AUDIT & FINANCE COMMITTEE Meeting Minutes

Transcription

1 AUDIT & FINANCE COMMITTEE Meeting Minutes Super 8 Motel, Minis Hall May 26, Lakeview Drive, Kenora, ON 1:30 pm (Central) Present: Guest: Joy Warkentin, Acting Chair Dennis Gushulak Steve Stewart, tc Staff: Laura Kokocinski Brian Ktytor Liisa Simi, tc Chris Wcislo, tc Regrets: Dianne Loubier [tc = teleconference] Recording Secretary: Tracy MacIntyre 1.0 PROCEDURAL ITEMS 1.1 Call to Order The meeting was called to order at 1:30 pm CT, by, Acting Chair. As Acting Committee Chair, Board Chair will have voting rights for this meeting. Action: 1.2 Declaration of Conflict of Interest None declared. 1.3 Approval of Agenda The agenda was presented with the following two additions, Committee Self-Assessment Survey Results and Thunder Bay Regional Health Sciences Centre Pre Capital Parking Lot Recommendation., that the agenda be approved as amended. 13/Minutes/ A-F Minutes DRAFT.docx Page 1 of 5

2 1.4 Minutes of Previous Meeting The minutes of the February 11, 2014, Audit and Finance (A&F) Committee meeting were presented for approval. Moved by, and seconded by D. Gushulak, that the minutes of the Audit and Finance meeting of February 11, 2014, be approved as presented. 1.5 Business Arising from Minutes not covered on Agenda None. 2.0 BOARD LINKAGES 3.0 BOARD ENDS DISCUSSION 4.0 BOARD DECISIONS/PROCESSES 4.1 Committee Reports Audit and Finance External Audit Process Review 2013/14 Audit Findings & Review 2013/14 Audited Financial Statements S. Stewart provided an overview of the Deloitte Audit Executive Summary. The 2013/14 Audit Findings and 2013/14 Financial Statements were reviewed and discussed. No issues were found, management s estimates were sound, there are no significant issues addressing risk in planning, and there are adequate controls with no concerns. He confirmed Deloitte will be issuing the following audit opinion in May 2014, In our opinion, the financial statements present fairly, in all material respects, the financial position of North West Local Health Integration Network as at March 31, 2014 and the results of its operations and its cash flows for the years then ended in accordance with Canadian public sector accounting standards., that the North West LHIN Audit and Directors approve 2013/14 Audited Financial Statements as presented. 13/Minutes/ A-F Minutes DRAFT.docx Page 2 of 5

3 Re-appointment of Auditors for 2014/15 Fiscal Year Audit (Request For Proposal Coordinated by LHIN Shared Services Office) C. Wcislo provided an overview of the Re-appointment of Auditors for 2014/15 Fiscal Year Briefing Note. Discussion followed. Moved by, and seconded by Directors approve the re-appointment of Deloitte as Auditors for the year ending March 31, Internal Controls & Risk Management Health Service Provider (HSP) Compliance Update B. Ktytor reviewed the Health Service Provider (HSP) Compliance Summary Report of outstanding financial reports as of April 20, Two HSPs are currently outstanding, North Spirit Lake and Wabauskang /14 Travel Expenses Review C. Wcislo reported the Board and staff travel expenses have been reviewed and are in compliance. He noted the Ministry is behind on posting submitted Board of Director Expense Reports to the web site /14 Committee Self-Assessment Survey and Results 2013/14 Committee Self-Assessment Survey was included in the package, and the results were distributed for review and discussion. It was agreed, that due to current Board vacancies, and the Committee currently having only two voting members, once the Committee returns to full complement, the survey will be redistributed Review 2014/15 Audit & Finance Committee Workplan B. Ktytor provided an overview of the Committee Workplan and discussion followed. The Committee s Terms of Reference will be added to the Workplan Financial Reporting & Budget Planning Allocation Reports 2013/14 Health Service Provider (HSP) Funding/Uncommitted HSP Balances B. Ktytor and L. Simi led discussion on the Allocation Reports for the 2013/14 Health Service Provider (HSP) Funding/Uncommitted HSP Balances. Discussion followed. 13/Minutes/ A-F Minutes DRAFT.docx Page 3 of 5

4 Allocation Reports Capital Status Reporting B. Ktytor and L. Simi led discussion on the Allocation Reports for Capital Status Reporting and discussion followed HSP Funding Approval North West Community Care Access Centre Conversion of One-time Funding to Base Funding B. Ktytor provided an overview of the HSP Funding Approval briefing note regarding the North West Community Care Access Centre Conversion of One-time Funding to Base Funding. Discussion followed., that the North West LHIN Audit and Directors provide approval to provide base funding of $1,085,100 in 2014/15 from the 2013/14 Community Investment Funding allocation, to be utilized by the North West Community Care Access Centre for the purpose of reducing wait times for personal support services to a maximum five days Pre-Capital Submission for Parking Lot Expansion at Thunder Bay Regional Health Sciences Centre B. Ktytor provided an overview of the handout, Pre- Capital Submission for Parking Lot Expansion at Thunder Bay Regional Health Sciences Centre briefing note. Discussion followed. 4.2 Policy Review Moved by, and seconded by Directors endorse Part A of the Pre-Capital Submission Form from Thunder Bay Regional Health Sciences Centre to undertake a capital project to expand its parking lot, and understand that this project will be supported through Thunder Bay Regional Health Sciences Centre s own funds EL-108 Budget Development Review B. Ktytor led a review of Policy EL-108 Budget Development and discussion followed. The Committee agreed there are no changes to the policy to recommend to the Board. 13/Minutes/ A-F Minutes DRAFT.docx Page 4 of 5

5 5.0 MONITORING REPORTS 5.1 EL-109 Financial Conditions & Activity B. Ktytor and C. Wcislo led discussion on Monitoring Report EL-109 Financial Conditions & Activity and its supporting evidence. There were no questions. Moved by, and seconded by Directors approves Monitoring Report EL-109 Financial Conditions and Activity as presented. 5.2 EL-110 Compensation & Benefits C. Wcislo reviewed Monitoring Report EL-110 Compensation and Benefits and discussion followed. There were no questions., that the North West LHIN Audit and Directors approves Monitoring Report EL-110 Compensation and Benefits as presented. 6.0 CONSENT AGENDA 7.0 INFORMATION 8.0 CLOSED SESSION 9.0 ADJOURNMENT 9.1 Date of Next Meeting The next meeting is scheduled for Tuesday, June 10, This meeting may be re-scheduled with items taken directly to the Board if need be. Committee membership will be raised at the June Board Meeting. B. Ktytor 9.2 Adjournment Moved by, and seconded by D. Gushulak, that the meeting be adjourned at 2:48 pm CT. 13/Minutes/ A-F Minutes DRAFT.docx Page 5 of 5