkoot Ave Chris Poole, Nova Engineering Scott Pringle, Jacobs Engineering Henry Spells Pierre Mathurin, 3409 W. Caracas St., Tampa, FL CALL TO ORDER The Public Hearing was called to order at 5:31 p.m. by Chair Mike Suarez. PUBLIC HEARING Jeff Seward, Chief Financial Officer, presented the Proposed FY2017 Operating and Capital Budget that will be the subject of the two scheduled public hearings in September. He also provided an overview on recommendations for future ad valorem investment to align with organizational priorities. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. Director Beckner arrived at 5:37 p.m. Director Shanahan referenced slide six of the presentation and inquired if 24% of the total revenue investment in the employees was a recurring cost. Mr. Seward responded that 20% of the indicated 24% are recurring costs such as salaries while the remaining amounts are stand-alone costs such as training and certifications. He advised that for FY2017, the non-recurring expenses are being analyzed. 1-1

16 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 Director Shanahan observed that 4% would cover the 20.5 new full-time employee positions. She stated that she understands that as new services are added, more resources will be needed and asked whether 64 cents per dollar is spent on employee costs. Mr. Seward responded affirmatively. Director Shanahan asked whether that is considered high or market value. Mr. Seward confirmed that in transit industry, a large share outside of capital is spent on employee costs, including salaries, pensions, and liability insurance. He added that the average fare recovery is 13% and HART averages 23-24%. Mr. Seward said staff will provide more analyses of peer agencies. Director Shanahan observed that, compared to the private sector, the cost for employees is very high, although she understands that transit is high employing. She requested comparison analyses with the City and the County on the percentage of every dollar collected spent on employees. Director Shanahan emphasized importance of managing the performance of the agency with the right incentives or the right KPIs. She noted that some proposed KPIs were lowered. Director Shanahan stated that staff has to make sure that the revenue coming from taxpayers is invested in services and the right support providing the services. Director Murman asked about the industry standard for fare recovery. Mr. Seward answered that Jacksonville is 14% and Lynx is 15%, while HART averages 24%. Director Murman requested a comparison to other agencies. She added that she has suggested in the past that HART collaborate and co-locate on facilities with other agencies. Director Murman encouraged staff to continue reaching out to other government partners and looking for ways to be more efficient with new facilities. Director Murman stated she would like a snapshot of the new facilities construction plan for the next five years, its costs and opportunities for collaboration with other agencies. Director Jacob asked whether there is a formula for the number of operators needed to accommodate the additional revenue miles. He also advised that, from an architectural standpoint, when building new facilities it is necessary to make them as adaptive as possible to allow for future forward movement and upgrades. Director Jacob remarked that HART is in the process of upgrading its fleet and increasing services and it is important to continue to look forward in regards to accommodating the next wave of evolving services. Director Melendez inquired whether the video monitoring will be active or passive. Mr. Seward responded that it will be passive at first, but the intention is to have the ability to monitor occurring events. Ms. Reyes Burckard added that the cameras are being upgraded from analog to real time, which is more in line with technology today. She noted that the Safety departments holds additional training with our employees, including the upcoming active shooter training. Ms. Reyes Burckard emphasized 1-2

17 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 the importance of the employees who interact with the community daily, to understand the signs and report those signs so that the agency can take action before a casualty happens. Director Melendez asked whether there will be signage to act as a deterrent. Mr. Seward responded affirmatively. Director McClain inquired whether staff returning to the Board with a budget amendment for the ATU contract. He inquired about the dollar amount of the previous ATU contract and its terms. Mr. Seward answered that he does not recall the dollar amount, but can bring that information. Ms. Reyes Burckard clarified that the last contract was rectified in Chair Suarez confirmed that the last contract was reached after an impasse. He commented that the City of Tampa s budget is also personnel intense, at approximately same level of 65% spent on employees. Chair Suarez observed that HART s fare recovery level is better than most agencies in the state of Florida and close to the national standard. He added that other agencies may recover more due to a larger fleet and higher ridership. Chair Suarez noted that it is important to know how to balance being most financially efficient with the dollars that are coming in from the public and provide the service on the level of demand. Mr. Seward added clarification on the capital budget information provided earlier. He explained that there is a facilities assessment plan for next year that will look at all HART facilities and provide a lifecycle assessment. Mr. Seward also advised that HM Building does not refer to construction of a new building as the title refers to the Heavy Maintenance Building and it will be relabeled. He added that there are discussions with the Hillsborough County Tax Collector about using the South County property owned by HART to either continue leasing or purchasing the property. PUBLIC INPUT ON PUBLIC HEARING ITEM (3 MINUTES PER SPEAKER) Mr. Mathurin, 3409 W. Caracas St, Tampa, FL, urged the Board to adopt the proposed millage rate. He noted the limited funding and, while it was encouraging that the Hillsborough County Commission agreed to invest in transportation improvements, only a small portion of money will go towards transit. Mr. Mathurin encouraged HART to be vocal in relieving some safety concerns to accommodate transit service such as repairing sidewalks to make getting to the bus safer. He suggested that, the Board should consider raising the needed revenue by increasing the mills. Mr. Mathurin commented that study after study has yet to produce any worthwhile results. He stated that he has not used transit the way he previously did due to changes in his life and a lack of a robust and extensive system to meet the needs of the residents. BOARD ACTION Resolution #R ~ Adopting the Tentative Levying of Ad Valorem Taxes for Hillsborough County for Fiscal Year 2017; Adopting the Tentative Fiscal Year 2017 Millage Rate of.5000; and Providing for an Effective Date 1-3

