Annual Planning and Budget Process Flow Chart

Transcription

1 Annual Planning and Budget Process Flow Chart Planning Committee Strategic Plan Annual Planning Priorities Planning Guidelines Budget Committee Budget Parameters Budget Guidelines Evidence of Need PEP Outcomes Assessment results SEM External accreditations Regulatory Emergency Other Division and Department Annual Unit Plan & Budget Instruction Area Instruction Council Prioritize Requests Allocate Resources Student Services Area Student Services Council Prioritize Requests Allocate Resources Administrative Services Area Administrative Service Council Prioritize Requests Allocate Resources President s Area President s Area Council Prioritize Requests Allocate Resources President s Cabinet Consolidate & Prioritize Area Requests Develop College-Wide Prioritized List Recommend Resource Allocation Planning Committee Review Prioritized List for Consistency w/strategic Plan & Planning Priorities for Budget Year Recommend Changes as Appropriate Joint Meeting Budget Committee Reviews Priorities Recommends Preliminary, Tentative, and Final Budget President Recommends to Board of Trustees Solid line represents process Broken line represents communication Board of Trustees Council of Presidents Campus Community Approved by Planning Committee, March 1, 2013

2 PLANNING COMMITTEE REPORT for Joint Meeting of Budget & Planning Committees May 9, 2014 Accomplishments : Unique to : o Drafted Institutional Strategic Plan (approved by Board of Trustees, ) o Drafted BP 3250: Institutional Planning to replace D 1150 (adopted by Board of Trustees ) o Created Glossary of Acronyms for Integrated Planning & Decision-Making Guide o Identified Glossary of Definitions/Terms for Integrated Planning & Decision-Making Guide o Revised Operating Procedures Standard Practice: o Reviewed Annual Progress Report for o Established Planning Priorities for o Developed Annual Planning Guidelines for o Coordinated Program Evaluation & Planning (PEP) Forum (2013 PEP) Work in Progress & Continuing for : o Develop Administrative Regulations/Procedures to accompany BP 3250 (administrative responsibility) o Review Integrated Planning & Decision-Making Guide o Strengthen integrated planning (planning & budget linkages; PEP & annual planning linkages; planning as ongoing activity)

3 FINAL DRAFT of Strategic Plan Approved by Planning Committee April 4, 2014 Goal 1: Improve Student Success Objectives: a. Facilitate a seamless progression of students from the moment of first contact to goal achievement b. Provide a high-quality and safe environment that is conducive to learning c. Enhance availability and use of technology to support student learning and achievement d. Provide a variety of opportunities for students to gain knowledge and experience relevant to current educational and industry needs e. Promote academic excellence and evaluate delivery of instruction and services to ensure that they address student needs f. Evaluate and increase the use of outcomes assessment results and data to improve student learning and achievement Goal 2: Promote a Culture of Connectedness & Inclusivity Objectives: a. Enhance internal communication and collaboration throughout the campus community b. Foster a culture of participatory governance c. Create an immersive and engaging student experience d. Ensure accurate and consistent information is communicated throughout the campus and the college s geographic service area e. Strengthen external relationships and expand partnerships f. Foster a culture of inclusivity that acknowledges and recognizes diversity in all its forms. Goal 3: Strengthen Institutional Effectiveness Objectives: a. Increase capacity for and practice data-informed decision-making b. Promote a culture of continuous improvement, review, and accountability c. Provide professional development opportunities that support and enhance the effectiveness of college employees d. Develop and secure resources to support the mission of the college and its plans e. Promote initiatives that contribute to the long-term sustainability and vitality of the college f. Establish practices that enhance the college s ability to adapt to future demands g. Develop and use technology to increase efficiencies and institutional effectiveness Goal 4: Integrate Planning, Budgeting, & Decision-Making Objectives: a. Increase efficiency and linkage in the planning and budget allocation process b. Strengthen integrated planning c. Increase the effectiveness of methods for communicating and documenting decisions

