Akis nuk First Nation Draft Chief and Council Meeting Agenda

Transcription

1 Date: December 6, 2017 Akis nuk First Nation Draft Chief and Council Meeting Agenda Time: 10:00 AM Location: Akis nuk First Nation Boardroom, Windermere, B.C. #3050 Highway 93/95, Windermere, B.C. Page Invited: Staff: Chief Alfred Joseph Councillor Jason Nicholas Councillor Donald Sam Councillor Darcy Fisher Councillor Rosemary Phillips Stephen Olson, Senior Administrative Officer Sue Ellis, Interim Senior Financial Officer Karl Vandegoedes, Senior Financial Officer Yvonne Armstrong, Minute Recorder 1. Opening prayer 2. Adoption of agenda 3. Approval of minutes from the previous meeting 4. Business arising from previous minutes 5. Council absences 6. Delegations (guests) :30 Victoria Stevens - Housing Heather Rennebohm - EDO- Briefing Note: Recreation

2 7. Unfinished business 8. New business Centre Pressentation to C and C Dec 6 Briefing Note for Numbered Company AGM Draft Agenda AGM 2017 Numbered Company 9. Senior Administrative Officer Report 10. Senior Financial Officer Report 11. Bylaws / policies 12. BCRs BCR #030 (Lands) BCR #030 Briefing Note for Council_Template NAWS R_W BCR # Signatures BCR #031 Briefing Note for Council_Template Lorne Shovar CP Request 14. Correspondence for action 15. Correspondence for information 16. Calendar of events and meetings 17. Council / Committee reports

3 18. Adjournment 19. Action Items

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20 ʔakisq nuk First Nation Staff Briefing Note BRIEFING NOTE FOR RECOMENDATION Page 1 PREPARED BY: Heather Rennebohm and AFN Economic Development Committee DEPARTMENT: Economic Development DATE: MM/DD/YY: May REGARDING: AFN Recreation Centre Capital Project A.1 Recommendations: A. Approval of top bidder on Rec Centre Project B. Approval of funds from Rec Centre Reserve and Capital Reserve funds C. Acceptance of Capital Fund Development Schedule (including CBT grant) D. Acceptance of projected Rec Centre Operating Budget E. Acceptance of Schedule of Project Team start-up and community engagement in design A.2 ATTACHMENTS: A. Breakdown of scoring, costs and timelines for #1 and #2 bids on Rec Centre and recommendation for selection of #1 bid. B. Summary of the 2 Reserve Funds and recommendation for designation of funds C. Capital Fund Development Schedule (based on final construction budget of Bid #1) D. Projected Rec Centre Operating Budget (with revenues from elevated running track) E. Schedule: Project Team start-up and community engagement A.3 BACKGROUND akis nuk First Nation has been planning and preparing for construction and operation of a Recreation Centre for well over 10 years. As well as conducting community meetings and carrying out feasibility studies, Chief and Council has continued to pass tax law, every year, which sees a portion of revenue set aside toward the costs of capital construction. The desire for the Rec Centre is reflected in our Comprehensive Community Plan 2016 and in our 5 Year Economic Development Plan. The AFN Economic Development Committee has overseen this project for the last 2 years and the members are determined to see it through to completion within this fiscal year. In order to accomplish that timeline, we are asking Chief and Council to approve and accept several recommendations and schedules.

21 ʔakisq nuk First Nation Staff Briefing Note BRIEFING NOTE FOR RECOMENDATION Page 2 A.4 RELATED ACTIVITIES/DECISIONS/IMPACTS BCR for tax fund designation to Rec Centre and Capital Reserves (each year) BCR for Columbia Basin Trust Recreation Infrastructure Grant (2016) Approval of Chief and Council to develop and distribute a Request For Proposal (RFP) document for the design/build capital project A.5 OPTIONS For A. and B. options are to: i. Approve Bid #1 this will allow use of the quoted construction cost in the Capital Fund Development Schedule ii. Approve moving designated funds from reserve funds to Rec Centre Capital Project Account this will show other funders the AFN commitment to this project iii. Reject bids and delay transfer this option will delay completion of Capital Fund Development schedule because we will not have a guaranteed price. As well, this will delay other funders from committing to this project. RECOMMENDATION / RESOLUTION WORDING A. Council Approval of #1 bidder on Rec Centre Project at a cost of $2,609,600 (including elevated running track) with a timeline of completion January 21, 2018 B. Council Approval of transfer of dollars from Rec Centre Reserve and Capital Reserve funds into an account for the Rec Centre Capital Project - $800,000 in total as per schedule attached C. Council Acceptance of Capital Fund Development Schedule (including CBT grant) D. Council Acceptance of projected Rec Centre Operating Budget (including revenues from Elevated Running track) E. Council Acceptance of Schedule of Project Team start-up and community engagement in design

