CHAFFEY COMMUNITY COLLEGE DISTRICT ADOPTED BUDGET AUGUST 28, 2014

Transcription

1 ADOPTED BUDGET AUGUST 28, 2014

2 LIST OF PRINCIPAL OFFICIALS Governing Board Lee C. McDougal... President Gary L. George... Vice President Katherine Roberts... Clerk Kathleen Brugger... Immediate Past President Paul J. Gomez... Member Nima Moravedje Torbaty... Student Trustee Administration Henry D. Shannon, Ph. D... Superintendent/President Lisa Bailey... Interim Associate Superintendent, Business Services and Economic Development Sherrie L. Guerrero, Ed. D... Associate Superintendent, Instruction and Institutional Effectiveness Eric Bishop... Interim Vice President, Student Services Melanie Siddiqi... Interim Vice President, Administrative Services

3 TABLE OF CONTENTS ADOPTED BUDGET INTRODUCTION Understanding the Budget Document...4 Superintendent/President s Letter for fiscal year Operating Budget...6 Mission Statement...9 Budget Resolution of Governing Board...10 Budget Process...11 Budget Development Calendar...12 Description of Funds by Type...13 ORGANIZATION Organizational Chart...15 Summary of Personnel Changes by Support Services and Instructional Schools/Programs...16 TOTAL FUNDS BUDGET SUMMARY Adopted Budget Total Fund Chart Adopted Budget Total Fund Summary...18 GENERAL FUND BUDGET SUMMARY Budget Assumptions...19 Combined Unrestricted and Restricted General Fund Budget Overview Charts Revenue and Expenditures...20 Financial Data by Object of Revenue and Expenses...22 CAMPUS, SUPPORT SERVICES AND SCHOOLS Summary by Campus and Centers Adopted Budget Summary by Support Services and Instructional Schools & Programs...40

4 TABLE OF CONTENTS ADOPTED BUDGET (CONTINUED) SUPPORT SERVICES Superintendent/President s Office...41 Administrative Services...44 Business Services and Economic Development Governmental Relations and Foundation...50 Instruction and Institutional Effectiveness Chino Campus Fontana Campus...59 Student Services Counseling and Matriculation...65 SCHOOLS AND PROGRAMS Kinesiology, Nutrition, and Athletics...68 Business and Applied Technology...71 Health Sciences...74 Instructional Support...77 Language Arts...80 Library and Learning Resources...83 Mathematics and Sciences...86 Social and Behavioral Sciences...89 Visual and Performing Arts...92 STUDENT S FTE...95 OTHER FUNDS PRESENTATIONS...96 CAPITAL PROJECTS AND SCHEDULED MAINTENANCE MEASURE L BOND PERSONNEL AND ORGANIZATIONAL CHANGES GLOSSARY OF TERMS...130

5 UNDERSTANDING THE BUDGET DOCUMENT This budget document provides the public with concise and readable information about the College and displays the College s objectives and budget for Fiscal Year The budget document begins with the Superintendent/President s Letter, which provides an overview of the Fiscal Year Adopted Budget by highlighting major programs and the College s overall financial position and outlook. The budget document is then divided into the following sections: Introduction Organization o Organization Chart Total Funds Budget Summary General Fund Budget Summaries o Budget Assumptions o Unrestricted and Restricted Revenue and Expenditure Detail General Fund Budget Summaries o Budget Summary by Campus and Centers o Budget Summary by Schools, Support Services, and Programs General Fund Budget Summaries by Support Services o Superintendent/President s Office o Administrative Services o Business Services and Economic Development o Governmental Relations and Foundation o Instruction and Institutional Effectiveness o Chino Campus o Fontana Campus o Student Services o Counseling and Matriculation General Fund Budget Summaries by School and Program o Kinesiology, Nutrition and Athletics o Business and Applied Technology o Health Sciences o Instructional Support o Language Arts o Library and Learning Resources o Mathematics and Sciences o Social and Behavioral Sciences o Visual and Performing Arts Full Time Student Equivalents by School o Fiscal Year Other Funds Budget Summary o Associated Students o Auxiliary Donation Accounts o Bookstore o Children s Center o Chino Community Center o Food Services o Self Insurance o Vacation Liability Capital Projects and Scheduled Maintenance Measure L Bond Fund Summary of Personnel Changes by School, Department and Support Services Glossary 4

6 UNDERSTANDING THE BUDGET DOCUMENT (CONTINUED) The Total Funds Budget Summary section contains beginning fund balance, revenue, expenditures and ending fund balance for all district funds. The General Fund Budget Summary section contains beginning fund balance, revenue, expenditures and ending fund balance for unrestricted and restricted funds. The General Fund Budget sections by Campus and Centers, Support Services and Schools & Programs contains expenditures, funding source and personnel full-time equivalents (FTES). The Full-Time Student Equivalents by School section contains credit and non-credit FTES by fiscal year. The Capital Projects and Scheduled Maintenance section contains a schedule of projects and their funding source for each fund. The Measure L section contains a description and listing of projects of the General Obligation Bonds for capital improvement. 5

7 DATE: August 28, 2014 TO: Governing Board Members FROM: Henry D. Shannon, Ph.D., Superintendent/President SUBJECT: Fiscal Year Operating Budget The Chaffey College budget is presented to the Governing Board in this document. The proposed unrestricted general fund budget includes $81,107,472 in unrestricted general fund income and $85,981,216 in unrestricted general fund expenditures. A prior year ending balance re-allocation of $4,873,744 is included as revenue available. This budget supports an estimated planned funded enrollment of 14,393 full-time equivalent students (FTES) and an estimated annual unduplicated student headcount of approximately 26,691 students. The annual budget is an important planning document approved by the Governing Board each year. The proposed adopted budget supports the goals approved by the Governing Board, including the Board requirement to maintain at least a 7% general fund reserve. The improved economic climate and continued support from Proposition 30 has yielded a better revenue outlook for California Community Colleges. The state budget includes funds for increased student access and restoration of prior year FTES reductions, and a.85% Cost of Living Adjustment. The district will continue its commitment to teaching and learning with a major emphasis on student access and completion. Examples of district planning directives supported by the budget include: Student success and completion through holistic student development Innovative and effective learning environment that engages and supports students Reduction of the student achievement gap Responsible management of human, financial, physical, technological and environmental resources Meaningful external partnerships with K12 districts, business and industry, local government agencies and community organizations 6

8 Directive Student success and completion through holistic student development Innovative and effective learning environment that engages and supports students. Reduction of the student achievement gap. Evidence in Budget Maintain student access through a comprehensive set of course offerings. The District is offering 3,490 sections for the academic year The district is on track to earn base apportionment and capture all available growth funding from the state A summer session is planned for 2015 on all three campuses $2m state funds for Student Success and Services Program budget to support Guiding Panthers to Success (GPS) centers, orientation, assessment and educational planning Basic Skills Allocations and the Title 5 Hispanic Serving Institution (HSI) Grant provide instructional support for innovative practices such as supplemental instruction, success guides and success centers Title 5 Hispanic Serving Institution (HSI) Grant funds provide funding to research and analyze minority male performance indicators and provide strategies to improve student success Staff Diversity funds augment professional development programming 7

9 Directive Responsible management of human, financial, physical, technological and environmental resources. Meaningful external partnerships with K12 districts, business and industry, local government agencies and community organizations. Evidence in Budget $4.2m Central Plant Build-out $1.4m Instructional Equipment $1.9m Physical Plant and/or Instructional Equipment $400k Prop 39 Energy Efficiency Projects $316k Business Education Roofing Critical faculty and staff positions restored Online to College program with city of Montclair Expansion of high school senior early assessment process Vocational Education and Training, CTE Community Collaborative, Employment Training, and Workforce Accelerator grants support workforce development Perkins and CTE Transitions Funding Host the Center of Excellence Program and the state Sector Navigator grants Contract Education and Community Education programs CalWORKs and TANF allocations 8