4 Planning Priorities Based on Objectives Identified in Preliminary Draft of Strategic Plan Goal 1: Inspire Student Success o Facilitate a seamless progression for students from the moment of first contact to goal achievement (Objective 1a) o Enhance availability and use of technology to support student learning and achievement (Objective 1c) o Evaluate delivery of instruction and services to ensure that they address student needs (Objective 1e) o Use outcomes assessment results to improve student learning (Objective 1f) Goal 2: Promote a Culture of Connectedness [No objectives identified as priorities for ] Goal 3: Strengthen Institutional Effectiveness o Promote a culture of continuous improvement, review, and accountability (Objective 3b) o Develop and secure resources to support the mission of the college and its plans (Objective 3d) o Promote initiatives that contribute to the long-term sustainability and vitality of the college (Objective 3e) Goal 4: Integrate Planning & Decision Making o Increase efficiency and linkage in the planning and budget allocation process (Objective 4b) o Integrate major institutional plans and implement integrated planning model (Objective 4c) o Increase communication regarding decisions and achievement of institutional goals (Objective 4d) Approved by Planning Committee, December 13, 2013 Approved by Board of Trustees, February 13, 3014 Note: The wording of Objectives 1a, 1e, 1f, 4c, and 4d were adjusted between the Preliminary Draft and the Tentative Draft of the Strategic Plan. Objectives 4b, 4c, and 4d were renumbered between the Preliminary Draft and the Tentative Draft of the Strategic Plan.

5 2014/2015 Planning and Budget Process Cabinet Recommendation Area and Unit Plan Resource Dependent Priorities Tentative Budget Development As part of the Planning & Budget development process, each Area consolidates and prioritizes resource requests received from their units and forwards them to President s Cabinet for consideration and inclusion in the college budget. Resource dependent activities are evaluated within the context of the Strategic Plan (particularly the Planning Priorities) and Budget Parameters. As emerged last year, staffing requests continue to be a significant theme. This year, staffing is excluded from the unit planning process and will be addressed through a separate prioritization procedure that will focus on existing vacancies, not new positions. Additional information on proposed hiring timelines will be available when the proposed Tentative Budget is circulated later this month. Please find Cabinet s recommended list of resource allocation requests attached. These requests are proposed for inclusion in the Tentative Budget and are presented here for your review and comment. The Tentative Budget is scheduled for review by the Budget Committee on 5/15/14 before presentation at a public forum on 5/22/14. You are welcome to attend either or both events. The Board of Trustees will consider adopting the Tentative Budget at their June meeting on 6/12/14. The Final Budget will be developed and circulated in September. Final financial information from the state will be available following passage of the state budget which is expected in July (but sometimes occurs later), however, preliminary projections of income and expenditures for fiscal year 2014/2015 do not indicate much, if any, available funding for the attached initiatives. 5/8/14

6 2014/2015 Planning and Budget Process Cabinet Recommendation Area and Unit Plan Resource Dependent Priorities Tentative Budget Development 5/8/14 NVC Resources Strategic Goal Program Activity Cost Priority 1.a to 4.c Area/ Unit Name Actions From Scheds B H Notes 1 1.b, 1.d, 2.e, and safety Facilities Services/Student Services/Instruction Vehicle Replacement Year 1 of 4 year lease(s) Four 12 passenger vans ($21,000), two hybrid sedans ($12,000), two SUV police vehicles ($12,000). Each to be 60 month leases. Estimated annual cost $34,500. $44,500 Includes patrol/police vehicle enhancements. 2 1.a, 2.a, 2.d, Print Services/Administrative Services Digital Media Production Printer Year1 48 month lease. $5, a, 1.b, 3.a, 3.f, 3.g, 4.c Information Technology Additional consulting services for scheduling and A&R projects (specifically degree audit, educational planning module, FTES planning reports) $30, a, 1.b, 1.c, 2.a, 2.d, 2.e, 3.d, 3.f, 3.g, 4.c 1.a, 1.c, 1.e, 2.d, 2.e, 3.e, 3.g, PO Phone system analysis $2,000 OI Online Catalog Software Year 1 ($12,000 per year thereafter) $50,000 Total $131,780.00

