FIRST PUBLIC HEARING ON TENTATIVE FISCAL YEAR 2016 MILLAGE RATE AND ANNUAL BUDGET AND REGULAR BOARD OF DIRECTORS MEETING

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1 FIRST PUBLIC HEARING ON TENTATIVE FISCAL YEAR 2016 MILLAGE RATE AND ANNUAL BUDGET AND REGULAR BOARD OF DIRECTORS MEETING Monday, September 14, 2015, 5:30 PM Florida Conference Room HART Administrative Office 1201 East 7 th Avenue, Tampa FL Information not viewable is available upon request - phone: , fax: or petitl@gohart.org TAB AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE PUBLIC HEARING TIME CERTAIN 5:30 P.M. PUBLIC INPUT ON PUBLIC HEARING ITEM (3 MINUTES PER SPEAKER) CLOSE PUBLIC HEARING BOARD ACTION Resolution #R ~ A Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Levying of Tentative Ad Valorem Taxes; Adopting the Tentative Fiscal Year 2016 Millage Rate of.5000; and Providing for an Effective Date Resolution #R ~ A Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Tentative Fiscal Year 2016 Annual Budget of $84,659,815; and Providing for an Effective Date REGULAR BOARD OF DIRECTORS MEETING CALL TO ORDER APPROVAL OF MINUTES a. Regular Board of Directors Meeting Minutes ~ August 3, 2015

2 Hillsborough Transit Authority First Public Hearing on the Tentative FY2016 Millage Rate and Annual Budget and Board of Directors Meeting Agenda September 14, 2015 Page 2 TAB REGULAR MEETING continued PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) PRESENTATIONS TBARTA Master Plan Adoption Ray Chiaramonte, Tampa Bay Area Regional Transit Authority (TBARTA) Overview: Since 2007, TBARTA has provided regional vision, direction, leadership, collaboration, and seamless coordination - leading Tampa Bay s regional transportation discussion. Since its establishment, TBARTA has played a vital role in the success of several accomplishments that have involved defining priorities, partnering with agencies, and providing a valuable regional information resource. Update of the 2016 Transit Development Plan (TDP) and Community Involvement Marco Sandusky, Sr. Manager EEO & Community Programs Overview: This presentation will review the 2016 update of the 10 year TDP and the community input received from public involvement activities, including over a dozen TDP open houses held throughout the county and numerous community presentations to boards and community groups. Recommended updates to the TDP Action Plan and the HART component of the GO Hillsborough Plan will be reviewed and related to public input received. ACTION ITEMS The Finance, Governance, and Administration Committee met on June 15, 2015 and recommended approval of the following item to the full HART Board of Directors: a. Resolution #R ~ Approval of Revisions to HART Board Policies Section 400 Employment Policies: Sub Sections Workplace Threats and Violence; Use, Threatening Use or Possession of Unauthorized Weapon or Firearm; Workplace Discrimination and Harassment Prevention Policy; Employee Whistleblower Policy; and Appeals David L. Smith, HART Board General Counsel Overview: These revisions are intended to update HART Board Policies to reflect current practices and meet operational and legal requirements. The Major Projects and Legislative Committee met on August 17, 2015 and recommended approval of the following items to the full HART Board of Directors: b. Resolution #R ~ Authorizing the Chief Executive Officer to Eliminate the Fare for Route 96 In-Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 Jeffrey C. Seward, Chief Financial Officer

3 Hillsborough Transit Authority First Public Hearing on the Tentative FY2016 Millage Rate and Annual Budget and Board of Directors Meeting Agenda September 14, 2015 Page 3 TAB REGULAR MEETING continued Overview: A recent FTA review determined that the In-Towner only offers a base fare. All HART fleet purchased with FTA funding must offer at least a half-price discount fare. Staff recommends the fare be eliminated rather than offer two fares. Elimination of the fare would increase the efficiency in boarding patrons which should encourage increased ridership on the service, and reduce the amount of coins being deposited into the HART count room, thus reducing the labor required by the count room staff to process the coins and the bank fees charged for verifying and depositing these coins with the bank. Eliminating the fare also removes the need for a half fare. c. Resolution #R ~ Authorizing the Chief Executive Officer to Execute a Joint Participation Agreement (JPA) between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Provide Funds in the Amount of $150,000 to Assist with the Operating Cost of the HARTPlus Customer Choice Voucher Pilot Program Ruthie Reyes Burckard, Chief Operating Officer Overview: HARTPlus (paratransit service) Customer Choice Voucher Pilot Project will enhance mobility options to access employment, post-secondary education and training, and the community. The goal of the voucher program is to assist with managing HARTPlus ridership which has experienced extensive growth, and is anticipated to continue in the future. d. Resolution #R ~ Approval of the Proposed Key Performance Indicators (KPIs) for FY2016 Ruthie Reyes Burckard, Chief Operating Officer Overview: Each year, the HART Board of Directors approves the fiscal year budget and KPIs. These are directly measurable goals designed to track agency s performance. The Board is updated on the level of attainment of these KPIs on a monthly basis throughout the fiscal year. e. Resolution #R ~ Authorizing the Chief Executive Officer to Dispose of Thirteen Vehicles in Such a Manner to be Most Advantageous to HART Ruthie Reyes Burckard, Chief Operating Officer Overview: In accordance with the Authority s fleet plan, thirteen revenue vehicles have met their useful life and are now ready for retirement. The Litigations and Claims Committee met on August 18, 2015 and recommended approval of the following items to the full HART Board of Directors: f. Resolution #R ~ Approval of the Settlement Authority Recommended by the HART Litigation and Claims Committee in the Workers Compensation Claim for Miguel Villeda in an Amount Not-To-Exceed $150,000 Michael Stephens, Chief Business Enterprise and Safety Officer

4 Hillsborough Transit Authority First Public Hearing on the Tentative FY2016 Millage Rate and Annual Budget and Board of Directors Meeting Agenda September 14, 2015 Page 4 TAB REGULAR MEETING continued Overview: That the Board of Directors review and approve the action item for approval of the settlement authority recommended by the HART Litigation and Claims Committee in the workers compensation claim for Miguel Villeda in an amount not-to-exceed $150,000. The following items were not considered by a HART Board Committee: g. Resolution #R ~ Authorizing the Execution of an Amendment to the Existing Memorandum of Understanding (MOU) Between the Hillsborough Transit Authority (HART) and the Tampa Bay Regional Transportation Authority (TBARTA) Extending the Project Completion Date Until August 31, 2016 Jeffrey C. Seward, Chief Financial Officer Overview: HART is requesting an extension to the existing MOU with TBARTA to provide funding to support the Regional Fare Collection Project. The existing MOU expired on August 31, This extension will allow additional time to start the implementation of the project. h. Resolution #R ~ Authorizing the Chief Executive Officer to Award a Contract for Construction Services for the HART Ybor Administrative Office Renovation Project to Midstate Contractors, Inc. in the Amount of $513,467.93, Plus a 10% Contingency of $51, for a Total Not-To-Exceed of $564, Jeffrey C. Seward, Chief Financial Officer Overview: Work is required at the Ybor Administrative Office to upgrade the heating ventilation and air conditioning (HVAC), install additional lighting, acoustical ceiling system for noise reduction, and minor architectural improvements. i. Resolution #R ~ Authorize the Chief Executive Officer to Purchase Six Compressed Natural Gas (CNG) VPG MV-1 Special Needs Transit Vehicles with Mobility Ramp from Creative Bus Sales Inc. in an Amount Not-to-Exceed $385,500 Ruthie Reyes Burckard, Chief Operating Officer Overview: This item approves the purchase of six CNG VPG MV-1 special needs transit vehicles with mobility ramp. These vehicles are needed to support the demand response fleet and are necessary to keep up with a continued growth in ridership. CHAIR S AND CHIEF EXECUTIVE OFFICER S REPORTS a. Chair s Report ~ Appointment of Ad Hoc Committee for General Litigation Services... verbal b. Chief Executive Officer s Report ~ Response to Requests from HART Board Members 2016 HART State Legislative Priorities Jurisdictional Analysis for the TDP and ½ Cent Sales Tax Plan

5 Hillsborough Transit Authority First Public Hearing on the Tentative FY2016 Millage Rate and Annual Budget and Board of Directors Meeting Agenda September 14, 2015 Page 5 TAB REGULAR MEETING continued GENERAL COUNSEL S REPORT... verbal HART BOARD COMMITTEE REPORTS a. Major Projects and Legislative Committee Meeting Minutes ~ August 17, 2015 REPORTS FROM HART REPRESENTATIVES a. Metropolitan Planning Organization b. Tampa Historic Streetcar, Inc. STATUS REPORTS a. Financial Highlights b. Ridership and Productivity Report PUBLIC INPUT REGARDING GENERAL CONCERNS (3 MINUTES PER SPEAKER) OLD BUSINESS NEW BUSINESS BOARD MEMBERS COMMENTS MONTHLY INFORMATION REPORTS a. Key Performance Indicators b. Risk Management c. Procurement and Contracts Administration d. Information Technology e. Human Resources f. Capital Planning and Development g. Marketing Services h. Community Relations i. Maintenance j. Transportation CALENDAR OF UPCOMING ACTIONS ADJOURNMENT

6 HILLSBOROUGH TRANSIT AUTHORITY BOARD OF DIRECTORS MEETING FIRST PUBLIC HEARING ON TENTATIVE FISCAL YEAR 2016 MILLAGE RATE AND ANNUAL BUDGET SEPTEMBER 14, 2015

7 SCRIPT FIRST PUBLIC HEARING HART BOARD OF DIRECTORS MEETING MONDAY, SEPTEMBER 14, :30 PM ADOPTION OF THE TENTATIVE FISCAL YEAR 2016 MILLAGE RATE AND ANNUAL BUDGET CHAIR: Welcome. I will now call this public hearing to order. I hereby open the public hearing this evening on the Tentative Fiscal Year 2016 Millage Rate and Annual Budget for the Hillsborough Transit Authority. Anyone who may wish to speak this evening will need to sign in and identify themselves. On the table at the back of the room, we have made available to you documents summarizing the Tentative Fiscal Year 2016 Millage Rate and Annual Budget. These documents include the agenda for tonight s public hearing, which I will now outline. We will consider the adoption of the following resolutions: A resolution to adopt the levying of Tentative Ad Valorem Taxes and the Tentative Fiscal Year 2016 Millage Rate. After hearing citizen comments, the Board may make any changes it deems appropriate to the Tentative Fiscal Year 2016 Millage Rate

8 A resolution adopting the Tentative Fiscal Year 2016 Annual Budget of $84,659,815. After hearing citizen comments, the Board may make any changes it deems appropriate to the Tentative Fiscal Year 2016 Annual Budget. Each part of the hearing will be conducted as follows: HART Finance Staff will read the titles of the resolutions on which specific action is needed. The Board will then open the public hearing for citizen comments. In order to expedite hearing from everyone who wishes to speak, speaker comments are limited to 3 minutes. After citizen comments, the Board will take action to move for approval of any changes, and then move for approval of the required resolutions adopting the Tentative Fiscal Year 2016 Millage Rate and Annual Budget. CHAIR: Prior to our discussion on the resolutions, staff will provide a brief presentation on the Tentative Fiscal Year 2016 Millage Rate and Annual Budget. STAFF: Makes budget presentation CHAIR: As required by State Statutes, we will now discuss the Tentative Fiscal Year 2016 Millage Rate and Annual Budget. -2-

9 STAFF: This is the first required public hearing on the Tentative Fiscal Year 2016 Millage Rate and Annual Budget as indicated by the TRIM notices previously mailed to all taxpayers. The Tentative Fiscal Year 2016 Millage Rate of.5000 mills is the same as the Adopted Fiscal Year 2015 Millage Rate of.5000 mills. The Tentative Fiscal Year 2016 Millage Rate is 5.49 percent more than the rolled-back rate of.4740 mills. The Tentative Fiscal Year 2016 Annual Budget is $84,659,815 which represents an increase of 0.7 percent over the Amended Fiscal Year 2015 Annual Budget. The Tentative Fiscal Year 2016 Annual Budget consists of the following components: Bus Operations $61,086,517 Paratransit Operations $5,361,833 Streetcar Operations $1,577,129 Total Tentative Operating Budget $68,025,479 Total Tentative Capital Budget $16,634,336 Total Tentative Annual Budget $84,659,815 The Tentative Fiscal Year 2016 Millage Rate and Annual Budget were subjects of Board and Committee meetings conducted May through August The Tentative Fiscal Year 2016 Not-To-Exceed Millage Rate was provided to the Property Appraiser on August 3, 2015, in conformance with State Law, and set at the July 20, 2015, HART Board meeting. -3-

10 CHAIR: Are there any questions for staff before we proceed? -- If not, we will now take public comments regarding the Tentative Fiscal Year 2016 Millage Rate and Annual Budget. For those who wish to speak, I ask that you please limit your comments to 3 minutes. (to Board Clerk) Does anyone in the audience wish to comment? CITIZEN COMMENT: CHAIR: (Seeing no one who wishes to comment) I ll close this portion of the public hearing, and open the floor to Board discussion. BOARD DISCUSSION: CHAIR: We will now take a vote on the Tentative Fiscal Year 2016 Millage Rate and Annual Budget. Public comment has already been heard. The Resolutions will now be read. STAFF: The Resolutions read as follows: RESOLUTION #R A RESOLUTION OF THE HILLSBOROUGH TRANSIT AUTHORITY OF HILLSBOROUGH COUNTY, FLORIDA, ADOPTING THE LEVYING OF TENTATIVE AD VALOREM TAXES; ADOPTING THE TENTATIVE FISCAL YEAR

11 MILLAGE RATE OF.5000; AND PROVIDING FOR AN EFFECTIVE DATE (turn to Resolution and read Resolution aloud) RESOLUTION #R A RESOLUTION OF THE HILLSBOROUGH TRANSIT AUTHORITY OF HILLSBOROUGH COUNTY, FLORIDA, ADOPTING THE TENTATIVE FISCAL YEAR 2016 ANNUAL BUDGET OF $84,659,815; AND PROVIDING FOR AN EFFECTIVE DATE (turn to Resolution and read Resolution aloud) BOARD MOTION (if needed) MOVE TO AMEND THE TENTATIVE FISCAL YEAR 2016 MILLAGE RATE OR MOVE TO AMEND THE TENTATIVE FISCAL YEAR 2016 ANNUAL BUDGET CHAIR: State Statutes require that we approve the Tentative Fiscal Year 2016 Millage Rate before we approve the Tentative Fiscal Year 2016 Annual Budget. Accordingly, we will vote on the Tentative Fiscal Year 2016 Millage Rate resolution first. -5-

12 MOVE TO ADOPT THE TENTATIVE FISCAL YEAR 2016 MILLAGE RATE AS PRESENTED IN RESOLUTION #R MOVE TO ADOPT THE TENTATIVE FISCAL YEAR 2016 ANNUAL BUDGET AS PRESENTED IN RESOLUTION #R CHAIR: In compliance with Florida Statutes, a public hearing has been held on September 14, 2015, for the purpose of considering the Tentative Fiscal Year 2016 Millage Rate necessary to fund the Tentative Fiscal Year 2016 Annual Budget. This concludes the budget public hearing component of tonight s meeting. The final Public Hearing is scheduled for Monday, September 28, 2015, at 5:30 p.m. here at the HART Administrative Office. -6-

13 Hillsborough Transit Authority First Public Hearing on Tentative FY2016 Millage Rate and Annual Budget September 14, 2015 ACTION ITEM Resolution #R ~ A Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Levying of Tentative Ad Valorem Taxes; Adopting the Tentative Fiscal Year 2016 Millage Rate of.5000; and Providing for an Effective Date; and Resolution #R ~ A Resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, Adopting the Tentative Fiscal Year 2016 Annual Budget of $84,659,815; and Providing for an Effective Date OVERVIEW HART is required as an Independent Special District to adopt the tentative fiscal year 2016 millage rate and adopt the tentative fiscal year 2016 annual budget at a duly advertised public hearing. RECOMMENDATION That the Board of Directors review and approve: Resolution #R ~ a resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, adopting the levying of tentative ad valorem taxes; adopting the tentative fiscal year 2016 millage rate of.5000; and providing for an effective date; and Resolution #R ~ a resolution of the Hillsborough Transit Authority of Hillsborough County, Florida, adopting the tentative fiscal year 2016 annual budget of $84,659,815; and providing for an effective date. FINANCIAL IMPACT HART is required within 65 to 80 days of certification of final property value to hold a public hearing on the tentative fiscal 2016 millage rate and annual budget. This hearing was publicized on the TRIM Notice mailed by the Property Appraiser. The resolutions adopting the tentative fiscal year 2016 millage rate and the annual budget are attached. BACKGROUND HART is required to conduct two public hearings on the millage levy and rate, and the annual budget before final adoption. The first meeting is to receive public comment and to adopt the tentative fiscal year 2016 millage rate and to adopt the tentative fiscal year 2016 annual budget; and the second meeting is to receive public comment and to adopt the final fiscal year 2016 millage rate and to adopt the final fiscal year 2016 annual budget. HART was required to certify the prior year millage rate and tentative fiscal year 2016 millage rate on form DR420 by August 4, 2015, with the Hillsborough County Property Appraiser's Office. The HART Board certified a.5000 millage levy which requires a majority vote as authorized by Florida Statute. The HART Board certified a tentative fiscal year 2016 not-to-exceed millage rate of.5000 on July 20,

14 Hillsborough Transit Authority First Public Hearing on Tentative FY2016 Millage Rate and Annual Budget September 14, 2015 Staff is presenting a resolution adopting the tentative fiscal year 2016 millage rate of The Florida Department of Revenue has affirmed that the tentative fiscal year 2016 millage rate certified to the Hillsborough County Property Appraiser could be lowered but not raised. The tentative fiscal year 2016 annual budget reflects the statutory budgeting of 95 percent of ad valorem tax revenue. NEXT STEPS Adoption of the final fiscal year 2016 millage rate and annual budget is scheduled for September 28, 2015 at 5:30 pm. Prepared by: Doug Speta, Budget Analyst Joan Brown, Director of Financial Operations Reviewed by: Jeffrey C. Seward, Chief Financial Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachments: I. Resolution #R II. Resolution #R III Annual Budget Summary IV Notice of Tentative Tax Increase -8-

15 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION OF THE HILLSBOROUGH TRANSIT AUTHORITY OF HILLSBOROUGH COUNTY, FLORIDA, ADOPTING THE LEVYING OF TENTATIVE AD VALOREM TAXES; ADOPTING THE TENTATIVE FISCAL YEAR 2016 MILLAGE RATE OF.5000; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Directors of the Hillsborough Transit Authority of Hillsborough County, Florida, held a public hearing as required by Florida Statute ; and WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Hillsborough County has been certified by the County Property Appraiser to the Hillsborough Transit Authority as $72,239,393,616; and WHEREAS, the Board of Directors of the Hillsborough Transit Authority of Hillsborough County, Florida, set forth to adopt the tentative fiscal year 2016 millage rate of.5000 following a public hearing as required by Florida Statute ; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. Adopt the tentative fiscal year 2016 millage rate of.5000 mills, which is more than the rolled-back rate of.4740 mills by 5.49 percent. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel -9-

16 ATTACHMENT II RESOLUTION NO. #R A RESOLUTION OF THE HILLSBOROUGH TRANSIT AUTHORITY OF HILLSBOROUGH COUNTY, FLORIDA, ADOPTING THE TENTATIVE FISCAL YEAR 2016 ANNUAL BUDGET OF $84,659,815; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Directors of the Hillsborough Transit Authority of Hillsborough County, Florida, held a public hearing as required by Florida Statute ; and WHEREAS, the Board of Directors of the Hillsborough Transit Authority of Hillsborough County, Florida, set forth the appropriations and revenue estimate for the tentative fiscal year 2016 annual budget in the amount of $84,659,815; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. Adopt the tentative fiscal year 2016 annual budget of $84,659,815. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel -10-

17 ATTACHMENT III BUDGET SUMMARY HILLSBOROUGH TRANSIT AUTHORITY FISCAL YEAR 2016 THE PROPOSED OPERATING EXPENDITURES OF THE HILLSBOROUGH TRANSIT AUTHORITY ARE 3.1% MORE THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES. PROPOSED MILLAGE LEVY =.5000 per $1,000 PARA- BUS TRANSIT STREETCAR TOTAL OPERATING BUDGET Estimated Revenues Passenger Fare Revenues $16,134,113 $607,793 $459,505 $17,201,411 Ad Valorem Tax Revenue (Mileage per $1000 =.5000) 35,139, ,139,712 Ad Valorem Transfers to Paratransit & Capital Budgets (3,691,436) 3,436,436 0 (255,000) Federal Formula Grants 8,228,750 1,316, ,000 9,745,665 Federal Grants 47, ,741 State Grants 5,219, ,000 5,319,707 City of Tampa 200, , ,000 Tampa Historic Streetcar, Inc , ,939 Other Revenues 1,364, ,685 1,381,444 HART Fund Balances Reserves (1,556,140) 0 0 (1,556,140) Total Operating Revenues $61,086,517 $5,361,833 $1,577,129 $68,025,479 Estimated Expenditures Employee Costs $42,131,953 $4,639,780 $1,071,381 $47,843,114 Fuels, Materials & Supplies 7,682, , ,629 8,439,237 Purchased Services 7,399,671 43, ,979 7,615,345 Utilities & Other Costs 3,872,736 64, ,140 4,127,783 Total Operating Expenditures $61,086,517 $5,361,833 $1,577,129 $68,025,479 CAPITAL AND PROJECTS BUDGET Estimated Revenues Federal Grants $11,249,388 $856,064 $238,057 $12,343,509 State Grants 1,857, ,857,575 Hillsborough County Bond Other Local Funding 2,199, , ,433,252 HART Capital Reserves Total Capital and Project Revenues $15,306,279 $1,090,000 $238,057 $16,634,336 Estimated Expenditures Vehicles & Maintenance $7,588,105 $1,090,000 $238,057 $8,916,162 Facilities & Construction 3,826, ,826,348 Bus Transit Infrastructure 271, ,968 Support Functions & Equipment 3,619, ,619,858 Total Capital and Project Expenditures $15,306,279 $1,090,000 $238,057 $16,634,336 Total Appropriated Expenditures $76,392,796 $6,451,833 $1,815,186 $84,659,815 THE TENTATIVE, ADOPTED, AND/OR FINAL BUDGETS ARE ON FILE IN THE OFFICE OF THE ABOVE MENTIONED TAXING AUTHORITY AS A PUBLIC RECORD 9/8/2015 2:31 PM -11- X:\HART Board\Board Meetings\2015\9 September 14\ Budget Public Hearing Packet Resolutions #R & 25 Attachments III & IV.xlsBudget Sum (Short) Page 1 of 2

18 ATTACHMENT IV NOTICE OF PROPOSED TAX INCREASE The Hillsborough Transit Authority has tentatively adopted a measure to increase it's property tax levy. Last year's property tax levy: A. Initially proposed tax levy $ 33,519,856 B. Less tax reductions due to Value Adjustment Board and other assement changes $ 24,167 C. Actual property tax levy $ 33,495,689 This year's property tax levy: $ 36,119,697 All concerned citizens are invited to attend a public hearing on the tax increase to be held on: Monday, September 28, :30 p.m. At HART Offices / Streetcar Barn 3rd Floor / Florida Room 1201 East 7th Avenue Tampa, Florida A FINAL DECISION on the proposed tax increase and the budget will be at this hearing. 9/8/2015 2:31 PM -12- X:\HART Board\Board Meetings\2015\9 September 14\ Budget Public Hearing Packet Resolutions #R & 25 Attachments III & IV.xlsProposed Tax Increase Page 2 of 2

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20 HILLSBOROUGH TRANSIT AUTHORITY FISCAL YEAR 2016 TENTATIVE OPERATING & CAPITAL BUDGET EXECUTIVE SUMMARY

21 Table of Contents Page # Section I Operating Budget Executive Summary Financial Summary... 1 Adopted Budget Historical Perspective... 1 Operating Revenue Highlights... 2 Operating Expenditure Highlights... 4 Personnel Highlights... 8 Personnel Summary... 8 Operating Summary Budget All Modes - FY2014 to FY Section II Capital Budget Executive Summary Capital Revenue Highlights Capital Expenditure Highlights Capital Improvement Program FY2014 to FY Capital Spending Plan Capital Project Detail Sheets... 15

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23 FY2016 Tentative Budget Financial Summary OPERATING BUDGET EXECUTIVE SUMMARY The HART budget is comprised of four major components: Bus Service, Paratransit Service, Streetcar Service and Capital Projects. The FY2016 Tentative Budget is balanced, with a total budget amount of $84,659,815 which is $608,424 more, or 0.72%, over the FY2015 Amended Budget. Adopted Budget - Historical Perspective Since FY2012, the HART Adopted Operating and Capital Budgets have declined by an average of 8.3% primarily due to decreases in capital funding and associated capital expenditures. However, during that same five-year period, the annual average growth rate of the operating budget was 1.9%. The FY2016 Tentative Operating Budget is 3.1% greater than the FY2015 Amended Operating Budget and the FY2016 Tentative Capital Budget is 8.0% less than the FY2015 Adopted Capital Budget. Hillsborough Transit Authority P a g e 1

24 FY2016 Tentative Budget Operating Revenue Highlights The HART FY2016 Tentative Operating Budget is composed of a variety of different revenue sources. The major revenue sources for HART are: Ad valorem property taxes, the largest, single source of revenue; fares and passes; Federal Formula; other (Federal/State/Local) Grants; and Other Revenue (e.g. use agreements, advertising, etc.). Overall estimated operating revenues for FY2016 are $69,581,619; $2,754,503 greater than the FY2015 Amended Budget, or an increase of 4.1%. An overview of estimated revenues is provided below. Ad Valorem Property Tax: o Estimated revenue of $35,139,712 (Includes $826,000 of additional revenue not recorded in FY2015 that is offset by budgeted expenses for fees payable to the Hillsborough County Property Appraiser and the Hillsborough County Tax Collector, also not recorded in FY2015); o Based on a 7.76% increase in property values and maintaining the current 0.5 millage rate; and o HART historic millage rates, property values and ad valorem revenue history are shown in the graphics below: Hillsborough Transit Authority P a g e 2

25 FY2016 Tentative Budget Fares/Passes o Estimated revenue of $17,201,411 ($599,650 greater than the FY2015 Amended Budget). The increase in fare/pass revenue is attributed to increased ridership for all modes. Specifically: Bus: $16,134,112 Projected ridership for FY2016: 15,561,000 Budgeted ridership for FY2015: 15,205,970 Paratransit: $607,794 Projected ridership for FY2016: 167,500 Budgeted ridership for FY2015: 155,694 Streetcar: $459,505 Projected ridership for FY2016: 306,000 Budgeted ridership for FY2015: 292,900 Other Grants o Estimated revenue of $6,368,387 is $171,614 greater than the FY2015 Amended Budget. This increase in revenue is attributed to: A new grant for the First Mile/Last Mile Program; and Additional revenues from the City of Tampa to operate the Streetcar line. Urbanized Area Formula Funding Program (5307) o Estimated revenue of $9,745,665 is $918,608 less than the FY2015 Amended Budget. The overall estimate of formula funding reflects the impact of recalibrating the use of formula funds away from operating uses toward capital expenditures. Formula funding is based on what the region has received from the FTA in FY2015 and an allocation based on the 2010 Census between HART, PSTA, PCTA and TBARTA. o The use of more Federal formula funding for operating costs than for capital expenditures will continue through FY2019. In FY2020, the recalibration is projected to shift the Federal formula funding so that capital uses utilize more funding than operation uses. The following graph demonstrates the shift of this funding source from capital to operating since FY2003. Hillsborough Transit Authority P a g e 3

