2. LEGAL FRAMEWORK This Performance Report is submitted in compliance with;

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1 . INTRODUCTION The purpose of this report is to present the Performance Report of the Municipality for Midyear/section 72 report ( July 26 to 3 December 26) 2. LEGAL FRAMEWORK This Performance Report is submitted in compliance with; Section 52(d) of the Municipal Finance Act, Act 56 of 23 which requires the Mayor to within 3 days of the end of each quarter submit a report to Council on the implementation of the budget and the financial state of affairs of the Municipality. Regulation 28 of the Municipal Budget and Reporting Regulations, 29 (GN 393) which prescribes the format of the Section 52(d) Report and requires that the report be submitted to National Treasury within 5 days of it being tabled. Regulation 3 of the Municipal Budget and Reporting Regulations, 29 (GN 393) which require that the Section 52(d) Report be publicised by placing it on the Municipal Website in accordance with Section 75()(k) of the MFMA. Regulation of the Municipal Planning and Performance Regulations, 2 (GN R796) (which requires the Internal Auditor to audit the Municipality s performance and submit quarterly reports thereon to the Municipal Manager and the Performance Audit Committee. MFMA Circular 3 which requires the Municipality to report quarterly on its Service Delivery Budget Implementation Plan (SDBIP). The Municipal Finance management Act, Act 56 of 23 (MFMA) defines the SDBIP as; a detailed plan approved by the mayor of a municipality in terms of section53 () (c)(ii) for implementing the municipality s delivery of services and the execution of its annual budget and which must include (as part of the top-layer) the following: (a) projections for each month of; (i) revenue or (ii) operational and capital expenditure, (b) service delivery targets and performance indicators for each quarter 3. Performance Discussions The SDBIP is a public document which was approved by the Executive Mayor on 2 June 25. Performance reporting on the top layer SDBIP is done to the Mayoral Committee and Council on a quarterly, half yearly (Mid-year Budget and Performance Assessment Report) and annual basis (Annual Report). Any amendments to the Top Layer SDBIP must be approved by Council following the submission of the Mid-year Budget and Performance Assessment Report and the approval of the budget

2 This report is based on the Top Layer SDBIP and comprises the following; A summary of the overall performance of the Municipality in terms of the National Key Performance Areas of Local Government for the quarter A summary of the performance of each Directorate for the quarter A detailed performance review per National Key Performance Area The overall assessment of actual performance against targets set for the Key Performance Indicators as documented in the SDBIP is illustrated in terms of the following assessment methodology: Color Category Explanations Quarter Targets and Year Budgets Kpi not for a Quarter t Measured Kpi not Met Target 5 % and Less Kpi achieved Target % Kpi overachieved Target above %

3 . SUMMARY OF OVERALL PERFORMANCE OF THE MUNICIPALITY FOR THE QUARTER PER KEY PERFORMANCE AREA. The following graph provides an overview of the performance of the Municipality per National Key Performance Areas (KPA) for Mid-year/section 72 report ( July 26 to 3 December 26). The graph is followed by a summary which indicates both percentages and number of KPI s Lejweleputswa District municipality Basic Service Delivery Good Governance and Public Participation National Key Performance Areas Local Municipal Economic Financial Development Viability and Safe and Healthy environment Municipal Transformation and Institutional Development Kpi not met Kpi met Kpi overachieved

4 Municipal Performance Against KPA's Good Governance and Public Participation 2 6 Local Economic Development 3 Municipal Financial Viability and 9 Safe and Healthy environment Municipal Transformation and Institutional Development 5

5 Overall Performance Chart KPI's not met KPI's met 33% 67%

6 LOCAL ECONOMIC DEVELOPMENT Municipal Strategic Focus Area Objective Strategy Project Name Key Performanc e Indicator Basel ine 2 6/2 7 Bud get (R) Midyear targe ts Quar ter Achie ved targe ts Quar ter 2 Achie ved targe ts Mid-year Achieve d targets Achieve ments yes/no Challenges 2. ( A )Economic Development Expand Agricultural development to sustain food security 26 Facilitate 2 Capacity building workshops for Cooperatives in the District Capacity Building Programme Number Capacity Building programmes 2 2 Yes ( B ) Economic Development Expand Agricultural development to sustain food security 26 Develop the LDM LED Strategy Implementation Plan LED Strategy Implementation Plan LED Strategy Implementatio n Plan ( C ) Economic Development Expand Agricultural development to sustain food security 26 Convene District LED Forum Meetings District LED Forum District LED Forum Meetings convened ( A ) SMME Development Workshop for SMME s Convene small scale mining workshop Small scale mining workshop small scale mining New project 8