7 SAMPLES For GASB 54 Reporting Structure as described in BP 6225 Fund Balance Classification and Spending Prioritization GASB 54 was adopted to improve reporting of college fund balances. Tile Budget anel Accounting Manual for California Community College's allows two reporting metilods for tile fullcl i)alance: FlInd B:llnucp,,'011 GASB 5.t Tel"lllillolog:,wei nc(,olllll'> ')-00 F\\I1(\ Billilll(~ Re'er\"ed De~lgJlilied l:llie'>ll"lckd G.-\SH :'-1 Tprlllillolog~ ilild acu)i1i1i'> 2_-UO fj..l!.j.(j Balilll~e l"olhpe11dilble Reqn(tecl C011Ulutted AS'lglled U1l8S,i!11ed Non-spendable Fund Balances These fund balances are the net balance of assets and liabilities that are held legally, contractually or in a '"not in spendable form." This includes all legally or contractually restricted balances as well as prepaid, inventory and other items considered "not in spendable form." "Prepaids" - funds held for payments for memberships that begin July 1, 2014 (next Fiscal Year) but are paid prior to June 30, 2014 (current Fiscal Year). Restricted Fund Balances These fund balances are the net balance of assets and liabilities that have provisions that are externally imposed. These are grants or other funds lilat are restricted by tile debt covenants. grantor, contributor, or by laws or regulations of external governments. In general these include a legally enforceable requirement that the resources be used only for the specific purposes stipulated in the grant. debt covenant or by law. Grant funds - funds that are restricted by their source, also called '"categorical" funds. Committed Fund Balance Committed Fund Balances are those imposed by a formal action taken by the Board of Trustees. Once the Board of Trustees has taken formal action the assets cannot be used for other purposes unless the Board of Trustees removes or changes the specified use by taking the same action it employed previously to commit those balances. Other Post Employment Benefits Funding Plan - Board adopted funding plan that includes annual contributions to OPEB liabilities as recommended by the Budget Committee and District auditor. Assigned Fund Balance Assigned Fund Balances are the net amounts of assets and liabilities constrained by tile intent of the Board of Trustees. The intent will not be done by formal action of tile Board of Trustees but Will be part of items such as the adopted budget or in a statement by tile ~oard of Trustees or by tile Superintendent/President. Funds set aside for Schedule Mainte ance project matching funds, Instructional Equipment matching funds, capital outlay projects, techn logy refresh/other operational & institution-wide needs. Funds may accumulate over multiple fiscal y ars to achieve project completion at a future date. Unassigned Fund Balance Typically, unassigned fund balances will be imited to the general fund and, by definition, are the residual balance for fund balance. Traditionally called the unrestricted eneral fund balance ("reserve"). Cannot fall below 5% of total general fund monies, per the Chanc IIor's Office. Actual balance (percentage) may be higher at the discretion of the Board.

8 NAPA VALLEY COMMUNITY COLLEGE DISTRICT OFFICIAL BUDGET GENERAL FUND BUDGET SUMMARY FISCAL YEAR UNRESTRICTED FUNDS FY FY INCREASE ADOPTED % OF TENTATIVE OFFICIAL % OF (DECREASE) BUDGET ACTUAL TOTAL BUDGET BUDGET TOTAL (Col. 5 - Col. 2) (1) (2) (3) (4) (5) (6) (7) BEGINNING BALANCE 3,460,445 3,460,445 4,633,117 4,149, ,198 INCOME Federal Income 31,439 31, % 31,168 31, % (271) State Income 8,468,279 9,254, % 9,925,868 8,690, % (564,432) Local Income 22,362,216 22,798, % 22,244,104 23,649, % 850,473 Other Financing Sources 1,245,867 1,116, % 1,272,160 1,572, % 456,149 Total Unrestricted Fund Income 32,107,801 33,200, % 33,473,300 33,942, % 741,919 INCOME - RESTRICTED SOURCES 7,000,000 7,289, % 9,369,227 6,789, % (500,018) TOTAL GENERAL FUND INCOME 39,107,801 40,490, % 42,842,527 40,732, % 241,901 EXPENDITURES - UNRESTRICTED SALARIES: Faculty Salaries - Permananent 6,829,837 6,826, % 7,115,966 7,062, % 235,546 Faculty Salaries - Temporary 3,532,728 3,644, % 3,340,500 3,367, % (276,396) Administrative - Academic Permanent 1,647,770 1,739, % 1,803,023 1,741, % 1,842 Classified Salaries - Permanent 5,168,763 4,518, % 5,190,489 5,030, % 512,602 Classified Salaries - Temporary 663,182 1,064, % 879, , % (222,154) Administrative/Confidential - Permanent 1,361,266 1,382, % 1,462,653 1,404, % 21,533 Total Salaries 19,203,546 19,175, % 19,792,391 19,448, % 272,973