10 GOVERNING BOARD S MISSION STATEMENT Chaffey College improves lives within the diverse communities it serves through equal access to quality occupational, transfer, general education, and foundation programs in a learning-centered environment where student success is highly valued, supported, and assessed. -Adopted by the Governing Board on December 10,

11 BUDGET RESOLUTION OF GOVERNING BOARD RESOLUTION A RESOLUTION OF THE GOVERNING BOARD OF CHAFFEY COMMUNITY COLLEGE ADOPTING THE OPERATING BUDGET OF SAID COLLEGE FOR THE FISCAL YEAR WHEREAS, the General Fund group is comprised of the Unrestricted Fund and Restricted Fund; WHEREAS, the Capital Projects Funds Group is comprised of the following funds: Capital Projects Fund, Scheduled Maintenance Fund and Measure L Fund; WHEREAS, the Enterprise Funds Group is comprised of the following funds: Bookstore, Food Services and Chaffey College Chino Community Center; WHEREAS, the Internal Services Funds Group is comprised of the following funds: Self Insurance and Vacation Liability; WHEREAS, the Special Revenue Funds Group is comprised of the following fund: Children s Center; WHEREAS, the Trust Funds Group is comprised of the following funds: Associated Students of Chaffey College and Auxiliary Donation Accounts; NOW THEREFORE, be it resolved, determined and ordered by the Governing Board of Chaffey Community College District that, the College s Operating Budget for the Fiscal Year , submitted by the President to the Governing Board, is herewith adopted for the Chaffey Community College District for the Fiscal Year

12 BUDGET PROCESS Title 5 of the California Code of Regulations, Section 58300, requires the district to adopt its annual budget on or before September 15, All budgets have been prepared in accordance with state and county guidelines. The adopted budget is based on the Governor s proposed state budget. All budget development and request processes are also tied to the planning processes of the district, such as the Mission Statement, the Board Policies and Administrative Procedures, the Integrated Planning Model, the Program and Services Review Process, the Educational Strategic Vision, Strategic Plan, and the Educational and Facilities Master Plan. Additional sources for budget development shall be research office data (both external and internal), budget trends, curriculum changes and accreditation report recommendations. Board Policy and Administrative Procedures Board policy is the voice of the Governing Board and defines the general goals and acceptable practices for the operation of the District. Administrative procedures implement Board policy, laws, and regulations. They address how the general goals of the District are achieved and define operations of the District. Approved Board Policies and Administrative Procedures are posted on the following website: 11

13 BUDGET DEVELOPMENT CALENDAR Thursday, January 9 Governor Brown releases the proposed State budget. Thursday, January 23 Budget calendar presented to Governing Board. Monday, March 3 & Tuesday, March 4 Budget workshops for faculty, staff, and managers (Monday afternoon & Tuesday morning). Senior budget managers receive budget work documents, including first run of budget. Tuesday, March 25 Senior budget managers deadline to submit budget confirmations and/or changes to Budgeting & Fiscal Services. Tuesday, April 8 Budgeting & Fiscal Services office returns second run of budget to senior budget managers for review. Friday, April 18 Senior budget managers deadline to submit any corrections and/or additional changes to the second run of the budget to Budgeting & Fiscal Services. Friday, May 23 Budgeting & Fiscal Services completes tentative budget draft. Wednesday, June 25 Governing Board reviews and approves tentative budget. Thursday, June 26 Tentative budget submitted to the County of San Bernardino. Thursday, August 28 Proposed budget presented to Governing Board for approval. Friday, October 10 Adopted budget submitted to the California Community Colleges Chancellor s Office and the County of San Bernardino. *Dates not mandated are subject to change. Reviewed by the Governing Board during the January 23, 2014, Board meeting. 12

14 DESCRIPTION OF FUNDS BY TYPE General Funds The General Fund is the primary operating fund of the district. It is used to account for those transactions that, in general cover the full scope of operations of the district (instruction, administration, student services, maintenance, operations, etc.). This fund is divided into two Sub funds Unrestricted and Restricted. The Unrestricted Sub fund is used to account for resources available for the general purpose of district operations and support of its educational programs. The Restricted Sub fund is used to account for resources available for the operation and support of the educational programs that are specifically restricted by laws, regulations, donors or other outside agencies as to their expenditure. Capital Projects Funds The Capital Projects Funds are to account for financial resources to be used for the acquisition or construction of capital outlay items, such as sites, site improvement, buildings, and equipment. By state definition, this fund includes Capital Projects, Scheduled Maintenance and Measure L. These funds may require District match from the general fund or some other specified source of funds. Enterprise Funds The Enterprise Funds are used to account for those ongoing activities that, because of their revenue producing character, are similar to those found in the private sector. Generally accepted accounting principles are similar to those employed in private sector accounting. The measurement focus is on determination of net income, financial position and changes in financial position. The Bookstore, Chino Community Center and Food Services are in this fund. 13

15 DESCRIPTION OF FUNDS BY TYPE (CONTINUED) Internal Services Funds The Internal Services Funds are accounts for the long-term liability and risk related issues of the district. These areas are generally mandated by the Governmental Accounting Standards Board (GASB) and require the district to address future debts on current year financial statements. Self Insurance and Vacation Liability are in this fund. Special Revenue Funds The Special Revenue Funds account for the proceeds of specific revenue sources whose expenditures are legally restricted. These funds encompass activities directly related to the educational program of the college, but that provide a service to students. Such activities may provide non-classroom instructional or laboratory experience to students. Any general fund money used to support these services must be transferred to the fund so all expenditures are accounted for within that fund. The Children s Center is in this fund. Trust Funds The Trust Funds are used to account for assets held by the district in a trustee or agency capacity for individuals, private organization or other governmental units. The district may exercise some discretion in the disbursement or expenditures of the moneys in trust funds, although some components may need to be treated similar to agency funds. Associated Students of Chaffey College and Auxiliary Donation Accounts are in this fund. 14

16 ORGANIZATIONAL CHART JULY 1, 2014 Governing Board Superintend ent / Presid ent FTE Business Svcs & Econ D evelopment FTE** Instruction & Institutional Effectiveness FTE H uman Resources FTE Chino Campus FTE K inesiology, N utrition & A thletics F T E Visual & Performing Arts F T E Social & B ehavioral Science FTE**** Language A rts F T E Library/Learning R esources F T E Fontana C am pus FTE B usiness & A pplied Tech F TE Health Science F TE M athem atics & Science F TE I n stru c tio n a l S u p p o rt F TE Administrative Services F TE G overnmental Relations & Foundation FTE* ITS FTE Stud ent Services*** F TE C o u n selin g F TE *Includes Foundation funding FTE **Includes Auxiliary Services & Bookstore funding FTE ***Includes ASCC (Student Activities) funding FTE ****Includes Child Development Center funding FTE NOTE: This chart includes all budgeted permanent contract positions. 15

17 SUMMARY OF PERSONNEL CHANGES BY SUPPORT SERVICES AND INSTRUCTIONAL SCHOOLS/PROGRAMS AS OF JULY 1, 2014 Support Services Adopted Budget Adopted Budget Adopted Budget Authorized Positions Superintendent/President Governmental Relations & Founation * Business Services & Economic Development * Instruction Administrative Services Student Services * Chino Campus Fontana Campus Counseling & Matriculation Total Support Services Instructional Schools / Services Kinesiology, Nutrition & Athletics Business & Applied Technology Health Sciences Instructional Support Language Arts Library & Learning Resources Mathematics & Science Social & Behavioral Sciences * Visual & Performing Arts Total Instructional Schools/Services * Other Funds Total General Fund Personnel Auxiliary Services & Bookstore ASCC (Student Activities) Foundation Child Development Center Total Personnel NOTE: This list includes all budgeted permanent contract positions. Placement of positions within areas may be subject to change. Authorized Positions Not Budgeted