26 FY2016 Tentative Budget Operating Expenditure Highlights The HART FY2016 Tentative Budget operating expenditures are $68,025,479 which is $2,058,902 greater than the FY2015 Amended Budget operating expenditures, or an increase of 3.1%. Major expenditure categories for HART are: salaries and fringe benefits, fuel/oil and parts/supplies with the largest single expenditure being salaries and fringe benefits. The estimated expenditures for the FY2016 Tentative Operating Budget are: An overview of estimated expenditures is provided below: o Salary expenditures of $36,906,492 is $1,678,521 greater than the FY2015 Amended Budget. This net increase is attributed to: The addition of positions; A reduction of salaries and benefits for expected vacancies; Non-Bargaining wage and benefit increases of $299,031 (based on a 2% increase to salaries and a 1% lump sum COLA incentive); and Contracted increases for bargaining members steps and bonuses of $753,891. Hillsborough Transit Authority P a g e 4

27 FY2016 Tentative Budget o Fringe benefits of $10,936,622 is $274,965 greater than the FY2015 Amended Budget. This increase is attributed to: Increase in projected health insurance claims expense charged to HART of 11%; A slight increase in FRS state pension due to state mandated higher rates; and Increase in all benefits due to additional wages and additional positions. Fuel and Oil o Fuel and oil budget of $5,034,764 is $2,931,773 less than the FY2015 Amended Budget. This decrease is attributed to: Decreased per gallon cost of diesel fuel, leveraging the HART Fuel Consortium Contract. Parts and Supplies o Parts and supplies budget of $3,326,673 is $268,622 greater than the FY2015 Amended Budget. The increase is attributed to additional amounts budgeted for: Leased tires due to an increase in projected mileage for FY2016 revenue service; Corrective based supplies due to an aging vehicle fleet; Condition based supplies due to increased maintenance requirements for CNG vehicles; and Repair parts and minor equipment for safety vests, GPS units and operator messenger bags. Operational Services o Operational Services budget of $2,495,494 is $182,210 greater than the FY2015 Amended Budget. This net increase is attributed to: Additional landscaping services for the Metro Rapid shelters and the transit centers; An increased contract cost for existing landscaping services; Increases to IT contracts for Microsoft applications support; Implementation of a preventative maintenance work order system; Additional paratransit corrective repairs; Increased expenses for CNG Operations & Maintenance due to additional usage anticipated from the additional CNG vehicles in the fleet; and A decrease to the Armored Car services budget due to the servicing of ticket vending machines and change machines being brought in-house. Administrative Services o Administrative Services budget of $1,015,830 is $308,150 greater than the FY2015 Amended Budget. The increase is attributed to: Additional contract personnel services for the implementation and augmentation of current and future projects; Translation services; CDL background checks and MVR reports; Additional pre-employment testing; and APTA peer reviews. Hillsborough Transit Authority P a g e 5

28 FY2016 Tentative Budget Legal Services o Legal Services budget of $580,095 is $149,000 greater than the FY2015 Amended Budget. This increase is attributed to additional legal fees for labor litigation and for counsel to the Board of Directors. Marketing and Printing o Marketing and Printing budget of $646,508 is $110,824 greater than the FY2015 Amended Budget. This increase is attributed to: Increased targeting of Marketing efforts; Increase in fare card media purchases; and Increase in printing of schedules and required service change materials. Insurance o Insurance budget of $2,877,418 is $206,000 greater than the FY2015 Amended budget. The increase is attributed to: An increase in Open Claims Liability; and An increase in the budgeted costs to investigate claims. Utilities o Utilities budget of $901,405 is $102,200 greater than the FY2015 Amended Budget. This increase is attributed to additional electricity to operate CNG Generators and an increase in the City of Tampa Annual Storm-Water Assessment Fees. Taxes and Fees o Taxes and Fees budget of $707,521 is $49,700 greater than the FY2015 Amended Budget due to an increase in the Community Redevelopment Area (CRA) tax increment levy and higher CNG franchise fees. Other Administrative Expenses o Other Administrative Expenses budget of $2,316,357 is $1,561,008 greater than FY2015 Amended Budget. This increase is attributed to: Addition of Tax Collector Commission for ad valorem collection; Addition of Property Appraiser Fees for ad valorem collection; Addition of fees, leases and rentals: and Increase to Operating Contingency. Business Training and Travel o Business Training and Travel budget of $202,500 is $87,500 greater than FY2015 Amended Budget. The increase is attributed to: Additional staff certification expenses; and Additional agency-wide budget for training and travel. Hillsborough Transit Authority P a g e 6

29 FY2016 Tentative Budget Service Enhancements o The following service enhancements scheduled to be implemented during FY2016 have been proposed and budgeted: Route 46 add Saturday service; Route 53LX add AM peak service and increase frequency to hourly; Brandon Flex add Saturday service; The New Tampa service for FY2016 is different than the service proposed but not enacted in FY2015; New Route add New Tampa Flex; Pilot Project add Taxi Voucher program to augment HARTPlus; and Pilot Project add First Mile/Last Mile. Hillsborough Transit Authority P a g e 7

30 FY2016 Tentative Budget Personnel Highlights Total authorized positions in the FY2016 Tentative Budget are which represent a net increase greater than the FY2015 Amended Budget by positions. This increase is the result of the following: o Executive staffing increase of 1.0 FTEs: o Operations staffing increase of 15.0 FTEs; o Finance staffing increase of 2.19 FTEs; and o Business Enterprise staffing increase of 1.5 FTEs The breakdown of the positions in the FY2016 Tentative Budget by category (bargaining and non- bargaining) is as follows: Personnel Summary The table on the following pages provide a high level summary of revenues and expenses for all modes and capital projects. Hillsborough Transit Authority P a g e 8

31 FY2016 Tentative Budget Operating Summary Budget - All Modes FY2014 to FY2016 FY2016 All Modes FY2014 FY2015 FY2016 Incr (Decr) Amended Amended Proposed FY2015 Operating Revenues: Fare Revenues $2,937,482 $3,251,416 $4,659,140 $1,407,724 Pass Revenues $13,254,570 13,350,345 12,542,271 (808,074) Total Fare & Pass Revenues $16,192,052 $16,601,761 $17,201,411 $599,650 Ad Valorem Tax Receipts $29,728,409 $31,843,863 $35,139,712 $3,295,849 Ad Valorem Transfers (0) (0) (255,000) (255,000) Total Ad Valorem Revenues $29,728,409 $31,843,863 $34,884,712 $3,040,849 Federal Formula Grants $10,664,273 $10,664,273 $9,745,665 ($918,608) Federal Operating Grants $849,640 $46,350 $47,741 $1,391 State Operating Grants 5,074,324 5,235,216 5,319,707 84,491 Local Operating Grants 687, , ,000 0 Tampa Historic Streetcar 260, , ,939 85,732 Total Non-Formula Grants $6,872,035 $6,196,773 $6,368,387 $171,614 Total Operating Grants $17,536,308 $16,861,046 $16,114,052 ($746,994) Advertising $519,333 $774,942 $774,942 $0 Interest Income 69, ,676 43,726 (61,950) Other Income 459, , ,776 (77,052) Total System Revenues $1,048,616 $1,520,446 $1,381,444 ($139,002) Draw from (Return to) Fund Balance ($836,997) ($860,539) ($1,556,140) ($695,601) Total Operating Revenues $63,668,388 $65,966,577 $68,025,479 $2,058,902 Operating Expenses: Wages & Salaries $34,144,100 $35,227,971 $36,906,492 $1,678,521 Fringe Benefits 10,612,692 10,661,657 10,936, ,965 Total Employee Compensation $44,756,792 $45,889,628 $47,843,114 $1,953,486 Fuel and Oil $7,826,131 $7,966,537 $5,034,764 ($2,931,773) Parts and Supplies 3,014,753 3,058,051 3,326, ,622 Office Supplies 131,651 65,825 77,800 11,975 Total Fuel, Parts & Supplies $10,972,535 $11,090,413 $8,439,237 ($2,651,176) Operational Services $2,050,546 $2,313,284 $2,495,494 $182,210 Administrative Services 883, ,680 1,015, ,150 Legal Services 461, , , ,000 Marketing and Printing 534, , , ,824 Risk & Insurance Costs 1,993,000 2,671,418 2,877, ,000 Total Purchased Services $5,922,757 $6,659,161 $7,615,345 $956,184 Utilities $804,269 $799,205 $901,405 $102,200 Taxes and Fees 609, , ,521 49,700 Other Admin Expenses 517, ,349 2,316,357 1,561,008 Training & Travel 85, , ,500 87,500 Total Utilities & Other Cost $2,016,304 $2,327,375 $4,127,783 $1,800,408 Total Operating Expenses $63,668,388 $65,966,577 $68,025,479 $2,058,902 Excess (Deficit) ($0) ($0) ($0) ($0) Hillsborough Transit Authority P a g e 9

32 Transit Authority

33 FY2016 Tentative Budget CAPITAL BUDGET EXECUTIVE SUMMARY The FY2016 Tentative Capital Budget includes projects and services to implement new infrastructure; update and expand facilities; maintain the fleet, technology and equipment in a good state of repair and enhance security of the system. Capital Revenue Highlights The HART FY2016 Tentative Budget Capital Revenue is $16,634,336, which is $1,450,478, or 8.0% less, than the FY2015 Adopted Budget. Capital revenue is based on two primary factors: first, the amount of capital grant revenues available to HART; and secondly, the ability to schedule Capital Improvement Projects with available staff. Major highlights include: Proposed Federal capital grant revenues of $12,343,509 are estimated to have a net decrease of $4,391,212 from the FY2015 Adopted Budget, due to a decreased number of vehicle purchases and an increased budget for the replacement of the maintenance building roofs. Capital Expenditure Highlights The HART FY2016 Tentative Budget Capital Expenses are $16,634,336 which are $1,450,478, or 8.0%, less than the FY2015 Adopted Capital Expenses. This decrease in capital spending is the result of lower available capital revenues (which was projected and planned for). A summary of changes to the major Capital expenditure categories is as follows: Vehicle and Maintenance capital expenditures of $8,916,162 are budgeted to decrease by $4,854,998 from the FY2015 Adopted Budget. The decrease is attributed to a reduction in the number of vehicles purchased, in the expenditures on major components for vehicles and in the expenditures on Streetcar maintenance. Hillsborough Transit Authority P a g e 10

34 FY2016 Tentative Budget Facilities and Construction expenditures of $3,826,348 are budgeted to increase by $1,813,374 from the FY2015 Adopted Budget. Bus Transit Infrastructure expenditures of $271,968 are budgeted to decrease by $825,529 from the FY2015 Adopted Budget due to the completion of accessibility improvements at 78 bus stops. Support Functions and Equipment capital expenditures of $3,619,858 are budgeted to increase by $2,416,674 from the FY2015 Adopted Budget. The increase in expenditures are based on the following projects: o Additional State revenues for the Regional Fare Collection project of $1,853,747; o Dedication of $324,791 of ad valorem funds to Information Technology core project expenses. The tables on the following pages provide a high level summary of revenues, expenses, funded and unfunded work plans for capital projects. Detailed descriptions of the capital projects are located at the end of this document. Hillsborough Transit Authority P a g e 11

35 FY2016 Tentative Budget Capital Improvement Program FY2014 to FY2016 FY2016 FY2014 FY2015 FY2016 Incr (Decr) Amended Adopted Proposed FY2015 Source of Funds: Federal Grants $19,736,755 $16,734,720 $12,343,509 ($4,391,211) State Grants 441, ,000 1,857,575 1,391,575 Hillsborough County Bond Other Local Funding 40, ,415 2,433,252 1,939,837 HART Reserves 2,663, ,679 0 (390,679) Total Sources of Funds $22,881,766 $18,084,814 $16,634,336 ($1,450,478) Use of Funds: Bus Acquisitions $9,906,569 $10,400,016 $6,375,720 ($4,024,296) Van Acquisitions 2,860,000 1,024,890 1,090,000 65,110 Non-Revenue Vehicles Acquisition 0 277, ,222 (137,204) Major Components 488,000 1,439, ,288 (445,934) Streetcar Maintenance 378, , ,057 (391,549) Wireless Project ,875 78,875 Total Vehicles & Maintenance $13,632,833 $13,771,160 $8,916,162 ($4,854,998) 21st Ave CNG Fueling Station $5,194,000 $0 $0 $0 21st Ave Heavy Maintenance Renovation 320, , ,000 40,000 21st Ave Operations Renovation st Ave HM/PM Roof 217, ,755 1,144, ,322 Bus Wash Project , ,000 21st Ave Stormwater Improvement 898, , ,000 0 Environmental Remediation , ,353 Facility Assessment 0 70,000 0 (70,000) Facility Maintenance 563, , ,984 0 Security Projects - Golf Cart 295, ,055 26,000 (188,055) Security Projects - Estimate , ,862 Construction Project Management Services , ,750 Ybor Build Out 417, , ,322 3,142 Total Facilities and Construction $7,906,958 $2,012,974 $3,826,348 $1,813,374 Park and Ride Leases $27,000 $0 $0 $0 Basic Transit Infrastructure 651,942 1,097, ,968 (825,529) MetroRapid East-West MetroRapid North-South Park and Ride Fletcher Transit Signal Prioritization Total BTI & MetroRapid 678,942 1,097, ,968 (825,529) IT - Computers & Training $165,090 $86,864 $0 ($86,864) IT - Core $0 $0 $324,791 $324,791 Capital Equipment - Maintenance 0 102, ,720 0 Forklift Replacement 0 22,000 34,000 12,000 Fare Collection System 440, ,600 2,845,347 1,853,747 Replacement Plotter 10, One Bus Away Added Support 11, Trapeze Upgrade CCTV and AV Equipment - Boardroom , ,000 IVR Customer Service , ,000 Planning Studies & Project Administration 35, Total Support Functions & Equipment $663,033 $1,203,184 $3,619,858 $2,416,674 Total Uses of Funds $22,881,766 $18,084,814 $16,634,336 ($1,450,478) Replenish (Draw) from Capital Reserve $0 $0 $0 $0 Hillsborough Transit Authority P a g e 12

36 FY2016 Tentative Budget *The funds cannot be used for other projects. FY2016 CAPITAL SPENDING PLAN Funded Projects Projects Amount Bus Replacement Acquisitions $6,375,720 Regional Fare Collection* $2,845,347 Demand Response Replacement and Expansion Acquisitions $1,090,000 Engine and Transmission Replacements $993,288 HM Roof Construction $758,827 Ybor Build Out* $524,322 Security Projects* $440,862 21st Avenue HM Building Renovations - Design* $440,000 21st Avenue PM Roof Construction $385,250 Facility Maintenance $342,984 IT Core Project $324,791 Environmental Remediation $284,353 Stormwater Engineering Assessment $250,000 Streetcar Capital Maintenance* $238,057 IVR Customer Service Trapeze (Para) $213,000 Bus Wash Project $200,000 Basic Transit Infrastructure* $271,968 Construction/Project Management Services $173,750 Non-Revenue Vehicles (6) $140,222 Capital Maintenance $102,720 CCTV and AV Equipment for Ybor Boardroom $100,000 Wireless Project $78,875 Fork Lift Replacement (1) $34,000 Electric Golf Carts (2) $26,000 Total Funded $16,634,336 Hillsborough Transit Authority P a g e 13

37 FY2016 Tentative Budget Unfunded Projects Projects Amount Non Revenue Vehicle Replacement $585, HRIS Technology and Admin (Software) $32, HRIS Scanning $55, Forklift Replacement (2) $68, Microsoft Cloud Storage $128, Canopy at MTC $500, Golf Cart (1) - Security $8, LED Lighting for Transit Centers $105, Modular Battery Replacement for APC's $8, Security Surveillance System in HARTPlus vehicles $350, Security at the University Area Transit Center $150, CCTV for 21st Ave Training Room 144 (recording meetings only) $250, Routers & Switches (to complete current infrastructure) $500, Wireless Access Points (WAPS) (transit centers & 21st yard for infrastructure of several upcoming IT projects) $200, Desktop PC Replacement $80, Hard Metal Servers (SQL) $60, Hardware $200, Replace Laptops $75, Verizon 4G Infrastructure $78, Update Trapeze Demand Response Reports $12, Stormwater Improvements Construction Transfer Center Breakrooms (4) TBD TBD Total Unfunded $3,447, Hillsborough Transit Authority P a g e 14

38 FY2016 Tentative Budget CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEETS Hillsborough Transit Authority P a g e 15

39 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Bus Replacement Acquisitions Andis, Bob Existing Funding Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019* FY2020* $ 6,375,720 $ 9,528,792 $ 7,628,792 $ 6,548,792 $ 5,328,792 $ 35,410,888 Description and Scope HART will purchase buses to replace revenue vehicles that have reached the end of their useful life to support the fixed route service. Rationale Buses are vital assets that directly support the mission of HART to provide safe and reliable vehicles for revenue service. Replacing revenue vehicles at the end of their useful life will ensure revenue service is met. Funding Strategy Funding to support revenue vehicles will come from federal grants, ad valorem, and CNG rebates. HART will submit grant applications as they arise for further funding. Programmed funds are Surface Transportation Funds (STP) shown in the adopted FDOT Work Program and HART's estimated annual share of Section Section 5339 Bus Formula funds. Operating Budget Impacts Revenue vehicles retained beyond their useful life cause significant increase costs of major failures to the materials and outside vendor repair budgets. Project Activities Project Bus Replacement Acquisitions - 40' CNG* TBD TBD TBD TBD Grant Federal State Ad Valorem CNG Rebates Proceeds From Sale of Vehicles TOTAL * The buses ordered in FY2015 will be received in FY2016. Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 6,375, FY2017 FY2017 $9,528, FY2018 FY2018 $7,628, FY2019 FY2019 $6,548, FY2020 FY2020 $5,328, TOTAL $ 35,410,888 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 5,836,514 $ 87,582 $ 413,350 $ 38,274 $ 6,375,720 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 16

40 FY2016 Tentative Budget Project Name Project Manager Existing Funding Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 2,845, $ 2,845, Description and Scope Project Regional Fare Collection Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Regional Fare Collection Seward, Jeffrey Development of a regional fare collection system that will allow interoperability within the respective regional systems for infrastructure and management support, while providing seamless and common fare media for its passengers throughout the Tampa Bay region. Implementation strategy involves using a systematic and four-phased approach, with each phase being defined as Fiscal Year: Phase I in FY2015, Phase II in FY 2016, and Phase III in FY2017 with a "Future Phase", with each new phase not beginning until the prior phase implementation is complete. Phase I is divided into Phase IA and Phase IB. Due to regional member priorities, Hillsborough, Pinellas, and Polk will be the agencies involved in the pilot phase, with all regions participating in the subsequent phases. Phase I will allow for an opportunity to evaluate current processes that support revenue collection and the mobility of passengers utilizing this new functionality prior to full implementation and expansion of a regional fare media system. Project Activities Rationale The project will facilitate the ability to have one fare media utilized throughout the region, between jurisdictions, consisting of transit agencies from FDOT District 7 (Hillsborough, Pinellas, Pasco, and Hernando) as well as FDOT District 1 agency (Manatee and Polk), to enhance the mobility of passengers between its respective jurisdictions. Currently participating agencies maintain and utilize a variety of technology infrastructure and supporting business processes to collect fares on its fixed route systems with an average age of 14 years. Funding Strategy HART has secured funding from the Florida Department of Transportation, federal grants and TBARTA. Operating Budget Impacts HART is expecting increases in revenues and costs due to the implementation of a new fare collection system. This value has not yet been determined. Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 2,845, Grant Federal State Ad Valorem TBARTA TOTAL $ 2,845,347 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 720,272 $ 1,857,575 $ 267,500 TOTAL $ 2,845,347 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 17

41 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Existing Funding Demand Response Replacement and Expansion Vehicles Andis, Bob Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 1,090,000 $ 1,090,000 Description and Scope HART will purchase nine (9) demand response vehicles to replace vehicles that have reached the end of their useful life to support the paratransit service. In addition, HART will purchase one demand response expansion vehicle to meet expanding service demands. Rationale Replacement vehicles - Demand response vehicles are vital assets that directly support the mission of HART to provide safe reliable vehicles for persons with disabilities that prevent them from using the HART fixed-route bus system. Replacing these vehicles at the end of their useful life will ensure paratransit service is delivered. Expansion vehicle - Demand response service has continuously increased trips and mileage by 10-12% each year, which requires periodic increases in the demand response fleet to meet the increased service. Funding Strategy Funding to support revenue vehicles will come from federal funds, CNG rebates and local funds. Operating Budget Impacts Revenue vehicles retained beyond their useful life cause significant increase costs of major failures to the materials and outside vendor repair budgets. The fleet increase will require additional funding for preventive and corrective maintenance materials and labor. Schedule of Activities (Funded) Project Activities Project Timeline Project From (FY) To (FY) Amount Demand Response Replacement (9) and Expansion (1) Acquisitions FY2016 FY2016 $ 1,090,000 Grant Federal State Ad Valorem CNG Rebates TOTAL $ 1,090,000 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 856,064 $ 147,286 $ 86,650 TOTAL $ 1,090,000 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 18

42 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Existing Funding Engine and Transmission Replacements Robert Andis Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 18,664 $ 974,624 $ 993,288 Description and Scope HART will replace engines and transmissions which have reached the mid-life of the bus. Project Activities Project Engine and Transmission Replacements Rationale Engines and transmissions begin to have major failures once they go beyond 300,000 miles. Mid-life engine and transmission replacements provide increased dependability of the buses through their service life expectancy. Failures while in service will dramatically increase and cause passenger inconvenience and negatively impact on-time performance. Funding Strategy HART will allocate federal funds from FY 2015 Urbanized Area Formula Grant and other funding sources to purchase engines and transmissions as needed. Operating Budget Impacts Engine and transmission replacement is cost effective and time saving for meeting the demands of daily bus operations. The cost to replace buses has increased and procurement can take up to two years. The replacement engines and transmissions is essential for the daily operation of reliable and safe service. Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 993,288 Grant Federal State Ad Valorem TOTAL $ 993,288 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 993,288 TOTAL $ 993,288 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 19

43 FY2016 Tentative Budget Project Name Project Manager Existing Funding Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program HM Roof Construction Crescentini, Lynda Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 758,827 $ 758, Description and Scope The HM Roof has met its useful life. The roof will be replaced and updated to current Florida Building code-compliant standards to keep the building in a state of good repair. Rationale The current roof is over 40 years old, leaking, and requires replacement. This project will be funded with federal grants. Funding Strategy Operating Budget Impacts There will be no impact on the operating budget. Project HM Roof Construction Project Activities Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 758,827 Grant Federal State Ad Valorem TOTAL $ 758,827 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 758,827 TOTAL $ 758,827 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 20

44 FY2016 Tentative Budget Hillsborough Transit Authority P a g e 21

45 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Security Projects Kelsey, David Existing Funding Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 315,862 $ 125, $ 125, $ 125, $ 125, $ 125, $ 940,862 Description and Scope HART will upgrade security surveillance at transit and transfer centers over the next 2 years. Rationale It is crucial for customers to feel safe and secure as well as employees who need to feel a sense of security in the workplace. Upgrading security surveillance will improve the overall customer experience and will foster a more desireable workplace environment. Although crime remains low at passenger facilities, it is prudent to stay one step ahead of the criminals. By improving security systems, HART assets will become a less attractive target for those wishing to commit criminal activities against the agency. Funding Strategy HART will continue to use the Section % federal grant to complete the security projects. The estimated amount is $125,000, annually. This will be supplemented by other grant opportunities as they become available. Operating Budget Impacts Preventative measures should be taken to mitigate potential incidents occurring within the transit system, otherwise, HART runs the risk of being exposed to security threats. Proper mitigation strategies should be employed to avoid or minimize risks potentially costing the company more money in the long-term. Schedule of Activities (Funded) Project Activities Project Timeline Project From (FY) To (FY) Amount Security Projects FY2016 FY2016 $ 440,862 TBD FY ,000 TBD FY ,000 TBD FY ,000 TBD FY ,000 Grant Federal State Ad Valorem TOTAL $ 940,862 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 440,862 $ 125,000 $ 125,000 $ 125,000 $ 125,000 TOTAL $ 440,862 $ 125,000 $ 125,000 $ 125,000 $ 125,000 Hillsborough Transit Authority P a g e 22

46 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Existing Funding 21st Avenue HM Building Renovations (Design) Crescentini, Lynda Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 440,000 $ 440,000 Description and Scope This project will fund the engineering and design renovations to the Heavy Maintenance (HM Building) at 21st Avenue which will include ADA accessibility upgrades and renovations to all major systems in the building. Additionally, renovations will be made to the restrooms, breakrooms, office relocations, storage and receiving areas, as well as HVAC and fire sprinkler system upgrades, which will complement the recent Compressed Natural Gas (CNG) modifications. Rationale HART's 21st Avenue HM/PM building at 21st Avenue is over 40 years old and has had limited upgrades to the current operating layout. Current office and training areas are not ADA accessible. Existing electrical, plumbing, and HVAC systems are antiquated with very limited replacement of parts availability. Funding will be provided from existing federal grants. Funding Strategy Operating Budget Impacts This project has no impact on the operating budget. Project Activities Project HM Building Renovations (Design) Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 440,000 Grant Federal State Ad Valorem TOTAL $ 440,000 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 440,000 TOTAL $ 440,000 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 23

47 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Existing Funding 21st Avenue PM Roof Renovations Crescentini, Lynda Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 330,825 $ 54,425 $ 385,250 Description and Scope The PM Roof has met its useful life. The roof will be replaced and updated to current Florida Building code-compliant standards to keep the buildings in a state of good repair. Rationale HART's 21st Avenue PM building at 21st Avenue is over 40 years old. The PM roof is old, leaking, and requires replacement. Funding will be provided from existing federal grants. Funding Strategy Operating Budget Impacts This project has no impact on the operating budget. Project Activities Project 21st Avenue PM Roof Renovations Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 385,250 Grant Federal State Ad Valorem TOTAL $ 385,250 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 241,771 $ 143,479 TOTAL $ 385,250 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 24