22 AKIS NUK FIRST NATION B.C. Ltd. (The Company) ANNUAL GENERAL MEETING 2017 DECEMBER 6, 2017 AGENDA 1. Call to order and establishment of: a. Quorum b. Recording Secretary 2. General Business: a. Directors Resolution approving the issuance of the new Share Certificate; b. Issuance of new Share Certificate to Jason Nicholas, Rosemary Phillips, Donald Sam, Darcy Fisher, and Alfred Joseph, jointly; c. Receipt of payment for issuance of the Share Certificate; d. Trust Declaration for the new shareholders 3. Outstanding Business: a. Acceptance of 2016/17 Annual Report and Company filings May 9, 2017 b. Other outstanding business 4. New Business: a. Review of progress with Head Lease on Commercial Lot 37-4 i. Acceptance of report on INAC Encumbrance Checklist completion b. Other new business 5. Adjournment. Mailing Address: 3050 Highway 93/95, Windermere, BC V0B 2L2 Tel: (250) Fax: (250)

23 (604) AKIS NUK FIRST NATION #3050 Highway 93/95, Windermere B.C., V0B 2L2 OFFICE (250) FAX (250) /18 BAND COUNCIL RESOLUTION # THE COUNCIL OF THE AKIS NUK FIRST NATION, AT A DULY CONVENED MEETING ON THE COLUMBIA LAKE RESERVE # 3, ON THIS 6 DAY OF December 2017, DO HEREBY RESOLVE: Pursuant to section 18(2) of the Indian Act, to create an easement for a water utility over band land Lots: , CLSR BC; , CLSR BC; and 248, CLSR BC as shown on the Plan of Survey of Utility Right of Way over lots , 44-3, , 35-5 and 248 Columbia Lake Indian Reserve No. 3 Kootenay District, British Columbia, CLSR , prepared by Bronwyn D. Denton B.C.L.S., C.L.S, on February 8, Quorum = 3 Signatures CHIEF ALFRED JOSEPH COUNCILLOR ROSEMARY PHILLIPS COUNCILLOR JASON NICHOLAS COUNCILLOR DONALD SAM COUNCILLOR DARCY FISHER Through sound, responsible leadership, we will promote the well-being and economic self-reliance of our people by encouraging and fostering education and sustainable employment

24 ʔakisq nuk First Nation Staff Briefing Note BRIEFING NOTE FOR COUNCIL - DECISION Page 1 PREPARED BY: DEPARTMENT: Adrian Bergles Lands DATE: Dec DECISION QUESTION: To register a Right of Way across Band Land (Lots , , and 248) for the north water system at the north end of the reserve 1.2 ATTACHMENTS: Survey plan of the Right of Way for the North Area Water System 1.3 BACKGROUND -Water System built in 1980s -Never surveyed until RELATED ACTIVITIES/DECISIONS/IMPACTS -A Right of Way is a non-exclusive interest in the land the land the Right of Way covers could be CP d, for example, in the future, but the band would forever retain the ability to legally access its infrastructure. -Signed, original, permanent Right of Way consent forms from two affected CP holders over whose land this water system also passes have been submitted to INAC for registration. 1.5 OPTIONS 1.6 RECOMMENDATION / RESOLUTION WORDING - The recommendation from the lands dept. is to pass the BCR with the wording below. This will not limit land use decisions where the water system lies, but will enable the band to have legal access to the water system forever. Pursuant to section 18(2) of the Indian Act, to create an easement for a water utility over band land Lots: , CLSR BC; , CLSR BC; and 248, CLSR BC as shown on the Plan of Survey of Utility Right of Way over lots , 44-3, , 35-5 and 248 Columbia Lake Indian Reserve No. 3 Kootenay District, British Columbia, CLSR , prepared by Bronwyn D. Denton B.C.L.S., C.L.S, on February 8, 2017.