18 ADOPTED BUDGET TOTAL FUNDS SUMMARY 17

19 ADOPTED BUDGET TOTAL FUNDS SUMMARY Actual Adopted Adopted Adopted Adopted FUND Actual Fund Total Beg Balance Revenue Expenditures End Balance Fund Total General Fund -Unrestricted $91,448,617 $11,286,823 $81,107,471 $85,981,216 $6,413,078 $92,394,294 General Fund - Restricted 12,591,356 1,444,216 16,529,765 17,973, ,973,981 Total General Fund 104,039,973 12,731,039 97,637, ,955,197 6,413, ,368,275 Associated Students 548, , , , , ,505 Auxiliary Donations 454, , , , , ,206 Bookstore 7,999,275 2,085,264 6,017,000 6,377,686 1,724,578 8,102,264 Bond 29,985,928 28,363, ,012 27,483,471 1,702,808 29,186,279 Capital Projects 11,750,763 10,139,559 2,175,123 6,900,688 5,413,994 12,314,682 Children's Center 2,726,406 1,692,668 1,121,174 1,121,174 1,692,668 2,813,842 Chino Community Center 191,964 39, , ,850 39, ,222 Food Services 35,924 19,130 22,000 26,600 14,530 41,130 Scheduled Maintenance 511, , , ,912 25, ,131 Self Insurance 2,446, ,689 1,403,000 1,602, ,831 2,356,689 Vacation Liability 703, ,912 2,200 50, , ,112 GRAND TOTAL $161,394,319 $57,258,937 $110,307,400 $148,796,944 $18,769,393 $167,566,337 18

20 BUDGET ASSUMPTIONS UNRESTRICTED FUNDS I. State Revenue A. Funded FTES base of 14, Year Base Actual Funded Allowable Growth/Access Unfunded ,924 12,901 12, % 0.00 Decline of 7.34%; ,901 14,132 14, % 0.00 Restored 05/06 plus growth of 1% ,063 14,320 14, % Deficited to 1.83% ,287 14,841 14, % 7.00 Actual funded 3.74% ,283 14,848 14, % FTES workload reduction ,209 14,528 14, % % enrollment growth ,417 13,408 13, % 6.92 FTES workload reduction est. 7.43% ,401 12,267 13, % (1,133.62) Stability ,401 14,319 14, % Restored 12/13 base & 9/10, 11/12 reductions ,008 TBD 14, % TBD Access B. Access/restoration of P/Y reductions 2.75% $1,948,964 C. COLA -.85% proposed 605,338 D. Lottery projection $125 1,791,750 II. III. Local Revenue A. Non-resident/International Tuition 1,380,000 B. Interest earnings estimated 100,000 C. Enrollment at $46 per unit. 4,909,480 Expenditures IV. Note: A. Reductions from 13/14 budget (estimates) Operating costs: Reverse 13/14 one-time budget increases (30,371) Other budget reductions (93,050) Total Reductions ($123,421) B. Increases from 13/14 budget (estimates) Operating costs: Salary adjustments (includes step/column increases) 1,130,365 STRS increase 316,998 PERS increase 70,189 Other benefits 303,483 Other adjustments 303,906 One-time budget increases 98,522 Augmentation requests 283,293 Total Operating costs increase $2,506,756 C. Other commitments, designations & considerations Interfund transfer Children's Center 171,924 Board elections (750,000) Central Plant Lease Payment (981,553) Total Other commitments, etc increase ($1,559,629) Net Expenditure Change $823,706 Reserves - Planned Projects A. Technology Plan 150,000 B. Vehicle Replacement Plan 50,000 C. Resource Allocation Reserve 154,393 All Federal, State and Locally funded categorical programs balance revenue and expenditures, except for a few programs that have been granted carryovers. All budgeted appropriations will be expended., Assumptions are subject to change. 19

21 GENERAL FUND ADOPTED BUDGET REVENUES COMBINED UNRESTRICTED & RESTRICTED 20

22 GENERAL FUND ADOPTED BUDGET EXPENDITURES COMBINED UNRESTRICTED & RESTRICTED 21

23 GENERAL FUND ADOPTED BUDGET REVENUES COMBINED UNRESTRICTED & RESTRICTED - DETAIL Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Unrestricted Prior Year Ending Balance Re-allocation $7,892,230 $0 $4,873,744 ($3,018,486) -38.2% Restricted Beginning Balance 910, ,995 1,444,216 $533, % REVENUE Federal Income Student Financial Aid/College Work Study 538, , ,000 (8,095) -1.5% Vocational Education 761, , ,085 (123,681) -16.2% CWS Administrative Allowance 24,000 25,451 26,000 2, % SEOG Grant Administrative Allowance 18,000 21,106 22,000 4, % Pell Grant Administrative Allowance 50,000 42,625 43,000 (7,000) -14.0% Forest Reserve 1,593 1,076 1,200 (393) -24.7% Center of Excellence 116,534 31,462 0 (116,534) 100.0% Other Federal Income 2,581,855 1,702,526 2,379,637 (202,218) -7.8% Total Federal Income 4,091,843 3,092,587 3,639,922 (451,921) -11.0% State Income Basic Apportionment 36,378,249 19,887,916 29,177,803 (7,200,446) -19.8% Education Protection Act 9,380,386 10,614,487 11,315,357 1,934, % Prior Year Adjustment 0 1,016, % Disabled Programs & Services 605,027 1,017,680 1,021, , % Extended Opportunity Programs and Services 684, , , , % Staff Development and Diversity 29,183 1,765 33,831 4, % Student Success and Support Program 526, ,989 2,077,465 1,551, % Instructional Equipment 195, ,634 94,425 (100,637) -51.6% State Block Grant 1,584,993 1,035,876 3,412,565 1,827, % Technology 12,739 7,377 5,362 (7,377) -57.9% Homeowners Exemption 310, , ,000 (10,000) -3.2% Mandated Costs 381, , ,223 10, % Lottery 2,466,860 1,755,252 2,141,750 (325,110) -13.2% Welfare Reform 274, , ,840 70, % Center of Excellence 680, , ,060 (304,798) 100.0% Other State Income 2,290,530 1,976,360 2,631, , % Total State Income 55,799,788 40,598,549 54,151,952 (1,647,836) -3.0% *Percent change is budget to budget. 22

24 GENERAL FUND ADOPTED BUDGET REVENUES COMBINED UNRESTRICTED & RESTRICTED DETAIL (CONTINUED) Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Local Income Property Taxes 15,964,876 15,252,833 15,964, % Property Taxes - RDA Residual & Asset Liquidation 3,358,356 19,558,260 12,058,642 8,700, % Contract Instruction 679, , ,792 (171,372) -25.2% Personal Property Sales 20,000 9,329 20, % Rental fees 50,000 78,462 75,000 25, % Interest 100,000 93, , % International/Non-resident Student Tuition 1,264,000 1,345,594 1,380, , % Enrollment Fees 4,900,000 4,909,480 4,949,200 49, % Community Education Fees 691, , ,546 (39,766) -5.8% Materials Fees 388, , ,000 17, % Technology Fees , , % Transportation Fees 277, , ,000 12, % Student Health Fees 921, , ,400 (128,326) -13.9% Parking Fees 1,413,411 1,306,092 1,320,000 (93,411) -6.6% Center of Excellence 0 25,070 2,160 2, % Other Student Fees 152, , , % Miscellaneous Income 799, , , , % Total Local Income 30,980,463 45,278,978 39,845,363 8,864, % Total Revenue $98,764,324 $88,970,114 $102,510,981 $3,746, % Total Revenue and Net Beginning Balance $99,675,319 $89,881,109 $103,955,197 $4,279, % *Percent change is budget to budget. 23