9 NAPA VALLEY COMMUNITY COLLEGE DISTRICT OFFICIAL BUDGET GENERAL FUND BUDGET SUMMARY FISCAL YEAR FY FY INCREASE ADOPTED % OF TENTATIVE OFFICIAL % OF (DECREASE) BUDGET ACTUAL TOTAL BUDGET BUDGET TOTAL (Col. 5 - Col. 2) (1) (2) (3) (4) (5) (6) (7) EMPLOYEE BENEFITS: State Teachers Retirement System 725, , % 836, , % 98,431 Public Employees Retirement Syst 1,380,115 1,235, % 1,416,232 1,416, % 181,262 Social Security System 819, , % 854, , % (10,597) Health & Welfare Benefits 3,395,797 3,301, % 3,647,737 3,580, % 278,299 Unemployment Insurance 265, , % 28,629 28, % (185,519) Workers Compensation Insurance 407, , % 447, , % (4,410) Other Employee Benefits 406, , % 378, , % (21,768) Total Employee Benefits 7,400,859 7,088, % 7,609,657 7,424, % 335,698 GASB 45 LIABILITY 328, , % 490, , % 162,956 BOOKS AND SUPPLIES 577, , % 554, , % (22,710) OTHER OPERATING EXPENSES 3,705,192 3,569, % 4,243,941 4,308, % 739,090 CAPITAL OUTLAY 10, , % 20,425 31, % (360,403) SHIFT from CATEGORICAL PROGRAMS Overspent Grants/Categoricals 0 237, % 237, , % (37,038) OTHER OUTGO 1,192,700 1,135, % 1,362,160 1,362, % 227,055 Total Unrestricted Expenditures 32,417,873 32,511, % 34,311,590 33,829, % 1,552,106 EXPENDITURES - RESTRICTED 7,000,000 7,289, % 9,369,227 6,789, % (500,018) TOTAL GENERAL FUND EXPENDITURES 39,417,873 39,801, % 43,680,817 40,618, % 817,603 EXCESS OF CURRENT YEAR INCOME OVER CURRENT YEAR EXPEND. (310,072) 689,198 (838,290) 113,496 ENDING BALANCE 3,150,373 4,149,643 3,794,827 4,263, ,496 5/20/14 1:44 PM 12.76% 11.06% 12.60%

10 Napa Valley Community College District Other Post Employment Benefit (OPEB) Liability Funding Plan An Actuarial Valuation was performed in December of 2011 by Epler Company and resulted in the following OPEB data: Currently total liability as if June 30, 2011: Annual Required Contribution (ARC): $ $ 42,109,094 3,379,801 ARC Calculations NVC Budget: Annual "Pay As You Go" installment $1,181,700 Categorical & Grant Program payments Total ARC Shortfall + $561,580 = $1,743,280 - $3,379,801 = -$1,636,521 The Budget Committee proposes the following ten-year funding plan for to address ongoing OPEB liabilities: 1 All categorical and grant funded programs will budget for their projected allowable OPEB costs on an annual basis. These budgeted funds will be deposited in the CERBT trust program after the annual audit. 2 All projected costs for current retiree benefits liability will be budgeted on an annual basis ("Pay As You Go") 3 The remaining un-funded portion of the ARC will be budgeted annually from un-restricted general funds in increasing percentages of 10% per year. These expenditures will be deposited to the CERBT trust after the annual audit. See sample funding plan below. Sample ten-year funding plan of ARC shortfall based on December 2011 Actuarial Valuation ($1,636,521): (Please note, the amount of ARC liability will vary based on future actuarial studies.) Year Projected Shortfall $1,808,294 $1,636,521 $1,636,521 $1,636,521 $1,636,521 $1,636,521 $1,636,521 $1,636,521 $1,636,521 $1,636,521 % to be funded 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Total per Year $180,829 $327,304 $490,956 $654,608 $818,261 $981,913 $1,145,565 $1,309,217 $1,472,869 $1,636,521 The Budget Committee further proposes that the Board of Trustees consider the following additional funding plan options: 1 Upon acceptance of the audited financial statements of the previous fiscal year, the Board of Trustees will consider an additional deposit to CERBT equal to 1% of the prior year un-restricted general fund expenditures in any year where the un-restricted fund balance (reserve) exceeds 10%. 2 Fiscal Year one-time transaction: transfer an amount equal to 50% of the fund balance from the Post Retirement Benefits Fund currently held in the County of Napa Treasury to the CERBT trust program. 3 Review and revise this Funding Plan upon receipt of each updated Actuarial Valuation, as needed. 3/14/12 - Revised based on new actuarial study completed in 12/2011. Original plan approved by the Board of Trustees on December 7, 2011.