7 workshops Conducted ( B ) SMME Development Workshop for SMME s Convene Smme s Workshop on bid processes Smme Bid process Workshops SMME s Bid process w/shops convened New Project ( A) Tourism Development Promotion of tourists Attraction Develop tourism banners Tourism Banners Numbers of tourism banners Developed ( B ) Tourism Development Promotion of tourists Attraction Launch District Tourism Forum Tourism forum Tourism forums launched ( C ) Tourism Development Create an environment for the promotion of singing talent Invitation of Artists to perform during year end festival in December 26 Year-end festival year end festivals held Yes ( D ) Tourism Development To attract tourists to Lejweleputswa Region Organise Easter Festival Virginia Easter Festival Easter Festival held To be achieved in quarter ( E ) Arts and Culture To ensure arts and culture is celebrated in the district Organise Arts and Culture activities in the district Arts and Culture celebrations activities organised Annual activity Summary of LED Quarterly Performance

8 Municipal Yearly Targets Quarterly Targets Achieved KPI s Unachieved KPI s Variance Explanation Expenditure Strategic Focus

9 MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT Municipal Strategic Focus Area Objective Strategy Project Name Key Performa nce Indicator Basel ine- Year 26 /2 7 Budg et Midyear targe ts Quar ter Achi eved targe ts Qu art er 2 Ach iev ed targ ets Midyear Achie ved targe ts Achievem ents yes/no Challenges 3. ( A ) Sound municipal administration To adhere to all administrative responsibilities Develop and distribute 2 signed portfolio committee agendas and minutes Portfolio committee meetings signed portfolio committee agendas and minutes developed and distributed Council delayed the appointment of members of Portfolio Committees in quarter. ( B ) Sound municipal administration To adhere to all administrative responsibilities Develop and distribute all signed MAYCO agendas and minutes MAYCO meetings Number signed MAYCO agendas and minutes 2 Executive Mayor did not announce /present MAYCO members to Council in quarter. ( C ) Sound municipal administration To adhere to all administrative responsibilities Develop and distribute signed council agendas and minutes Council meetings signed council agendas and minutes Yes

10 3.2 Local Labour forum To ensure a functional LLF Convene LLF meetings annually LLF meetings LLF meetings convened 2 Council delayed the nomination of councillors to the LLF in quarter ( A ) Skills Development Support indigents students with bursaries to register and attend tertiary institutions in pursuit of post matric qualifications in the areas of mining, IT etc. Sign 2 experiential learners by the end of June 26. Student bursaries bursaries issued per annum 2 2 To be Achieved in quarter 3 ( B ) Skills Development To give experiential training to students at tertiary institutions to complete their qualifications. learners completing the experiential training. Experiential training students trained Depend on colleges to give the municipality the students to train them. 3. ( A ) Workplace Skills Plan Upgrade the skills of the staff members Enrol staff members for attending short courses by the end of June 26 Short courses staff members undertaking short courses to upgrade their skills Yes ( B ) Workplace Skills Plan Support staff members to Provide financial assistance to staff members Financial assistance staff members 5 To be achieved in quarter

11 further their qualifications. to further their studies financially supported 3.5. Employee Wellness Programme Conduct employee physical and mental wellness programmes Facilitate two fun walk for the employees by the end of June 26 Employee wellness employees wellness programme conducted yes 3.6. Security Create an environment to improve safety of people staff and property in municipal s Monitor weekly in and out register book in all municipal entrances. Security consolidate d monthly access reports developed Yes 3.7. Policy Development Development of new municipal Policy Develop 3 new Municipal policies Policy Development New Municipal policies Developed New Projec t 2 Summary of Municipal Transformation s Quarterly performance Municipal Yearly Targets Quarterly Targets Achieved KPI s Unachieved KPI s Variance Explanation Expenditure Strategic Focus

12 MUNICIPAL FINANCIAL VIABILITY Municipal Strategic Focus Area Objective Strategy Project name Key Performance Indicator Baseli ne- Year 26 /2 7 Budg et Midyear targe ts Qu arte r Ach iev ed targ ets Quar ter 2 Achie ved targe ts Midyear Achiev ed targets Achieve ments yes/no Challenges.. ( A ) Clean audit Achieve a clean audit by 27 To address all the matters of emphasis raised in the 26/27 financial year Clean audit matters of emphasis eliminated Clean Audit 5 25 Cle an au dit Cl ea n au di t Cle an au dit ( B ) Clean audit Achieve a clean audit by 27 To review 3 financial and IT policies (Disaster recovery plan, SCM, IT) by the end of June 27. Financial policy review financial and IT policies reviewed 3 3 To be achieved ( C ) Clean Audit Achieve a clean audit by 27 To develop virement, Business continuity plan and 3 G Data policies by june 27 Financial policy development new policies Developed 3 3 To be achieved.2. (A) Supply Chain compliance Improve management of Train staff members on procurement processes. SCM Training staff members trained, Yes