25 GENERAL FUND ADOPTED BUDGET EXPENDITURES COMBINED UNRESTRICTED & RESTRICTED DETAIL Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Academic Salaries Instructors Contract $16,294,184 $15,445,598 $16,165,718 ($128,466) -0.8% Non-Instructional Contract 3,676,845 3,317,921 4,087, , % Non-Instructional Management 3,449,077 3,461,167 3,572, , % Instructional Hourly 12,133,898 12,695,166 12,750, , % Non-Instructional Hourly 1,754,273 1,835,572 2,127, , % Total Academic Salaries 37,308,277 36,755,424 38,703,703 1,395, % Classified Salaries Non-Instructional Contract 14,264,426 13,054,117 14,550, , % Non-Instructional Management 3,724,266 3,481,651 3,862, , % Instructional Aides, Contract 1,616,857 1,527,819 1,673,584 56, % Non-Instructional Hourly 2,012,913 2,067,038 2,507, , % Instructional Hourly 1,878,514 1,760,485 1,882,969 4, % Total Classified Salaries 23,496,976 21,891,110 24,475, , % Employee Benefits State Teachers Retirement 3,030,974 2,729,239 3,405, , % Public Employees Retirement 2,440,635 2,088,996 2,578, , % FICA/Medicare 2,316,875 2,263,175 2,370,386 53, % Health and Welfare Insurance 9,010,699 8,288,580 9,394, , % Unemployment Insurance 97,327 77,037 96,349 (978) -1.0% Worker's Compensation Insurance 766, , , , % Total Employee Benefits 17,662,868 16,188,465 18,796,348 1,133, % Books and Supplies Books 111,664 86, ,513 43, % Supplies 2,089,506 1,614,457 2,245, , % Total Books and Supplies 2,201,170 1,701,017 2,401, , % *Percent change is budget to budget. 24

26 GENERAL FUND ADOPTED BUDGET EXPENDITURES COMBINED UNRESTRICTED & RESTRICTED DETAIL (CONTINUED) Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Operating Expenses Personal Service Contracts 2,086,280 1,554,424 2,425, , % Travel/Conference/Training 412, , ,862 85, % Dues and Memberships 130, , ,211 15, % Postage 160,250 89, , % Property and Liability Insurance 709, , ,965 43, % Utilities 2,942,414 2,858,369 3,017,675 75, % Repairs and Maintenance 929, ,803 1,009,075 79, % Legal, Election, and Audit Expenses 1,210, , ,000 (700,000) -57.9% Other Operating Expenses 4,319,799 2,696,741 3,973,756 (346,043) -8.0% Total Operating Expenses 12,901,206 10,048,854 12,493,307 (407,899) -3.2% Capital Outlay Site Improvement 24,000 15, , , % Building Improvement 67, ,053 50,914 (16,698) -24.7% Library Books 73,200 61,894 67,100 (6,100) -8.3% Equipment (Computer Technology) 310, , , , % Equipment 679, , ,271 (30,021) -4.4% Vehicle Replacement 0 1, % Lease/Purchase Agreements 1,163,420 1,111, ,867 (981,553) -84.4% Total Capital Outlay 2,317,599 2,337,132 1,625,317 (692,282) -29.9% Other Outgo Student Financial Aid 238, , , , % Other Uses 156, , ,618 16, % Designated Contingency (Restricted General Fund) 781, ,043,726 2,262, % InterFund Transfers 1,700,000 1,701,456 1,871, , % Total Other Outgo 2,876,228 2,386,932 5,459,218 2,582, % Total Expenditures/Appropriations $98,764,324 $91,308,934 $103,955,197 $5,190, % *Percent change is budget to budget. 25

27 GENERAL FUND ADOPTED BUDGET EXPENDITURES COMBINED UNRESTRICTED & RESTRICTED DETAIL (CONTINUED) Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Surplus/(Deficit) 910,995 (1,427,825) 0 (910,995) % Reserves and Ending Balance Board Designated Reserves (7%) 5,961,026 5,611,326 6,018,685 57, % Board Designated Project Reserves Revolving Cash 40,000 40,000 40, % GASB 45 Reserve 100,000 1,500,000 0 (100,000) % Voluntary Retirement Plan Future Obligation 165,610 1,115,412 0 (165,610) % Central Plant Lease Future Obligation 0 981, % Technology Replacement Reserve 0 600, , , % Vehicle Replacement Plan 0 100,000 50,000 50, % Resource Allocation Committee (RAC) Reserve 0 500, , , % Capital Outlay Replacement 0 200, % Undesignated Reserve 0 638, % Restricted Designated Reserve 910, (910,995) % Restricted Ending Balance 0 1,444, % Total Reserves and Ending Balance 7,177,631 12,731,039 6,413,078 (764,553) -10.7% Total Expenditures/Appropriations & $105,941,955 $104,039,973 $110,368,275 $4,426, % Reserves and Ending Balance *Percent change is budget to budget. 26

28 GENERAL FUND ADOPTED BUDGET REVENUES UNRESTRICTED 27

29 GENERAL FUND ADOPTED BUDGET EXPENDITURES UNRESTRICTED 28

30 GENERAL FUND ADOPTED BUDGET REVENUES UNRESTRICTED DETAIL Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change REVENUE Prior Year Ending Balance Re-allocation $7,892,230 $0 $4,873,744 ($3,018,486) -38.2% Federal Income CWS Administrative Allowance 24,000 25,451 26,000 2, % SEOG Grant Administrative Allowance 18,000 21,106 22,000 4, % Pell Grant Administrative Allowance 50,000 42,625 43,000 (7,000) -14.0% Forest Reserve 1,593 1,076 1,200 (393) -24.7% Other Federal Income 10,550 21,105 0 (10,550) % Total Federal Income 104, ,363 92,200 (11,943) -11.5% State Income Basic Apportionment 36,378,249 19,887,916 29,177,803 (7,200,446) -19.8% Education Protection Act 9,380,386 10,614,487 11,315,357 1,934, % Prior Year Adjustment 0 1,016, % Homeowners Exemption 310, , ,000 (10,000) -3.2% Mandated Costs 381, , ,223 10, % Lottery 1,665,027 1,413,202 1,791, , % Other State Income 538, , , % Total State Income 48,653,515 34,118,817 43,515,486 (5,138,029) -10.6% *Percent change is budget to budget. 29

31 GENERAL FUND ADOPTED BUDGET REVENUES UNRESTRICTED DETAIL (CONTINUED) Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Local Income Property Taxes 15,964,876 15,252,833 15,964, % Property Taxes - RDA Residual & Asset Liquidation 3,358,356 19,558,260 12,058,642 8,700, % Contract Instruction 679, , ,792 (171,372) -25.2% Personal Property Sales 20,000 9,329 20, % Rental fees 50,000 78,462 75,000 25, % Interest 100,000 93, , % International/Non-Resident Student Tuition 1,264,000 1,345,594 1,380, , % Enrollment Fees 4,900,000 4,909,480 4,949,200 49, % Community Education Fees 691, , ,546 (39,766) -5.8% Other Student Fees 152, , , % Materials Fees 388, , ,000 17, % Technology Fees , , % Transportation Fees 277, , ,000 12, % Miscellaneous Income 662, , ,000 20, % Total Local Income 28,507,622 43,059,573 37,499,786 8,992, % Total Revenue $85,157,510 $77,289,753 $85,981,216 $823, % *Percent change is budget to budget. 30