11 NAPA VALLEY COMMUNITY COLLEGE DISTRICT GENERAL FUND -UNRESTRICTED FUND 11 SCHEDULE OF NON-SPENDABLE FUND BALANCE ACCOUNTS as of June 30, 2013 NAME INV # DATE ACCOUNT CODE AMOUNT TOTAL Card Member Services /8/ $ Card Member Services /14/ Card Member Services /11/ Card Member Services /14/ Card Member Services /12/ Fastrak Expenses J /13/ (59.00) (59.00) Fastrak Expenses J /13/ (27.50) (27.50) Fastrak Expenses J /13/ (5.00) (52.50) (5.00) (62.50) Fastrak Expenses J /13/ (67.50) (67.50) Fastrak Expenses J /13/ (10.00) (10.00) Fastrak Expenses J /13/ (107.50) (107.50) Fastrak Expenses J /13/ Fastrak Expenses J /13/ (5.00) (5.00) Card Member Services /13/ Fastrak Expenses J /14/ (30.00) (30.00) Fastrak Expenses J /24/ (63.00) (10.00) (73.00) Card Member Services /12/ Fastrak Expenses J /30/ (30.00) (5.00) (35.00) Fastrak Expenses J /31/ (2.50) (2.50) US Bank-PARS# /3/ , , Re-Class Prepaid J /30/ (1,531.29) (1,168.20) (2,699.49) TOTAL 360, $ 360, /20/2014Copy of prepaid - deferred FY12-13-new format.xls

12 NAPA VALLEY COMMUNITY COLLEGE DISTRICT OFFICIAL BUDGET SCHEDULE of PROJECTED RESTRICTED FUNDS FISCAL YEAR PROGRAM NUMBER PROGRAM NAME BUDGET AMT PROGRAM: 0526 FAID BOOK VOUCHERS $ 25, PROGRAM: 2008 LOCAL DONATIONS PROGRAM: 3041 DSPS PROGRAM 835, PROGRAM: 3161 EOPS 513, PROGRAM: 3262 CARE 49, PROGRAM: 3263 BFAP - ADMIN ALLOWANCE 226, PROGRAM: 3522 JOB DEVELOPMENT - FWS 13, PROGRAM: 3871 CALWORKS INCOME 97, PROGRAM: 8904 STUDENT SUPPORT SERVICES 175, PROGRAM: 8905 TALENT SEARCH 175, PROGRAM: 8913 SONOMA SBA 48, PROGRAM: 8914 STUDENT SUPPORT SERVICES 54, PROGRAM: 8915 TALENT SEARCH 39, PROGRAM: 8916 NAPA SBA 30, PROGRAM: 9803 TRANSFER & ARTICULATION 1, PROGRAM: 9811 HSI - STEM 1,079, PROGRAM: 9813 RESPONSIVE TRAINING GRANT 88, PROGRAM: 9822 INSTR EQUIP ON GOING 109, PROGRAM: 9832 FACULTY ENTREPR PROJECT 4, PROGRAM: 9833 YEP - RANCHO SANTIAGO 12, PROGRAM: 9834 BEC III 140, PROGRAM: 9840 FACULTY/STAFF DIVERSITY P/Y 14, PROGRAM: 9841 YEP - FY 2012/13 111, PROGRAM: 9844 TRANSPORTATION FELLOWSHIP 35, PROGRAM: 9857 STOP THE HATE 5, PROGRAM: 9860 CHILD DEVEL TRAIN CONSOR P/Y PROGRAM: 9863 CTE GREEN #4 228, PROGRAM: 9864 CTE GREEN #5 383, PROGRAM: 9875 ELECTRONIC TRANSCRIPT 15, PROGRAM: 9888 PT FACULTY COMPENSATION 150, PROGRAM: 9890 DSN - SMALL BUSINESS 200, PROGRAM: 9892 BASIC SKILLS - P/Y 48, PROGRAM: 9894 BASIC SKILLS - CURRENT 90, PROGRAM: 9901 VATEA - TITLE IC 156, PROGRAM: 9908 MESA 50, PROGRAM: 9910 CERT GRANT 3, PROGRAM: 9923 FEDERAL WORK STUDY 108, PROGRAM: 9926 SBDC - PROGRAM INCOME 37,660.00