48 FY2016 Tentative Budget Project Name Project Manager Existing Funding Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Facility Maintenance Smith, Dale Programmed Funding Total Funding Appropiated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 342, $ 342, Description and Scope HART will purchase and replace equipment for various facilities. The equipment that is scheduled to be replaced have all reached the end of their useful life. Rationale Major equipment must be replaced to prevent equipment failure and to provide patron and employee comfort. It is imperative to keep all transit centers and administrative offices in a state of good repair by replacing major equipment after the useful life has ended to prevent equipment failures. Funding will be provided from existing federal grants. Funding Strategy Project Steambay Lift Above Ground Lift Sets (5) HVAC Units Misc. Maintenance Equipment Project Activities Operating Budget Impacts If equipment is not replaced after useful life has ended major failures can happen and equipment will need to be repaired or replaced from the operating budget Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 160,032 FY2016 FY2016 $ 135,230 FY2016 FY2016 $ 41,466 FY2016 FY2016 $ 6,256 Grant Federal State Ad Valorem TOTAL $ 342,984 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 342,984 TOTAL $ 342,984 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 25

49 FY2016 Tentative Budget Hillsborough Transit Authority P a g e 26

50 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Environmental Remediation Jones, Thomas Existing Funding Programmed Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total Funding $ 284,353 $ 284,353 Description and Scope This funding will be used to address enforcement cases related to historical environmental impacts at 3 separate areas of the 21st. Ave Facility. These enforcement cases are mandated by the Hillsborough County Environmental Protection Commission (HEPC). Continuing to fulfill the obligations of the enforcement cases is material in adhering to both state and local regulations as well as the HART Environmental Policy. Rationale This project is being conducted pursuant to a consent agreement between the Hillsborough County Environmental Protection Commission and HART. The consent agreement is part of an environmental enforcement case related to historical releases of petroleum products at the 21st Ave. facility. This project will be funded from HART Funds. Funding Strategy Operating Budget Impacts Project Environmental Remediation Project Activities Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 284,353 Grant Federal State Ad Valorem TOTAL $ 284,353 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 284,353 TOTAL $ 284,353 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 27

51 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Existing Funding Stormwater Engineering Assessment Crescentini, Lynda Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 250,000 $ 250,000 Description and Scope This project will provide an assessment of stormwater improvements and construction costs to address flooding issues at the 21st Avenue fleet maintenance and administrative facility. Rationale The current parking lot has insufficient underground drainage to handle the significant water run-off. Existing storm infrastructures are old, brittle, and are starting to collapse, causing the washout of supporting underground soils. The site has developed large areas of ponding that cause the buses to sit and travel through standing water during heavy rain events. Funding will be provided from federal funds. Funding Strategy Operating Budget Impacts This project has no impact on the operating budget. Project Activities Project Stormwater Engineering Assessment Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 250,000 Grant Federal State Ad Valorem TOTAL $ 250,000 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 250,000 TOTAL $ 250,000 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 28

52 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Streetcar Capital Maintenance Project Manager Existing Funding Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 238, $ 885, $ 1,123, Description and Scope The streetcar capital maintenance program will keep the streetcars in a state of good repair by rebuilding and replacing major systems to sustain the assets throughout their 30 year life span. Rationale HART will be purchasing major systems that include traction motors, tires, axels, controllers, inverters, and rail switches. This will assist in maintaining streetcars in a state of good repair. Funding Strategy Funding for this program is available through federal Section 5309 Fixed Guideway formula funds made available annually. Project Project Activities Inverter Rebuild, Controller Parts, Traction Motors, Tires & Axels, Motor Bushings, Rail Repair Switches, Substation Equipment Miscellaneous Streetcar Equipment to be determined* Operating Budget Impacts Failure to rebuild or replace major systems on streetcars will have a significant negative impact on operating budget through the cost of rebuild or replacement through operating expenses. Costs can escalate if a system has a catastrophic failure and is damaged beyond rebuild. Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 238,057 FY2016 FY2020 $ 885,265 Grant Federal State Ad Valorem TOTAL $ 1,123,322 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 238,057 TOTAL $ 238,057 $ - $ - $ - $ - *Projects to be determined during FY2016; Spend-down plan will be presented at a later date. Hillsborough Transit Authority P a g e 29

53 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Existing Funding IVR Customer Service Trapeze Reyes-Burckard, Ruthie Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 213,000 $ 213,000 Description and Scope Replacement of the Interactive Voice Response phone system. A significant portion of the system will be to relay information to customers that will lessen the call volume for the customer service representative. The IVR system will act as a gateway to information about HART s routes and transit facilities. Rationale The current IVR system has reached the end of its useful life and needs to be replaced in order to continue supporting the agency. This project will be funded by HART funds. Funding Strategy Operating Budget Impacts This project will not impact the operating budget. Project IVR Customer Service Trapeze Project Activities Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 213,000 Grant Federal State Ad Valorem TOTAL $ 213,000 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 213,000 TOTAL $ 213,000 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 30

54 FY2016 Tentative Budget Project Name Project Manager Existing Funding Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Bus Wash Project Crescentini, Lynda Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 69, $ 130, $ 200, Description and Scope Improvements to the existing bus wash have been identified. The improvements include an adjustment to the entrance rails and a pressure activated system for the brush wash. Rationale The improvements are needed so that the CNG buses can enter the bus wash without damaging windows. This project is funded with federal and local funds. Funding Strategy Operating Budget Impacts This project will not impact the operating budget. Project Bus Wash Project Project Activities Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 200,000 Grant Federal State Ad Valorem TOTAL $ 200,000 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 130,709 $ 69,291 TOTAL $ 200,000 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 31

55 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Basic Transit Infrastructure Rodriguez, Daniel Existing Funding Programmed Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total Funding $ 271,968 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 771,968 Description and Scope Design and construct ADA accessible bus landing pads at HART's existing bus stops. The program identified the needs of each stop on route by route basis. HART utilized in-house resources to design the improvements to each stop to make it ADA compliant. Work included combining of stops and eliminating underutilized stops. HART has contracted a General Construction Contractor (GCC) to perform the improvements. As part of this initiative, HART is working in accordance with an agreement between HART and the City of Tampa in which HART will design and construct sidewalks on transit corridors. These sidewalks will include driveway repairs, ADA ramps at intersections, bus stop improvements, and drainage improvements. Rationale The Bus Stop Study of FY2008 identified deficiencies at bus stops regarding level and stable boarding. The Bus Transit Infrastructure program was started to address bus stops that were not ADA compliant and bring them up to current standards. The intent of this program was not just to make all stops in HART service area accessible to all patrons but to also re-align all the stops to proper spacing, thereby improving service, and reducing vehicle wear and tear. One of HART's and the City of Tampa s goals is promote walkable communities which would increase pedestrian safety and increase ridership of HART s services with ADA access to nearby communities and HART bus stops. Funding Strategy HART will continue to use the Section % federal formula funding to complete the projects. The estimated amount is $125,000 annually. This will be supplemented by other grant opportunities as they become available. Operating Budget Impacts This program will have minimum impact on the operating budget. HART will fund projects with federal and local impact fee funds when possible. Project Basic Transit Infrastructure TBD TBD TBD TBD Project Activities Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 271,968 FY2017 $ 125,000 FY2018 $ 125,000 FY2019 $ 125,000 FY2020 $ 125,000 Grant Federal State Local Funds TOTAL $ 771,968 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 271,968 $ 125,000 $ 125,000 $ 125,000 $ 125,000 TOTAL $ 271,968 $ 125,000 $ 125,000 $ 125,000 $ 125,000 Hillsborough Transit Authority P a g e 32

56 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Construction/Project Management Services Project Manager Existing Funding Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 173, $ 173, Description and Scope HART will contract with firm to provide Owner s Representative /Construction Project Management for HART construction projects. Rationale HART has a need for a contractor that can provide a variety of services including Owner s Representative/Construction Project Management including project scope writing and independent cost estimating for a variety of projects. Over the past 3 years, in light of overall capital programming reductions subsequent to the major projects delivered under the HART/Hillsborough County CIT agreement, the staffing of the capital projects division was reduced by over 50% for cost savings with the plan to use external owner s reps and construction project managers. The Owner's Representative will provide assistance on the following projects: Ybor Renovation Project, Heavy Maintenance Building Renovation Project, Facilities Assessment, 21st Avenue Storm Water Project and UATC Restroom Renovation. Funding Strategy This project will be funded with federal and local funds. This project will not impact the operating budget. Operating Budget Impacts Project Activities Project Construction/Project Management Services Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 173,750 Grant Federal State Ad Valorem TOTAL $ 173,750 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 75,000 $ 98,750 TOTAL $ 173,750 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 33

57 FY2016 Tentative Budget Project Name Project Manager Existing Funding Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Non-Revenue Vehicles Andis, Robert Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $140,222 $ 140,222 Description and Scope HART will purchase six operations support non-revenue vehicles. Rationale All vehicles that will be replaced have reached the end of their useful life. Funding Strategy This project will be funded with existing federal grants, ad valorem, and proceeds from vehicle sales. Project Non-Revenue Vehicles (6) Project Activities Operating Budget Impacts Non-revenue vehicles retained beyond there useful life will impact the increased cost of major failures to the materials and outside vendor repairs. Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 140,222 TOTAL $ 140,222 Means of Financing - Projected Spend Down By Year Grant FY2016 FY2017 FY2018 FY2019 FY2020 Federal $ 24,663 State Ad Valorem $ 36,414 Proceeds from Vehicle Sales $ 79,145 TOTAL $ 140,222 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 34

58 FY2016 Tentative Budget Project Name Project Manager Existing Funding Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Capital Maintenance Smith, Dale Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 102,720 $ 102,720 Description and Scope HART will purchase new lift accessories for the portable lifts and renovate the restrooms at Marion Transit Center and University Area Transit Center. Rationale HART will renovate the restrooms at MTC and UATC. Funds will also be used to purchase lift accessories. Funding Strategy Funding will be provided from existing federal grants and the proceeds from MegaBus. Project Lift accessories UATC Restroom renovations MTC Restroom renovations Project Activities Operating Budget Impacts The renovations support HART's objective to provide enhanced connections for the passenger waiting areas and the lift accessories support the maintenance of HART buses. Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 45,720 FY2016 FY2016 $ 35,000 FY2016 FY2016 $ 22,000 Grant Federal State Ad Valorem MegaBus Proceeds TOTAL $ 102,720 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 81,720 $ 21,000 TOTAL $ 102,720 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 35

59 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name CCTV and AV Equipment - Ybor Boardroom Project Manager Existing Funding Programmed Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total Funding $ 100, $ 100, Description and Scope HART has identified the need to for Closed Circuit Television (CCTV) for the YBOR Boardroom. Camera equipment and associated hardware will be used to record with audio and video capabilities, also providing live stream data for all board meetings. Rationale The AV equipment in the HART Boardroom has reached the end of its useful life. The equipment is outdated and the sound quality is poor. Currently, HART pays Hillsborough County TV a fee to record Board meetings and to provide transcripts. The meetings are not shown live, they are aired at a later date on the County television station. Installation of upgraded equipment and CCTV will allow HART to record and live stream data for all Board meetings. Training sessions will also be recorded, along with selected high level meetings. This project is funded with local funds. Funding Strategy Operating Budget Impacts The maintenance fee is $2,500 annually. Project Activities Project CCTV and AV Equipment - Ybor Boardroom Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 100,000 Grant Federal State Ad Valorem TOTAL $ 100,000 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 100,000 TOTAL $ 100,000 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 36

60 FY2016 Tentative Budget Project Name Project Manager Existing Funding Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Wireless Project Quinones, Gabriel Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 89, $ 78, $ 168, $ 168, $ 504, Description and Scope Begin the process of retrofitting all fixed route buses with Wi-Fi to prepare the buses for a new regional fare box system and Smart Card system. Rationale Wireless technology is needed to support the new regional fare box and Smart Card system. Funding Strategy This project is financed for three years with grant funds and HART local funds. Project Wireless Project Project Activities Operating Budget Impacts Year 1 is funded with state and federal funds. Funding for Year 2 and Year 3 payments will be determined during the FY2017 budget development. Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 168, FY2017 FY2017 $ 168, FY2018 FY2018 $ 168, Grant Federal State Ad Valorem TOTAL $ 504,844 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 78, $ 168, $ 168, $ 89, TOTAL $ 168, $ 168, $ 168, $ - $ - Hillsborough Transit Authority P a g e 37

61 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Forklift Replacement Smith, Dale Existing Funding Programmed Funding Total Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 $ 22,000 $ 12,000 $ 34,000 Description and Scope HART will replace one existing fork lift that has met its useful life. Rationale The forklift, used for maintenance and material handling, is beyond its useful life. The forklift has failed numerous times which has had a negative impact on daily operations and the repair budget. Replacing the forklift will ensure that it will be available to keep the mission going. This project will be funded from existing federal grants. Funding Strategy Operating Budget Impacts This project will not impact the operating budget. Project Forklift Replacement Project Activities Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $ 34,000 Grant Federal State Ad Valorem TOTAL $ 34,000 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 22,000 $ 12,000 TOTAL $ 34,000 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 38

62 FY2016 Tentative Budget Hillsborough Transit Authority FY2016 Thru FY2020 Adopted Capital Improvement Program Project Name Project Manager Golf Carts Andis, Bob Existing Funding Programmed Funding Appropriated to Date FY2016 FY2017 FY2018 FY2019 FY2020 Total Funding $ 26,000 $ 26,000 Description and Scope HART will purchase two electric golf carts for facility maintenance and fleet maintenance at the 21st Avenue Facility. Rationale These golf carts will be purchased with federal funds. Funding Strategy Operating Budget Impacts Project Golf Carts (2) Facility Maintenance Fleet Maintenance Project Activities Schedule of Activities (Funded) Project Timeline From (FY) To (FY) Amount FY2016 FY2016 $14,000 $12,000 Grant Federal State Ad Valorem TOTAL $ 26,000 Means of Financing - Projected Spend Down By Year FY2016 FY2017 FY2018 FY2019 FY2020 $ 26,000 TOTAL $ 26,000 $ - $ - $ - $ - Hillsborough Transit Authority P a g e 39

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64 HILLSBOROUGH TRANSIT AUTHORITY Regular Board of Directors Meeting Minutes Monday, August 3, East Seventh Avenue Board Room Tampa, FL Board Members Present (10) Staff Members Present Commissioner Kevin Beckner Sylvia Berrien Wallace Bowers Greg Brackin Mickey Jacob Ivanhoe Brown Karen Jaroch Joan Brown C. John Melendez Alvin Burns Commissioner Sandra Murman (VIA PHONE) Dara Chenevert Kathleen Shanahan Katharine Eagan Councilmember Mike Suarez Henry Marr, Jr. Councilmember Eddie Vance Earl Nelson Commissioner Stacy White Sandra Morrison Lena Petit Board Members Absent (2) Ruthie Reyes Burckard Bryan Crino Gisela Rivera-Rios Commissioner Lesley Les Miller Daniel Silva Michael Stephens Sign-in sheets are attached. CALL TO ORDER AND PLEDGE OF ALLEGIANCE The regular Board meeting was opened by Chair Suarez at 9:04 a.m. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. APPROVAL OF MINUTES Others Present David Smith, GrayRobinson Mitch Perry, Florida Politics James Saunders, 5118 N 56th Street Janice Jackson, 5702B Candlewick Ct, Tampa, FL Henry Spells, 1233 Floating Fountain Cir #102, Tampa, FL Jerome Hope, 8435 Pebble Cir, Tampa, FL Jeneice Goodwin, 1424 Summer Gates Dr., Valrico Director Jacob moved and Director Bowers seconded approval of the July 20, 2015, Regular Board meeting minutes. All Board members present voted aye. The motion carried unanimously. 1-1

65 HART Board of Directors Regular Board of Directors Meeting Minutes August 3, 2015 Page ~ 2 CHIEF EXECUTIVE OFFICER S REPORT Ms. Katharine Eagan, Chief Executive Officer, stated she had to leave to attend to an emergency situation, and Ms. Ruthie Reyes Burckard will serve as Acting CEO for the duration of the Board meeting. She reported that the TDP outreach meeting have started, but so far, the public turn out has not been strong. Director Shanahan indicated that it is important to position HART as a regional leader. She noted importance of the perception that HART is out there in the community seeking input, and staff was making progress on the coordination. PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak on the agenda items. EMPLOYEE OF THE QUARTER AWARDS AND RECOGNITIONS Mr. Greg Brackin, Director of Operations Suppport-ADA Officer, introduced the employees who were recognized in the time period from April- June 2015: Stores/Customer Service Emp. of the Qtr. April/May/June Storekeeper Jorge Pedre; Teamster of the Qtr. April/May/June Transit Supervisor Louis DeArmas; Operator of the Month April Bus Operator Oscar Fernandez; Operator of the Month May Van Operator Earl Nelson; Operator of the Month June Streetcar Motorman Rafael Rosado; Maintenance Employee of the Month April A Mechanic Ivanhoe Brown; Maintenance Employee of the Month May Vehicle Attendant Yolanda Durassaint; Maintenance Employee of the Month June Master Technician-Communications and Electronics Frank Jenkins; Facilities Employee of the Month April General Maintenance Attendant Ramon Sardinas; Facilities Employee of the Month May General Maintenance Attendant David Hepburn; Facilities Employee of the Month June Master Facility Technician Robert Greaves (Graves). Chair Suarez said the Board and the public appreciate their hard work and dedication. PRESENTATION HART Safety Initiatives Mr. Michael Stephens, Chief Business Enterprise and Safety Officer, provided a brief update on current and future HART initiatives focused on enhancing operational safety. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. Director Bowers arrived at 9:16 a.m. Director Jaroch arrived at 9:18 a.m. 1-2

66 HART Board of Directors Regular Board of Directors Meeting Minutes August 3, 2015 Page ~ 3 Director Beckner inquired if staff is exploring enhancing HART s GAP insurance. Mr. Stephens explained that HART is self-insured, and hence pays for all damages. He indicated that staff is looking for ways to mitigate additional cost and limit exposure from a monetary standpoint. Director Beckner inquired if HART has Stop-GAP insurance on personal liability. Mr. Stephens stated that HART does not have GAP insurance for property or vehicle claims. He further explained that HART has sovereign immunity limits which work as a Stop-GAP and limit liability. Director Beckner asked if there have been any claims on the personal injury side that challenged the sovereign immunity past the threshold. Mr. Stephens said that for the past six years since he has been with HART there have been no such claims. Chair Suarez commented that every year HART does an analysis of former claims at a certain level. He said staff needs to figure out the cost for a policy to cover the lower-level incidents. Mr. Stephens stated that every year HART analyzes the claims experience with the carrier, and looks at any available products that can mitigate exposure. He pointed out that HART does not have many high dollar claims, and therefore the premiums of GAP coverage far exceed what has been experienced from a claims experience standpoint. Mr. Stephens remarked that staff regularly reviews the need for insurance to bridge the gap. He mentioned that HART has the stop loss provision for healthcare due to a number of significant health insurance claims. Director Beckner said he wanted to make sure HART is adequately protected in the event of a catastrophic loss. Director Shanahan commended staff on a very robust safety program. She inquired about HART safety award program and if any thought has been given to the savings that a safety program creates from a self-insured perspective, such as creating a safety bonus program. Mr. Stephens answered that HART has a safety awards program and recognizes its safe drivers. He added that HART participates with a number of safety awards programs, including the Million Mile Drivers National Safety Council. Mr. Stephens remarked that there is always a desire to enhance the agency s safety and award program to incentivize safe behavior. Director Shanahan mentioned that it is important that the employees get awarded or acknowledged for their driving behavior, which would help to drive it to the culture. She stated that every employee should know what safety means for them and their performance; how many collisions and incidents they had year over year. Director Shanahan indicated that this real-time data would drive to a benefits production. 1-3

67 HART Board of Directors Regular Board of Directors Meeting Minutes August 3, 2015 Page ~ 4 Director Melendez supported staff s interest in the collision avoidance pilot program to enhance safety for operators and passengers on board of buses. He inquired if there is a plan to quantify the benefits of such technology. Mr. Stephens commented that staff is in the process of reviewing the technology and how it can be implemented into HART system. He indicated that there are several transit properties that are using collision avoidance systems. Mr. Stephens noted that a part of the program creates a safety awards program by giving real data and making it transparent and linked to the overall agency s transparency initiative. He explained that HART would like to be able to narrow such data down to a specific operator to have a real-time reporting board to show the operator s performance. Mr. Stephens stated that creating transparency safety data points would incentivize safe behavior. Ms. Ruthie Reyes Burckard, Chief Operating Officer, added that the pilot program Director Melendez mentioned is the Mobile Eye Project spearheaded by FDOT. She explained that the technology was placed on the streetcars and about 100 vehicles feeding back data on how the vehicle is running and capturing some of the operator s performance, such as hard stops or close following. Ms. Reyes Burckard indicated that this equipment will be available after the pilot project is over, and staff will consider how to move forward. Mr. David Smith, HART Board General Counsel, said it is pleasure working with Mr. Stephens and his group. ACTION ITEMS a. Approval of Revisions to HART Board Policies Mr. Smith gave a brief overview of revisions to the HART Board Policies. Resolution #R ~ Approval of Revisions to HART Board Policies: Section 100 HART Organization Resolution #R ~ Approval of Revisions to HART Board Policies: Section 200 Public Access and Information Resolution #R ~ Approval of Revisions to HART Board Policies: Section Operational Director Beckner moved and Director Vance seconded approval of the Resolutions #R ; #R ; and #R All Board members present voted aye. The motion carried unanimously. Resolution #R ~ Approval of Revisions to HART Board Policies: Section 400 Employment Policies Director Bowers inquired how the proposed changes to the provisions on Employee Ethics and conflict of Interests/Political Activity compare with other public organizations and jurisdictions. 1-4

68 HART Board of Directors Regular Board of Directors Meeting Minutes August 3, 2015 Page ~ 5 Mr. Smith stated that other ethics codes do not address the topic because it is addressed by Statute. He referenced his past experience as a City Attorney, when a police officer wanted to run for the Mayor and the Statute required that he had to resign; however, the District Court upheld that provision. Mr. Smith said there are issues that deal with fundamental rights that people have and until that gets litigated, it is hard to provide great clarity. He noted that maintaining a job could be determined on a case by case basis, taking into consideration various factors. Mr. Smith remarked that the proposed policy contemplates that an employee could take a leave of absence for 60 days, but beyond that they would not necessarily be entitled to get their job back if their campaign were unsuccessful. He indicated that the major factor to consider would be the significance of their position and the impact of their extended absence on the organization. Director Bowers inquired who would make such determination. Mr. Smith stated that the proposed policy says that such decision will be made by the CEO. Chair Suarez commented on the previously referenced case of a Police Captain running for an office. He pointed out that the Mayor is the head of the police force and it could be extremely difficult for reporting structure if a policy officer is running against the Mayor, making comments and attacking the Mayor, as his opponent in the campaign. Chair Suarez said the proposed HART policy takes such cases into consideration. He added that every employee has a right to do what they want, but their jobs are not guaranteed back to them after their leave of absence. Chair Suarez stated that the purpose of the policy is not keeping someone from running for office, but ensuring that HART has the right and obligations to determine who is going to be able to replace a specific person, especially if it is someone that is significant. Director Jacob raised the issue of employees who have left HART being employed at companies that participate in HART procurements. He inquired if the policy was limiting someone s ability to provide quality goods or services under a competitive process. Mr. Smith explained that it relates to the Post Employment Policy stating that no employee shall do business with HART for a period of two years after leaving HART s employment. He indicated that it mirrors the provision in the Statute Chapter 112. Director Shanahan stated that it is important to note that at time of separation. Chair Suarez noted that HART follows the State Statute. Director Shanahan moved and Director Jaroch seconded approval of the all Board members present voted aye. The motion carried unanimously. CHAIR S REPORT Chair Suarez reported that HART Major Projects and Legislative Committee is scheduled for August 17; it has legislative priorities discussion on the agenda. He requested that the Board members share their input and attend the meeting. 1-5

69 HART Board of Directors Regular Board of Directors Meeting Minutes August 3, 2015 Page ~ 6 Director Jaroch stated that she will not be able to attend but would like to bring up two items for Committee s consideration. She spoke in support of the legislative ask for the First Mile/Last Mile Program, which, in her opinion, should be high on the list of HART legislative priorities for next year. Director Jaroch noted that such ride share services could help HART paratransit customers, such as Ms. Goodwin, who has provided her comment at one of the past Board meetings looking for ridability. She indicated that HART cost per trip for paratransit service is $ Director Jaroch added that HART is to make sure there is good transit service throughout the County. She remarked that she spoke with her legislature, Jamie Grant, and he mentioned that they are going to be putting forth a legislation along with Senator Brandis in support of such program. Director Jaroch stated that the second priority she would support for next year is CNG rebate bill which would put public agencies first in line for the unencumbered funds from the natural gas program. Director Shanahan supported the First Mile/Last Mile Program. She pointed out the importance of the execution of the plan of who and where HART staff meets with, educating key people in Tallahassee on a consistent basis. Chair Suarez remarked that he has talked to Zipcar in addition to Uber and Lyft about the opportunities to share services or locations. He mentioned the presentation from MetroBee, a provider of First Mile/Last Mile service specifically for transit. Chair Suarez stated that HART is looking at everything possible to enhance transit experience. Director Bowers left at 10:04 a.m. GENERAL COUNSEL REPORT Mr. David Smith, GrayRobinson, did not have a report. STATUS REPORTS Chair Suarez referred the Board members to the materials in the packets. PUBLIC INPUT REGARDING GENERAL CONCERNS Mr. Henry Spells, 1233 Floating Fountain Cir #102, Tampa, FL commented that removal of the bus stop for Route 9 at 124 th Street near 15 th Street, in front of the Fountainview Apartments, causes him to walk a farther distance, and even resulted in an incident. He requested a route for New Tampa. Mr. Spells noted that he has used social media to advocate for HART to get new CNG buses. Mr. Jerome Hope, 8435 Pebble Cir, Tampa, FL remarked that it would be beneficial for the HART Board to have a representative who has a disability, who can relate to people with disabilities and their experiences. He noted that this proactive step could forecast problems and enhance customer service. Mr. Hope inquired about application for the HART Board of Directors. Ms. Reyes Burckard stated that HART ADA Accessibility Committee is scheduled to meet on August 20. She stated that the Committee meets quarterly and its members are advocates with 1-6

70 HART Board of Directors Regular Board of Directors Meeting Minutes August 3, 2015 Page ~ 7 disabilities from the City of Tampa, the County, and other entities. She mentioned that the Committee has one representative from the HART Board of Directors. Ms. Reyes Burckard invited Mr. Hope to attend the Committee meetings. Chair Suarez explained that the Hillsborough County BOCC, the Mayor of the City of Tampa, the Mayor of the City of Temple Terrace, and the Governor appoint members to the HART Board. He noted that, in his opinion, someone does not have to be disabled to have empathy and proactive look at providing services to people with disabilities. Chair Suarez mentioned that the only current opening on the HART Board is the one from the State. Chair Suarez invited Mr. Hope to get involved with the ADA Committee. Ms. Jeneice Goodwin, 1424 Summer Gates Dr., Valrico, FL commented that she had spoken at the last meeting and was promised by Ms. Eagan an accommodation for transportation from her new Riverview address. She said she was later informed that her address was out of the service area, and that no accommodation could be made for her. Ms. Goodwin stated that she was unable to contact HART management to discuss this situation. Chair Suarez asked staff to investigate the situation and report back at the next meeting. He offered Ms. Goodwin his contact information in the City of Tampa and said he would personally followup with her. Chair Suarez stated that HART will try to accommodate her needs. OLD BUSINESS There was no old business. NEW BUSINESS Director Shanahan congratulated Director Jaroch on her OP-ED in The Tampa Tribune issues last Tuesday and requested that staff circulate it to all Board members. ADJOURNMENT The meeting adjourned at 10:28 a.m. ATTEST Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 1-7