32 GENERAL FUND ADOPTED BUDGET EXPENDITURES UNRESTRICTED DETAIL Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Academic Salaries Instructors, Contract $16,124,466 $15,274,847 $16,059,365 ($65,101) -0.4% Non-Instructional Contract 3,474,242 3,039,750 3,757, , % Non-Instructional Management 3,228,071 3,253,602 3,406, , % Instructional Hourly 12,094,402 12,648,220 12,674, , % Non-Instructional Hourly 756, , ,041 63, % Total Academic Salaries 35,677,543 35,116,835 36,718,466 1,040, % Classified Salaries Non-Instructional Contract 12,526,141 11,808,940 12,571,432 45, % Non-Instructional Management 2,537,913 2,413,285 2,725, , % Instructional Aides, Contract 1,572,861 1,479,229 1,600,217 27, % Non-Instructional Hourly 1,007, , ,007 (92,479) -9.2% Instructional Hourly 1,231,304 1,015,391 1,207,241 (24,063) -2.0% Total Classified Salaries 18,875,705 17,589,968 19,019, , % Employee Benefits State Teachers Retirement 2,912,523 2,615,734 3,229, , % Public Employees Retirement 2,129,520 1,828,872 2,199,709 70, % FICA/Medicare 1,982,114 1,972,361 1,976,073 (6,041) -0.3% Health and Welfare Insurance 8,199,385 7,633,055 8,366, , % Unemployment Insurance 92,857 74,480 92,656 (201) -0.2% Worker's Compensation Insurance 690, , , , % Total Employee Benefits 16,006,657 14,797,559 16,697, , % Books and Supplies Books 77,526 35,832 66,866 (10,660) -13.8% Supplies 1,372,918 1,166,362 1,481, , % Total Books and Supplies 1,450,444 1,202,194 1,548,666 98, % Operating Expenses Personal Service Contracts 815, , ,862 (125,313) -15.4% Travel/Conference/Training 205, , ,463 41, % Dues and Memberships 124, , ,740 5, % Postage 160,250 89, , % Property and Liability Insurance 709, , ,965 43, % Utilities 2,937,844 2,854,551 3,011,169 73, % Repairs and Maintenance 841, , ,795 97, % Legal, Election, and Audit Expenses 1,210, , ,000 (700,000) -57.9% Other Operating Expenses 2,567,671 2,058,739 2,538,644 (29,027) -1.1% Total Operating Expenses 9,572,545 7,962,830 8,977,888 (594,657) -6.2% *Percent change is budget to budget. 31

33 GENERAL FUND ADOPTED BUDGET EXPENDITURES UNRESTRICTED DETAIL (CONTINUED) Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Capital Outlay Site Improvement 24,000 15,849 24, % Building Improvement 37, ,053 36,452 (1,160) -3.1% Library Books 3, , % Equipment (Computer Technology) 310, , , , % Equipment 178, , ,826 53, % Vehicle Replacement 0 1, % Lease/Purchase Agreements 1,163,420 1,111, ,867 (981,553) -84.4% Total Capital Outlay 1,716,765 1,665, ,180 (741,585) -43.2% Other Outgo Student Financial Aid 1, (1,333) % Other Uses 156, , ,618 16, % InterFund Transfers 1,700,000 1,700,000 1,871, , % Total Other Outgo 1,857,851 1,827,224 2,044, , % Total Expenditures/Appropriations $85,157,510 $80,161,794 $85,981,216 $823, % Current Year Surplus/(Deficit) 0 (2,872,041) % Reserves and Ending Balance Board Designated Reserve (7%) 5,961,026 5,611,326 6,018,685 57, % Board Designated Project Reserves Revolving Cash 40,000 40,000 40, % GASB 45 Reserve 100,000 1,500,000 0 (100,000) % Voluntary Retirement Plan Future Obligation 165,610 1,115,412 0 (165,610) % Central Plant Lease Future Obligation 0 981, % Technology Replacement Reserve 0 600, , , % Vehicle Replacement Plan 0 100,000 50,000 50, % Resource Allocation Committee (RAC) Reserve 0 500, , , % Capital Outlay Replacement 0 200, % Undesignated Reserve 0 638, % Total Reserves and Ending Balance $6,266,636 $11,286,823 $6,413,078 $146, % Percent Reserves and Ending Balance 7.35% 14.08% 7.46% 0.11% Total Expenditures/Appropriations & $91,424,146 $91,448,617 $92,394,294 $970, % Reserves and Ending Balance *Percent change is budget to budget. 32

34 GENERAL FUND ADOPTED BUDGET REVENUES - RESTRICTED 33

35 GENERAL FUND ADOPTED BUDGET EXPENDITURES - RESTRICTED 34

36 GENERAL FUND ADOPTED BUDGET REVENUES RESTRICTED DETAIL Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Beginning Balance Beginning Balance $910,995 $910,995 $1,444,216 $533, % Net Beginning Balance 910, ,995 1,444, , % Federal Income Student Financial Aid/College Work Study 538, , ,000 (8,095) -1.5% Vocational Education 761, , ,085 (123,681) -16.2% Center of Excellence 116,534 31,462 0 (116,534) % Other Federal Income 2,571,305 1,681,421 2,379,637 (191,668) -7.5% Total Federal Income 3,987,700 2,981,224 3,547,722 (439,978) -11.0% State Income Disabled Programs and Services 605,027 1,017,680 1,021, , % Extended Opportunity Programs and Services 684, , , , % Staff Development and Diversity 29,183 1,765 33,831 4, % Student Success and Support Program 526, ,989 2,077,465 1,551, % Instructional Equipment 195, ,634 94,425 (100,637) -51.6% State Block Grant 1,584,993 1,035,876 3,412,565 1,827, % Technology 12,739 7,377 5,362 (7,377) -57.9% Welfare Reform 274, , ,840 70, % Center of Excellence 680, , ,060 (304,798) -44.8% Lottery 801, , ,000 (451,833) -56.4% Other State Income 1,752,177 1,463,599 2,093, , % Total State Income 7,146,273 6,479,732 10,636,466 3,490, % Local Income Student Health Fees 921, , ,400 (128,326) -13.9% Parking Fees 1,413,411 1,306,092 1,320,000 (93,411) -6.6% Center of Excellence 0 25,070 2,160 2, % Miscellaneous Income 137, , ,017 92, % Total Local Income 2,472,841 2,219,405 2,345,577 (127,264) -5.1% Total Income $13,606,814 $11,680,361 $16,529,765 $2,922, % Total Income and Net Beginning Balance $14,517,809 $12,591,356 $17,973,981 $3,456, % *Percent change is budget to budget. 35

37 GENERAL FUND ADOPTED BUDGET EXPENDITURES RESTRICTED DETAIL Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Academic Salaries Instructors, Contract $169,718 $170,751 $106,353 ($63,365) -37.3% Non-Instructional Contract 202, , , , % Non-Instructional Management 221, , ,606 (55,400) -25.1% Instructional Hourly 39,496 46,946 76,480 36, % Non-Instructional Hourly 997, ,156 1,307, , % Total Academic Salaries 1,630,734 1,638,589 1,985, , % Classified Salaries Non-Instructional Contract 1,738,285 1,245,177 1,978, , % Non-Instructional Management 1,186,353 1,068,366 1,136,843 (49,510) -4.2% Instructional Aides, Contract 43,996 48,590 73,367 29, % Non-Instructional Hourly 1,005,427 1,193,915 1,592, , % Instructional Hourly 647, , ,728 28, % Total Classified Salaries 4,621,271 4,301,142 5,456, , % Employee Benefits State Teachers Retirement 118, , ,585 57, % Public Employees Retirement 311, , ,045 67, % FICA/Medicare 334, , ,313 59, % Health and Welfare Insurance 811, ,525 1,028, , % Unemployment Insurance 4,470 2,557 3,693 (777) -17.4% Worker's Compensation Insurance 76,100 68, ,956 41, % Total Employee Benefits 1,656,211 1,390,906 2,099, , % Books and Supplies Books 34,138 50,728 88,647 54, % Supplies 716, , ,182 47, % Total Books and Supplies 750, , , , % *Percent change is budget to budget. 36

38 GENERAL FUND ADOPTED BUDGET EXPENDITURES RESTRICTED DETAIL (CONTINUED) Adopted Adopted Percent* DESCRIPTION Budget Actual Budget Variance Change Operating Expenses Personal Service Contracts 1,271,105 1,195,107 1,735, , % Travel/Conference/Training 207, , ,399 44, % Dues and Memberships 6,240 16,415 16,471 10, % Utilities 4,570 3,818 6,506 1, % Repairs and Maintenance 87,402 58,547 70,280 (17,122) -19.6% Other Operating Expenses 1,752, ,002 1,435,112 (317,016) -18.1% Total Operating Expenses 3,328,661 2,086,024 3,515, , % Capital Outlay Site Improvement , , % Building Improvement 30, ,462 (15,538) -51.8% Library Books 70,200 61,894 64,100 (6,100) -8.7% Equipment 500, , ,445 (83,189) -16.6% Total Capital Outlay 600, , ,137 49, % Other Outgo Student Financial Aid 237, , , , % InterFund Transfer 0 1, % Designated Contingency 781, ,043,726 2,262, % Total Other Outgo 1,018, ,708 3,414,676 2,396, % Total Expenditures/Appropriations $13,606,814 $11,147,140 $17,973,981 $4,367, % Reserves and Ending Balance Designated Reserve 910, (910,995) % Ending Balance 0 1,444, % Total Reserves and Ending Balance 910,995 1,444,216 0 (910,995) % Total Expenditures/Appropriations & $14,517,809 $12,591,356 $17,973,981 $3,456, % Reserves and Ending Balance *Percent change is budget to budget. 37