13 NAPA VALLEY COMMUNITY COLLEGE DISTRICT OFFICIAL BUDGET SCHEDULE of PROJECTED RESTRICTED FUNDS FISCAL YEAR PROGRAM NUMBER PROGRAM NAME BUDGET AMT PROGRAM: 9927 EARLY CHILDHOOD MENTORSHIP 19, PROGRAM: 9928 CTE TRANSITIONS 44, PROGRAM: 9931 WORKABILITY III 321, PROGRAM: 9933 FOSTER PARENT TRAINING 85, PROGRAM: 9937 MATRICULATION - CREDIT 176, PROGRAM: 9940 FACULTY/STAFF DIVERSITY 4, PROGRAM: 9946 COUNTY HEALTH & HUMAN SVCS 5, PROGRAM: 9949 TANF FUNDING 32, PROGRAM: 9960 CHILD DEVEL TRAINING CONSORT 27, PROGRAM: 9969 FEP - RANCHO SANTIAGO 1, PROGRAM: 9972 PARKING 388, PROGRAM: 9991 MATRICULATION - NONCREDIT 64, PROGRAM: 9995 TECHNOLOGY FEE 258, TOTAL RESTRICTED EXPENDITURES $ 6,789,600.00

14 NAPA VALLEY COMMUNITY COLLEGE DISTRICT OFFICIAL BUDGET GENERAL FUND BUDGET SUMMARY FISCAL YEAR UNRESTRICTED FUNDS FY FY % OF % OF INCREASE ADOPTED % OF TENTATIVE OFFICIAL ENDING TOTAL (DECREASE) BUDGET ACTUAL TOTAL BUDGET BUDGET BAL EXPEND (Col. 5 - Col. 2) (1) (2) (3) (4) (5) (6) (7) (8) BEGINNING BALANCE 3,460,445 3,460,445 4,633,117 4,149, ,198 INCOME Federal Income 31,439 31, % 31,168 31, % (271) State Income 8,468,279 9,254, % 9,925,868 8,690, % (564,432) Local Income 22,362,216 22,798, % 22,244,104 23,649, % 850,473 Other Financing Sources 1,245,867 1,116, % 1,272,160 1,572, % 456,149 Total Unrestricted Fund Income 32,107,801 33,200, % 33,473,300 33,942, % 741,919 INCOME - RESTRICTED (Part of Restr FB) 7,000,000 7,289, % 9,369,227 6,789, % (500,018) TOTAL GENERAL FUND INCOME 39,107,801 40,490, % 42,842,527 40,732, % 241,901 EXPENDITURES - UNRESTRICTED SALARIES: Faculty Salaries - Permananent 6,829,837 6,826, % 7,115,966 7,062, % 235,546 Faculty Salaries - Temporary 3,532,728 3,644, % 3,340,500 3,367, % (276,396) Administrative - Academic Permanent 1,647,770 1,739, % 1,803,023 1,741, % 1,842 Classified Salaries - Permanent 5,168,763 4,518, % 5,190,489 5,030, % 512,602 Classified Salaries - Temporary 663,182 1,064, % 879, , % (222,154) Administrative/Confidential - Permanent 1,361,266 1,382, % 1,462,653 1,404, % 21,533 Total Salaries 19,203,546 19,175, % 19,792,391 19,448, % 272,973