13 . procurement processes ( B ) Supply Chain compliance Improve management of procurement processes Train bid committees members on procurement processes annually Bid committees training bid committee members 3 3 To be achieved.3. ( A ) Asset To ensure improved and updated municipal assets Update asset register as and when purchases are made Asset asset register updates done yes ( B ) Asset To ensure improved and updated municipal assets Update asset register on a monthly basis Asset asset register updated yes.. Financial reports To strengthen and sustain sound administrative and financial capacity of the district Comply and submit financial reports. Financial reporting financial reports submitted yes.5. ( A ) IT To render effective & efficient ICT services To procure new version of Microsoft licence by June 25 Microsoft licences Frequency of procuring new Microsoft licences 2 ( B ) IT To render effective & efficient ICT services Upgrade the municipal domain controller in June 25 Upgrading municipal domain controller Frequency of upgrading municipal domain controller 2

14 ( C ) IT To render effective & efficient ICT services Install wireless points to improve connectivity in the Disaster centre by June 25 Wireless points installation wireless points connected 2 2 ( D ) IT To render effective & efficient ICT services Increase the server capacity back-up to cater for all municipal users municipal officials catered for through the back-up service municipal officials catered for through the backup service Summary of municipal Financial Viability Quarterly Performance report Municipal Yearly Targets Quarterly Targets Achieved KPI s Unachieved KPI s Variance Explanation Expenditure Strategic Focus

15 GOOD GOVERNANCE Municipal Strategic Focus Area Objective Strategy Project Name Key Performance Indicator Baseli ne- Year 26/ 27 Budg et Midyear targe ts Quart er targe ts Quarte r 2 Achiev ed targets Mid-year Achieved targets Achiev ements Challenges 5.. (A ) IDP Ensure participation of all stakeholders in the IDP forum meetings. Invite all stakeholders on our IDP database to participate in our forum meetings IDP stakeholders invited to our IDP forum meetings. 2 no ( B ) IDP Ensure implementation of a District wide integrated planning process To review and approve a District IDP framework plan to inform process plans of all local municipalities. District IDP framework plan framework plans reviewed yes ( C ) IDP Ensure implementation of a District wide integrated planning process Review and approve a District IDP process plan District IDP process plan process plans reviewed yes ( D) IDP Ensure implementation of a District wide integrated planning process Coordinate the review and approval of local IDP process plans Local IDP process plans local IDP process plans reviewed no ( E) IDP Ensure implementation of a District wide integrated planning process Convene four IDP Managers forum meetings by the end of June 26 IDP Managers forum IDP Managers forum meetings convened 2 no

16 5.2. Moral regeneration Restore societal moral values Convening public Moral regeneration convened 5 2 Target was unachieved Political Office was preparing for National Elections in quarter Poverty Alleviation To Address the plight of indigent households in our District Establish five food Gardens in Five Local Municipalities by 27 Poverty Alleviation Five Food Gardens Established in Five Local Municipalities 3 2 Target unachieved Political Office was preparing for National Elections in quarter. 5.. ( A) District Aids Council & HIV & AIDS Reduce the spread of HIV & AIDS in the District Coordinate District Aids Council meetings DAC DAC meetings coordinated, 2 Target unachieved Political Office was preparing for National Elections in quarter. ( B ) District Aids Council & HIV & AIDS Reduce the spread of HIV & AIDS in the District Coordinate HIV and AIDS throughout the district. HIV and AIDS HIV and AIDS coordinated. 5, 2 Targets unachieved Political Office was preparing for National Elections in quarter (A) Gender, Disability, Elderly and Children s Programme Promote the interests of designated groups Conduct targeted on the elderly Targeted targeted conducted for the elderly 39,5 ( B) Gender, Disability, Elderly and Children s Programme Promote the interests of designated groups Conduct targeted for women Targeted targeted 5, Target unachieved Political Office was preparing for

17 conducted for the women National Elections in quarter. ( C ) Gender, Disability, Elderly and Children s Programme Promote the interests of designated groups Conduct targeted for the people with disabilities Targeted targeted conducted for people with disabilities Promote the interests of designated groups Conduct targeted on children s programmes. Targeted targeted conducted for children 5, 5.6. ( A) National Campaigns Ensure coordination of all national and provincial in the district. Convene state of the province address session State of the Province address conducted. 5, Targets unachieved Political Office was preparing for National Elections ( B )National Campaigns Ensure coordination of all national and provincial in the district. Undertake international trips International trips trips undertaken 2 Targets unachieved Political Office was preparing for National Elections ( C )National Campaigns Ensure coordination of all national and provincial Convene international women s day celebration activity International women s day international women s day celebration activity convened To be Achieved in quarter 3