39 ADOPTED BUDGET STAFFING COSTS GENERAL FUND UNRESTRICTED AND RESTRICTED FUNDS 38

40 ADOPTED BUDGET COMBINED UNRESTRICTED & RESTRICTED BUDGET SUMMARY BY SUPPORT SERVICES AND INSTRUCTIONAL SCHOOLS / PROGRAMS Expenditures Rancho Cucamonga Campus Chino Campus Fontana Campus Other Total Personnel Costs 71,803,354 5,794,517 3,426, ,601 81,975,860 Operating Costs 18,851, , , ,085 20,354,020 Capital Outlay 1,367, ,669 2,900 98,688 1,625,317 Total Expenditures $ 92,022,086 $ 6,875,889 $ 3,820,848 $ 1,236,374 $ 103,955,197 Full Time Equivalent Students (Projected) FTE'S - Credit 9, , , , FTE'S - Non-Credit Total FTE's* 10, , , , , *The total FTES in (14,241.26) and projected FTES in (14,457.40) reflect unfactored FTES. For both years, a % f-factor has been applied to correct for any potential loss of FTES in daily census procedure, independent daily census procedure, or positive attendance sections as a result of flex day scheduling. Applying the f-factor, corrected FTES for is 14, (the amount reported on the annual apportionment attendance report) and projected at 14, for The projection is based upon the adopted budget assumption developed by the Chaffey College Office of Budgeting & Fiscal Services and assumes that: 1) a 2.75% increase in access and restoration funding will be applied to the funded FTES (14,007.96); and 2) an additional 1% FTES (143.14) will be generated to capture potential growth funding in

41 ADOPTED BUDGET COMBINED UNRESTRICTED & RESTRICTED BUDGET SUMMARY BY SUPPORT SERVICES AND INSTRUCTIONAL SCHOOLS / PROGRAMS Adopted Budget Employee Student* Personnel Operating Capital Total FTE FTE'S Costs Costs Outlay Expenses Support Services Superintendent/President's Office ,951, ,368 31,000 2,633,660 Administrative Services ,069,547 3,992, ,499 9,720,406 Chino Campus , ,737 12, ,178 Fontana Campus , ,785 2, ,185 Governmental Relations and Foundation ,761 81,102 14, ,863 Business Services and Economic Development ,765,912 11,203, ,572 34,494,525 Instruction and Institutional Effectiveness ,167,746 93,709 6,023 1,267,478 Student Services ,084,458 1,264,458 4,000 5,352,916 Counseling & Matriculation ,829, ,864 41,500 8,699,120 Total Support Services $ 44,657,840 $ 18,350,424 $ 1,296,067 $ 64,304,331 Instructional Schools/Programs Kinesiology, Nutrition and Athletics ,425, ,198 23,628 2,847,362 Business & Applied Technology , ,013, ,899 22,988 4,227,920 Health Sciences ,060, , ,917 4,513,812 Instructional Support ,334, ,409 5,000 6,851,259 Language Arts , ,310,922 44, ,355,904 Library & Learning Resources , ,173 68,405 1,095,721 Mathematics & Science , ,334, ,432 48,792 6,537,218 Social & Behavioral Sciences , ,732,797 55, ,787,914 Visual & Performing Arts , ,192, ,393 4,520 3,433,756 Total Instructional Schools/Programs , $ 37,318,020 $ 2,003,596 $ 329,250 $ 39,650,866 Total General Fund , $ 81,975,860 $ 20,354,020 $ 1,625,317 $ 103,955,197 *The total FTES in (14,241.26) and projected FTES in (14,457.40) reflect unfactored FTES. For both years, a % f-factor has been applied to correct for any potential loss of FTES in daily census procedure, independent daily census procedure, or positive attendance sections as a result of flex day scheduling. Applying the f-factor, corrected FTES for is 14, (the amount reported on the annual apportionment attendance report) and projected at 14, for The projection is based upon the adopted budget assumption developed by the Chaffey College Office of Budgeting & Fiscal Services and assumes that: 1) a 2.75% increase in access and restoration funding will be applied to the funded FTES (14,007.96); and 2) an additional 1% FTES (143.14) will be generated to capture potential growth funding in

42 SUMMARY FOR FISCAL YEAR SUPERINTENDENT / PRESIDENT S OFFICE Adopted Budget Expenditures Visionary Improvement Plan Goals Complete the scheduled Measure L bond projects within their adopted budget parameters. Respond to state budget realities and expanding non-state revenue streams. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $1,880,049 $2,496,293 $1,951,292 $71, % Operating Expenditures 546, , , , % Capital Outlay 31,000 25,054 31, % Total Expenditures $2,457,117 $2,918,854 $2,633,660 $176, % Personnel FTE Funding Source General Fund Unrestricted 2,416,427 2,873,901 2,506,354 89, % Restricted 40,690 44, ,306 86, % $2,457,117 $2,918,854 $2,633,660 $176, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 41

43 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR SUPERINTENDENT / PRESIDENT S OFFICE Program Goals Assessments A new 116,000 square-foot parking lot, which includes the addition of 260 parking stalls, two flagpoles, and concrete pathways, was completed within budget in The Central Plant TES tank project will support greater demand for heating and cooling on the expanded campus, as well as provide greater energy efficiency. This project is in the bid/award phase and is pending review by Southern California Edison for participation in an incentive program that could lead to significant savings for the college. The Central Plant project is expected to go out for bid this year. Projects in the planning stage include: o Language/Liberal Arts and Letters (pending state funding) o Library remodel/expansion (pending state funding) o Business Education Re-Roof (scheduled for construction summer 2015) o Library Security Cameras (installation in progress, completion expected fall 2014) The following activities were conducted to assess progress: semi-annual Measure L Citizens Oversight Committee meeting, Report to the Community, Prop 39 Performance Audit, and report to the Governing Board. Maintained mandated 7 percent board reserve in budget. It was determined the District did not need to participate in short term borrowing, such as the Tax and Revenue Anticipation Notes (TRANS), because of the improving budget situation and successful cash flow management. Continued to communicate state and local budget information to the college community through budget presentations and budget forums. The District exceeded its goal to seek and obtain a minimum of $1.5 million annual in external grants by obtaining approximately $2.4 million in external grants. 42

44 DEPARTMENTAL ORGANIZATION STRUCTURE SUPERINTENDENT / PRESIDENT S OFFICE Superintendent / President's Office FTE Board of Trustees FTE Developmental Activities FTE Community Relations FTE Partnerships w/ High Schools FTE Institutional Research FTE Internal Auditor FTE GEM Committee FTE Marketing & Public Relations FTE Lithography FTE Graphic Services FTE Outreach FTE On-line to College FTE Institutional Services / Exec Asst to the Superintendent/President FTE Classified Senate FTE NOTE: This chart includes all budgeted permanent contract positions. 43

45 SUMMARY FOR FISCAL YEAR ADMINISTRATIVE SERVICES Adopted Budget Expenditures Visionary Improvement Plan Goals Implement a District-wide Technology Master Plan, which will include a review of trends in higher education, needs assessment to support student success initiatives and District infrastructure, and the development of strategic objectives with a priority to enhance communications with constituent groups and increase ease of access and operability district-wide. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $5,061,442 $6,658,784 $5,069,547 $8, % Operating Expenditures 1,963,144 1,800,989 3,992,360 2,029, % Capital Outlay 335, , , , % Total Expenditures $7,359,909 $8,845,704 $9,720,406 $2,360, % Personnel FTE Funding Source General Fund Unrestricted 7,160,941 8,627,435 7,427, , % Restricted 198, ,269 2,293,160 2,094, % $7,359,909 $8,845,704 $9,720,406 $2,360, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 44