15 NAPA VALLEY COMMUNITY COLLEGE DISTRICT OFFICIAL BUDGET GENERAL FUND BUDGET SUMMARY FISCAL YEAR FY FY % OF % OF INCREASE ADOPTED % OF TENTATIVE OFFICIAL ENDING TOTAL (DECREASE) BUDGET ACTUAL TOTAL BUDGET BUDGET BAL EXPEND (Col. 5 - Col. 2) (1) (2) (3) (4) (5) (6) (7) (8) EMPLOYEE BENEFITS: State Teachers Retirement System 725, , % 836, , % 98,431 Public Employees Retirement Syst 1,380,115 1,235, % 1,416,232 1,416, % 181,262 Social Security System 819, , % 854, , % (10,597) Health & Welfare Benefits 3,395,797 3,301, % 3,647,737 3,580, % 278,299 Unemployment Insurance 265, , % 28,629 28, % (185,519) Workers Compensation Insurance 407, , % 447, , % (4,410) Other Employee Benefits 406, , % 378, , % (21,768) Total Employee Benefits 7,400,859 7,088, % 7,609,657 7,424, % 335,698 GASB 45 LIABILITY - OPEB - delete in future 328, , % % (328,000) BOOKS AND SUPPLIES 577, , % 554, , % (22,710) OTHER OPERATING EXPENSES 3,705,192 3,569, % 4,243,941 4,308, % 739,090 CAPITAL OUTLAY 10, , % 20,425 31, % (360,403) SHIFT from CATEGORICAL PROGRAMS Overspent Grants/Categoricals 0 237, % 237, , % (37,038) OTHER OUTGO 1,192,700 1,135, % 1,362,160 1,362, % 227,055 Total Unrestricted Expenditures 32,417,873 32,511, % 33,820,634 33,338, % 1,552,106 EXPENDITURES - RESTRICTED - delete % % 0 TOTAL GENERAL FUND EXPENDITURES 32,417,873 32,511, % 33,820,634 33,338, % 826,665 EXCESS of CURRENT YEAR INCOME over CURRENT YEAR EXPEND (Unrestr Only) (310,072) 689,198 (347,334) 604,452

16 NAPA VALLEY COMMUNITY COLLEGE DISTRICT OFFICIAL BUDGET GENERAL FUND BUDGET SUMMARY FISCAL YEAR FY FY % OF % OF INCREASE ADOPTED % OF TENTATIVE OFFICIAL ENDING TOTAL (DECREASE) BUDGET ACTUAL TOTAL BUDGET BUDGET BAL EXPEND (Col. 5 - Col. 2) (1) (2) (3) (4) (5) (6) (7) (8) RECONCILIATION of ENDING BALANCE BEGINNING FUND BALANCE 3,460,445 3,460,445 4,633,117 4,149,643 ADD TOTAL INCOME 39,107,801 40,490,576 42,842,527 40,732,477 LESS TOTAL UNRESTR EXPENDITURES (32,417,873) (32,511,760) (33,820,634) (33,338,425) END BALANCE before GASB 54 ASSIGNMENTS 10,150,373 11,439,261 13,655,010 11,543,695 NON-SPENDABLE FUND BALANCE (504,784) (504,784) 4.37% RESTRICTED FUND BALANCE (7,000,000) (7,289,618) (9,369,227) (6,789,600) 58.82% COMMITTED FUND BALANCE (490,956) (490,956) 4.25% ASSIGNED FUND BALANCE 0 0 (482,500) (482,500) 4.18% UNASSIGNED (ENDING) FUND BALANCE 3,150,373 4,149,643 2,807,543 3,275, % 10.43% 4.99% 9.83% 5/20/14 1:47 PM Fiscal Services #1 - To Joint Planning/Budget