71 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: JUNE 15, 2015 RE: Resolution #R ~ Approval of Revisions to HART Board Policies Section 400 Employment Policies: Sub Sections: Workplace Threats and Violence; Use, Threatening Use or Possession of Unauthorized Weapon or Firearm; Workplace Discrimination and Harassment Prevention Policy; Employee Whistleblower Policy; Appeals Finance, Governance, and Administration Committee Meeting of June 15, 2015 HART Board Chair Suarez appointed Directors Melendez and Jacob as temporarily voting members to the FGA Committee for the purposes of the quorum. Voting Committee Members Present: Voting Committee Members Absent: Vice Chair Crino, Directors Bowers, Jacob, Melendez, Shanahan (via phone), Suarez, and Vance Chair Jaroch, and Directors Beckner and Murman Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the August 3, 2015 regular Board meeting. Attachments: I. Resolution #R with Exhibit A II. Committee Agenda Report 2-1

72 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM EXHIBIT A HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL WORKPLACE THREATS AND VIOLENCE (1) Policy Statement Nothing is more important to HART than The safety and security of itshart s employees and customers is of paramount importance. Threats, threatening behavior or acts of violence against employees, visitors, guests, customers or other individuals by anyone on HART property (including vehicles) will not be tolerated. No existing HART policy, practice or procedure should be interpretedis intended to prohibit decisions designed to prevent a threat from being carried out, a violent act from occurring or a life-threatening situation from developing. (2) Prohibitions Persons are prohibited from making threats of violence, exhibiting threatening behavior or engaging in violent acts on HART property. (3) Protective Orders IndividualsEmployees who apply for or obtain a protective or restraining order which lists HARTagainst any HART employee or which pertains to HART property or locations as being protected areas, must provide to HART s Safety and Security Officer or designee or the employee s immediate supervisor or manager, a copy of the petition and declarations used to seek the order, a copy of any temporary protective or restraining order which is granted, and a copy of any protective or other order which is made permanent. # v2 HART Clerk:

73 HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM Any customer who complains of violence, aggression or threatening behavior from another customer or a HART employee shall be referred to HART s Safety and Security Officer or designee for review and investigation of such complaint. All employees have an obligation to WORKPLACE THREATS AND VIOLENCE (cont d) assist in ensuring that our customers are protected from other customers and other HART employees and shall be obligated to report such an instance to HART s Safety and Security Officer or designee. HART understands the sensitivity of the information requested and has developed confidentiality procedures, which recognize and respect the privacy of the reporting employee(s) or customer(s) to the fullest extent permitted by law. Violations of this policy by an employee will lead to disciplinary action up to and including termination or arrest and prosecution WORKPLACE THREATS AND VIOLENCE (cont d) Should an employee file any document with a court or other government agency seeking protection from a fellow employee, a copy of said document and any notices of hearings should be served upon HART s Human Resources Manager or designee in the same manner as if HART were a party to the action. If the threatening employee is the Human Resources Manager or designee, a copy of said document and any notices of hearing should be served upon the CEO. (4) Reporting Violations (a) All HART personnel are responsible for immediately notifying the HART Safety and Security Officer or designee, their supervisor or any other available management representative # v2 HART Clerk:

74 HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM of any threats, which they have witnessed, received or have been told that another person has witnessed or received. Even without an actual threat, personnel should also report any behavior they have witnessed which they regard as threatening or violent, when that behavior is job related or might be carried out on a HART controlled site or is connected to HART employment WORKPLACE THREATS AND VIOLENCE (cont d) Employees are responsible for making this report regardless of the relationship between the individual who initiated the threat or threatening behavior and the person or persons who were threatened or were the focus of the threatening behavior. (b) The designated management representative is: Safety and Security Officer or Designee 4305 E. 21st Avenue1201 E. 7th Avenue Tampa, FL (813) WORKPLACE THREATS AND VIOLENCE (cont d) (5) Immediate Response HART will initiate an appropriate investigation and where probable cause exists will promptly escort the accused person(s) off HART property. HART may also contact appropriate police personnel under those circumstances where it has been alleged that a law has been violated or when such assistance is prudent to protect the safety and well-being of the various parties involved. (6) Discipline # v2 HART Clerk:

75 HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM If the Safety and Security Officer or designee makes a determination that the complaint is valid, the Human Resources Manager or designee will initiate appropriate measures for resolution of the situation up to and including termination in accordance with HART s disciplinary policy and procedures or referral to the applicable police authority if appropriate. Specific Authority: Law Implemented: (1)(b); (2)(k) F.S (12); (2)(k) F.S. EFFECTIVE DATE FOR REVISION: 09/22/0807/20/15 # v2 HART Clerk:

76 Summary report: Litéra Change-Pro Document comparison done on 5/8/2015 8:49:41 AM Style name: Default Style Intelligent Table Comparison: Active Original DMS:iw://GRDMS/TAMPA1/ /1 Modified DMS: iw://grdms/tampa1/ /2 Changes: Add 15 Delete 7 Move From 2 Move To 2 Table Insert 0 Table Delete 0 Table moves to 0 Table moves from 0 Embedded Graphics (Visio, ChemDraw, Images etc.) 0 Embedded Excel 0 Format Changes 0 Total Changes: 25

77 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL USE, THREATENING USE OR POSSESSION OF UNAUTHORIZED WEAPON OR FIREARM (1) Policy Statement Nothing is more important to HART than The safety and security of itshart s employees and customers is of paramount importance. The use and/or possession of an unauthorized weapon or firearm by anyone on HART property will not be tolerated, except as required by law. (2) Prohibitions The use, brandishing or threatening of another person with a weapon or a firearm or the possession of an unauthorized weapon or firearm, during the employee s work hours; or on HART property will not be tolerated. (3) Definitions: (a) A weapon is defined as any device or instrument which is designed, redesigned, used or intended to be used for offensive or defensive purposes, the destruction of life or the infliction of bodily injury. (b) An unauthorized weapon is any weapon for which the possessor thereof has not previously obtained from the Safety and Security Officer or his or her designee written authorization for its possession; during the employee s work hours; or on HART property at any time. \551050\4.6 - # v2 HART Clerk:

78 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL USE, THREATENING USE OR POSSESSION OF UNAUTHORIZED WEAPON OR FIREARM (cont d) (4) Reporting Violations All HART personnel are responsible for immediately notifying their supervisor or any other available management representative of any knowledge they may have about the use, brandishing or threatening of another person with a weapon or firearm. Even without an actual threat, personnel should also report any information pertaining to the use or possession of an unauthorized weapon on HART property. Employees are responsible for making this report regardless of any relationship between the individual using or possessing an unauthorized weapon and the person or persons who were threatened or were the focus of the threatening behavior. (5) Discipline If the Safety and Security Officer or designee makes a determination that the complaint is valid, he/she will initiate appropriate measures for resolution of the situation up to and including termination in accordance with HART s disciplinary policy and procedures and/or notification of applicable law enforcement authorities. Specific Authority: Law Implemented: (1)(b); (2)(k) F.S (12); (2)(k) F.S. \551050\4.6 - # v2 HART Clerk:

79 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL EFFECTIVE DATE FOR REVISION: 09/22/08 (07/20/2015) \551050\4.6 - # v2 HART Clerk:

80 Summary report: Litéra Change-Pro Document comparison done on 5/8/2015 2:27:25 PM Style name: Default Style Intelligent Table Comparison: Active Original DMS:iw://GRDMS/TAMPA1/ /1 Modified DMS: iw://grdms/tampa1/ /2 Changes: Add 4 Delete 2 Move From 0 Move To 0 Table Insert 0 Table Delete 0 Table moves to 0 Table moves from 0 Embedded Graphics (Visio, ChemDraw, Images etc.) 0 Embedded Excel 0 Format Changes 0 Total Changes: 6

81 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL WORKPLACE DISCRIMINATION AND HARASSMENT PREVENTION POLICY (1) HART is committed to providing a work environment that is free from sexual harassment as well as harassment and discrimination based on race, color, religion, creed, ancestry, national origin, age, sex, sexual orientation, gender identity or expression, disability or other status legally protected by federal or state law. It is the responsibility of HART management to maintain a workplace that is free from unlawful discrimination including harassment. Supervisors and Managers are responsible for taking appropriate action to enforce the Workplace Discrimination and Harassment Prevention Policy. Harassment includes verbal, physical and visual conduct. Such conduct constitutes harassment when: (a) the submission to the conduct is made an explicit or implicit condition of employment or (b) submission to or rejection of the conduct is used as the basis for an employment decision or (c) the harassment interferes with an employee s work performance or creates an intimidating, hostile or offensive work environment. (2) The harasser may be an employee s supervisor, another employee, a customer, a vendor or another third party. (3) Conduct which is sexually harassing or based on anothera person s protected status can take many forms and includes but is not limited to the following: slurs, jokes, statements, gestures, # v13 HART Clerk:

82 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL WORKPLACE DISCRIMINATION AND HARASSMENT PREVENTION POLICY (cont d) unwanted physical touching, impeding another s movement or otherwise physically interfering with another s work, pictures, drawings, cartoons or threats. This conduct can be through and other electronic forms as well as through oral or written communications. Sexually harassing conduct in particular includes all of these prohibited actions as well as other unwelcome conduct of a sexual nature, such as requests for sexual favors, conversation containing sexual comments and sexual advances. (4) All HART employees are responsible for demonstrating appropriate conduct in the workplace and are expected to adhere to the provisions of thethis Policy and contribute to a harassment free work environment. (5) Any employee who believes she or he has been subjected to sexual harassment or any other form of harassment or discrimination should promptly report this to their Supervisor or Manager or directly to the designated staff member or appointed officer. Every reported complaint or harassment of discrimination will be investigated thoroughly and promptly. (6) Retaliation against any employee for making a good faith complaint of harassment or discrimination or for providing information related to such complaints will not be tolerated. Any employee who, in good faith, believes that she or he is being retaliated against should report this # v13 HART Clerk:

83 HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM incident to the designated staff member or appointed officer. Such complaints will be promptly and thoroughly investigated WORKPLACE DISCRIMINATION AND HARASSMENT PREVENTION POLICY (cont d) (7) An employee who violates this Policy on Preventing Discrimination and Harassment or retaliates against an employee making a complaint under this Policy will be subject to disciplinary action up to and including termination. Specific Authority: (1)(b); (2)(k) F.S. # v13 HART Clerk:

84 HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM Law Implemented: (12); (2)(k) F.S.; Age Discrimination in Employment Act of 1967 (AEDA), 29 USA ; Age Discrimination Act of 1975, 42 USCA ; Civil Rights Act of 1964, 42 USCA 2000e-2(m); Americans with Disabilities Act of 1990 (ADA), 42 USCA ; 42 USCA 1983; 42 USCA 2000a-2000h-6 EFFECTIVE DATE FOR REVISION: 09/22/08 (07/20/2015) # v13 HART Clerk:

85 Summary report: Litéra Change-Pro Document comparison done on 5/8/2015 3:05:59 PM Style name: Default Style Intelligent Table Comparison: Active Original DMS:iw://GRDMS/TAMPA1/ /1 Modified DMS: iw://grdms/tampa1/ /3 Changes: Add 4 Delete 3 Move From 0 Move To 0 Table Insert 0 Table Delete 0 Table moves to 0 Table moves from 0 Embedded Graphics (Visio, ChemDraw, Images etc.) 0 Embedded Excel 0 Format Changes 0 Total Changes: 7

86 400 EMPLOYMENT POLICIES 410: PROFESSIONALISM HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL EMPLOYEE WHISTLEBLOWER POLICY (1) Policy Statement It is the intent of HART to encourage the proper disclosure and reporting of violations of law, improper use of governmental funds, and any other abuse or gross neglect on the part of HART, its public officers or its employees as defined by the Florida Whistleblower Act (Florida Statutes Sections ). (2) Requirements No employee who is protected by the Florida Whistleblower Act shall be dismissed, disciplined or have any other adverse personnel action taken against him or her for disclosing such information, unless permitted by law. (3) Notification and Reporting (a) Any Employee who has personal or factual knowledge that an employee or HART official has violated any HART policy or has participated in any wrongdoing shall report, in writing any alleged violation or wrongdoing immediately to: (i) Their direct supervisor(s), unless the Employee has reason to believe that their direct supervisor(s) are personally involved in the violation or wrongdoing; or (ii) The designated HART staff member or appointed officer, unless the Employee has reason to believe that the designated HART staff member or appointed officer may be personally involved in the violation or # v2 HART Clerk:

87 400 EMPLOYMENT POLICIES 410: PROFESSIONALISM HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL EMPLOYEE WHISTLEBLOWER POLICY (cont d) wrongdoing. Such notices/reports may be filed with the designated staff member or appointed officer,; or (iii) If the Employee has reason to believe that their direct supervisor(s) and/or the HART designated staff member or appointed officer are personally involved in the violation or wrongdoing, then the Employee shall then notify one or more of the agencies or persons as follows: a. The CEO, if appropriate under Policy (7), and/or b. The Board Secretary, on behalf of the Board, if appropriate under Policy (7), and/or c. Law enforcement officials, if appropriate. (Revised to conform with State law.) (b) All notices identified above shall be in writing. An or a facsimile transmission, with a confirmed receipt shall be considered an appropriate written notice. (4) Confidentiality A person submitting a written report requesting protection under this policy may request in that written report that their name and identity remain confidential. Such a request will be respected to the maximum extent permitted by law. Specific Authority: Law Implemented: (1)(b); (2)(k) F.S. Chapter 112; (12); (2)(k) F.S. # v2 HART Clerk:

88 HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL 400 EMPLOYMENT POLICIES 410: PROFESSIONALISM EFFECTIVE DATE FOR REVISION: 09/22/08 (07/20/2015) # v2 HART Clerk:

89 Summary report: Litéra Change-Pro Document comparison done on 5/8/2015 2:57:44 PM Style name: Default Style Intelligent Table Comparison: Active Original DMS:iw://GRDMS/TAMPA1/ /1 Modified DMS: iw://grdms/tampa1/ /2 Changes: Add 4 Delete 3 Move From 0 Move To 0 Table Insert 0 Table Delete 0 Table moves to 0 Table moves from 0 Embedded Graphics (Visio, ChemDraw, Images etc.) 0 Embedded Excel 0 Format Changes 0 Total Changes: 7

90 400: EMPLOYMENT POLICIES 410: PROFESSIONALISM HILLSBOROUGH TRANSIT AUTHORITY POLICY MANUAL APPEALS If a HART employee is terminated or subjected to other discipline under circumstances where stigmatizing information is made a part of the public record, the employee shall be advised in writing by HART that the employee has the right to request and receive a posttermination name clearing hearing before the Human Resources Manager or designee. Specific Authority: (1)(b); (2)(k) F.S. Law Implemented: Chapter 112 F.S.; ; (2); ; (12); (2)(k) F.S. EFFECTIVE DATE FOR REVISION: 09/22/0807/20/15 # v2 HART Clerk:

91 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION OF THE HILLSBOROUGH TRANSIT AUTHORITY (HART) FOR APPROVAL OF REVISIONS TO HART BOARD POLICIES: SECTION 400 EMPLOYMENT POLICIES; SUB SECTIONS WORKPLACE THREATS AND VIOLENCE; USE, THREATENING USE OR POSSESSION OF UNAUTHORIZED WEAPON OR FIREARM; WORKPLACE DISCRIMINATION AND HARASSMENT PREVENTION POLICY; EMPLOYEE WHISTLEBLOWER POLICY; AND APPEALS WHEREAS, HART has determined a need to update Board policies to reflect current practices and meet operational and legal requirements; and WHEREAS, the Finance, Governance, and Administration Committee held a meeting on June 15, 2015, reviewed, and advanced the revisions to HART Board Policies to the HART Board of Directors; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The revisions to HART Policies Section 400 Employment Policies (Exhibit A) are hereby adopted. Section 2. HART Policy Manual shall be revised accordingly to reflect the revisions Section 3. The revisions to HART Policy Manual will take effect on September 14, Section 4. Proper officers of the Hillsborough Transit Authority are authorized to do all things necessary and required in order to implement the revisions to the policy manual. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-2

92 ATTACHMENT II Hillsborough Transit Authority Finance, Governance, and Administration Committee Meeting June 15, 2015 COMMITTEE ACTION ITEM Approval of Revisions to HART Board Policies: Sections HART Organization, Public Access and Information, 400 Employment Policies, and Operational OVERVIEW These revisions are intended to update current policies to reflect current practices and meet operational and legal requirements. RECOMMENDATION That the Finance, Governance, and Administration Committee review the action item recommending approval of revisions to HART Board Policies: Sections HART Organization, Public Access and Information, 400 Employment Policies, and 600 Operational; and advance this item to the full HART Board of Directors at the July 20, 2015 regular Board meeting. FINANCIAL IMPACT None. BACKGROUND Per HART Board Policy : Procedure for Amendment of Policies, the Board may from time to time amend these Policies or other procedures. The amendment process shall be initiated by an affirmative vote of the Board of Directors. On November 3, 2014, the HART Board passed a motion to proceed with working on revisions to the HART Board Policies, Section 400 Employment Policies. On April 6, 2015, the HART Board passed a motion to proceed with working on revisions to the HART Board Policies, Sections 100 HART Organization; Public Access and Information; and Operational Policies. Upon affirmative vote of the Board of Directors, the Clerk established an amendment development, review and adoption schedule. Staff has worked with HART General Counsel to identify needed revisions and draft revised policy language. The proposed revisions to the HART Board Policies are intended to update current policies to reflect current practices and meet operational and legal requirements. 2-3

93 HART Board Policies to be addressed are: Hillsborough Transit Authority Finance, Governance, and Administration Committee Meeting June 15, 2015 HART Board Policy Section Proposed Revisions 100 HART Organization Organizational Chart HART s Principal Office Final Order Index Regular Meetings update number of County appointees change office location reflect current practices reflect current practices 200 Special Meetings reflect current practices Emergency Meetings reflect current practices Notice of Public Meetings, reflect current practices Hearings, or Workshops 400 Employment Policies reflect current practices 600 Operational Policies Operational Policies Scope and Purpose Smoking Policy Oral, Written and Electronic Communications Use of Other Equipment and Facilities Fare Structure and Fare Change Policy Route and Service Modifications Customer Compliments, Complaints and Incidents Public Information Safety (Bomb and Terrorist Threats; Hurricane Evacuation Procedures) change name to Organizational Policies reflect current practices extraction from Board Policies and use as organizational internal policies extraction from Board Policies and use as organizational internal policies extraction from Board Policies and use as organizational internal policies reflect current practices reflect current practices extraction from Board Policies and use as organizational internal policies reflect current practices extraction from Board Policies and use as organizational internal policies Trespass ADA Paratransit Policy Charter Services Policy extraction from Board Policies and use as organizational internal policies reflect current practices; extraction of the information that is contained in HART Paratransit Rider s Guide reflect current practices 2-4

94 Hillsborough Transit Authority Finance, Governance, and Administration Committee Meeting June 15, 2015 NEXT STEPS Present recommendation by the Finance, Governance, and Administration Committee to the full HART Board of Directors at the July 20, 2015 regular Board meeting. Prepared by: Lena Petit, Director of Executive Office and Board Support Marco Sandusky, Sr. Manager of EEO & Community Programs Reviewed by: David L. Smith, HART General Counsel Approved by: Katharine Eagan, AICP, Chief Executive Officer 2-5

95 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: AUGUST 17, 2015 RE: Resolution #R ~ Authorizing the Chief Executive Officer to Eliminate the Fare for Route 96 In-Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 Major Projects and Legislative Committee Meeting of August 17, 2015 Voting Committee Members Present: Chair Jacob, Directors Bowers, Jaroch, Melendez, and Shanahan Voting Committee Members Absent: Vice Chair Miller and Director Vance Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the September 14, 2015 regular Board meeting with the annotation that currently, the City of Tampa provides $200,000 in operating assistance for Route 96. In the event the City withdraws this subsidy, HART staff will bring for the Board s discussion and consideration of funding allocation. Staff will consider this expense during the annual budget development process, similar to the state-funded routes 200X, 51X, 20X and 46. Attachments: I. Resolution #R II. Committee Agenda Report 2-6

96 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO ELIMINATE THE FARE FOR ROUTE 96 IN-TOWNER (RUBBER-WHEEL TROLLEY) TO PROVIDE FREE SERVICE BEGINNING OCTOBER 1, 2015 WHEREAS, the Hillsborough Transit Authority (HART) has a need to rectify an FTA 2015 Triennial Review finding on fare pricing for the In-Towner; and WHEREAS, HART has determined the need to eliminate the fare of the In-Towner service as a result of the FTA Triennial Review finding, and to build ridership on its newly re-branded In- Towner; and WHEREAS, funding for this fare elimination will be offset by a reduction in count room and banking costs and an increase in advertising revenue; and WHEREAS, a public hearing on Fare Elimination for the In-Towner (Route 96) was held on Monday, August 17, 2015, at 9:00 a.m. at HART Administrative office East 7 th Avenue, Tampa, FL 33605; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The HART Board of Directors authorizes the Chief Executive Officer to eliminate the fare for Route 96 In-Towner (rubber-wheel trolley) to provide free service beginning October 1, Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned fare elimination. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-7

97 ATTACHMENT II Hillsborough Transit Authority Major Projects and Legislative Committee Meeting August 17, 2015 COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Eliminate the Fare for Route 96 In-Towner (Rubber- Wheel Trolley) to Provide Free Service Beginning October 1, 2015 OVERVIEW A recent FTA review determined that the In-Towner only offers a base fare. All HART fleet purchased with FTA funding must offer at least a half-price discount fare. Staff recommends the fare be eliminated rather than offer two fares. Elimination of the fare would increase the efficiency in boarding patrons which should encourage increased ridership on the service, and reduce the amount of coins being deposited into the HART count room, thus reducing the labor required by the count room staff to process the coins and the bank fees charged for verifying and depositing these coins with the bank. Eliminating the fare also removes the need for a half fare. RECOMMENDATION That the Major Projects and Legislative Committee review the action item authorizing the Chief Executive Officer to eliminate the fare for Route 96 In-Towner (Rubber-Wheel Trolley) to provide free service beginning October 1, 2015; and advance this item to the full HART Board of Directors at the September 14, 2015 regular Board meeting. FINANCIAL IMPACT The financial impact of the fare elimination is minimal because passenger revenue for the service covers only a very small portion of the service costs (less than 3%). The monthly average for operating costs and fare revenue are about $21,000 and $500, respectively. There would also be a reduction in the time required by the count room staff to process the coins for deposit and a reduction in bank fees being charged for depositing the coins at the bank. In addition, HART plans to sell In-Towner window advertising which should offset some or all of the fare loss. The City of Tampa provides $200,000 in operating assistance which covers approximately two-thirds of the costs. BACKGROUND The prior In-Town Trolley service began operating in late November Although ridership had been higher during special events, including the Women s Final Four and other venue events, at other times ridership has not been as high as desired. Residential growth is still underway in downtown Tampa. Various conventions and other activity builders are scheduled and will create a demand for mobility in downtown Tampa. The owner of the Tampa Bay Lightning is planning some major changes in the Channelside District. HART staff is working on possible sponsorships during lunch-time for the new In-Towner. On July 20, 2015, HART began operating a newly re-branded rubber-wheel fleet as In-Towner. As with the prior In-Town Trolley, the re-branded In-Towner provides downtown circulation service every 15 minutes on Route 96. The service operates weekdays from 6 a.m. to 8:30 a.m. and 3:30 p.m. to 6 p.m., beginning at Marion Transit Center (MTC) and connecting downtown parking areas, hotels, the TECO Line Streetcar, the Tampa Convention Center, and Harbour Island. This specialized service supports downtown development and circulation. 2-8

98 Hillsborough Transit Authority Major Projects and Legislative Committee Meeting August 17, 2015 This action resulted from an analysis of the In-Town Trolley fare charge after a finding by the Federal Transit Administration (FTA) during the 2015 Triennial Review. HART received a finding for charging $0.25 to all patrons riding the prior In-Town Trolley Route 96 service. The FTA finding indicated that, since the In-Town Trolleys were purchased with FTA funding, the HART In-Town Trolleys must offer at least a half-price discount fare as well. After HART analysis, it was recommended that rather than offering two fares one at $0.25 and one at about $0.10, HART should completely eliminate the fare. Charging two fares would decrease the efficiency of the In-Towner as the trolley drivers would need to check IDs for reduced fares for a trivial fare price. Eliminating the fare would increase the efficiency in boarding patrons. Another advantage is the reduction in the amount of coins being deposited into the HART count room. The reduction in coins will reduce the labor required by the count room staff to process the coins and reduce the bank fees charged for verifying and depositing these coins with the bank. Another advantage to the fare elimination is that this should encourage increased ridership on the service. In accordance with HART Board Policy : Fare Structure and Fare Change Policy; Subsection 4: Public Participation (a) HART shall solicit and consider public comment before instituting any fare change except on experimental and emergency services. (b) The HART Board of Directors shall conduct public hearings, as required by the appropriate federal and/or state law or regulations. The public hearing on fare elimination for the In-Towner (Route 96) is scheduled to be held on Monday, August 17, 2015, at 9 a.m., prior to the Major Projects and Legislative Committee meeting, in HART Administrative Office at 1201 East 7 th Avenue, 3 rd floor, Tampa, FL Based on the input received during the public hearing, staff would request that the members of the Major Projects and Legislative Committee review the staff s recommendation and advance it to the full HART Board of Directors at the September 14, 2015 regular Board meeting. NEXT STEPS Present recommendation by the Major Projects and Legislative Committee to the full HART Board of Directors at the September 14, 2015 regular Board meeting. Prepared by: Joan Brown, Director of Financial Operations Reviewed by: Jeffrey Seward, Chief Financial Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer 2-9

99 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: AUGUST 17, 2015 RE: Resolution #R ~ Authorizing the Chief Executive Officer to Execute a Joint Participation Agreement (JPA) between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Provide Funds in the Amount of $150,000 to Assist with the Operating Cost of the HARTPlus Customer Choice Voucher Pilot Program Major Projects and Legislative Committee Meeting of August 17, 2015 Voting Committee Members Present: Chair Jacob, Directors Bowers, Jaroch, Melendez, and Shanahan Voting Committee Members Absent: Vice Chair Miller and Director Vance Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the September 14, 2015 regular Board meeting. Attachments: I. Resolution #R II. Committee Agenda Report 2-10