46 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR ADMINISTRATIVE SERVICES Program Goals Assessments Reviewed trends in higher education and needs assessment to support student success initiatives including: o The NMC Horizon an unbiased source of information that helps education leaders, trustees, policy makers, and others easily understand the impact of key emerging technologies on education, and when they are likely to enter mainstream use. o The EDUCAUSE IT Issues Panel annual top-ten IT issues for higher education which reflect the increasing interconnections among external forces, institutional strategic priorities, and information technology in higher education. Researched consulting companies experienced in working with community colleges to develop strategic technology plans. 45

47 DEPARTMENTAL ORGANIZATION STRUCTURE ADMINISTRATIVE SERVICES Administrative Services FTE ITS / Technical Services FTE ITS / Administrative Systems FTE Educational Technology FTE Facilities, Operations & Engineering FTE Facilities Development FTE Operations FTE Building Maintenance FTE Grounds FTE Transportation Maintenance FTE Hazardous Material & Safety FTE Measure L / Cap Proj / Sched Maint FTE NOTE: This chart includes all budgeted permanent contract positions. 46

48 SUMMARY FOR FISCAL YEAR BUSINESS SERVICES AND ECONOMIC DEVELOPMENT Adopted Budget Expenditures Visionary Improvement Plan Goals Strengthen the link between District budget development and strategic planning. Develop and complete a District-wide Campus Safety and Security Plan. Implement technological solutions to improve effectiveness. Increase the textbook rental program over the next three years from 40 courses with rental options to 120. Offer comprehensive services to business and industry following a strategic plan that aligns with the District s Educational Master Plan. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent*** Change Personnel Services* $7,318,433 $7,952,026 $7,198,907 ($119,526) -1.6% Employee Benefits-Holding Account* 15,039, ,567, , % Operating Expenditures 11,823,618 8,722,689 11,203,041 (620,577) -5.2% Capital Outlay-Holding Account 1,244,420 1,093, ,867 (981,553) -78.9% Capital Outlay 128, , , , % Total Expenditures $35,554,968 $17,885,403 $34,494,525 ($1,060,443) -3.0% Personnel FTE** Funding Source General Fund Unrestricted 29,420,256 14,146,495 28,198,626 (1,221,630) -4.2% Restricted 6,134,712 3,738,908 6,295, , % $35,554,968 $17,885,403 $34,494,525 ($1,060,443) -3.0% *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Includes Auxiliary Services & Bookstore Funds. ***Percent change is budget to budget. 47

49 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR BUSINESS SERVICES AND ECONOMIC DEVELOPMENT Program Goals Assessments Incorporated the Program and Services Review (PSR) Vision Improvement Plan goals and assessment for each area in the adopted budget book. Established a funding source for the Resource Allocation Committee s (RAC) prioritization of proposed Program Services Review (PSR) expenditures. Established a Budgeting Services and IT review process to assist Resource Allocation Committee (RAC) prioritization. Included Executive Director of Budgeting and Fiscal Services on the Accreditation Oversight Committee. Completed the District Emergency Response Plan. Implemented the Incident Command Structure. Trained managers on the National and State Emergency Management System (SEMS). Conducted an inter-agency Active Shooter 3-day training program. Implemented an online database for management of chemicals throughout the District. Provided CPR/First Aid training to 42 employees. Prevented, mitigated, and resolved risks throughout the District. Established an online employee benefit enrollment and management module. Added document imaging to the accounts payable process. Established a P-Card system for the purchase of low-dollar, low-risk items in order to reduce costs and increase purchasing efficiencies. Outperformed goal and increased textbook option in first year to 300 course offerings. Secured over $1 million from the State of California Employment Training Panel so serve area employers. Provided 586 hours of training to 337 participants. Implemented the Doing what Matters grant. 48

50 DEPARTMENTAL ORGANIZATION STRUCTURE BUSINESS SERVICES AND ECONOMIC DEVELOPMENT B usiness Services & Economic D evelopm ent FTE H uman R esources FTE Public Safety FTE M entor Program FTE Staff D iversity / A ffirm ative A ction FTE Parking FTE P artn ersh ip fo r C lean A ir FTE Personnel Services FTE Public Inform ation FTE R isk M anagem ent FTE Econom ic D evelopment FTE W orkforce D evelopm ent FTE Sector N avigator FTE C ontract Education FTE C alw orks FTE W orkforce / W elfare R eform FTE C omm unity Education FTE B ud geting & Fiscal Services FTE B usiness S ervices FTE Purchasing Services FTE A ccounting Services FTE W arehouse O perations FTE M a il FTE Stores / Special Projects FTE A uxiliary Services FTE* Food Services FTE B ookstore FTE* U tilitie s FTE C ivic C enter & Facility Sched uling FTE C hino C om munity C enter FTE C enter of Excellence FTE G eneral Institutional FTE *Includes Auxiliary Services & Bookstore Funds. NOTE: This chart includes all budgeted permanent contract positions. 49

51 SUMMARY FOR FISCAL YEAR GOVERNMENTAL RELATIONS AND FOUNDATION Adopted Budget Expenditures Visionary Improvement Plan Goals Continue to assess district needs and secure the necessary support and funding for programs and services. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent*** Change Personnel Services* $342,756 $348,012 $410,761 $68, % Operating Expenditures 81,102 27,715 81, % Capital Outlay 14, , % Total Expenditures $437,858 $375,727 $505,863 $68, % Personnel FTE** Funding Source General Fund Unrestricted 378, , , , % Restricted 59, (59,771) % $437,858 $375,727 $505,863 $68, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Includes Foundation Fund. ***Percent change is budget to budget. 50

52 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR GOVERNMENTAL RELATIONS AND FOUNDATION Program Goals Assessments Monitored legislation and advocated on behalf of the District at the local, state, and federal level. Coordinated advocacy initiatives to promote, oppose, and/or influence legislation with the American Association of Community Colleges, the Association of Community College Trustees, the California Community Colleges Chancellor s Office, and the Community College League of California. Assisted in the coordination of the local and state advocacy efforts of the Associated Students of Chaffey College. Represented Chaffey College at events organized by local congress members, assembly members and senators; SANBAG meetings; Board of Supervisors meetings; city council meetings; and various special community events, such as the White House Hispanic Community Action Summit, the National Innovative Communities Conference and the San Bernardino County Superintendent s West End Advisory Group. Held the 2014 golf tournament, which grossed $81, Managed and Distributed $451, in scholarship funds for the fiscal year (913 awards). Held the annual Foundation Board retreat. Helped increase awareness of the Chaffey College Alumni Association through on-campus activities, including the following special events: o Tailgate 2013 o Grad Fest o Alumni of the Year/Athletic Hall of Fame Dinner o Commencement 51

53 DEPARTMENTAL ORGANIZATION STRUCTURE GOVERNMENTAL RELATIONS AND FOUNDATION Governmental Relations and Foundation FTE Foundation FTE* Alumni Affairs FTE Governmental Relations FTE *Includes Foundation Fund. NOTE: This chart includes all budgeted permanent contract positions. 52

54 SUMMARY FOR FISCAL YEAR INSTRUCTION AND INSTITUTIONAL EFFECTIVENESS Adopted Budget Expenditures Visionary Improvement Plan Goals Ensure that the Resource Allocation Committee (RAC) has a clear mission of overseeing the allocation of resources stemming from PSR, appropriate membership, and a clear connection to institutional planning and budgeting. Successfully lead the college through the ACCJC self-evaluation process using the Accreditation Oversight Committee structure, which will ensure that accreditation is woven into the everyday life of the college and an open, transparent process exists. Expenditures Expenditures Category ** Adopted Budget Actuals ** Adopted Budget Variance Percent*** Change Personnel Services* $1,003,891 $872,687 $1,167,746 $163, % Operating Expenditures 104,962 49,213 93,709 (11,253) -10.7% Capital Outlay 0 0 6,023 6, % Total Expenditures $1,108,853 $921,900 $1,267,478 $158, % Personnel FTE Funding Source General Fund Unrestricted 1,108, ,900 1,267, , % Restricted % $1,108,853 $921,900 $1,267,478 $158, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Budget includes instruction holding account. ***Percent change is budget to budget. 53