18 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 Director Murman moved and Director Jacob seconded approval of Resolution #R ~ Adopting the Tentative Levying of Ad Valorem Taxes for Hillsborough County for Fiscal Year 2017; Adopting the Tentative Fiscal Year 2017 Millage Rate of.5000; and Providing for an Effective Date. All Board members present voted aye. The motion carried unanimously. Resolution #R ~ Adopting the Tentative Fiscal Year 2017 Annual Budget of $97,940,548 Director Murman moved and Director Vance seconded approval of Resolution #R ~ Adopting the Tentative Fiscal Year 2017 Annual Budget of $97,940,548. All Board members present voted aye. The motion carried unanimously. CLOSE PUBLIC HEARING The Public Hearing adjourned at 6:15 p.m. CALL TO ORDER The meeting was called to order at 6:15 p.m. by Chair Mike Suarez. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. APPROVAL OF MINUTES Director Vance moved and Director Jacob seconded approval of the September 12, 2016 Regular Board of Director meeting minutes. All Board members present voted aye. The motion carried unanimously. Director White left at 6:16 p.m. due to an unavoidable scheduling conflict. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak on agenda items. Ms. Reyes Burckard discussed the bus and bus facilities grant HART was awarded which accelerates the replacement schedule of diesel buses. Chair Suarez commented that Ms. Eagan said this is the first time in 15 years that Florida has received this grant. Ms. Reyes Burckard recognized Congresswoman Kathy Castor s assistance. Marcia Meija, Communications Director for Congresswoman Castor, thanked the Board for their recognition on behalf of Congresswoman Castor. 1-4

19 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 Proclamation Honoring Minority Enterprise Development (MED) Week Marco Sandusky, Senior Manager of EEO and Community Programs, read the proclamation demonstrating HART s support of the 24th annual Minority Enterprise Development Corporation s conference. The conference promotes small and minority businesses by providing opportunities through economic development, education and recognition of minority business owners. This year s conference theme is Connecting Business with Opportunity. PRESENTATIONS FY 2017 Proposed KPIs This presentation supports Committee Action Item Resolution #R Approval of the Proposed Key Performance Indicators (KPIs) for FY2017. Mr. Seward presented the proposed KPI metrics for FY2017. Director Beckner inquired about on-time performance and complaints. He observed that HART has exceeded the FY2016 KPI, yet the FY2017 is being set at a lower level. Ms. Reyes Burckard explained that staff makes recommendations by looking at trends and predictions for various factors, such as traffic. Director Beckner expressed concerns about setting lower targets unless there are specific reasons that higher goals cannot be met. Director McClain asked that national averages be included on the slides. Director Shanahan inquired whether the KPIs are used to guide pay for performance. Mr. Seward clarified that the KPIs are measurements more for the bargaining units. Non-bargaining will use the performance scorecard that incorporates the strategic plan. Director Shanahan noted that someone is being evaluated and potentially rewarded based on achievement of the KPIs. She observed that a member of the public might be confused by the fact that HART is getting more buses but is expecting fewer riders. Director Shanahan advised that, at a minimum, the year to date metrics should be a baseline. Director Melendez stated Director Shanahan made excellent points; however, he feels that the Board should trust that staff has done the analysis. Director Shanahan inquired whether the analyses compared cities with similar growth rates and population bases as Tampa and Hillsborough County. Director Melendez stated that the resultant KPI warrants a deeper dive analytically as the Board is only seeing the result. 1-5