100 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO EXECUTE A JOINT PARTICIPATION AGREEMENT (JPA) BETWEEN THE HILLSBOROUGH TRANSIT AUTHORITY (HART) AND THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) TO PROVIDE FUNDS IN THE AMOUNT OF $150,000 TO ASSIST WITH THE OPERATING COST OF THE HARTPLUS CUSTOMER CHOICE VOUCHER PILOT PROJECT WHEREAS, HART continues to explore opportunities to access employment, postsecondary education and training, and the community: and WHEREAS, the HARTPlus service has experienced extensive growth, with growth patterns anticipated to continue in the future; and WHEREAS, FDOT has identified funds in the amount of $150,000 to assist with the operating costs of the HARTPlus Customer Choice Voucher Pilot Project through November 15, 2016; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Chief Executive Officer is authorized to execute a JPA between HART and FDOT to provide funds in the amount of $150,000 to assist with the operating cost of the HARTPlus Customer Choice Voucher Pilot Project. Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned JPA. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esq. HART Board General Counsel 2-11

101 ATTACHMENT II Hillsborough Transit Authority Major Projects and Legislative Committee Meeting August 17, 2015 COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Execute a Joint Participation Agreement (JPA) between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Provide Funds in the Amount of $150,000 to Assist with the Operating Cost of the HARTPlus Customer Choice Voucher Pilot Program OVERVIEW HARTPlus (paratransit service) Customer Choice Voucher Pilot Project will enhance mobility options to access employment, post-secondary education and training, and the community. The goal of the voucher program is to assist with managing HARTPlus ridership which has experienced extensive growth, and is anticipated to continue in the future. RECOMMENDATION That the Major Projects and Legislative Committee review the action item authorizing the Chief Executive Officer to execute a JPA between HART and FDOT to provide funds in the amount of $150,000 to assist with the operating cost of the HARTPlus Customer Choice Voucher Pilot Program; and advance this item to the full HART Board of Directors at the September 14, 2015 regular Board meeting. FINANCIAL IMPACT FDOT has identified funds in the amount of $150,000 to assist with the operating costs of the HARTPlus Customer Choice Voucher Pilot Project through November 15, No local matching funds are required. BACKGROUND FDOT and the Florida Developmental Disabilities Council, Inc. (FDDC) have joined together to fund two Voucher Pilot Projects for the development of Transportation Voucher Pilot Programs to access employment, post-secondary education and training, and the community. Existing paratransit services will be expanded through agreements with service providers to assist with paratransit trips 24 hours a day, Monday through Friday. HARTPlus customers who choose the voucher program will receive a voucher from HART and select a provider from the list to book a trip, including same day trips. The fare will be similar to or the same as the current paratransit trip fare and no more than $4.00. Travel subsidies will be provided as a reimbursement and no more than 10% of the total awarded amount can be used for administration expenses. NEXT STEPS Present the recommendation by the Major Projects and Legislative Committee to the full HART Board of Directors at the September 14, 2015 regular Board Meeting. Prepared by: Reviewed by: Approved by: Gregory Brackin, Director of Operations Support - ADA Officer Ruthie Reyes-Burckard, Chief Operating Officer Jeffrey C. Seward, Chief Financial Officer Katharine Eagan, AICP, Chief Executive Officer 2-12

102 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: AUGUST 17, 2015 RE: Resolution #R ~ Approving the Proposed Key Performance Indicators (KPIs) for FY2016 Major Projects and Legislative Committee Meeting of August 17, 2015 Voting Committee Members Present: Chair Jacob, Directors Bowers, Jaroch, Melendez, and Shanahan Voting Committee Members Absent: Vice Chair Miller and Director Vance Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the September 14, 2015 regular Board meeting. Attachments: I. Resolution #R II. Committee Agenda Report 2-13

103 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION APPROVING THE PROPOSED KEY PERFORMANCE INDICATORS (KPIs) FOR FY2016 WHEREAS, the HART Board of Directors seeks improved ridership productivity, efficiency, safety, and quality of service; and WHEREAS, in order to achieve these, clear KPIs with quantifiable levels of achievement are needed; and WHEREAS, the KPIs and achievement levels should be reviewed on a monthly basis; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The KPIs listed below shall apply to Fiscal Year KEY PERFORMANCE INDICATORS FOR FISCAL YEAR 2016 GOAL CRITERIA 2016 TARGET Ridership Greater than or equal to 23.8 Bus Passengers per Revenue Hour Productivity Efficiency Gross Cost per Revenue Mile Less than or equal to $6.95 Safety Collisions per 100,000 Revenue Miles Less than or equal to.55 Complaints per 100,000 Passengers Less than or equal to 13 Quality of Service Mean Distance Between Greater than or equal to 6,950 Vehicle Failures On-Time Performance 1 Minute Early to 5 Minutes Late at Scheduled Timepoints Greater than or equal to 77% Finance Growth of fund balance and fiscal sustainability Greater than or equal to.5% of previous year s ending fund balance Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-14

104 ATTACHMENT II Hillsborough Transit Authority Major Projects and Legislative Committee Meeting August 17, 2015 KPI COMMITTEE ACTION ITEM Approval of the Proposed Key Performance Indicators (KPIs) for FY2016 OVERVIEW Each year, the HART Board of Directors approves the fiscal year budget and KPIs. These are directly measurable goals designed to track agency s performance. The Board is updated on the level of attainment of these KPIs on a monthly basis throughout the fiscal year. COMMITTEE RECOMMENDATION That the Major Projects and Legislative Committee review the action item recommending to approve the proposed KPIs for FY2016; and advance this item to the full HART Board of Directors at the September 14, 2015 regular Board meeting. FINANCIAL IMPACT These KPIs and achievement levels do not serve as the basis for monetary performance bonuses for employees and CEO. However, the CEO will be rated on each of the individual KPIs as a part of the annual performance evaluation process. BACKGROUND At the September 8, 2014, regular Board meeting, the HART Board adopted Resolution #R , approval of HART KPIs for FY2015. The established KPIs are directly measurable and the organization s level of attainment is updated and reported to the Board on a monthly basis. KPI for ridership productivity, safety, quality of service (complaints), and on-time performance were met in October 2014 June The FY2015 KPIs for efficiency and quality of service (mean distance between failures) were not met in October 2014 June The KPI for mean distance between failures has been trending upward since March 2015, with the arrival of the new fleet of CNG vehicles, and achievement for FY2015 is unlikely. New achievement levels need to be established for FY2016. Staff has reviewed performance trends in all performance areas, and is proposing new target KPIs for FY2016, as shown in the table below. Ridership Productivity Efficiency Safety CRITERIA Bus Passengers per Revenue Hour Gross Cost per Revenue Mile Collisions per 100,000 Revenue Miles SERVICES MEASURED NOTE 2015 TARGET 2016 TARGET Bus 1 Bus & Paratransit 2 Bus, Paratransit & Streetcar 3 Greater than or equal to 24.0 Less than or equal to $6.83 Less than or equal to.55 Greater than or equal to 23.8 Less than or equal to $6.95 Less than or equal to

105 ATTACHMENT II Hillsborough Transit Authority Major Projects and Legislative Committee Meeting August 17, 2015 Quality of Service Complaints per 100,000 Passengers Mean Distance Between Vehicle Failures Bus, Paratransit & Streetcar 4 Bus Maintenance 5 Less than or equal to 13 Greater than or equal to 6,600 Less than or equal to 13 Greater than or equal to 6,950 On-Time Performance 1 Minute Early to 5 Minutes Late at Scheduled Timepoints Bus 6 Greater than or equal to 74% Greater than or equal to 77% Finance: Growth of fund balance and fiscal sustainability All 7 Greater than or equal to.5% of previous year s ending fund balance Greater than or equal to.5% of previous year s ending fund balance Notes: 1. Passengers per Revenue hour is determined by Bus passengers divided by bus revenue hours. 2. FY2015 bus and paratransit modes gross operating costs divided by bus and paratransit revenue miles, excluding reserves. Takes into account current CPI increase. 3. Collisions as reported to the National Transit Database for all modes divided by revenue miles for bus, flex, paratransit, and streetcar modes. 4. Validated customer service complaints divided by bus, flex, paratransit, and streetcar passengers. Excludes commendations and suggestions requiring a service expansion and/or Board budget or policy decision. 5. Defined as greater than or equal to 6,600 miles for mean distance between failures category. 6. On-time per performance for bus operations is defined as arrival at published time points between one minute early and five minutes late at scheduled arrival time. All timepoints verified via HART CAD-AVL system (Orb-CAD). 7. Improve Fiscal Sustainability: The Finance Department operates with an eye to the future to ensure that the decisions we make now will sustain HART for years to come. We are ever conscious of protecting our limited resources of money and time to ensure that they meet our needs and the organization we support in the best possible fashion. We are careful with our operating resources and we provide advice and support to HART staff on future financial planning, issues of financing capital improvement projects and oversight of HART s fund balance and reserves. Grow fund balance by at least.5% each year. NEXT STEPS Present the recommendation by the Finance, Governance, and Administration Committee to the full HART Board of Directors at the September 14, 2015 regular Board meeting. Prepared by: Ruthie Reyes Burckard, Chief Operating Officer Jeffrey C. Seward, Chief Financial Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer 2-16

106 BOARD COMMITTEE TRANSMITTAL TO: FROM: MEMBERS OF THE HART BOARD LENA PETIT, CLERK OF THE BOARD DATE: AUGUST 17, 2015 RE: Resolution #R ~ Authorizing the Chief Executive Officer to Dispose of Thirteen Vehicles in Such a Manner to be Most Advantageous to HART Major Projects and Legislative Committee Meeting of August 17, 2015 Voting Committee Members Present: Chair Jacob, Directors Bowers, Jaroch, Melendez, and Shanahan Voting Committee Members Absent: Vice Chair Miller and Director Vance Committee Recommendation: The Committee reviewed this action item and voted unanimously to advance it to the full HART Board of Directors at the September 14, 2015 regular Board meeting. Attachments: I. Resolution #R II. Committee Agenda Report 2-17

107 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO DISPOSE OF THIRTEEN VEHICLES IN SUCH A MANNER TO BE MOST ADVANTAGEOUS TO HART WHEREAS, thirteen vehicles have reached the end of their useful life in accordance with guidelines issued by the Federal Transit Administration; LARGE HEAVY DUTY TRANSIT BUS Year of Vehicle Type of Vehicle Vehicle Mileage Asset/Vehicle # VIN # 2001 Gillig 40ft. Low Floor Bus 628, / GGD2716Y Gillig 40ft. Low Floor Bus 610, / GGD Gillig 40ft. Low Floor Bus 630, / GGD Gillig 40ft. Low Floor Bus 580, / GGD Gillig 40ft. Low Floor Bus 643, / GGD271X Gillig 40ft. Low Floor Bus 634, / GGD Gillig 40ft. Low Floor Bus 610, / GGD Gillig 40ft. Low Floor Bus 634, / GGD Gillig 40ft. Low Floor Bus 638, / GGD Gillig 40ft. Low Floor Bus 599, / GGD Gillig 40ft. Low Floor Bus 622, / GGD Gillig 40ft. Low Floor Bus 614, / GGD Gillig 40ft. Low Floor Bus 623, / GGD NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Chief Executive Officer is authorized to dispose of thirteen vehicles through competitive sale, public auction, insurance requirements, or disposal in such a manner to be most advantageous to HART. Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the disposal of the aforementioned vehicles. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-18

108 ATTACHMENT II Hillsborough Transit Authority Major Projects and Legislative Committee Meeting August 17, 2015 COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Dispose of Thirteen Vehicles in Such a Manner to be Most Advantageous to HART OVERVIEW In accordance with the Authority s fleet plan, thirteen revenue vehicles have met their useful life and are now ready for retirement. RECOMMENDATION That the Major Projects and Legislative Committee review the action item authorizing the Chief Executive Officer to dispose of thirteen vehicles in such a manner to be most advantageous to HART; and advance this item to the full HART Board of Directors at the September 14, 2015 regular Board meeting. FINANCIAL IMPACT Vehicles will be disposed of in a method to be most advantageous to HART. BACKGROUND The Authority has identified thirteen revenue vehicles that have met their useful life in accordance with guidelines issued by the FTA for large, heavy duty transit buses: at least 12 years or 500,000 miles. They are: LARGE HEAVY DUTY TRANSIT BUS Year of Vehicle Type of Vehicle Vehicle Mileage Asset/Vehicle # VIN # 2001 Gillig 40ft. Low Floor Bus 628, / GGD2716Y Gillig 40ft. Low Floor Bus 610, / GGD Gillig 40ft. Low Floor Bus 630, / GGD Gillig 40ft. Low Floor Bus 580, / GGD Gillig 40ft. Low Floor Bus 643, / GGD271X Gillig 40ft. Low Floor Bus 634, / GGD Gillig 40ft. Low Floor Bus 610, / GGD Gillig 40ft. Low Floor Bus 634, / GGD Gillig 40ft. Low Floor Bus 638, / GGD Gillig 40ft. Low Floor Bus 599, / GGD Gillig 40ft. Low Floor Bus 622, / GGD Gillig 40ft. Low Floor Bus 614, / GGD Gillig 40ft. Low Floor Bus 623, / GGD

109 ATTACHMENT II Hillsborough Transit Authority Major Projects and Legislative Committee Meeting August 17, 2015 NEXT STEPS Present the recommendation by the Major Projects and Legislative Committee to the full Board of Directors at the September 14, 2015, regular meeting. Prepared by: Robert Andis, Interim Director of Maintenance Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer 2-20

110 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 BOARD ACTION ITEM Resolution #R ~ Approval of the Settlement Authority Recommended by the HART Litigation and Claims Committee in the Workers Compensation Claim for Miguel Villeda in an Amount Not-To-Exceed $150,000 OVERVIEW This action item conforms with HART Board Policy 700: Risk Management; Sub Section 720: Settlement Policy. This case arises out of an accident involving Operator Villeda Total future exposure is approximately $362,203. RECOMMENDATION That the Board of Directors review and approve the action item for approval of the settlement authority recommended by the HART Litigation and Claims Committee in the workers compensation claim for Miguel Villeda in an amount not-to-exceed $150,000. FINANCIAL IMPACT $150,000 will be paid from Risk claims reserve which is established for the purposes of resolving claims against the Authority. BACKGROUND This case arises out of an accident involving Operator Villeda while he was assisting a wheelchair patron, which resulted in severe injuries to Mr. Villeda. The employee has been determined to have a permanent impairment of 44% to the whole body, and has been accepted as permanently totally disabled. Total future exposure is approximately $362,203. The facts regarding this claim were presented to the HART Litigation and Claims Committee on August 18, The Committee approved the requested settlement amount for this matter and recommended that the claim be presented to the full HART Board of Directors for consideration and approval. NEXT STEPS Upon the Board s approval, the Chief Executive Officer will settle the claim for an amount notto-exceed $150,000. Prepared by: Rickey Kendall, Director of Risk & Safety Reviewed by: Michael A. Stephens, Chief Business & Safety Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer 2-21

111 ATTACHMENT RESOLUTION NO. #R A RESOLUTION APPROVING THE SETTLEMENT AUTHORITY RECOMMENDED BY HART LITIGATION AND CLAIMS COMMITTEE IN THE WORKERS COMPENSATION CLAIM OF MIGUEL VILLEDA IN AN AMOUNT NOT-TO-EXCEED $150,000 WHEREAS, employee Miguel Villeda, was within the course and scope of employment for the Hillsborough Transit Authority (HART) when he sustained injury causing permanent disability; and WHEREAS, the employee has been determined to have a permanent impairment of 44% to the whole body which exceeds the Statutory requirement of 20% whole body impairment; and WHEREAS, the Board of Directors has determined that the terms and conditions of the settlement authority are within the parameters recommended and authorized by HART Litigation and Claims Committee and are otherwise in the best interest of HART; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Board of Directors approves of the settlement authority in the workers compensation claim for Miguel Villeda in an amount not-to-exceed $150,000. Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned settlement authority. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-22

112 BOARD ACTION ITEM Hillsborough Transit Authority HART Board of Directors Meeting September 14, 2015 Resolution #R ~ Authorizing the Execution of an Amendment to the Existing Memorandum of Understanding (MOU) Between the Hillsborough Transit Authority (HART) and the Tampa Bay Regional Transportation Authority (TBARTA) Extending the Project Completion Date Until August 31, 2016 OVERVIEW HART is requesting an extension to the existing MOU with TBARTA to provide funding to support the Regional Fare Collection Project. The existing MOU expired on August 31, This extension will allow additional time to start the implementation of the project. RECOMMENDATION That the Board of Directors review and approve the action item authorizing the execution of an amendment to the existing MOU between HART and TBARTA extending the project completion date until August 31, FINANCIAL IMPACT None. This amendment will not impact the current funding ($276,400) from TBARTA. BACKGROUND HART envisions this to be a centralized approach eliminating the need for each Working Group member to maintain its own b ack-office passenger online fare utility; TBARTA s proposed One-Call/One-Click web-service would be utilized as that regional informational epi-center allowing users from all agencies to research regional fares, route connectivity, fare media variety, and education on the overall regional fare system, while also providing links to the future back-office utility that will allow passengers to manage their fare accounts, including the loading and reloading of fare media. As the State of Florida evolves its back-office technology and requirements for SunPass, SunRail, and expressways, the Working Group and TBARTA will keep abreast of those developments to ascertain where and when the two systems may be able to be integrated or complement one another. HART and the Working Group, as an early phase of this effort, will focus on providing more than 94,000 veterans, representing the fourth highest concentration of veterans in the State of Florida, and over 11.2 million transit dependent citizens with accessibility to the region s transit systems through a unified regional fare structure, fare media, and informational web outlet. A central portal for these riders to access fare information, route data specific to either VA support facilities or healthcare centers, general medical and job related support resources, and educational facilities will be developed as part of the overall Regional Revenue Collection and Inter- Jurisdictional Mobility Project. TBARTA, in the spirit of regional cooperation and collaboration, recognizes the regional benefit to the development of a single fare collection system, fare media that has regional interoperability and related products and studies and, therefore, wishes to contribute to its development and implementation. 2-23

113 Hillsborough Transit Authority HART Board of Directors Meeting September 14, 2015 The purpose of the extension is to allow additional time to start the implementation of the project. The intent was to release the multi-agency Request for Proposal (RFP) prior to April The solicitation was officially advertised March 24, The proposals have been received and are under evaluation. We are on schedule to award this project in November/December of 2015 with full implementation in NEXT STEPS Upon the Board s approval, the approved HART Resolution and MOU will be provided to the TBARTA Board of Directors. Prepared by: Jeffrey C. Seward, Chief Financial Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachments: I. Resolution #R II. Amendment to MOU between TBARTA and HART 2-24

114 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE EXISTING MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE HILLSBOROUGH TRANSIT AUTHORITY (HART) AND THE TAMPA BAY REGIONAL TRANSPORTATION AUTHORITY (TBARTA) EXTENDING THE PROJECT COMPLETION DATE UNTIL AUGUST 31, 2016 WHEREAS, the Hillsborough Transit Authority (HART) is the founding agency of the Regional Fare Collection Working Group comprised of transit service providers throughout the region including: Citrus County, Manatee County Area Transit (MCAT), Pasco County Public Transportation (PCPT), Pinellas Suncoast Transit Authority (PSTA), Polk Transit Authority (PTA), The Hernando Express (THE Bus), Sarasota County Transit (SCAT), and the Florida Department of Transportation (Districts One and Seven); and WHEREAS, the Tampa Bay Area Regional Transportation Authority (TBARTA) is an agency of the State of Florida created to improve mobility and to plan, develop, finance, construct, own, purchase, operate, maintain, relocate, equip, repair, manage, and expand multimodal transportation systems and options for passengers and freight in Citrus, Hernando, Hillsborough, Manatee, Pasco, Pinellas, and Sarasota Counties; and WHEREAS, HART, for the benefit of the region and the Working Group, wishes to work with TBARTA s One-Call/One-Click project for inclusion of the regional fare collection project. The Working Group is developing the requirements for a proposed online regional ticketing portal to be developed for passengers of all Working Group member agencies to reload and manage its fare media, as well as an epi-center for regional fare policy, procedures and costs for passengers throughout the region; and WHEREAS, HART and TBARTA, in the spirit of regional cooperation and collaboration, wish to extend the project completion date until August 31, 2016; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1: The Board of Directors approves the execuytion of an amendment to the existing MOU between HART and TBARTA extending the project completion date until August 31, Section 2: Proper officers of HART are authorized to do all things necessary and required in order to execute the amendment to the MOU. Section 3: This resolution shall take effect immediately upon its adoption. 2-25

115 PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chair HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-26

116 ATTACHMENT II FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN THE TAMPA BAY REGIONAL TRANSPORTATION AUTHORITY (TBARTA) AND THE HILLSBOROUGH TRANSIT AUTHORITY (HART) This First Amendment to the Memorandum of Understanding (MOU) between the Tampa Bay Regional Transportation Authority (TBARTA) and the Hillsborough Transit Authority (HART) dated December 12, 2014 is entered into as of the Effective Date (as defined in Section 3 below). WHEREAS, TBARTA and HART entered into the MOU for the purposes of including TBARTA s One-Call/ One-Click project into the regional fare collection project to develop and implement a centralized online regional ticketing portal for transit providers of the Regional Fare Collection Working Group to reload and manage fare media, as well as an epi-center for regional fare policy, procedures, and costs for passengers throughout the region (the Project ). WHEREAS, the term of the MOU commenced on December 12, 2014 and will terminate on August 31, 2015; and WHEREAS, the Parties wish to extend the term of the MOU to August 31, 2016 to allow HART to fully utilize the allocated funding and implement the Project. NOW THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows: 1. Section 4 is hereby amended to extend the term of the MOU to August 31, Except as stated in this First Amendment, all of the terms and provisions of the MOU shall remain in full force and effect. 3. This First Amendment shall be effective on the last date that it is signed by all of the Parties (the Effective Date ). (Signatures appear on the following page) 2-27

117 APPROVED AND ADOPTED by the Parties: FOR TBARTA: ATTEST: Ronnie Duncan, Chairman Ramond Chiaramonte, AICP, Executive Director Date: APPROVED AS TO FORM: Donald Conn, General Counsel FOR HART: ATTEST: Councilmember Mike Suarez, Chairman Katharine Eagan, AICP, Chief Executive Officer Date: APPROVED AS TO FORM: David L. Smith, Esquire, General Counsel 2-28

118 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 BOARD ACTION ITEM Resolution #R ~ Authorizing the Chief Executive Officer to Award a Contract for Construction Services for the HART Ybor Administrative Office Renovation Project to Midstate Contractors, Inc. in the Amount of $513,467.93, Plus a 10% Contingency of $51, for a Total Not-To-Exceed of $564, OVERVIEW Work is required at the Ybor Administrative Office to upgrade the heating ventilation and air conditioning (HVAC), install additional lighting, acoustical ceiling system for noise reduction, and minor architectural improvements. RECOMMENDATION That the Board of Directors review and approve the action item authorizing the Chief Executive Officer to award a contract for construction services for the Ybor Administrative Office renovation project to Midstate Contractors, Inc. in the amount of $513,467.93, plus a 10% contingency of $51, for a total not-to-exceed of $564, FINANCIAL IMPACT Funding for these services is available through various federal grants awarded to HART. These grants include Section 5307, Section 5309, and Surface Transportation Funds. BACKGROUND Ybor Station was originally developed to accommodate the streetcar maintenance and operation functions. In 2007 and 2008, the third floor was developed to provide office space for administrative staff. The HART Ybor Administrative Office has incurred limited upgrades to essential systems over the past eight years. The existing HVAC has a total of three roof top units all of which are requiring remedial action. Additionally, the acoustics on the 3 rd floor are not conducive to an office environment, florescent lighting is not the most energy efficient. Ybor computer room does not have the conditioning requirements needed to house IT infrastructure in the future. PROCUREMENT CONSIDERATIONS On August 13, 2015, an Invitation for Bids (IFB) was issued to procure these services. A preliminary notice was posted in the construction journal and on HART and DemandStar websites. Direct notices were sent to vendors registered to provide the services. The solicitation was accessed from HART website by 28 firms and/or individuals. Offers were due on September 3, 2015, at 4:00 p.m. 2-29

119 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 Four bids were received: Offeror Price Pillar construction Group LLC $1,008, D&M Construction Group Inc. DBA Foresight Construction Group $921, Integra Construction Group LLC $902, Mid-State Contractors Inc. $513, Midstate Contractors, Inc. has successfully performed various small projects for HART. Program Manager for these previous Midstate s projects, states all projects were performed on time, within scope and at the originally contracted price. Additionally, HART Architect of Record, has reviewed Midstate Contractor, Inc. s bid and determined the pricing as submitted in the solicitation schedule to be fair and reasonable. Lastly, HART Project Management team has reviewed all the timely received bids and determined Midstate Contractor, Inc. s bid schedule to be fair and reasonable for full and successful performance of the solicited project. NEXT STEPS Upon the Board s approval, award contract for construction services for the HART Ybor Administrative Offices renovation project to Midstate Contractors, Inc. Prepared by: Jeanie Satchel, Director of Capital Planning & Development Al Burns, Director of Procurement & Contracts Administration Reviewed by: Jeffrey C. Seward, Chief Financial Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Resolution #R

120 ATTACHMENT RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR CONSTRUCTION SERVICES FOR THE HART YBOR ADMINISTRATIVE OFFICES RENOVATION PROJECT TO MIDSTATE CONTRACTORS, INC. IN THE AMOUNT OF $513,467.93, PLUS A 10% CONTINGENCY OF $51, FOR A TOTAL NOT-TO-EXCEED OF $564, WHEREAS, the Hillsborough Transit Authority (HART) has a need for construction services for the Ybor Administrative Office renovation project; and WHEREAS, HART issued an Invitation for Bid IFB-15855CG in compliance with HART s procurement policies; and WHEREAS, bids were received and evaluated in accordance with HART procurement policies and State of Florida Statutes; and WHEREAS, Midstate Contractors, Inc. submitted the lowest responsive bid and was determined to have the capacity to perform the work; and WHEREAS, prices offered by Midstate Contractors, Inc. were determined to be fair and reasonable; and WHEREAS, funding for these services is available through various federal grants awarded to HART. These grants include Section 5307, Section 5309, and Surface Transportation Funds; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Chief Executive Officer is authorized to award a contract for construction services for the Ybor Administrative Office renovation project to Midstate Contractors, Inc. in the amount of $513,467.93, plus a 10% contingency of $51, for a total not-to-exceed of $564, Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the terms of the aforementioned contract. Section 3. This resolution shall take effect immediately upon its adoption. 2-31