18 in the district. ( D )National Campaigns Ensure coordination of all national and provincial in the district. Convene freedom day celebration activity Freedom day celebration freedom day celebration activity convened To be achieved in quarter ( E )National Campaigns Ensure coordination of all national and provincial in the district. Launch 6 days of activism against women and children abuse 6 Days activism 6 days activism against women and children launched Yes 5.7 Mandela day To participate in the 67 minutes Mandela day in July. Launch Mandela day Mandela day, Targets unachieved Political Office was preparing for National Elections 5.8 Bursaries T provide bursaries to deserving students in Lejweleputswa region/district Identify needy students in the district to apply for bursaries Bursaries bursaries awarded 2 2, To be Achieved in quarter Educational project Encourage matriculation learners to improve their learning/passing grades. Conduct motivational talk Motivational talk motivational talks conducted 3, To be Achieved in quarter 3

19 5.. Grant-in-Aid Create a conducive environment for the provision of aid during times of need Donate money to members of the communities during times of need. Grant -in Aid members given donation + Depen dent on the amoun t neede d 3 To be Achieved in quarter 3 Targets unachieved Political Office was preparing for National Elections 5. Youth Developme nt To ensure that the needs of young people are catered for Organise youth activities in the District Youth development of youth development activities organised 52 Targets unachieved Political Office was preparing for National Elections 5.2 OR Tambo games To facilitate hosting of OR Tambo games OR Tambo games games facilitated Training Ward councillors Improve skills of ward councillors & committee members throughout the district Conduct 2 district wide accredited skills training sessions for all ward committees. Accredited Skills Training accredited training sessions conducted. New project 2 2 Targets unachieved Political Office was engaged In preparation s of National elections 5.. Ward committee competitions Reward best performing ward committees in the district Convene annual ward committee award by the end of June 26 Ward committee competitions ward awards convened New project Annual activity 5.5. Public Participation and Education Provide a platform for the promotion of stakeholder participation Convene three public participation meetings on IDP by June 26. Public Participation meetings Public participation meetings convened Yes

20 5.6.National Population registration campaign Coordinate continuous registration of new born babies and all citizens from 6 years upwards Convene 2 outreach programmes in each local municipality by the end of June 26. Outreach programmes Provide birth certificates and id s for residents Waiting for home affairs to finalise the programme 5.7.Men s Forum Encourage the promotion of a nonviolent society through men outreach programme Convene local municipal sessions per year Men s forum men s forum sessions held per year ,5 2 The speaker requested that the project be done on the second quarter 5.8. ( A ) IGR Ensure implementation of a single window of coordination in the district. Conduct four () M & E site visits per year. IGR monitoring and evaluation site visits conducted per year 2 ( B ) IGR Ensure implementation of a single window of coordination in the district. Convene technical district coordinating committee meetings per year IGR technical district coordinating forum meetings held. 2 Induction of new councillors was still in the process for quarter ( C ) IGR Ensure implementation of a single window of coordination in the district. Convene political coordinating forum meetings per year IGR political district coordinating forum meetings held. 2 Induction of new councillors was still in the process for quarter 5.9.LED Forum Coordinate all local economic development initiatives throughout the district Convene LED forum meetings per year LED Forum LED forum meetings convened 2

21 5.2. Policy Development Create an improved policy environment in the municipality. Revise three identified policies by June 26 Policy development policies revised Branding Ensure effective branding of LDM activities Procure a x meter municipal banner Branding municipal banners procured sources 2 2 Yes Internal audit Facilitate achievement of a clean audit of the municipality and its entity Conduct quarterly internal audits to ensure improvement of service delivery. Internal audit quarterly internal audits conducted per annum New project, 2 2 Yes Risk Conduct quarterly risk assessments on identified municipal programmes as per the risk audit plan. Conduct monthly monitoring of identified risks and provide feedback Risk management quarterly risk assessments conducted New project Performance System Promote a culture of performance management Coordinate the development of eighteen (8) nonfinancial performance reports by the end of June 26 Performance reports developed by the end of June 26 6, 2 2 Yes Ensure effective branding of LDM and communication with all its stakeholders Reflect quarterly Communication of Achievements of the Municipality through newsletters, print or electronic Data Advertise in various media sources Municipal branding And Communication Adverts in the Media 6 3 9