20 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 Chair Suarez agreed that staff needs to have an explanation as to why HART is not meeting KPIs. He stated that, regardless of whether the FY2016 metrics were set too high or other factors that may influence achievements of the goal, such as traffic, there should be a discussion. Director Melendez suggested listing a few main points: constraints, geographic idiosyncrasies, and peer comparisons in a table to help mitigate any questions. Director Shanahan commented that aspirational KPIs should be identified. She observed that people at home watching the meeting may be confused that HART is getting new buses when the presentation and proposed KPIs make it seem as though people are not riding them. Director Vance explained that any time there is an expansion, there will be low numbers. He stated that HART is adding the New Tampa flex, which is expected to reduce some of the metrics since staff does not know the traffic inside and out. Director Beckner commented that none of the KPIs should be reduced unless there is adequate rationalization. He advised continuing with the current metrics and revisiting them mid-year. Director Murman observed that everything is judged by performance indicators and asked to see the justification for changing them. Director Jaroch inquired whether the decision could be deferred to the next Board meeting on September 26. Chair Suarez responded affirmatively. Director Jaroch stated that will give the Board time to contemplate and for staff to provide details on the reason for reducing the KPIs. Director Jacob noted that excellence is something that should be strived for and it is not achievable while moving backwards. He feels that ridership can be impacted both by the quality of the equipment as well as the interactions with the drivers. Director Jacob asked to see data on how many collisions per 100,000 miles there are in automobiles versus buses. He stated that he agrees with Director Shanahan that it is important to set the metrics at levels where the Agency strives for excellence. Director Melendez asked how First mile/last mile project implementation would impact the metrics. Ms. Reyes Burckard responded that it is an unknown since it has not launched yet; however, staff hopes that ridership will increase. Director Jaroch inquired whether the revenue hours for HyperLINK going to be included in the ridership metric. Ms. Reyes Burckard stated only fixed route will be measured. Director Jaroch asked whether it will be included in the efficiency KPI. 1-6

21 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 Ms. Reyes Burckard indicated that she believes so and will need to follow up with Service Development. Director Jaroch observed that HyperLINK has the potential to help ridership numbers. Mr. Seward resumed the presentation at the Finance KPIs. Director Shanahan noted that, for Finance metrics, if a higher number is set, then staff manages to that higher value. Mr. Seward agreed. Chair Suarez advised staff to meet with the Board members individually before the meeting on September 26. ACTION ITEMS a. Resolution #R ~ Approval of the Proposed Key Performance Indicators (KPIs) for FY2017 The vote for Resolution #R ~ Approval of the Proposed Key Performance Indicators (KPIs) for FY2017 was postponed until the September 26 full Board of Directors meeting pending further discussion and information. b. Resolution #R ~ Authorization to Ratify the Labor Contract with International Brotherhood of Teamsters, Union Local #79 ( Teamsters ) and Authorizing the Chairperson of the Hillsborough Transit Authority (HART) Board of Directors and the Chief Executive Officer to Execute the Contract with Teamsters, Union Local #79 upon Ratification for the Period October 1, 2015 to September 30, 2018 Director Shanahan moved and Director Jacob seconded a motion to approve action item 2b: Resolution #R ~ Authorization to Ratify the Labor Contract with International Brotherhood of Teamsters, Union Local #79 ( Teamsters ) and Authorizing the Chairperson of the Hillsborough Transit Authority (HART) Board of Directors and the Chief Executive Officer to Execute the Contract with Teamsters, Union Local #79 upon Ratification for the Period October 1, 2015 to September 30, All Board members present voted aye. The motion passed unanimously. c. Resolution #R ~ Approval of Revisions to HART Board Policies: Sections Section 4 (c) - HART Organization- General Organization of HART- Committees; Officers; and 130 HART Organization- Duties of Officers Section Chair Mr. Smith reported that he received communication from Director Bowers in regards to action item 2c in reference to the updated HART Board Policy He indicated that Director Bowers, if other Board members agree, asks that there be a motion to strike the last sentence requiring HART Board officer positions to be filled by at least one county representative, one elected representative from municipalities, and one non-elected representative. Director Shanahan inquired about Director Bowers concern. 1-7