121 PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-32

122 Hillsborough Transit Authority HART Regular Board Meeting September 14, 2015 BOARD ACTION ITEM Resolution #R ~ Authorizing the Chief Executive Officer to Purchase Six Compressed Natural Gas (CNG) VPG MV-1 Special Needs Transit Vehicles with Mobility Ramp from Creative Bus Sales Inc. in an Amount Not-to-Exceed $385,500 OVERVIEW This item approves the purchase of six CNG VPG MV-1 special needs transit vehicles with mobility ramp. These vehicles are needed to support the demand response fleet and are necessary to keep up with a continued growth in ridership. RECOMMENDATION That the Board of Directors review and approve the action item authorizing the Chief Executive Officer to purchase six CNG VPG MV-1 special needs transit vehicles with mobility ramp from Creative Bus Sales Inc. in an amount not-to-exceed $385,500. FINANCIAL IMPACT This purchase is fully funded by the Federal Transit Administration utilizing federal grants, CNG Rebate Program and ad valorem funding. BACKGROUND In order to support the HART fleet, six special needs transit vehicles are required in accordance with the HART fleet plan. Delivery of the vehicles is expected by December PROCUREMENT CONSIDERATIONS On June 17, 2012, the Florida Department of Transportation (FDOT) Transit Research Inspection and Procurement Services (TRIPS), formerly known as Florida Vehicle Procurement Program (FVPP), issued a Request for Proposals to procure various vehicles for transit agencies in Florida. The solicitation was issued in accordance with public procurement policies and procedures and included all federally-required clauses. FDOT TRIPS determined the prices were fair and reasonable and a contract was awarded on October 18, 2012, to Creative Bus Sales Inc. NEXT STEPS Upon the Board s approval, purchase six CNG VPG MV-1 special needs transit vehicles with mobility ramp from Creative Bus Sales Inc. in an amount not-to-exceed $385,500. Prepared by: Robert Andis, Interim Director of Maintenance Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Resolution #R

123 ATTACHMENT RESOLUTION NO. #R A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO PURCHASE SIX COMPRESSED NATURAL GAS (CNG) POWERED VPG MV-1 SPECIAL NEEDS TRANSIT VEHICLES WITH MOBIITY RAMP FROM CREATIVE BUS SALES, INC. IN AN AMOUNT NOT-TO-EXCEED $ WHEREAS, the Hillsborough Transit Authority (HART) requires six CNG powered VPG, MV-1 special needs transit vehicles with mobility ramp in accordance with the HART fleet plan to support the HART Demand Response fleet; and WHEREAS, the Florida Department of Transportation (FDOT), Transit Research Inspection and Procurement Services (TRIPS), formerly known as Florida Vehicle Procurement Program (FVPP) conducted a procurement to establish a statewide purchasing agreement for transit agencies in Florida, including HART, in accordance with public procurement policies and procedures, and WHEREAS, prices were determined fair and reasonable and a contract was awarded October 18, 2012 to Creative Bus Sales Inc.; and WHEREAS, the purchase is fully funded by the Federal Transit Administration utilizing federal grants, CNG Rebate Program, and ad valorem funding; and WHEREAS, federal funding has been awarded or is in pre-award status for the purchase; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Chief Executive Officer is authorized to purchase six CNG VPG MV- 1 special needs transit vehicles with mobility ramp from Creative Bus Sales Inc. in an amount not-to-exceed $385,500. Section 2. Proper officers of HART are authorized to do all things necessary and required in order to purchase the aforementioned vehicles. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON SEPTEMBER 14, ATTEST: Councilmember Mike Suarez, Chairperson HART Board of Directors Commissioner Sandra Murman, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-35

124 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 CHIEF EXECUTIVE OFFICER S REPORT Response to Requests from HART Board Members Millage Rate and Operating and Capital Budgets Comparisons At the July 20, regular Board meeting, Commissioner Beckner requested information about the millage rate comparison over the recent years, as well as a comparison of HART Operating and Capital Budgets in the past 11 years. 3-1

125 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 HART Employment Applications Regarding "Ban the Box" Commissioner Becker requested an update on HART employment applications regarding "ban the box" which focuses on the portion of an employment application that solicits information regarding an applicant's criminal record. Response: HART is "ban the box"/fcra compliant. HART requests information for criminal convictions for CDL compliance purposes and conducts thorough background checks on all successful job candidates. Farebox Recovery Information for Comparable Agencies in the State and Region Councilmember Vance requested farebox recovery information for comparable agencies in the state and the region. Response: Staff collected this data from the National Transit Database (NTD), whose most recent posted data is from FY2013. FY2014 data is not yet posted. HART's number is from NTD as well. For consistency, only directly operated bus is presented. 5 in-state, 5 out of state selected as peer agencies in FTIS. HART 24.7% Jacksonville 18.2% Orlando 30.6% Miami 26.6% PSTA 26.9% Hampton Road, VA 21.1% Cincinnati, OH 36.4% Memphis, TN 21.0% Ft. Worth, TX 13.7 % Milwaukee, WI 18.2 % $30 million per year capital plan with the operating costs At the July 20 meeting, Commissioner Murman asked staff to investigate how much service could be added if the full $30 million projected in the TDP GO Hillsborough component were allocated to capital. Response: Using the adopted FY2015 Vision Plan as a baseline for service implementation, staff created a draft capital plan investing an average of $30 million annually, split between new vehicles and new facilities such as park and rides, transfer centers, and MetroRapid corridors, as well as new van and bus maintenance facilities. The incremental nature of the expenditure allows incremental growth in service. In Year 10 of this draft plan, additional annual operating costs are estimated to be nearly $50 million, with a cumulative 10 year cost of nearly $230 million. 3-2

126 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 Projects in this draft include all projects listed in the GO Hillsborough component, as well as an additional bus maintenance facility; renovations for the existing 21st Avenue maintenance facilities; the completion of Dale Mabry, New Tampa, and Gunn Highway MetroRapid corridors; 10 additional local routes, two additional express routes, and seven additional Flex routes; service improvements to 15 local routes and most express services; two additional park and rides; and supporting technology upgrades and improvements. 3-3

127 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 CHIEF EXECUTIVE OFFICER S REPORT Setting HART 2016 Top State Legislative Priorities At the August 17, 2015, HART Major Projects and Legislative Committee meeting, the Committee members discussed HART s current legislative priorities and suggested the 2016 legislative agenda. The attached draft 2016 Top State Legislative Priorities are now presented to the full Board of Directors for their approval. Attachment: 2016 Top State Legislative Priorities 3-3

128 ATTACHMENT DRAFT 2016 Top State Legislative Priorities Regional Revenue Collection and Inter-Jurisdictional Mobility Project HART leads this project across Citrus, Hernando, Hillsborough, Manatee, Pinellas, Pasco, Polk, and Sarasota counties. When complete, patrons will travel across the Tampa Bay region seamlessly using one fare media, available on smart cards and downloaded to mobile devices. The full cost of the project is $12.6 million with $5.8 million identified and funded through state, regional, and local sources. First Mile/Last Mile Transportation Solution The Authority is investigating a partnership with a transportation network company to offer a dynamic ridesharing service as a complement to existing transit services. The First and Last Mile Solutions Project will include a smartphone application that allows real-time ridesharing matching and rider incentives. The shared transportation provider should promote multimodal transportation options in the community and enhance HART fixed route services by extending into areas of the county that currently do not have mass public transportation. HART is seeking $400,000 to support this project. CNG Rebates Staff submitted rebate applications for 17 CNG vans through the end of June, to reach the maximum of $250,000 allowed for each fiscal year under the program. The remaining 11 CNG van applications will be submitted in the next fiscal year. When the next order of CNG buses arrive, rebate applications will also be submitted. HART anticipates receiving $702,600 in CNG rebates from the State of Florida over the next three years. The rebates will be used towards the purchase of future CNG vehicles. EAST/WEST MetroRapid Bus Rapid Transit Construction HART has completed the Project Development & Environmental (PD&E) study and 30% design for its next MetroRapid corridor, connecting Temple Terrace and eastern Hillsborough County to Tampa International Airport. To complete this project, HART is seeking $21,200,000 for construction and capital investments and $8,750,000 for CNG buses to support the new route. MetroRapid PD&E Study HART is seeking $1,765,000 for a PD&E on HART s next identified MetroRapid project via Kennedy Boulevard, connecting downtown Tampa and Westshore/Tampa International Airport along one of the busiest corridors in the Tampa Bay area. Hillsborough Area Regional Transit Authority Katharine Eagan, AICP - Chief Executive Officer 1201 E. 7th Avenue, Tampa, Florida Phone (813)

129 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 CHIEF EXECUTIVE OFFICER S REPORT Jurisdictional Analysis for the TDP and ½ Cent Sales Tax Plan The following are percentages of revenue miles, weighted for frequency, by each jurisdiction. City of Tampa Temple Terrace Hillsborough County % 1.61% 37.88% 2. FY 2015 Current Baseline 53.16% 2.64% 44.20% 3. FY TDP 42.18% 3.74% 54.08% 4. Baseline + TDP 51.36% 2.82% 45.82% 5. FY Vision 33.40% 2.94% 55.35% 6. Baseline + TDP + Vision 46.38% 2.95% 50.67% 1. In 2006 (line 1), the balance of service was nearly 1/3 County and 2/3 City. 2. The current baseline provides more balance between City and County plus additional service to Temple Terrace (line 2). 3. The TDP (line 3) adds more service to County and combined with the baseline (line 4) brings the two into even more of an equal share. 4. Because of the nature of the projects and the underserved areas such as Brandon, the Vision Plan (line 5) provides more service to the County. 5. Combining current + TDP + Vision (line 6), which assumes fulfillment of TDP and Vision, the City and County have the narrowest disparity yet, but the balance is now in the favor of the County. Staff is assembling jurisdictional analysis for the funding sources and will make it available prior to the meeting. 3-5

130 Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 Committee Members Present (5) Staff Present Wallace Bowers Robert Andis Mickey Jacob, Chair Danielle Arthur Karen Jaroch Sylvia Berrien John Melendez Greg Brackin Kathleen Shanahan Joan Brown Al Burns Committee Members Absent (2) Lorena Donaldson Commissioner Lesley Les Miller, Vice Chair Katharine Eagan Councilmember Eddie Vance Sandra Morrison Lena Petit Ruthie Reyes Burckard Steve Rosenstock Marco Sandusky Jeanie Satchel Doug Speta Jeff Seward Michael Stephens Sign-in sheets are attached. CALL TO ORDER Others Present David Smith, GrayRobinson Justin Day, The Advocacy Group Gary Cloyd, 1402 East Chilkoot Ave Yvette Hammett, Tampa Tribune Mitch Perry, FloridaPolitics.com James Saunders, ATU Henry Spells, 1233 Floating Circle #102 Jeffrey Stewert, 201 N. Franklin Street #2950 Adrianna Wallmueller, MPO The meeting was called to order at 9:06 a.m. by Major Projects and Legislative (MPL) Committee Chair Mickey Jacob. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. MPL Committee Chair Jacob read the memorandum from MPL Committee Vice Chair Miller regarding his absence during the meeting. 4-1

131 Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 PUBLIC HEARING TIME CERTAIN 9:00 A.M. Fare Elimination for Route 96 In-Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 Mr. David Smith, HART General Counsel, read the opening statement for the Public Hearing on fare elimination for route 96 In-Towner (Rubber-Wheel Trolley) to provide free service beginning October 1, MPL Committee member Shanahan inquired if the proposal was a permanent adjustment and asked about the annual cost impacts resulting from eliminating the fare. She noted that with the implementation of smartcards, the expense associated with counting coins becomes irrelevant. Mr. Jeff Seward, Chief Financial Officer, stated that the City of Tampa has been paying for the service for the last decade and has budgeted another $200,000 in FY2016. He further explained that if in the future the City of Tampa does not budget to cover this service, HART staff will come back to the Board for discussion on a fare and the service itself. Mr. Seward answered that the annual collection from the fares is right around $20,000 of personnel expense and bank fees of transporting in an armored car, while the $500 is actually the monthly fare revenue average received from the in-town trolley. He remarked that the implementation of smartcards will diminish the expense, but not entirely. MPL Committee member Shanahan suggested staff make the information about the City subsidizing the service more explicit. MPL Committee member Melendez noted that HART plans to sell window advertising to offset some of the fare loss. He mentioned different trolley systems around the county that engage local partners for service support. MPL Committee member Melendez inquired if HART has explored such partnerships. MPL Committee member Jaroch arrived at 9:15 a.m. Ms. Katharine Eagan, Chief Executive Officer, stated that staff is working with Tampa Downtown Partnership on opportunities for lunch shuttle service. She noted that the City subsidizes Route 96 to replace the people mover that was eliminated with the inception of the Streetcar in Ms. Eagan explained that the City is paying for the service; and any collected fares are decremented from the invoice sent to the City. She stressed that elimination of the fare is not a loss on the balance sheet for HART. Ms. Eagan stated that although the City pays for this service, the In-Towner belongs to the family of HART services; and therefore HART has rebranded the trolleys and is convening the fare hearing. She noted that staff will present for the Board s review a comprehensive route change in January, when the Harbour Island detour ceases. MPL Committee Chair Jacob stated he hopes that this move will prove fruitful in terms of usage of the trolley. He noted that the trolley could be a great solution in the urban core of downtown for moving people from home or parking to their destinations. MPL Committee Chair Jacob expressed his 4-2

132 Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 excitement for those who can use the trolley daily, thereby increase HART s visibility in the community. PUBLIC INPUT ON PUBLIC HEARING ITEM (3 MINUTES PER SPEAKER) Mr. Henry Spells, 1233 Floating Circle #102, noted that the trolley is the best route that serves inner downtown. He supported the fare elimination and inquired if the farecards could still be purchased on board of the vehicles. Ms. Eagan answered that the fareboxes will still be operational. Mr. Spells commended bus drivers on assisting him when needed. He indicated that the ride on Route 46 to Brandon instead of Route 8 is much faster. Mr. Spells suggested a MetroRapid route along Hillsborough Avenue. He concluded by thanking Mr. Greg Brackin, Director of Operations Support- ADA Officer, for his help with a bus stop issue and restated his support for HART. Mr. Smith concluded the public hearing stating that based on the input received from the public meeting the members of the Major Projects and Legislative Committee will review this action item later in the morning and form a recommendation for the full HART Board of Directors to take action on at the September 14, 2015 meeting. CLOSE PUBLIC HEARING Mr. Smith closed the public hearing at 9:25 a.m. MAJOR PROJECTS AND LEGISLATIVE COMMITTEE MEETING APPROVAL OF MINUTES MPL Committee member Bowers moved and MPL Committee member Shanahan seconded approval of the April 20, 2015 Major Projects and Legislative Committee meeting minutes. All MPL Committee members present voted aye. The motion carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak on agenda items. PRESENTATION Proposed FY2016 Oper4ating and Capital Budget Mr. Jeffrey Seward, Chief Financial Officer, gave an overview of the proposed FY2016 budget, revenue and service expansion, new service, continued fare technology improvements, innovative 4-3

133 Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 solutions, and benefits and cost containment. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. MPL Committee member Shanahan asked if $2,636,663 was in addition to the savings in the fund balance. Mr. Seward confirmed the observation. MPL Committee member Shanahan inquired if all agencies that receive the benefit of collecting ad valorem are being charged pro rata share of the cost of mailing the TRIM notices, and if in prior years the cost had been absorbed and deducted from the received amount. Mr. Seward responded that the change has become a new state law. Ms. Eagan commented on the slide Continued Commitment to Service Investment that does not capture innovative programs, such as First mile/last mile Transportation Solution and the Taxi Voucher Program. She stated that until the services are implemented, staff does not have actual mileage feedback and the value of the services. Ms. Eagan said with time, staff will figure out how to capture such services. MPL Committee member Bowers inquired if changes in benefits costs will negatively affect the work force. Mr. Michael Stephens, Chief Business Enterprise and Safety Officer, stated that HART offers an excellent benefit package, but adjustments have to be made to address the increasing health care costs. He said that staff is always focused on making sure that while the benefits program is changing for the better of the employees, staff is cognizant of the burdens that it may be placing on employees from a financial perspective; therefore, innovative ways are being explored to reduce that impact. MPL Committee member Shanahan stated that the slide Continued Commitment to Service Investment is very important as it speaks to reinvestment in the service, taking the value back to the community, being the transit leader. She suggested placing a reference to the innovative programs on that slide as it is important from an advocacy perspective for legislative dollars, to showcase the integrity of this organization that not only gets money, but spends it in a way that is about services in revenue miles back out to the constituents. MPL Committee member Shanahan complimented Mr. Seward and Mr. Stephens on listening to the feedback from the Board and accommodating and adjusting a revenue increase to a service organization with the focus on services. MPL Committee member Melendez echoed the sentiment adding that it is great to see staff aggressively going after the presented opportunities. He applauded staff for continuing to identify innovative solutions. MPL Committee Chair Jacob said he understands why staff is bringing in outside expertise to help contain costs and be able to manage projects effectively within or under budget. He noted the 4-4

134 Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 operation being streamlined, which presents opportunity to put resources back into service, thus fulfilling HART core mission. COMMITTEE ACTION ITEMS Authorize the Chief Executive Officer to Eliminate the Fare for Route 96 In-Towner (Rubber- Wheel Trolley) to Provide Free Service Beginning October 1, 2015 MPL Committee member Shanahan requested that staff add the language about the partnership with the City of Tampa and the intent to revisit the funding allocation if the City s subsidy ceases. She noted that it was important from a communication perspective. Mr. Seward noted that it can be added in the annual budget process, similar to the state-funded routes. MPL Committee member Bowers moved and MPL Committee member Melendez seconded approval of the action item 2a - Authorize the Chief Executive Officer to Eliminate the Fare for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015; and advancing it to the full Board of Directors at the September 14, 2015 regular Board meeting. All Committee members present voted aye. The motion carried unanimously. Authorize the Chief Executive Officer to Execute a Joint Participation Agreement (JPA) between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Provide Funds in the Amount of $150,000 to Assist with the Operating Cost of the HARTPlus Customer Choice Voucher Pilot Program MPL Committee member Jaroch inquired about the logistics of the process. Ms. Ruthie Reyes Burckard, Chief Operating Officer, replied that the current pilot is slated for a customer to call directly to the provider, there is no voucher exchange from a customer for ease-of-use, and a vendor will invoice HART for delivered trips. She added all the customers are already predetermined eligible with HARTPlus service and a vendor will be provided with a list of eligible customers. Ms. Reyes Burckard stated that the customer would call for a same-day reservation within 30 minutes of a pickup time. She added that the service will be available 24 hours within the HARTPlus service area. MPL Committee member Jaroch noted that the average cost of a paratransit trip is $30.00, so it would be great if the program is successful. She stated that capturing the data will be the key to making a decision. Ms. Eagan explained that the collected data would have the origin and destination, because the mileage information is required for the National Transit Database (NTD) reporting, and it will be placed in GIS for analysis. She noted the intent to incentivize shorter trips. 4-5

135 Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 MPL Committee member Shanahan inquired about the plan to communicate the program with customers. Ms. Reyes Burckard reported that when a launch date for their use is available, an education piece will be mailed to all of the registered HARTPlus customers, in addition, a bulletin in the Interactive Voice Response (IVR) will be updated for the callers, the information will be posted on HART website, and provided during recertification process. Ms. Eagan stated that HART has accessibility requirements on the fleet for this ADA service. She indicated that first mile/last mile service is scheduled for implementation by the end of the fiscal year. Ms. Eagan reported that HART Risk department has been working to ensure that appropriate insurance requirements are met. She said that no federal money will be used for the first mile/ last mile program. Ms. Eagan stated that ensuring the safety of patrons, staff will require background checks. MPL Committee member Shanahan moved and MPL Committee member Bowers seconded approval of the action item 2b- Authorize the Chief Executive Officer to Execute a Joint Participation Agreement (JPA) between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Provide Funds in the Amount of $150,000 to Assist with the Operating Cost of the HARTPlus Customer Choice Voucher Pilot Program; and advancing it to the full Board of Directors at the September 14, 2015 regular Board meeting. All Committee members present voted aye. The motion carried unanimously. Approval of the Proposed Key Performance Indicators (KPIs) for FY2016 Ms. Reyes Burckard gave an overview of the proposed Key Performance Indicators (KPIs) for FY2016. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. MPL Committee member Bowers inquired about the ridership increase over the past 12 months. Ms. Eagan stated that HART ridership increased about 1.1% over the last year. She noted that HART ridership is plateauing and the agency needs innovative services to be able to accommodate the demand. Ms. Eagan remarked that a reason for softening on the ridership target for 2016 is due to the fact that new services, regardless of how popular they are, take about months to mature. She added that it takes a while for constituents to modify where they live or work to take advantage of the full service. MPL Committee member Bowers asked why the performance level on the mean distance between vehicle failures is increasing when HART s fleet is not fully replaced. Ms. Eagan answered that staff is confident that we can meet the goal next year, based on an overall focus on deploying the maintenance team a little differently with a holistic approach to get better service out. 4-6

136 Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 MPL Committee member Jacob asked for a definition of a vehicle failure. Ms. Reyes Burckard answered that a vehicle failure is anytime a bus is removed from service. MPL Committee member Jaroch inquired why staff does not measure productivity of the streetcars. Ms. Eagan stated that HART is the operator of the system, and the decisions on how that mode is deployed are not fully under HART s control. She noted that HART takes complete ownership for every aspect of how bus service is designed and deployed. MPL Committee member Jaroch requested that the streetcar system productivity is reported annually. Ms. Eagan stated that HART launched a Voice of Customer initiative exploring through focus groups what is of value to its passengers. She indicated that that when more information becomes available, staff may return to the Board with a different measure for Customer Service satisfaction KPI. MPL Committee Chair Jacob spoke about importance of registering official compliments and how they are relayed to those employees providing the outstanding service that warrants the customers to express their appreciation. He said he would like to see employee recognition policy. Ms. Reyes Burckard indicated that management staff has taken a different approach this year having become more engaged with the employees addressing complaints, not letting issues build up. She stated that all recognitions and compliments are posted on bulletin boards in the operators room, employees receive certificates of appreciation during employee recognitions, and all compliments are registered and taken into consideration while electing employees of the month and employees of the quarter, who are later recognized at the Board meetings. MPL Committee member Shanahan asked if employees have access to quarterly reports that show the goals achievement progress, measure their performance. She stated that there should be some acknowledgment from a morale perspective. MPL Committee member Shanahan referenced the practices of her company, where the goals are measured on a monthly basis and employees are recognized and rewarded for their achievements. She suggested publicizing the data reflecting the level of accomplishment of KPIs and recognize at social functions or with gift cards, making it very real, meaningful, and impactful to their overall job value. Ms. Reyes Burckard stated that the mean distance between failures KPI achievement levels are posted weekly on bulletin board for maintenance staff. She pointed out that these goals are tied contractually to the bargaining unit monetary bonus at the end of the year. MPL Committee member Shanahan suggesting posting the KPIs on the website to mark progress on a quarter by quarter basis. 4-7

137 Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 MPL Committee member Shanahan moved and MPL Committee member Jaroch seconded approval of the action item 2c - Approval of the Proposed Key Performance Indicators (KPIs) for FY2016; ; and advancing it to the full Board of Directors at the September 14, 2015 regular Board meeting. All Committee members present voted aye. The motion carried unanimously. Authorize the Chief Executive Officer to Dispose of Thirteen Vehicles in Such a Manner to be Most Advantageous to HART MPL Committee member Shanahan moved and MPL Committee member Jaroch seconded approval of the action item 2d - Authorize the Chief Executive Officer to Dispose of Thirteen Vehicles in Such a Manner to be Most Advantageous to HART; and advancing it to the full Board of Directors at the May 4, 2015 regular Board meeting. All MPL Committee members present voted aye. The motion carried unanimously. DISCUSSION ITEM 2016 Top Federal and State Legislative Priorities Ms. Eagan introduced Mr. Justin Day, a member of HART s state legislative support team with The Advocacy Group. She noted that setting HART s legislative priorities was structured as a conversation/discussion item and not a presentation from The Advocacy Group. She referred the MPL Committee members to the handouts detailing PSTA s legislative recommendations. Ms. Eagan recalled that direction from the HART and PSTA Boards was to come together with a joint strategy and joint request to maximize collaborative efforts within the region. She indicated that PSTA has three major priorities: receive FDOT funding for Central Avenue BRT, Clearwater Beach to Tampa International Express Route Pilot, and Tampa Bay Regional Fare Collection. She noted that PSTA has state funding for the Clearwater Beach to Tampa International express route, but PSTA would like to leverage that to a larger grant and HART would broadly support that as one unified request, one unified strategy for the legislative session. Ms. Eagan stated that the Tampa Bay Regional Fare Collection project will spend $12 million over the life of the project, half of which is funded. She added that both HART and PSTA could proceed with the project on their own with their funding, but that leaves out the regional players of Polk, Pasco, Hernando, Citrus, Manatee, and Sarasota. Ms. Eagan noted that these are smaller properties, divisions within other units of government that do not have the same legislative footprint that HART or PSTA could have. She commented that taking up a regional approach on a regional project gets us a much broader exposure to legislators who could potentially support the project. Ms. Eagan stated that HART will be presenting jointly with PSTA at the legislative delegation on September 25. She noted that PSTA is recommending the first trip to Tallahassee as early as October and reminded that committees start in the middle of September. Ms. Eagan indicated that the HART Board is scheduled to approve the legislative agenda at the September 14 Board meeting. Ms. Eagan informed that strategy-wise, HART is in the process of posting for a Government Relations Specialist position. She explained that this staff member will handle government relations, would liaise with the federal and state legislative support teams. Ms. Eagan pointed out that PSTA does not have a staff person in this role, which means that HART will share its resource with PSTA, while placing HART in a stronger role by leading regionally. She asked the 4-8

138 committee for feedback. Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 MPL Committee member Jaroch asked if the Government Relations Specialist position was budgeted and for what amount. Ms. Eagan responded that it was budgeted as a Community Relations Specialist, and the full compensation level information will be transmitted by staff at a later date. MPL Committee member Jaroch stated her support of the Clearwater Beach to Tampa International Express Route Pilot and the Tampa Bay Regional Fare Collection, but not the Central Avenue BRT Pilot Project. She recalled from the last legislative session that HART and county advocacy were not aligned and she wanted to see more correlation this year. MPL Committee member Jaroch stated her priorities were first mile/last mile project and CNG rebates. She indicated that she would like to support Senator Brandes in his efforts to reform the PTC, as well as a bill consolidating the insurance and the background check requirements. Ms. Eagan clarified the intent of presenting the PSTA s legislative priorities was to identify regional projects that both entities can support and take forward in a unified voice. She noted the excellent point of unaligned priorities and stated that part of the GO Hillsborough s process is to ensure that coordination. MPL Committee member Jaroch inquired if the East-West BRT PD&E was completed, if it was on the top of the TDP, and are the next steps included into the legislative priorities list. Ms. Eagan answered in the affirmative noting that the PD&E for East-West MetroRapid. She noted that the next step would be construction and capital engineering. MPL Committee member Melendez supported hiring a Government Relations Specialist. He emphasized that even though this staff member will be working in close coordination with PSTA, this position will report to HART CEO and the HART Board of Directors. MPL Committee member Shanahan stated she was glad to see HART has a strategy and a plan with targets before the committees start their work in September. She stated her support of alternative first mile/last mile choices. MPL Committee member Shanahan noted that BRT is ubiquitous to the prioritization of where it would be applied in the respective counties. She also spoke in support of hiring a Government Relations Specialist. MPL Committee member Shanahan encouraged staff to have meetings with legislative delegates before they start committee hearings. She noted importance of planting seeds of legislative requests here, versus working its way through all Tallahassee lobbyists. MPL Committee member Shanahan stated that, if available, she will also participate in the meetings. MPL Committee member Bowers stated that it is very important to speak with one voice, either in Tallahassee or Washington, thus improving chances of accomplishing the goal. 4-9

