By 2030 ethekwini will be Africa s most caring and liveable city. ethekwini Municipality s Annual Report
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1 ethekwini Municipality s Annual Report
2 BACKGROUND Annual Report is a legislative requirement Constitution s41 (1) (c), s152: Promotion of accountability and transparency of government. Municipal Systems Act (MSA) s 46 Need for Annual Report inclusive of performance report, audit report, and financial statement. Municipal Finance Management Act MFMA Chapter 12 Purpose of the Annual Report, and oversight report.
3 Tabling Adoption BACKGROUND CONTINUED Access to public (Section 21 A of the MSA)
4 PURPOSE OF THE ANNUAL REPORT Provide record of the activities of the municipality and entities for the Financial Year ANNUAL REPORT Report on performance of service delivery and budget implementation for the financial year Promote Accountability To reduce the additional reporting requirements that will otherwise arise from Government Departments, monitoring agencies, and financial institutions (Not the case in Practice)
5 COMPULSORY INCLUSIONS Inclusions in terms of Section 121 of the Municipal Finance Management Act of South Africa The Annual Financial statements or consolidated Annual Financial statements The Auditor-General s audit report The Annual performance report of the municipality; An assessment of the arrears on municipal taxes and service charges An assessment of the Municipality s performance against the measurable performance objectives Collection from each revenue source Corrective actions Explanations to clarify issues on financial statements Recommendations from the Municipality s Audit Committee
6 ANNUAL REPORT PROCESS JULY - AUGUST SEPTEMBER OCTOBER NOVEMBER - DECEMBER JANUARY - MARCH APRIL Briefing Sessions with internal stakeholders Submission of departmental contributions to PME Receive departmental contributions from Finance Cluster and Municipal Entities Submit draft to Auditor General Receive comments/amendments from AG, check alignment of information between IDP, SDBIP, and Annual Report Submit final draft to Municipal Manager Advertise invitation to public to attend council meeting where Annual Report will be tabled Tabling of the Annual Report Submission of Annual Report to COGTA, AG, Provincial and National Treasury Distribute Annual Report to all ethekwini Libraries, Sizakala centres and website for public viewing and representation Hold public participation meetings Provide MPAC with submissions from stakeholders for inclusion in Oversight report MPAC submits Oversight Report for adoption of Annual Report. Advertise public viewing oversight report Adopted oversight report submission to COGTA, AG, Provincial and National Treasury Post oversight report on the web
7 AGENDA-Meetings with HODs Introduction Unit Profile Key Priority Projects Challenges and Mitigations Successes and Awards Received Departmental/ Unit Representatives Photographs
8 Unit profile ANNUAL REPORT TEMPLATE Key priority projects Challenges & mitigations Successes & awards received Performance trend(tables & graphs) analysis for the past three years Future focus
9 ANNUAL REPORT ADVERT
10 ANNUAL REPORT ADVERT ON WEBSITE
11 Challenges Eradicating the compliance mentality Responses Development of a standard template National Treasury will still require the statistical information how to provide this information and still make the annual report a good read. Emphasis on focus on narratives Reducing the size of the document. Alignment of information between IDP, PMS and Annual Report Separate publications of the entities Quality assurance Dependence on inputs from Units external to PME Unit. One on one meetings with Heads and officials
12 Profiling ethekwini - Roles and Responsibilities MUNICIPAL OFFICIALS ALIGNMENT: IDP, SCORECARD, AND ANNUAL REPORT NARRATIVE FOCUS USE OF COMPARATIVES PARTICIPATION / ATTENDANCE OF PUBLIC ENGAGEMENT MEETINGS COUNCILLORS INFORM WARD MEMBERS ON THE OPPORTUNITY TO MAKE REPRESENTATION ON THE ANNUAL REPORT INTERROGATION OF THE ANNUAL REPORT RESULTS IN PREPARATION FOR THE OVERSIGHT REPORT TO BE SUBMITTED TO COUNCIL FOR ADOPTION (MPAC) MOBILISE WARD MEMBERS / COMMUNITIES TO ATTEND PUBLIC ENGAGEMENTS ON THE ANNUAL REPORT ADOPTION OF THE ANNUAL REPORT
13 LESSONS LEARNT Production of the summarized version. Changes from hard copies to CDs and USBs. For Libraries we give CDs instead of Hard Copies. Design and printing -started procurement process earlier. Supplement in the media, post the tabling. Template for guidance. Contributions from stakeholders after public engagements.
14 THANK YOU By 2030 ethekwini will be Africa s most caring and liveable city
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