22 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 Mr. Smith stated that the concern is that the restriction is not as reflective of the contributions that the nonelecteds made, and therefore he thought a designation is unnecessary. Director Shanahan commented that she is confused as this ensures that a non-elected Director will have a secure spot. Mr. Smith remarked that the concern is that he does not want two of the three positions going to elected officials only. Director Shanahan asked whether it was the process that a Board member can bring up a subject and have it go straight to the Board without first being reviewed by Committee. She also inquired whether it is permissible for an issue that was previously voted on by the Board to be raised again. Mr. Smith responded that Director Bowers was in the minority on the previous vote and wanted to revisit the subject at the meeting to see if any other Directors agreed with him. He added that the Board can refer the discussion back to Committee, make a motion to vote on the change, or not make a motion if the change is not deemed appropriate. Director Shanahan commented that there is a process. She asked if she decided that there is something that she would like to change that was designated a year earlier, she can bring it to Mr. Smith and then directly to the Board. Mr. Smith responded that this item is on the agenda for action pursuant to a discussion and a Committee vote; however, the Board itself is free to take any action it wants to take with respect to that recommendation. He explained that the Board may accept the Committee recommendation, vary from the recommendation, or reject the recommendation, but Board members do not have the ability to bring up a new matter in its entirety. Director Jaroch moved and Director McClain seconded a motion to strike the last sentence of the updated HART Board Policies. Director Jacob stated that he agrees with Director Bowers that the positions should be filled by those best suited, regardless of whether they are an elected official or not. Director Murman noted that there was initially a large amount of discussion. She observed that the City and County are major funders for HART and that the best way to build and maintain that relationship is to ensure that the elected officials from those entities are active in leading the Agency. Director Beckner added that this requirement also ensures diversity in leadership positions. He stated that he does not support Director Bowers request and that he approves of the language that was originally brought to the Committee. Director Shanahan stated that she is still confused as this was discussed in a Committee, discussed by the Board, and voted on by the Board; however, now an individual wants to question something the Board voted on, he can. 1-8

23 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 Mr. Smith indicated that, while there were a few Committees that may have discussed this, he does not think the Board has voted on this previously. Director Shanahan responded that the Board has voted on this issue as there was a large discussion where Director Bowers raised these points. She explained that she agrees with the policy as elected officials have more influence on the federal level than citizenry does and it is better to have a well-rounded representation in the Board s leadership. Director Shanahan stated that it is naïve to think that the appointed citizens are an equal category than those who are elected on the Board; although it is important to have each category represented in the executive leadership. Mr. Smith clarified that if Director Shanahan made an accurate description of the previous process, then the discussion is out of order. He suggested that the rest of the discussion be postponed until there is an opportunity to look into whether or not it was previously voted on. Chair Suarez indicated that there was a discussion on this previously but could not recall whether there was a vote. Director Murman stated that this was not voted on individually, but was one of many changes in the election process. Director Jacob stated that Director Shanahan is appointed as a City pf Tampa representative and that she should be there looking out for the best interest of the City of Tampa, just has he, as a Hillsborough county representative, is looking out for the best interests for the county. He stated he objects to Director Shanahan s implication that he takes his appointment less seriously because he is not elected. Director Vance indicated that his understanding is that Director Bowers had asked to look at the policy again because it was voted on approximately a year ago. He explained that Director Bowers does not object to one of each type of member being on the Executive Committee, but rather that the language reads in a way that requires it to be so without allowing the Board to select the three most qualified candidates at the time. Char Suarez observed that this will be a robust debate in two weeks at the next Board meeting and suggested that the Directors may want to postpone their comments until that time. Director Shanahan clarified that she was not intending to disrespect Director Jacob or any other appointed Director; however, citizens do not have the same stature at the state or federal level as an elected official. Director Jacob disagreed. Director Melendez commented that this language forces a future Board to fit this framework even though at that future date there may not be the best-qualified person in one of those categories. Chair Suarez asked whether a motion is needed to table the discussion until September