139 Hillsborough Transit Authority Public Hearing on Fare Elimination for Route 96 In- Towner (Rubber-Wheel Trolley) to Provide Free Service Beginning October 1, 2015 and Major Projects and Legislative Committee Meeting August 17, 2015 MPL Committee member Melendez noted his support for Senator Brandes efforts regarding the PTC which could potentially result in maximizing HART options. MPL Committee Chair Jacob noted importance of putting one strategy in place and speaking with one voice and speaking consistently. He suggested the Board members meet with elected representatives to discuss HART priorities and maximize on pre-existing relationships with some of the legislators. He supported the new Government Relations Specialist position to supplement efforts, lead the charge, and keep the agency on point. Ms. Eagan recapped the recommended legislative priorities for FY2016 as Tampa Bay Regional Fare Collection initiative, first mile/last mile project, CNG rebates, and some level of performance for the PTC or looking at different ways to incentivize first mile/last mile project, in addition to the once presented by PSTA. She noted that draft legislation slated floated for CNG rebates for the upcoming year. She asked if any priorities were missing from the list. MPL Committee Member Jaroch noted a bill introduced last year that set a statewide insurance and background check rules which could help to further the goal of improved transit throughout the county. Ms. Eagan noted that with first mile/last mile program, HART is ideally positioned to weigh in on this as a subject matter expert. MPL Committee member Shanahan suggested conferring with Broward County on insurance matters. MPL Committee member Jaroch reminded about the top priority in the TDP, East-West MetroRapid. MPL Committee Chair Jacob asked Ms. Eagan about the nomination for Transportation Champions of Change. Ms. Eagan said HART received a notification from DOT last week that she has been nominated for their 2015 Transportation Champions of Change Beyond Traffic: Innovators of Transportation for the Future. She said it is exciting to have this level of acknowledgment being transit innovators. MPL Committee Chair Jacob congratulated Ms. Eagan on the nomination. ADJOURNMENT The meeting adjourned at 10:34 a.m. 4-10

140 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 REPORTS FROM HART BOARD REPRESENTATIVES Metropolitan Planning Organization ~ August 2015 The attachment summarizes activities of the Metropolitan Planning Organization (MPO) during their August 2015 Board of Directors meeting. Prepared by: Jeanie Satchel, Director of Capital Planning and Development Reviewed by: Jeffrey C. Seward, Chief Financial Officer Attachment: Summary of August 4, 2015 MPO Meeting 5-1

141 ATTACHMENT HILLSBOROUGH COUNTY METROPOLITAN PLANNING ORGANIZATION MEETING OF AUGUST 4, 2015 MEETING SUMMARY CALL TO ORDER Chairman Les Miller called the meeting to order at 5:30 PM. At this time, the Pledge of Allegiance and Invocation were held. Mr. Cameron Clark, MPO Attorney stated that MPO Member Joe Waggoner was not able to attend the meeting and the Tampa Hillsborough Expressway Authority Chairman Curtis Stokes has designed Bob Frey as his alternate and voting member. Mr. Clark also informed the board that Temple Terrace Mayor Frank Chillura was also unable to attend this meeting due to a Temple Terrace Council budget meeting. Mayor Chillura requested to participate electronically. The Attorney General s office has opined that a member of a board may attend a public meeting remotely only with a quorum of board members physically present. PUBLIC COMMENT Mr. Mit Patel, 807 S. Oregon Avenue expressed concern about Roberts Rules of Order because of inconsistencies he has noticed with motions being made at MPO meetings and committee meetings. He was also concerned about public outreach events and how information is being disseminated to the public. Councilwoman Lisa Montelione said that she has asked for a briefing on Roberts Rules of Order at the MPO Policy Committee meeting at MPO Committee meetings. COMMITTEE REPORTS Ms. Gena Torres read the various MPO Committee reports. CONSENT AGENDA A. MPO Minutes (June 2, 2015 Regular Meeting) B. Committee Appointments C. US 41 (SR 45) from Manatee County Line to 12 th Street Northeast: ETDM Letter D General Planning Consultant Selection 5-2

142 MPO Meeting Summary August 4, 2015 Councilwoman Montelione made a motion to approve the Consent Agenda Items. The motion was seconded by Councilman Cohen and carried. PUBLIC HEARING ON TRANSPORTATION IMPROVEMENT PROGRAM (TIP) PRIORITIES Overview of TIP Priorities Presentation on Tampa Bay Express (TBX) Project Public Comments Board Member Discussion and Action Mr. Richard Clarendon, MPO Staff, stated that the TIP has projects programmed for the next five years and includes the total cost for all project phases. The TIP incorporates the first five years of the Long Range Transportation Plan which each year has approximately $15 million of metropolitan grants. It is reviewed by the USDOT in order to authorize federal funds. Locally funded projects are also included for information. He explained how the projects are prioritized, which varies by program in the MPO s Imagine 2040 Long Range Transportation Plan. They programs are system preservation, reducing crashes and vulnerability, minimizing traffic, choices when not driving and major investments for economic growth. Mr. Clarendon then reviewed the projects that were submitted by each jurisdiction which included projects such as the Upper Tampa Bay Trail Phase IV, South Coast Greenway, 6 Safe Routes to School projects, ATMS for Dale Mabry from Sligh to Van Dyke, Walk Bike Safety projects for Columbus Drive, Rome Avenue, 46 th Street and Floribraska Avenue, West River Greenway, Morris Bridge Road Bike Lanes and paved shoulders, HART bus replacements, Regional Farebox Revenue Collection System, Selmon Greenway Next Phases, Channelside Drive extension to Nuccio Parkway, Interchange improvements for Big Bend at I-75, Gibsonton Drive at I-75, Tampa Bay Express with Express Bus Phase 1, and Westshore Intermodal Center with Connections to TIA and Downtown. Ms. Debbie Hunt of FDOT stated that TBX is a $3 billion investment into the region s transportation infrastructure with 42 miles of interstate improvements including replacement of the northbound Howard Frankland Bridge and two major interchanges in Downtown and Westshore. The proposed express lanes generally will be built in the medians of I-275, I-4, and I-75, and tolls will vary by time of day to manage demand and congestion. FDOT is conducting a study of potential toll revenues, to compare with costs of construction, road maintenance, and potential express bus routes. 5-3

143 MPO Meeting Summary August 4, 2015 PUBLIC COMMENT More than 360 residents and business representatives attended in person, with another 65 attending via GoToMeeting, to weigh in on TBX being added to the priority list. Over 60 citizens and business representatives spoke either for or against the project. BOARD DISCUSSION AND ACTION Chairman Miller handed the gavel over to Vice Chair Cohen so that he could make the following motion: Chairman Miller moved that the MPO accept the TIP with the TBX Project included, with conditions: To accept the TIP priorities with the TBX project included, with conditions: That our community and FDOT representatives come to the table to work together to enhance the community through this project; Understanding that a 20-year old study was done, and that the project will be reevaluated, as part of this reevaluation, we ask that FDOT look at the project s community impact and include a robust outreach initiative, focusing on: 1. Significant social and physical changes in the project area; 2. Changes to the impact caused by the project; 3. Anticipated population and employment growth; 4. Land use and comprehensive plans; and 5. Most importantly, the affected communities and community commitments; We also request that FDOT work with the City of Tampa to look at the possibilities with the future redesign of Florida Avenue/Tampa Street to provide for opportunities for pedestrian, bicycle and transit operations. Mr. Joe Lopano seconded the motion. Councilwoman Montelione offered an amendment to the motion that there be involvement of the City of Tampa s CRA and maybe they could have a member sit on the design review committee, Nebraska/Florida/Tampa two-way pairs and complete streets and the inclusion of the Streetcar Extension on I-275 as part of the benchmarks. The motion died due to the lack of a second to the motion. 5-4

144 MPO Meeting Summary August 4, 2015 A vote was taken on the original motion and carried 14-1 with Councilman Guido Maniscalco voting against the motion. EXECUTIVE DIRECTOR S REPORT Ms. Alden provided a summary of her activities over the past month. She reminded the members of upcoming meetings to be held. ADJOURNMENT The meeting adjourned at 9:24 PM. 5-5

145 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 REPORT FROM HART BOARD REPRESENTATIVE MICHAEL ENGLISH Tampa Historic Streetcar, Inc. ~ August 2015 The Tampa Historic Streetcar, Inc. (THS) Board of Directors held its regular meeting on August 19, The Board approved the minutes from the June 17, 2015 regular Board meeting. The following is a recap of the key items that were discussed: Tampa Historic Streetcar Transition Mr. David Smolker, THS General Counsel, reported that he has been communicating with Ms. Rachel Peterkin, City Attorney s office, who has been assigned the task of coordinating the transition of THS to the City of Tampa, to ensure it goes smoothly. He noted that a meeting will be set next week to start the process. Mr. Smolker reminded the Board of the recommendation to time the transition to coincide with the CSX agreement renewal. He commented that from a legalistic standpoint, 120 days will be needed to finalize that process. Fiscal Year 2016 HART Operations Budget and THS Corporate Budget Each year, the THS Board of Directors is presented with both a proposed HART annual Streetcar Operations budget and a proposed annual THS Corporate budget to preliminarily discuss available revenues and service levels for estimated expenditures for the following Fiscal Year. Mr. Jeffrey Seward, HART Chief Financial Officer, provided an update on the FY2016 annual Streetcar operation budget to the THS Board of Directors. The Board voted unanimously to adopt the following resolutions: Resolution #R ~ Approval of Proposed FY2016 HART Annual Operations Budget in the Amount of $1,577,129; and Resolution #R ~ Approval of the Proposed FY2016 Tampa Historic Streetcar, Inc. (THS) Annual Corporate Budget in the Amount of $743,814. Compliance Reports The Board received and filed the monthly information reports as presented. If you wish to view the Board packet for the THS Board of Directors Meetings in their entirety, please visit Prepared by: Gisela Rivera-Rios, Executive Administrative Assistant II Approved by: Michael English, THS Board President 5-6

146 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 STATUS REPORT ~ FINANCIAL HIGHLIGHTS Period Ending July 31, 2015 All Mode Major Revenues Fiscal Year 2015 Fiscal Year 2014 Variance % of Budget % of Budget Annual YTD Budget to collected Annual YTD collected FY14 % of Budget Actual Actual to date Budget Actual to date to FY15 Change Operating Revenues: Total Fare (Cash) Revenues $3,251,417 $3,822,038 $570, % $2,937,482 $2,948, % $873,546 30% Total Pass Revenues 13,350,345 10,055,346 (3,294,999) 75% 13,254,570 10,652,774 80% (597,428) -6% Advertising Income 774, ,059 (45,883) 94% 519, , % (74,810) -9% Interest Income 105,676 77,780 (27,896) 74% 69,591 41,773 60% 36,007 86% Other Income 639, ,062 (341,766) 47% 459, , % (279,045) -48% Ad Valorem 31,843,863 31,672,610 (171,253) 99% 29,728,409 29,094,370 98% 2,578,240 9% Federal Operating Grants 10,705, ,686 (10,071,302) 6% 11,513,913 9,643,848 84% (9,009,162) -93% State Operating Grants 5,239,851 4,815,370 (424,481) 92% 5,074,324 5,175, % (359,943) -7% Local Operating Grants 650, ,000 (75,000) 88% 687, , % (406,314) -41% Tampa Historic Streetcar, Inc. 265,206 66,413 (198,793) 25% 260, ,906 60% (90,493) -58% Fund Balance - Operating (860,539) 0 860,539 0% (836,997) 0 0% 0 0% Total Operating Revenues $65,966,577 $52,746,364 ($13,220,213) 80% $63,668,388 $60,075,766 94% ($7,329,402) -12% All Mode Major Expenses Fiscal Year 2015 Fiscal Year 2014 Variance % of Budget % of Budget Annual YTD Budget to expended Annual YTD expended FY14 % of Budget Actual Actual to date Budget Actual to date to FY15 Change Operating Expenses: Salaries and Wages $35,227,971 $29,729,375 ($5,498,596) 84% $34,144,103 $28,178,796 83% $1,550,579 6% Fringe Benefits 10,661,657 11,074, , % 10,610,234 8,589,838 81% 2,485,071 29% Fuel and Oil 7,966,537 6,061,994 (1,904,543) 76% 7,826,131 6,741,108 86% (679,114) -10% Parts and Supplies 3,124,076 3,352, , % 3,146,944 2,803,779 89% 548,666 20% Operational Contract Services 2,260,284 1,766,185 (494,099) 78% 2,050,546 1,481,681 72% 284,504 19% Administrative Contract Services 736, ,913 (115,967) 84% 915, ,768 75% (64,855) -9% Legal Services 431, ,730 (191,365) 56% 461, ,858 55% (13,128) -5% Marketing and Printing 506, ,250 (231,234) 54% 534, ,049 54% (10,799) -4% Insurance Costs 2,671,418 2,790, , % 1,993,000 2,685, % 105,011 4% Utilities 799, ,825 (211,380) 74% 804, ,970 69% 35,855 6% Taxes and Fees 657, ,136 (100,685) 85% 609, ,749 88% 23,387 4% Other Expenses 923,149 1,063, , % 572, ,622 72% 652, % Total Operating Expenses $65,966,577 $58,119,521 ($7,847,056) 88% $63,668,388 $53,201,733 84% $4,917,788 9% 6-1

147 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 Mode Snapshots Bus - Revenues Fiscal Year 2015 Fiscal Year 2014 Variance % of Budget % of Budget Annual YTD Budget to collected Annual YTD collected FY14 % of Budget Actual Actual to date Budget Actual to date to FY15 Change Operating Revenues: Total Fare(Cash) Revenues $3,023,245 $3,585,875 $562, % $2,710,109 $2,736, % $848,890 31% Total Pass Revenues 12,516,866 9,336,350 (3,180,516) 75% 12,377,280 10,013,310 81% (676,960) -7% Total Other Revenues 43,729,261 34,726,486 (9,002,775) 79% 41,701,550 41,807, % (7,081,333) -17% Total Operating Revenues $59,269,372 $47,648,711 ($11,620,661) 80% $56,788,939 $54,558,114 96% ($6,909,403) -13% Bus - Expenses Fiscal Year 2015 Fiscal Year 2014 Variance % of Budget % of Budget Annual YTD Budget to expended Annual YTD expended FY14 % of Budget Actual Actual to date Budget Actual to date to FY15 Change Operating Expenses: Salaries $30,975,495 $26,061,694 ($4,913,801) 84% $29,839,074 $24,557,550 82% $1,504,144 6% Fringe Benefits 9,388,668 10,477,629 1,088, % 9,244,176 7,532,978 81% 2,944,651 39% Fuel and Oil 7,450,502 5,765,915 (1,684,587) 77% 7,288,218 6,318,713 87% (552,798) -9% Parts and Supplies 2,913,648 3,153, , % 2,924,860 2,577,376 88% 576,311 22% Total Other Expenses 8,541,059 7,630,650 (910,409) 89% 7,492,611 6,625,360 88% 1,005,290 15% Total Operating Expenses $59,269,372 $53,089,575 ($6,179,797) 90% $56,788,939 $47,611,977 84% $5,477,598 12% Paratransit - Revenues Fiscal Year 2015 Fiscal Year 2014 Variance % of Budget % of Budget Annual YTD Budget to collected Annual YTD collected FY14 % of Budget Actual Actual to date Budget Actual to date to FY15 Change Operating Revenues: Total Fare(Cash) Revenues $143,979 $123,334 ($20,645) 86% $128,359 $119,439 93% $3,895 3% Total Pass Revenues 458, ,240 (135,926) 70% 429, ,790 77% (6,550) -2% Total Other Revenues 4,617,211 3,422,828 (1,194,383) 74% 4,762,805 3,866,750 81% (443,922) -11% Total Operating Revenues $5,219,356 $3,868,402 ($1,350,954) 74% $5,320,805 $4,314,979 81% ($446,577) -10% Paratransit - Expenses Fiscal Year 2015 Fiscal Year 2014 Variance % of Budget % of Budget Annual YTD Budget to expended Annual YTD expended FY14 % of Budget Actual Actual to date Budget Actual to date to FY15 Change Operating Expenses: Salaries $3,477,072 $2,914,845 (562,227) 84% $3,475,768 $2,804,220 81% $110,625 4% Fringe Benefits 1,051, ,768 (575,314) 45% 1,113, ,640 76% (365,872) -43% Fuel and Oil 515, ,936 (219,199) 57% 537, ,274 79% (126,338) -30% Parts and Supplies 92, ,441 19, % 104, , % (49,672) -31% Total Other Expenses 83,368 69,412 (13,956) 83% 90,051 84,732 94% (15,320) -18% Total Operating Expenses $5,219,356 $3,868,402 (1,350,954) 74% $5,320,805 $4,314,979 81% ($446,577) -10% 6-2

148 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 Streetcar - Revenues Fiscal Year 2015 Fiscal Year 2014 Variance % of Budget % of Budget Annual YTD Budget to collected Annual YTD collected FY14 % of Budget Actual Actual to date Budget Actual to date to FY15 Change Operating Revenues: Total Fare(Cash) Revenues $84,193 $112,829 $28, % $99,014 $92,068 93% $20,761 23% Total Pass Revenues 375, ,756 21, % 447, ,674 69% 86,082 28% Total Other Revenues 1,018, ,666 (298,677) 71% 1,011, ,931 79% (80,265) -10% Total Operating Revenues $1,477,849 $1,229,251 ($248,598) 83% $1,558,644 $1,202,673 77% $26,578 2% Streetcar - Expenses Fiscal Year 2015 Fiscal Year 2014 Variance % of Budget % of Budget Annual YTD Budget to expended Annual YTD expended FY14 % of Budget Actual Actual to date Budget Actual to date to FY15 Change Operating Expenses: Salaries $775,404 $752,836 ($22,568) 97% $829,261 $817,026 99% ($64,190) -8% Fringe Benefits 221, ,512 (100,395) 55% 252, ,220 85% (93,708) -44% Fuel and Oil (757) 16% % 22 18% Parts and Supplies 117,729 86,317 (31,412) 73% 117,729 64,290 55% 22,027 34% Total Other Expenses 361, ,736 (161,173) 55% 358, ,120 50% 22,616 13% Total Operating Expenses $1,477,849 $1,161,544 ($316,305) 79% $1,558,644 $1,274,777 82% ($113,233) -9% 6-3

149 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 Investment Portfolio Overview HART utilizes the State of Florida s local government investment pool, Florida PRIME, as its primary source of cash holdings. Considered low-risk and conservative in its investment strategy, Florida PRIME allows HART to attain a higher yield compared to that of a typical bank cash-flow concentration account. HART Florida PRIME Performance - FY2015 Oct - Feb 2015 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Interest Bearing Balance $20,911,583 $19,522,075 $17,925,011 $25,129,389 $21,733,522 $17,276,031 Interest Earned $2,984 3,326 2,936 $4,378 4,134 $42,508 Grand Total SBOA (Florida PRIME) Investments $20,911,583 $19,522,075 $17,925,011 25,129,389 $21,733,522 $17,276,031 Yield Rates 0.17% 0.18% 0.19% 0.20% 0.22% 0.23% The following charts represent Florida PRIME participation and portfolio composition for July Prepared by: Joan Brown, Director of Financial Operations Reviewed by: Jeffrey C. Seward, Chief Financial Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer 6-4

150 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 STATUS REPORT Ridership and Productivity ~ July 2015 July 2015 Ridership Ridership for the month of July, across all modes, decreased a total of 6.3%. This was due mainly to the heavy rains and floods. Year to date all-mode ridership is up 1.1%. July 2014 July 2015 Percentage Change Total Year FY Total Year FY2015 Percentage Change Mode Local, MetroRapid, & Express Bus 2 1,235,600 1,152, % 12,393,612 12,502, % Weekday 994, , % 9,674,257 9,742, % MetroRapid 51,401 46, % 504, , % Total Weekday Local 1,045, , % 10,178,538 10,226, % Express 22,218 21, % 238, , % Saturday 94, , % 1,193,962 1,212, % Sunday 73,422 64, % 783, , % Streetcar 24,091 24, % 242, , % Paratransit 3 11,254 12, % 122, , % Flex 4 7,060 7, % 75,365 79, % Total All Modes 1,278,005 1,197, % 12,834,444 12,970, % Highlights July 2015 fixed route ridership (local plus express) was down 6.7% compared to July Year-to-date bus ridership is up 0.9%. July 2015 streetcar ridership was up 3.3% compared to July Year-to-date streetcar ridership is up 6.3%. July 2015 paratransit ridership was up 14.5% compared to July The sharp increase in paratransit ridership may be accounted for people switching from bus to paratransit during inclement weather. Year-to-date paratransit ridership is up 6.7%. 1 Fiscal Year runs October 1 through September Local and connector, express, and streetcar ridership are taken from HART Finance Department GFI reports. 3 HART Operations Department Trapeze reports. 4 HART Operations Department Trapeze reports. Services started April 12, 2010 and July 10,

151 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 July 2015 flex ridership was up 0.1% compared to July Year-to-date flex ridership is up 4.8%. July 2015 MetroRapid ridership was down 10.4% compared to July Year-to-date MetroRapid ridership is down 4.1%. Cost per Passenger Cost per passenger is presented as non-audited numbers and is subject to restatement. Cost per passenger can vary when presented as a single month because expenses encumbered will vary depending on items acquired and billing cycles. Year-to-date is more pertinent and will smooth out as the year progresses. Bus + Flex Month* Bus + Flex Year-to-Date* Paratransit Month* Paratransit Year-to-Date* FY2014 Oct. July $4.12 $3.82 $38.75 $35.09 FY2015 Oct. July $4.42 $4.22 $32.99 $29.47 % Change 7.3% 10.5% -14.9% -16.0% *Not adjusted to revenue Ridership and Productivity Reports On the following ridership and productivity report (Attachment), service is broken into three groups: local routes, express routes, and flex routes. Each group is ranked first to worst for the current fiscal year in passengers per revenue hour. Routes in red are routes that fall 60% or below the average for their group. Routes in blue are routes that are 75% or above the average for the group. July Paratransit Reports Disabled Patrons Personal Care Attendants Paratransit Riders July Companions Children Total Passengers Subscriptions Wheelchair Trips ,625 1, ,254 2,488 3, ,344 2, ,883 3,907 3,402 % Change 7.5% 82.7% -31.7% -4.9% 14.5% 57.0% 0.4% Trip Cancellations July Type of Cancellation July 2014 July 2015 % Change Advanced Cancellations 785 1, % Same Day Cancellations 801 1, % No Shows % Patron/Dispatch Error Cancellations % Other Cancellations % Total Trip Cancellations/No Shows 2,055 2, % Total Suspensions Per No-Show Policy % 6-6

152 Trip Purpose - July Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 July Medical/ Employment Education Hospital/Adult Recreation Shopping Church Other Day Care , ,259 1, , , ,868 1, % Change 16.4% 8.9% 11.6% 17.4% 4.4% 1.1% 28.2% July Paratransit Certifications July July Certifications Total Certified , ,018 % Change 3.0% 12.3% On-Time Performance July* July Month Year-to-Date % 93.69% % 90.87% ± Change -1.2% -3.0% *On-Time window reset in June 2015 from to Prepared by: Steve Feigenbaum, Director of Service Development Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Ridership and Productivity Report 6-7

153 HART Services Ridership Summary July 2015 Attachment I Ridership, FY 2014 vs FY 2015 Monthly Ridership Comparison Year-to-Date July July July FY 2014 FY 2015 HART Service FY 2014 FY 2015 % Change Ridership Ridership % Change Fixed Route Bus 12,393,612 12,502, % 1,235,600 1,152, % TECO Streetcar 242, , % 24,091 24, % ADA Paratransit 122, , % 11,254 12, % HART Flex 75,365 79, % 7,060 7, % All Mode Total 12,834,444 12,970, % 1,278,005 1,197, % Wheelchairs on Fixed Route 49,036 45, % 4,804 4, % Bikes on Buses 193, , % 20,120 20, % U-Pass Program 449, , % 40,724 36, % FY 2014 vs. FY 2015 Monthly Ridership Comparison Complete Fiscal Year July July Fixed Route Detail FY 2014 FY 2015 FY 2014 FY 2015 Number of Weekdays Number of Saturdays Number of Sundays No Service or Emergency Closure Days Total Service Days % Change % Change Weekday Ridership 9,674,257 9,742, % 994, , % Weekday MetroRapid Ridership 504, , % 51,401 46, % Total Weekday Local Ridership 10,178,538 10,226, % 1,045, , % Weekday Express Ridership 238, , % 22,218 21, % Saturday Ridership 1,193,962 1,212, % 94, , % Sunday Ridership 783, , % 73,422 64, % % Change % Change Weekday Average Ridership 46,288 46, % 45,196 41, % Weekday MetroRapid Ridership 2,413 2, % 2,336 2, % Weekday Average Express Ridership 1,139 1, % 1, % Combined Weekday Average Ridership 49,840 49, % 48,542 44, % Saturday Average Ridership 25,403 25, % 23,561 22, % Sunday Average Ridership 16,314 17, % 14,684 16, % Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

154 HART Services Ridership Summary July 2015 Attachment I FY 14 July Weekday Average FY 15 July Weekday Average % Change FY 15 July Saturday Average* FY 15 July Sunday Average* Y-T-D Ridership Y-T-D Bus Vehicle Trips Y-T-D Riders per Bus Trip Local Routes* 1 Florida Avenue 4,864 3, % 1,907 1,457 1,012,003 26, Nebraska Avenue 2,515 2, % 2,194 1, ,766 22, Palma Ceia/MacDIll AFB % 97,571 6, th Street 1,647 1, % ,047 17, th Street 4,279 3, % 2,288 2,064 1,137,097 27, West Tampa/Citrus Park 1,791 1, % ,193 16, Progress Village/Brandon 1,576 1, % ,630 16, th Street 2,596 2, % ,381 16, Cypress Street % 63,923 5, nd Street 2,581 2, % 1,549 1, ,861 24, Armenia Avenue % ,503 8, Columbus Drive 1,292 1, % ,203 12, Waters Avenue % ,581 9, th Street 1,567 1, % ,825 15, Port Tampa 1,456 1, % ,625 17, Town 'N Country/Airport 2,160 2, % 1,432 1, ,926 23, South Hillsborough County % 51,446 4, Dr. Martin Luther King Jr. Boulevard 1,804 1, % ,239 18, Fletcher Avenue % ,534 18, Hillsborough Avenue 2,714 2, % 1,371 1, ,935 19, Dale Mabry/Himes 1,952 1, % ,837 16, Brandon/Netpark 1,041 1, % ,025 15, Busch Boulevard 2,703 2, % 1, ,721 18, Sligh Avenue % 105,668 6, UATC/Rome Avenue/Westshore Plaza 1,676 1, % ,299 16, Davis Islands/West Brandon % - 117,184 6, UATC/Temple Terrace/Netp@rk % ,998 8, In-Town Trolley - Purple Line % 22,092 4, Nebraska-Fletcher MetroRapid 2,336 2, % 483,631 23, Group Total 47,533 43, % 22,230 16,075 12,276, , FLEX Routes 570 Brandon Flex % 13,752 2, South County Flex % 6,011 5, Northdale Flex % 63 37,032 7, Town 'N Country Flex % 8,151 2, South Tampa Flex % 14,071 4, Group Total % 63 79,017 24, Express and Limited Express Routes* 20X Lutz Express % 14, LX UATC to Downtown via 56th St. NA 41 NA 6, X Dover/Brandon Express % 11, X Fishhawk/Riverview/MacDill AFB Express % 54,432 2, LX South Brandon/Mac Dill AFB Express % 40,459 2, LX South Brandon Express % 16,490 1, X East County Express % 8, LX Southshore Limited Express % 16, X New Tampa Express % 11, LX South County/Brandon via 301 Limited Express % 16,494 2, LX NW County Limited Express** % 9, X Clearwater Express - R % 15,086 2, Group Total 1, % 222,129 15, R = Reverse Commute *Current routes only Streetcar 800 TECO Streetcar % 1, ,846 22, Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