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26 (604) AKIS NUK FIRST NATION #3050 Highway 93/95, Windermere B.C., V0B 2L2 OFFICE (250) FAX (250) /18 BAND COUNCIL RESOLUTION # THE COUNCIL OF THE AKIS NUK FIRST NATION, AT A DULY CONVENED MEETING ON THE COLUMBIA LAKE RESERVE # 3, ON THIS 6 DAY OF December 2017, DO HEREBY RESOLVE: Pursuant to Section 20 (1) of the Indian Act, to allot Lot 251, CLSR BC within Columbia Lake Indian reserve No.3. to Lorne Richard Shovar (Band# ). Quorum = 3 Signatures CHIEF ALFRED JOSEPH COUNCILLOR ROSEMARY PHILLIPS COUNCILLOR JASON NICHOLAS COUNCILLOR DONALD SAM COUNCILLOR DARCY FISHER Through sound, responsible leadership, we will promote the well-being and economic self-reliance of our people by encouraging and fostering education and sustainable employment

27 ʔakisq nuk First Nation Staff Briefing Note BRIEFING NOTE FOR COUNCIL - DECISION Page 1 PREPARED BY: DEPARTMENT: Adrian Bergles Lands DATE: Dec DECISION QUESTION: Decision on request by Lorne Shovar to create a CP where his home rests on Lot 251, Akisqnuk Subdivision 1.2 ATTACHMENTS: 4, CP request letter; AFN house assignment agreement; survey plan; notes from surveyor 1.3 BACKGROUND Home assigned to Lorne in Sept Survey splits exactly down centre wall of duplex. Two other lots in the Subdivision have been CP d Lillian Rose and Tyler Nicholas-Hall 1.4 RELATED ACTIVITIES/DECISIONS/IMPACTS None. North Water System is inside road right of way and accessible to the First Nation from the road. 1.5 OPTIONS 1.6 RECOMMENDATION / RESOLUTION WORDING Recommendation from lands department is to grant the CP to Lorne Shovar. BCR wording: Pursuant to Section 20 (1) of the Indian Act, to allot Lot 251, CLSR BC within Columbia Lake Indian reserve No.3. to Lorne Richard Shovar (Band# ).

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32 From: To: Subject: Date: Lowder, Duane Adrian Bergles RE: From Akisqnuk November :48:06 AM Hi Adrian, When the project for the duplex subdivision was conducted we did not physically locate the water main within the development. The design/as-built information that was provided by the AFN for the SRW project illustrates the location of a water main within this development being 2 (or 3?) meters inside the limit of the road boundary. The scanned image is difficult to read, it appears to read as 2 metres, but could be some other number, possibly 3. These drawings illustrate a lot configuration that does not exist. Presumably the waterline was designed to service a concept different than what exists today. Regarding Lot 253, the plan package has been submitted, yes. It does not appear to be registered yet. I expect it will be soon and do not know of any delays, or reasons for delay of the pending registration. Cheers, Duane From: Adrian Bergles [mailto:abergles@akisqnuk.org] Sent: November :19 PM To: Lowder, Duane <Duane.Lowder@wsp.com> Subject: RE: From Akisqnuk Hi Duane, Before this CP in the subdivision is allotted might you have any comment on how (if) this proposed lot will affect our water line in the subdivision? This has recently come up as a discussion point in relation to the CP that was created in about 2011 that runs across the water line. Any comment or thoughts would be appreciated. Also, do you have any update on posting of lot 253? Is there anything required on our end at this time or are we just waiting at this point? Thanks, Adrian From: Lowder, Duane [mailto:duane.lowder@wsp.com] Sent: November :08 PM To: Adrian Bergles