24 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 Mr. Smith explained that if the posture is such that the board has previously voted on it, and has not taken any initiative as a board to bring it back, then it is out of order and further action is not necessary. He added that if it is confirmed that it was not voted on, then the Board will have to vote because it is not Board policy until the board votes on it. Director Jaroch stated that she is willing to table the discussion and her motion pending clarification. She added that she thinks the reason HART is a leader in transit is that the Board is comprised of citizens. Director Jaroch clarified that the taxpayers are the funders, not the elected officials. She noted that the capital budget is mostly comprised by federal funds and the operating budget is half sustained by ad valorem. Director Jaroch feels that if the policy remains the way it was, it provides the flexibility to examine the Board each time. She suggested that any categories, if at all, should comprise of a county representative, elected or not, a representative from one of the municipalities, and a gubernatorial appointee. The motion made by Directors Jaroch and McClain to strike the last sentence of the updated HART Board Policies was postponed until the September 26 full Board of Directors meeting pending further discussion and information. Director Shanahan inquired whether September 26 would be another full Board meeting. Chair Suarez confirmed that the next meeting would entail both the public hearing and a full meeting. Director Vance moved and Director Jaroch seconded motion to approve action items 2d-2g: d. Resolution #R ~ Approval of Revisions to HART Board Policies: Prior Employment; Background Checks, Drug and Alcohol-Free Workplace Policy, Substance Abuse Program Policy e. Resolution #R ~ Approval of Revisions to HART Procurement Manual f. Resolution #R ~ Authorizing the Execution of an Amendment to the Existing Interlocal Agreement Between the Hillsborough Transit Authority (HART) and Hillsborough County Extending the Termination Date until September 30, 2020 g. Resolution #R ~ Approval of the Operator s Agreement for the TECO Line Streetcar System All Board members present voted aye. The motion passed unanimously. h. Resolution #R ~ Authorize the Chief Executive Officer to Execute a Contract Agreement Between the Hillsborough Transit Authority (HART) and Jacobs Engineering Group, Inc. (Jacobs) to Conduct a Tampa Bay Regional Premium Transit Feasibility Study not to exceed $1,500,000 over a 24 Month Period Director Murman moved and Director Jacob seconded a motion to approve Resolution #R ~ Authorize the Chief Executive Officer to Execute a Contract Agreement Between the Hillsborough Transit Authority (HART) and Jacobs Engineering Group, Inc. (Jacobs) to Conduct a Tampa Bay Regional Premium Transit Feasibility Study not to exceed $1,500,000 over a 24 Month Period. All Board members present voted aye. The motion passed unanimously. 1-10

25 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 CHAIR AND CEO REPORT Chair Suarez reported that HART was trying to get additional federal funding for the regional farecard project that was rejected. He reported having a conference call with Secretary Fox and Mayor Kreisman. Ms. Reyes Burckard reported that the negotiating team just concluded negotiations with the ATU last week. She explained that the next steps will be for the contract to go to the membership for ratification and a vote and that it will be brought back to the Board. Ms. Reyes Burckard also reported that the pilot for the FlaminGO app launched successfully on September 5 and there have been 140 downloads of the app so far. Director Jaroch asked when HyperLINK will begin. Ms. Reyes Burckard stated that it will begin on November 5 in the University area as well as the Northdale/Carrollwood area. GENERAL COUNSEL S REPORT Mr. Smith had nothing to report. STATUS REPORTS Chair Suarez referred the Board members to the materials in the packet. PUBLIC INPUT Mr. Gary Cloyd, transit advocate, congratulated HART for the grant and discussed the FTA National Online Dialogue that went from August 1 through September 8. Mr. Henry Spells discussed his observations of slow boarding passengers. OLD BUSINESS There was no old business. NEW BUSINESS There was no new business. 1-11

26 Hillsborough Transit Authority Regular Board of Directors Meeting September 12, 2016 ADJOURNMENT The meeting adjourned at 7:35 p.m. ATTEST Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 1-12

27 PUBLIC COMMENT ON FIRST PUBLIC HEARING ON FISCAL YEAR 2017 MILLAGE RATE AND ANNUAL BUDGET SIGN IN LOG SEPTEMBER 12, 2016 WHEN ADDRESSING THE BOARD, please state your name and address and speak clearly into the microphone. NAME ADDRESS PHONE NUMBER ACTION ITEM f)[;'4\ 0\ " M f1j}-{ lj rz U'J ~~O~ w CfTR&CA-S si. -S~0Jy 8/;, 877-Ljg/S" if< <-O} b-o 1-3,S 01 LUft TIT-M Pill F'- I~ zo 16-0 r>: FYLo! c-

28 PUBLIC COMMENT ON AGENDA ITEMS SIGN IN LOG - PUBLIC COMMENT ON AGENDA ITEMS HART REGULAR BOARD OF DIRECTORS MEETING: September 12, 2016 WHEN ADDRESSING THE BOARD, please state your name and address and speak clearly into the microphone. NAME (Print) ADDRESS PHONE NUMBER AGENDA ITEM