155 HART Services Ridership Summary July 2015 Attachment I Hours and Miles by Mode FY 2014 FY 2015 % Change July FY 14 July FY 15 % Change Bus Vehicle Hours 547, , % 57, % Bus Revenue Hours 513, , % 53, % Bus Vehicle Miles 7,169,959 7,279, % 746, % Bus Revenue Miles 6,432,803 6,522, % 668, % Flex Vehicle Hours 17,094 17, % 1,832 1, % Flex Revenue Hours 14,482 15, % 1,583 1, % Flex Vehicle Miles 238, , % 26,607 26, % Flex Revenue Miles 189, , % 20,590 21, % Paratransit Vehicle Hours* 90,580 90, % 8,910 9, % Paratransit Revenue Hours* 75,384 77, % 7,339 7, % Paratransit Vehicle Miles* 1,394,603 1,316, % 131, , % Paratransit Revenue Miles* 1,203,775 1,145, % 112, , % Streetcar Vehicle Hours 10,356 10, % 1,050 1, % Streetcar Revenue Hours 10,295 10, % 1,043 1, % Streetcar Vehicle Miles 55,426 55, % 5,620 5, % Streetcar Revenue Miles 55,406 55, % 5,618 5, % HART System Vehicle Hours 665, , % 68,814 70, % HART System Revenue Hours 614, , % 63,669 65, % HART System Vehicle Miles 8,858,027 8,902, % 910, , % HART System Revenue Miles 7,881,620 7,922, % 806, , % Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

156 HART Services Ridership Summary July 2015 Attachment I Ridership, FY 2014 vs. FY 2015 Ridership, FY 2014 vs. FY 2015 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2014 FY 2015 FY 2014 FY 2015 July Passengers per Passengers per Passengers per Passengers per Local Routes* FY 2014 FY 2015 % Change FY 2014 FY 2015 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile 2 - Nebraska Avenue 74,027 67, % 745, , % Florida Avenue 121,794 96, % 1,030,618 1,012, % th Street 109, , % 1,083,109 1,137, % th Street 64,663 56, % 653, , % Hillsborough Avenue 69,906 69, % 721, , % nd Street 70,537 63, % 734, , % Waters Avenue 21,270 21, % 210, , % West Tampa/Citrus Park 45,215 40, % 459, , % Busch Boulevard 70,591 69, % 736, , % Dr. Martin Luther King Jr. Boulevard 45,357 38, % 495, , % UATC/Temple Terrace/Netp@rk 16,888 17, % 167, , % Columbus Drive 34,351 31, % 341, , % th Street 42,228 38, % 449, , % West Brandon/Netp@rk 26,692 31, % 272, , % Dale Mabry Hwy./Himes Avenue 50,375 46, % 526, , % th Street 39,490 36, % 402, , % Cypress Street 6,318 5, % 74,728 63, % UATC/Rome Avenue/Westshore Plaza 43,557 40, % 449, , % Progress Vilage/Brandon 41,515 41, % 451, , % Nebraska-Fletcher MetroRapid 51,401 46, % 504, , % Town 'N Country/Airport 57,862 57, % 588, , % Armenia Avenue 12,956 13, % 136, , % Fletcher Avenue 22,591 24, % 221, , % Sligh Avenue 10,213 9, % 101, , % Port Tampa 37,142 32, % 362, , % Palma Ceia/MacDill AFB 9,089 8, % 87,510 97, % Davis Islands/West Brandon 10,470 11, % 66, , % Downtown Trolley - Purple Line 2,247 2, % 22,954 22, % South Hillsborough County 4,693 5, % 49,704 51, % Public Service - Special Event NA 145 NA 7,186 3, % NA NA NA NA System Total 1,213,382 1,131, % 12,155,590 12,280, % ,007 Blue = Routes performing 75% or higher above the local system average 75% of Local System Average % of Local System Average Red = Routes performing 60% or lower than the local system average *Current Routes Only July Year to Date FY 2014 FY 2015 FY 2014 FY 2015 FY 2014 FY 2015 % Change FY 2014 FY 2015 % Change Pass./Rev Hr. Pass/Rev Hr. Pass./Rev Mi. Pass/Rev Mi. TECO Streetcar 24,091 24, % 242, , % Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

157 HART Services Ridership Summary July 2015 Attachment I Ridership, FY 2014 vs. FY 2015 Ridership, FY 2014 vs. FY 2015 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2014 FY 2015 FY 2014 FY 2015 July Passengers per Passengers per Passengers per Passengers per Flex Routes* FY 2014 FY 2015 % Change FY 2014 FY 2015 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile Northdale FLEX 2,946 3, % 33,329 37, % South Tampa FLEX 1,514 1, % 15,447 14, % Brandon FLEX 1,304 1, % 12,111 13, % Town N' Country FLEX % 8,635 8, % South County FLEX % 5,843 6, % System Total 7,060 7, % 75,365 79, % Blue = Routes performing 75% or higher above the FLEX system average Red = Routes performing 60% or lower than the FLEX system average *Current Routes Only 75% of Local System Average % of Local System Average 3.19 Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

158 HART Services Ridership Summary July 2015 Attachment I Ridership, FY 2014 vs. FY 2015 Ridership, FY 2014 vs. FY 2015 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2014 FY 2015 FY 2014 FY 2015 June Passengers per Passengers per Passengers per Passengers per Express Routes** FY 2014 FY 2015 % Change FY 2014 FY 2015 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile 28X - East County Express % 7,804 8, % X - Lutz Express 1,605 1, % 15,260 14, % X - FishHawk/Riverview/MacDill AFB Express 5,641 5, % 60,219 54, % LX - Southshore Limited Express 1,327 1, % 15,081 16, % X - Dover/Brandon Express 1,162 1, % 11,459 11, % LX - South Brandon/MacDill AFB Limited Express 4,484 3, % 46,578 40, % X - Fishhawk/South Brandon Express 1,901 1, % 21,732 16, % X - New Tampa Express 1,361 1, % 13,970 11, % LX UATC to Downtown via 56th St.*** NA 892 NA NA 6,967 NA NA NA LX - NW Hillsborough Limited Express* 1, % 10,665 9, % X - Clearwater Express - R 1,066 1, % 17,363 15, % LX - South County/Brandon via 301 Limited Express - R* 1,730 1, % 17,891 16, % System Total 22,218 21, % 238, , % Blue = Routes performing 75% or higher above the express system average Red = Routes performing 60% or lower than the express system average *R = Reverse Commute Route **Current Routes Only ***Route renamed from 6LTD 11/14 Calculations are subject to monthly adjustment/restatement 75% of Local System Average % of Local System Average 7.85 Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

159 Passengers per Revenue Hour per Route FY 2015 (10/1/2014-7/31/2015) Local Flex Express Passengers per Revenue Hour Nebraska Avenue 1 - Florida Avenue 6-56th Street 9-15th Street 34 - Hillsborough Avenue 12-22nd Street 16 - Waters Avenue 7 - West Tampa/Citrus Park 39 - Busch Boulevard 32 - Dr. Martin Luther King Jr. Boulevard 57 - UATC/Temple Terrace/Netp@rk 15 - Columbus Drive 5-40th Street 28X - East County Express 37 - West Brandon/Netp@rk 36 - Dale Mabry Hwy./Himes Avenue 20X - Lutz Express 18-30th Street 10 - Cypress Street 45 - UATC/Rome Avenue/Westshore Plaza 8 -Progress Vilage/Brandon MetroRapid 30 - Town 'N Country/Airport 14 - Armenia Avenue 33 - Fletcher Avenue 24X - FishHawk/Riverview/MacDill Express 41 - Sligh Avenue 19 - Port Tampa 47LX - Southshore Limited Express 4 - Palma Ceia/MacDill AFB 22X - Dover/Brandon Express 25LX - South Brandon/MacDill AFB Express 46 - Davis Islands/West Brandon 27LX - Fishhawk/South Brandon Express 51X - New Tampa Express UATC to Downtown via 56th St. 61LX - NW Hillsborough Limited Express 96 - Downtown Trolley Northdale FLEX 200X - Clearwater Express 31 - South Hillsborough County 53LX - South County/Brandon Limited South Tampa FLEX Brandon FLEX Town N' Country FLEX South County FLEX

160 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 MONTHLY INFORMATION REPORT Organizational Key Performance Indicators (KPIs) ~ July 2015 SUMMARY This memorandum provides a report on the attainment level of the adopted organizational KPIs covering Fiscal Year DISCUSSION At the September 8, 2014, regular Board meeting, the HART Board adopted Resolution #R , approval of HART Key Performance Indicators (KPIs) for the Hillsborough Transit Authority for FY2015. The established KPIs are directly measurable and the organization s level of attainment is updated and reported to the Board on a monthly basis (see table below). ORGANIZATIONAL KEY PERFORMANCE INDICATORS EVALUATION PERIOD FY2015 (OCTOBER 2014 SEPTEMBER 2015) (TENTATIVE RESULTS)* KPI CRITERIA TARGET FY2015 (10 MONTH) PERFORMANCE 10/14 7/15 Ridership Productivity Bus Passengers per Revenue Hour Greater than or equal to Efficiency Gross Cost per Revenue Mile Less than or equal to $6.83 $7.24 Safety Collisions per 100,000 Revenue Miles Less than or equal to Quality of Service Complaints per 100,000 Passengers Less than or equal to Quality of Service Mean Distance Between Vehicle Failures Greater than or equal to 6,600 6,190 On-Time Performance 1 Minute Early to 5 Minutes Late at Scheduled Timepoints Greater than 74% 74.8% Finance Growth of Fund Balance and Fiscal Sustainability Greater than or equal to 0.5% of previous year s ending fund balance To be reported at year s end *All calculations subject to restatement Bold Italics = KPI target not met in reporting period CONCLUSION The effective date for measurement of the proposed KPIs is FY2015, October 1, 2014 through September 30, The KPIs for Safety, Quality of Service (Complaints), and On-Time Performance are being met for the first ten months of FY2015.

161 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 July was an abnormally poor month for ridership as heavy rains and floods had a large negative impact on ridership. The KPI for ridership productivity is projected to be in compliance with goal by the conclusion of the Fiscal Year on September 30, Charts of the FY2015 annual KPIs are presented as an Attachment. Prepared by: Steve Feigenbaum, Director of Service Development Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: KPIs Charts

162 Attachment Key Performance Indicators FY 2015 HART KPI: Ridership Productivity FY October July 2015 Measure: Passengers Per Revenue Hour Greater Than or Equal to 24.0 Passengers per Revenue Hour KPI Year To Date HART KPI: Efficiency FY October July 2015 Measure: Cost per Revenue Mile Less Than or Equal to $6.83 $8.00 $7.00 $6.83 $7.24 Cost per Revenue Mile $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 $- KPI 1 Year To Date HART KPI: Safety FY October July 2015 Measure: Collisions Per 100,000 Revenue Miles Less Than or Equal to 0.55 Collisions per 100,000 Revenue Miles KPl 1 Year-to-Date 0.480

163 Attachment Key Performance Indicators FY 2015 HART KPI: Quality of Service FY October July 2015 Measure: Complaints per 100,000 Passengers Less Than or Equal to 13 Complaints per 100,000 Passengers KPI 1 Year to Date HART KPI: Quality of Service FY October July 2015 Measure: Mean Distance Between Failures Greater Than or Equal to 6,600 Miles 8,000 Mean Distance (Miles) Between Failures 7,500 7,000 6,500 6,000 5,500 6,600 6,190 5,000 KPI 1 Year to Date HART KPI: On-Time Performance FY October July 2015 Measure: On-Time Performance Greater Than or Equal to 74% 76.0% 75.0% 74.0% 74.0% 74.8% 73.0% 72.0% 71.0% 70.0% KPI 1 Year to Date

164 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 MONTHLY INFORMATION REPORT Risk Management Report ~ July 2015 The purpose of this report is to inform the HART Board of Directors of significant developments related to Risk Management for August Claims and settlements at the $5,000 reporting threshold and above are categorized as significant; claims and settlements below the $5,000 reporting threshold are categorized as insignificant. LIABILITY Bodily Injury and Property Damage Month of August Claims Opened Claims Closed Significant 8 0 Insignificant 4 3 Combined Total Expected Costs Current open claims caseload is 150 $88,000 $2, WORKERS COMPENSATION Month of August Claims Opened Claims Closed Significant 2 3 Insignificant 3 6 Combined Total Expected Costs Current open claims caseload is 48 $ $83, Prepared by: Rickey Kendall, Director, Risk & Safety Reviewed by: Michael A. Stephens, Chief Business Enterprise & Safety Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer

165 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 MONTHLY INFORMATION REPORT Procurement & Contracts Administration Activity Report ~ July 2015 A. Full & Open Acquisitions Description Procurement Method Issued Professional Services EMS ISO Certification Request for Proposal 7/10/2015 Human Resources Compensation Study Request for Proposal 7/10/2015 Abandoned Bicycle Donation Services Request for Proposal 7/29/2015 B. Contracts Awarded Awarded to Description Amount CPS HR Consulting HART Performance Management Program $94,254 TransPro Consulting, LLC Careworks Absence Management Voice of the Customer Satisfaction Measurement Program Third Party Administrator for Family Medical Leave Administration Services (FMLA) $56,925 $61,200 Presidio, Inc. Core/UCS/VOIP Upgrade Services $315,800 Presidio, Inc. CORE/UCS/VOIP Upgrade Equipment $680,000 James River Solutions (HART) NYMEX Diesel (mark-up/gallon Petroleum Traders (HART) OPIS Diesel (mark-up/gallon James River Solutions (PSTA) NYMEX Diesel (mark-up/gallon Petroleum Traders (PSTA) OPIS Diesel (mark-up/gallon J.H. Williams Oil Co (PSTA) OPIS Gasoline 0.12 (mark-up/gallon TAC Energy (LAMT) OPIS Diesel (mark-up/gallon James River Solutions (LAMTD) OPIS Gasoline 0.08 (mark-up/gallon James River Solutions (HCBOSS) NYMEX Diesel (mark-up/gallon Petroleum Traders J.H. Williams Oil Co (HCBOCC) OPIS Diesel (Transport Truck) (HCBOCC) OPIS Diesel (Tank Wagon/Port Pick-up) (mark-up/gallon 0.21 (mark-up/gallon

166 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 Indigo Energy Partners, LLC (COSP) OPIS Diesel (mark-up/gallon 3 J.H. Williams Oil Co (COSP) OPIS - Unleaded (mark-up/gallon Port Consolidated Bulk Fluids $4,967 SSI Lubricants Bulk Fluids $38,654 Seaboard Neumann Distributors Bulk Fluids $60,399 Palm Dale Oil Bulk Fluids $22,788 Total $1,334,987 (not including Fuel) C. Open Contracts There are 130 open contracts that are currently under administration, including construction Task Orders. D. Sole Source Procurements Awarded to Description Amount Gomaco, Inc. 2-Streetcar Motors $114,536 Tampa Armature Works Motor & Compressor Repair $15,377 Trapeze Software Group Trapeze EAM Training $16,275 Datalink Consulting Services Support Renewal for NetApp 2240 Server $19,747 DLT Solutions ScriptLogic Maintenance Renewal $3,200 Kronos, Inc. Stromberg Renewal (Payroll System) $1,841 E. Processed Purchase Orders Under $25,000 = $427, Standard Purchase Orders totaling $283, Inventory Purchase Orders totaling $143,563 F. Unauthorized Procurements There were no unauthorized procurements in the month of July. Prepared by: Al Burns, Director, Procurement & Contracts Administration Reviewed by: Jeffrey C. Seward, Chief Financial Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer

167 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 MONTHLY INFORMATION REPORT Information Technology ~ July 2015 Internet Usage Report for July 2015 Hits and Visitors Month of July Total Hits 5,257,055 Total Visitors 192,348 Most Popular Pages HART Home Page 1,033,037 Maps and Schedules 1,030,117 Finding The Right Local Route 1,021,014 Google Trip Planner 1,007,572 Saturday Local Service 1,003,459 Visits Most Popular Routes Visits Route ,100 Route ,706 Route ,457 Route ,286 Route ,049 * represents an upward trend and represents a downward trend July 2015 Activities Trapeze EAM Upgrade The upgrade of FASuite to Trapeze EAM was completed. The new upgrade will provide users with more accurate information and reporting features. IT Training Two Information Technology Technicians completed a Cisco Certified Network Associate (CCNA) Data Center Boot Camp. The acquired training will aid in supporting the new Data Center Infrastructure, currently being installed. Prepared by: Gabriel Quiñones, Director of Information Technology Services Reviewed by: Michael A. Stephens, Chief Business Enterprise & Safety Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer

168 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 MONTHLY INFORMATION REPORT Human Resources ~ July 2015 Employment Activity Type of Activity July 1-31, 2015 Bargaining Non-Bargaining Total New Hires Transfer Reinstatement Voluntary Resignations Retirement Deceased Terminations Promotion As of July 31, 2015 there were 762 active (non-temporary) employees. NOTE: The reporting now reflects a full calendar month. Turnover Report Division # of Separations* % Per Division Executive 0 0% Business Enterprise & Safety 0 0% Finance 0 0% Operations 6 1% Turnover Total 6.7% *Includes: Voluntary Resignations, Retirement, Terminations and Death Prepared by: Dara M. Chenevert, Director of Human Resources & Org. Development Reviewed by: Michael A. Stephens, Chief Business Enterprise & Safety Officer Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Employment Activity Chart

169 ATTACHMENT Percentages New Hires Transfer Reduction in Force Voluntary Resignations Retirement Deceased Terminations Promotions 16% 16% 0% 47% 16% 0% 5% Type of Activity Total New Hires 9 Transfer 1 Reduction in Force 0 Voluntary Resignations 3 Retirement 0 Deceased 0 Terminations 3 Promotions 3 Grand Total: 19

170 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 MONTHLY INFORMATION REPORT Capital Planning Department Activities ~ July 2015 County and Municipal Land Use Activities HART staff reviewed 15 City of Tampa and eight Hillsborough County proposed projects during July Improved pedestrian access was recommended for all projects. Comprehensive Plan Amendments Eleven proposed map amendments to the City of Temple Terrace Comprehensive Plan were reviewed for the Planning Commission. The purpose of each amendment is to recognize existing uses and assign the appropriate future land use categories. The following is a summary of the amendments: Amendment No. TT/CPA TT/CPA TT/CPA TT/CPA TT/CPA TT/CPA TT/CPA TT/CPA TT/CPA TT/CPA Proposed Uses These properties can potentially increase residential use to 500 units and include 593,562 square feet of office- commercial. The land use of 5,413,201 square foot of property owned by TECO will change to public/semi-public. Properties are located in areas surrounding Morris Bridge Road, Davis Road, 78 th Street,and Harney Road. These properties can potentially increase residential use to 195 units and include 392,792 square feet of office- commercial. The land use of 331,625 square foot of property owned by FDOT will change to public/semi-public. The properties are located in areas surrounding Fletcher Avenue, 56 th Street, Fowler Avenue, 52 nd St, 53 rd St, and Temple Terrace Estates in the Willowick Avenue Area. TT/CPA These properties can potentially increase 1,073,144 square feet for commercial or office development in the U.S Hwy 301 Industrial Area south of Harney Rd. Impacts to HART Service The amendments will impact approximately 162 acres of various properties surrounding the Route 57 corridors. Five amendments will impact approximately 11.5 acres of various properties surrounding the Route 6 corridors. One of the amendments will impact 14.5 acres of properties within the vicinity of the MetroRapid corridor. The planned uses heightens the need to create future transit connections to employment in this area. This area can be included in the future Temple Terrrace Flex service area if funding is provided. Four proposed future land use amendments to the Hillsborough County Comprehensive Plan were reviewed for the Planning Commission. The following is a summary of the three amendments that will impact future transit service needs: Amendment No. Amendment Request Summary of HART Comments CPA Change acres at the NE intersection of Veterans Highway and Gunn Highway from Residential - 4 to Residential - 20 The location is convenient to Route 39. Internal ADA/pedestrian links to the sidewalks on Gunn Highway to facilitate connections to the transit shelter.

171 CPA CPA Change 4.85 acres to allow a maximum of 169 residential units on east Fletcher Avenue east of Bruce B. Downs Boulevard. Change Future land use map from Residential - 6 to Suburban Mixed Use to bring the existing land uses into conformity with the future land use map. Property is located at the SE corner of Gibsonton Drive and U.S. Highway 41. Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 The location is convenient to five routes that travel within the USF area including MetroRapid N/S. HART identified the need for pedestrian/ada and bicycles to link to transit on Fletcher Avenue. The location is convenient to Routes 31 and 47LX. Internal and external ADA/pedestrian links are needed to connect to transit. Future build-out should include a transit shelter. Meetings The following section outlines the status of the meetings attended by staff in July 2015: MPO Technical (TAC) and Citizen (CAC) Advisory Committees Transportation Improvement Programs (TIP)Priorities The Citizens Advisory Committee (CAC) and the Technical Advisory Committee (TAC) reviewed the FY2016/17 Transportation Improvement Program (TIP) priorities for recommendation to the MPO Board. The TIP priorities candidate projects include the Regional Farebox Revenue Collection & Intermodal Juristional Project, Weshshore Intermodal Center and Tampa Bay Express (TBX) lanes with dynamic pricing on I-275, I-75, and I-4. A number of citizens attended the meetings to express their concerns for the proposed TBX project. The CAC approved a motion to remove the TBX lanes project from the FY2016/2017 TIP priorities, unless FDOT: 1. Meets with neighborhoods along the affected corridor and modifies their plans to address the neighborhood concerns. 2. Commits to concurrently funding transit along the same corridor like FDOT District 5 as done with SunRail in Orlando. The Technical Advisory Committee approved the TIP priorities while raising some concerns about the TBX lanes that members requested be shared with the MPO Board: 1. Careful consideration should be given to the change in context of the the projectparticularly the changes in downtown and the surrounding neighborhoods as reflected in the the City of Tampa Vision plan (InVision Tampa). 2. The project should include outreach to the neighborhoods to understand and try to mitigate their concerns. 3. The project should carefully study the design of access to the facility to look at safety and connectivity issues. There are opportunities to create positive neighborhood connections to recently constructed trail connections. 4. Consideration should be given to providing/funding transit in the corridor to make it a multi-modal facility. 5. The project should implement the recommendations of the Florida/Tampa-Highland oneway pair conversion study that is currently underway.

172 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 MPO Bicycle Pedestrian Advisory Committee Staff attended the Bicycle/Pedestrian Advisory Committee Meeting on Wednesday July 8, The MPO presented on the TIP which identifies, prioritizes, and allocates anticipated state and federal funding to projects over the next five years. Other presentations included: Temple Terrace Comprehensive Plan s Multi Modal Transportation District and Complete Streets update and the Florida Avenue and Tampa/Highland Streets Corridor Study. The next meeting will be held Wednesday, August 12, Westshore Alliance Staff attended the Westshore Alliance Transportation Committee on Wednesday, July 8, Updates were provided on the I275/SR60 Interchange Project, the City of Tampa Greenways Trails Plan and Trails projects as well as the City of Tampa s CIP for the Westshore Area. Discussions revolved around the GO Hillsborough Community Outreach findings and identification of the next steps. HART is working closely with the group and anticipates starting their public outreach July 23, 2015 concluding with the September Board Meeting September 28, Prepared by: Reviewed by: Approved by: Jeanie Satchel, Director of Capital Planning and Development Jeffrey C. Seward, Chief Financial Officer Katharine Eagan, AICP, Chief Executive Officer

173 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 MONTHLY INFORMATION REPORT Marketing Services Activities ~ July 2015 Marketing/Advertising 83 Degrees Media, is an on-line magazine about the Tampa Bay Region (Hillsborough, Pinellas, Polk, Sarasota, Manatee, Pasco, Hernando Counties). Its target audience include: business owners, entrepreneurs, young professionals, investors, influencers. 83DegreesMedia.com receives 30-35,000 unique visitors (impressions) to its home page on a monthly basis. HART engaged 83DegreesMedia.com in an underwriting partnership which consists of suggesting transportation topics and advertising for the months of June September, As part of this sponsorship, 83 Degrees Media places HART banner ads in rotation on the home page and on the Transportation Focus Area page. Under this agreement, 83 Degrees Media will provide the following: o number of features produced under this four month agreement o number of news items produced under this agreement o number of visitors to the 83 Degrees Media site per Google Analytics o number of impressions for HART ads on the 83 Degrees Media site Advertisements can be changed out monthly. Results are available quarterly. The two July ads appear below (Hurricane Preparedness) and linked back to appropriate pages on gohartorg. Results Although results are only available Quarterly, 83Degrees Media produced a June CPM (cost per thousand) of $42.50, and a July CPM of $ There were a total of eight clicks, which brought the Cost per Click (CPC) to $ These results are extremely high in comparison with a benchmark set by ABC Action News as highlighted below.

174 Hillsborough Transit Authority Board of Directors Meeting September 14, 2015 ABC Action News and Scripps Digital Network Advertising package. This is the first HART venture into animated digital advertising. For July, some of this included: o Two HART digital advertisements online at abcactionnews.com and throughout the Scripps Digital Network, online, mobile, and apps (achieved 386,815 impressions). The animated creative focus is on Safety (Hurricane Preparedness). o Exclusively sponsored native content article. An article sponsored, written, and endorsed by ABC Action News (Tampa) and suggested by HART. July article topic was Make Hurricane Safety Plans Now. o Campaign recap performance reporting. Results New Digital Advertising Benchmarks (July Campaign): o CPM (Cost per Thousand): $10.99 o CPC (Cost per Click): $7.96 o CTR (Click Through Rate): 0.14% 25 th Anniversary of the ADA (Americans with Disabilities Act) activities o Collaboration with VSA Florida (a state affiliate of VSA arts, an international nonprofit organization dedicated to bringing the arts into the lives of people with disabilities.). o HART supplied a full page ad in the Disability Expo, July 18 th at MOSI o Interior bus cards honoring the 25 th Anniversary were put in all buses o Announcements via Commuter-Advertising (English and Spanish) on all buses. Focus was the Disability Expo at MOSI. o July Promotion for HARTPlus patrons free rides on all HART buses for the entire month. Results: 1,344 trips were logged for paratransit patrons to the HART system (other than paratransit).