22 5.27.EPWP Programme To facilitate creation Jobs for disadvantaged Youth women and men Create jobs for 8 unemployed youth, women and men EPWP jobs created Rural Roads To ensure that all district rural roads are in good conditions Re Gravel all district rural roads Rural roads asset maintenance Annual activity Summary of Good Governance Quarterly Performance Municipal Yearly Targets Quarterly Targets Achieved KPI s Unachieved KPI s Variance Explanation Expenditure Strategic Areas

23 MUNICIPAL HEALTH SERVICES Municipal Strategic Focus Area Objective Strategy Project Name Key Performance Indicator Basel ine- Year 26/ 27 Budget Midyear targe ts Quar ter Achie ved targe ts Quart er 2 Achie ved targe ts Mid-year Achieved targets Achievem ents challenges 6.Municipal health services To do water quality monitoring to ensure safe and healthy potable water Implement effective water quality monitoring program. Water quality monitoring water quality samples taken in terms of SANS , Shortage of Environmental Health Practitioners. National Policy Ratio is : ; LDM ration : Municipal health services Enhance consumer protection with sufficient food control Monitor all food selling outlets for compliance to legislation Food quality monitoring food selling outlets complied 5 5, Shortage of Environmental Health Practitioners. National Policy Ratio is : ; LDM ration : Implement effective food sampling program Food sampling food samples taken Offices closed on the 5 th of December, that s why couldn t reach the target. 6.3 Municipal health services To create public environmenta l health Implement environmental health Environmental health campaign environmental health conducted. 29, 2 Role players and stakeholders like the Department of Environmental Affairs and Matjhabeng Waste Recyclers was not available during this quarter. Two

24 will be held in the 2 nd quarter. 6. Municipal health services Ensure safe air quality Ensure licensing of air quality emitters. Licensing of air quality emitters licenses issued, 2 Auditing of Atmospheric Emission Licenses issued Auditing of Licences Licenses audited New projec t 2 6.5Municipal health services To ensure responsible waste management practices Quarterly Monitoring 6 waste management landfill sites Waste management monitoring waste management landfill sites monitored Municipal health services Quarterly Monitoring 7 waste collection services Waste collection monitoring waste collection services monitored Municipal health services Conduct quarterly waste management. Waste management waste management held 2 Role players and stakeholders like the Department of Environmental Affairs and Matjhabeng Waste Recyclers was not available during this quarter. Two will be held in the 2 nd quarter. 6.9 Disaster Conduct Disaster Conduct monthly disaster in Disaster monthly disaster 2 2 6, 6 5

25 . schools, and among the communities in conjunction with the 5 local municipalities in the district held. 6. (A) Disaster Ensure an integrated, and multi-sectoral approach to Disaster in the District Convene four quarterly disaster management advisory forum meetings Disaster Relief Awareness. disaster Advisory Forum meetings held 23, 2 2 ( B) Disaster Ensure an integrated, and multi-sectoral approach to Disaster in the District Attend the Provincial Advisory Forum meetings held quarterly. Disaster Relief Awareness. Provincial Disaster Meetings attended. 2 2 ( C ) Disaster Ensure an integrated, and multi-sectoral approach to Disaster in the District Establish Local Municipalities Disaster Forums in the 5 Local Municipalities. Disaster Relief Awareness. Local Municipality Disaster Forums established and subsequent meetings attended. New ( D ) Disaster Ensure an integrated, and multi-sectoral approach to Disaster Conduct Disaster workshops for Councillors and Officials in conjunction with SALGA and the Disaster Relief Awareness. Disaster Workshops held. New t for a quarter

26 in the District Provincial Disaster Centre. ( E ) Disaster Ensure an integrated, and multi-sectoral approach to Disaster in the District Participate in Sector Departments public. Disaster Relief Awareness. sector departments public attended. NEW t for a quarter 6. Disaster Formalize and promote integrated, uniform, and consistent response and recovery to Disasters, and Disaster incidents throughout the district. Develop disaster mitigation strategies; Contingency Plans; Evacuation Plans; and Draft a Relief Assistance Policy for Incidents. Disaster Relief of reports submitted on incidents responded to and relief rendered 6, 2 incidents reported 6.2 ( A) Fire services Ensure coordination of fire services throughout the District. Conduct fire safety. Fire Safety Campaigns. reports on fire safety conducted 2 5

27 Summary of Safe and Environmental Health Quarterly Performance Municipal Yearly Targets Quarterly Targets Achieved KPI s Unachieved KPI s Variance Explanation Expenditure Strategic Focus

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