29 GENERAL PUBLIC COMMENT SIGN-IN LOG - GENERAL PUBLIC COMMENT REGULAR BOARD OF DIRECTORS MEETING: SEPTEMBER 12, 2016 WHEN ADDRESSING THE BOARD, please state your name and address and speak clearly into the microphone. \ \ NAME - Print ADDRESS PHONE NUMBER ITEM GUif la (/( () ~ rj T ( fa V\.S [' -t Ad uo Coie & J s-3&~-qc(7u \)~11\ (\l) (, I ~ \j ~QT ~YAdlf1(c)'+ f-j-r.lll nf S~oUS' <2 n - C; "? /- <) 9L-1? ( ~ ~ -, \ \, ~

30 .' SIGN-IN LOG - STAFF, VISITORS AND MEDIA REGULAR BOARD OF DIRECTOR MEETING SEPTEMBER 12, 2016 NAME ADDRESS *If Hart Employee - please write "Employee" PHONE NUMBER 83 ~l'j" )SL(. c.a +e.: ")3-3'0--' -fpq?

31 Christina Buchanan From: Sent: To: Subject: Wallace Bowers Friday, September 09, :20 PM Lena Petit MOnday, September meeting Chairman Mike Suarez. Please be advised that due to an unexpected family emergency, I will not be able to attend the meeting on Monday. Wallace Bowers Wallace Bowers wallace.bowers11@verizon.net 1

32 BOARD OF COUNTY COMM1SSJONERS Ll':"sler"1.e5" Miller.Jr.. District.~ Chairman VIctor D. Crist. Dil'triCl 2 Vice Chairman Slilt"} R While. District.) Chaplain Sandra L. Murman. District 1 Ken Hagan, District 5 Kellin Beckner. District 6 AI f-hgginbolham. Dtstrtct 7 HilisboroughCounty C"-t-~C:~~ Michael S.Mcrril! County Administrator Chip fletcher County Attorney Peggy Caske) County Internal Auditor MEMORANDUM DATE: September 12, 2016 TO: Mike Suarez, Hillsborough Area Regional Transit FROM: Lesley "Les" Miller, Jr., County Commissioner SUBJECT: Absence from HART Board and 1st Budget Hearing Meeting Chairman Suarez: Please be advised that I am a little under the weather and am therefore, unable to attend today's, September 12, 2016, Budget Hearing Meeting. Please read the reason for my absence into the records. cc: tile HART Post Office Box 1no Tampa, Florida Phone (813) HillsboroughCouoty.org Ali Affirnl.1lil't' \aio/il[!qtl:ll OppOFlUnit)' lsmptoyer

33 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: SEPTEMBER 12, 2016 RE: Resolution #R ~ Approval of the Proposed Key Performance Indicators (KPIs) for FY2017 Board Recommendation: At the September 12 Board meeting, staff presented draft KPIs for FY2017. At that meeting, Chair Suarez directed staff to meet with Board Members individually prior to the September 26 regular Board meeting, and bring a revised action item forward for the Board s consideration. Meetings with Board members are ongoing, and a draft action item will be provided to the Board on Monday, September 26, prior to the Board meeting. Attachments: I Resolution #R II Committee Action Item 2-1

34 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION APPROVING THE PROPOSED KEY PERFORMANCE INDICATORS (KPIs) FOR FY2017 WHEREAS, the HART Board of Directors seeks improved ridership productivity, efficiency, safety, and quality of service; and WHEREAS, in order to achieve these, clear KPIs with quantifiable levels of achievement are needed; and WHEREAS, the KPIs and achievement levels should be reviewed on a monthly basis; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The KPIs listed below shall apply to Fiscal Year KEY PERFORMANCE INDICATORS FOR FISCAL YEAR 2017 GOAL CRITERIA 2017 TARGET Ridership Greater than or equal to 21.6 Bus Passengers per Revenue Hour Productivity Efficiency Gross Cost per Revenue Mile Less than or equal to $7.17 Safety Collisions per 100,000 Revenue Miles Less than or equal to.55 Complaints per 100,000 Passengers Less than or equal to 11.5 Quality of Service Mean Distance Between Greater than or equal to 7,300 Vehicle Failures On-Time Performance 1 Minute Early to 5 Minutes Late at Scheduled Timepoints Greater than or equal to 80% Finance Growth of fund balance and fiscal sustainability Greater than or equal to.5% of previous year s ending fund balance Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 12, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra L. Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-2