55 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR INSTRUCTION AND INSTITUTIONAL EFFECTIVENESS Program Goals Assessments The Resource Allocation Committee (RAC) was established and rubrics were developed and applied to those funding requests from Program Services Review (PSR). Instructional equipment, instructional supplies and software requests from were funded. The Accreditation Oversight Committee met on an on-going basis and developed a plan to begin the self-evaluation process. o Subcommittees will be established this year to divide the work into workable pieces. 54

56 DEPARTMENTAL ORGANIZATION STRUCTURE INSTRUCTION AND INSTITUTIONAL EFFECTIVENESS Instruction & Institutional Effectiveness FTE Faculty Senate FTE CCFA FTE Program Review FTE Instruction Holding FTE Accreditation FTE NOTE: This chart includes all budgeted permanent contract positions. 55

57 SUMMARY FOR FISCAL YEAR CHINO CAMPUS Adopted Budget Expenditures Visionary Improvement Plan Goals Ensure that most aspects of student services, student support services, and student activities are provided for students at the Chino Campus. Continue dialogue with school deans focused on providing full academic programs (both CTE and transfer) to allow students to obtain their degree solely from classes taken at the Chino Campus. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $838,258 $1,095,987 $802,868 ($35,390) -4.2% Operating Expenditures 72,737 77, ,737 53, % Capital Outlay 8,200 5,077 12,573 4, % Total Expenditures $919,195 $1,178,686 $941,178 $21, % Personnel FTE Funding Source General Fund Unrestricted 917,345 1,170, ,328 (31,017) -3.4% Restricted 1,850 7,739 54,850 53, % $919,195 $1,178,686 $941,178 $21, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 56

58 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR CHINO CAMPUS Program Goals Assessments Collaborated with Counseling and Matriculation to help facilitate the new Guiding Panthers to Success (GPS) area at the Chino Campus. Met with school deans to increase the types of classes offered at the Chino Campus, and will continue to discuss in fall 2014 for planning courses at the Chino Campus for the academic year. During the academic year, the Office of the Dean of Chino Campus will meet with Counseling and Matriculation and Office of the Dean of Fontana Campus to strategize on the best steps to take to complete a thorough analysis of the student services and support services that are available at all three campuses, which will include both the type of service and a measurement of level of service. During the academic year, obtain complete enrollment data from Institutional Research on the Chino Campus enrollments. Meet with the Chino Campus counselors during the academic year to obtain additional enrollment data and feedback. Meet with the school deans during the academic year to determine classes to be offered at the Chino Campus for the academic year. 57

59 DEPARTMENTAL ORGANIZATION STRUCTURE CHINO CAMPUS Chino Campus, VP / CAO FTE Chino Campus Office FTE Chino IT Center FTE Chino Center FTE Admissions & Records FTE Interior Design FTE Fashion Design / Merchandising FTE Hotel / Food Service Management FTE NOTE: This chart includes all budgeted permanent contract positions. 58

60 SUMMARY FOR FISCAL YEAR FONTANA CAMPUS Adopted Budget Expenditures Visionary Improvement Plan Goals Ensure seamless access to instructional and student services so that students can visit the Fontana Campus and receive the maximum number of services that are also available at the Rancho Cucamonga and Chino campuses. Provide a safe, secure and easy to navigate environment where faculty, students and staff feel comfortable in the learning environment, including proper traffic flow, a well-lit campus and proper signage. Create an environment that adequately supports and facilitates quality instruction. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $644,467 $772,547 $575,500 ($68,967) -10.7% Operating Expenditures 116,335 58, ,785 (5,550) -4.8% Capital Outlay 2,000 1,642 2, % Total Expenditures $762,802 $832,521 $689,185 ($73,617) -9.7% Personnel FTE Funding Source General Fund Unrestricted 454, , ,575 (63,506) -14.0% Restricted 308, , ,610 (10,111) -3.3% $762,802 $832,521 $689,185 ($73,617) -9.7% *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 59

61 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR FONTANA CAMPUS Program Goals Assessments Worked with Counseling and Matriculation to establish a dedicated Guiding Panthers to Success (GPS) center on the Fontana campus, which will open in August 2014, and will have a dedicated counselor and assist students with orientation and making Ed Plans. Purchased signage for the front desk area of the Ralph M. Lewis Building that will clearly denote the admissions and records and financial aid areas. o The signs are due to be installed by the beginning of the Fall 2014 semester. Steps have been taken to address some of the damaged tile in the parking lot. Worked to expand offerings at Fontana by adding courses during the academic year that will allow students to complete transfer degrees in English, Communication Studies and History. 60

62 DEPARTMENTAL ORGANIZATION STRUCTURE FONTANA CAMPUS Fontana Campus Office FTE Admissions & Records FTE Upward Bound FTE NOTE: This chart includes all budgeted permanent contract positions. 61

63 SUMMARY FOR FISCAL YEAR STUDENT SERVICES Adopted Budget Expenditures Visionary Improvement Plan Goals Create strategies that ease students access to the college and decreases the time students take for goal completion. Create an online environment that effectively assists students with navigating an online atmosphere. Create a student services environment that is welcoming to students of diverse backgrounds that represents the district. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent*** Change Personnel Services* $3,936,817 $4,680,539 $4,084,458 $147, % Operating Expenditures 989, ,780 1,264, , % Capital Outlay 7,384 5,676 4,000 (3,384) -45.8% Total Expenditures $4,933,523 $5,427,995 $5,352,916 $419, % Personnel FTE** Funding Source General Fund Unrestricted 2,895,004 3,698,615 3,043, , % Restricted 2,038,519 1,729,380 2,308, , % $4,933,523 $5,427,995 $5,352,916 $419, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Includes ASCC (Student Activities) Fund. ***Percent change is budget to budget. 62

64 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR STUDENT SERVICES Program Goals Assessments Establish Guiding Panthers to Success (GPS) centers at each campus that provide arenas for information dissemination, assessment, educational planning and completion related workshops. Require new, first-time and transfer, students to complete abbreviated and comprehensive educational plans. Establish online programs of assessment and orientation allowing students to complete key matriculation components remotely. Engage in partnerships with internal and external partners that assess, monitor and report access to the college by disproportionately disadvantaged populations. 63

65 DEPARTMENTAL ORGANIZATION STRUCTURE STUDENT SERVICES Student Services FTE Student Activities FTE* Student Health Services FTE Commencement FTE Financial Aid FTE Admissions & Records FTE Cashier's Office FTE Transfer Center FTE Discipline & Enrollment Management FTE International Students Program FTE Catalogs & Schedules FTE *Includes ASCC (Student Activities) Fund. NOTE: This chart includes all budgeted permanent contract positions. 64

66 SUMMARY FOR FISCAL YEAR COUNSELING & MATRICULATION Adopted Budget Expenditures Visionary Improvement Plan Goals Fully implement and bring to scale educational planning workshops and new student orientations at all campus sites. Seek to increase capacity to evaluate external transcripts to clear prerequisites and process a greater number of degree and certificate applications by increasing the number of evaluations to clear prerequisites and processing of graduation application for certificates and degrees by 10% each year over the next three years. Collaborate with Instruction to develop a Guiding Panthers to Success (GPS) center at each campus site to promote student completion and will be established and modeled after the Success Centers where counselors and Success Guides will offer services to help students evaluate progress on goal and access services and resources to transfer and/or earn a degree or certificate from Chaffey. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $5,992,492 $6,030,872 $7,829,756 $1,837, % Operating Expenditures 410, , , , % Capital Outlay 0 122,105 41,500 41, % Total Expenditures $6,403,181 $7,108,895 $8,699,120 $2,295, % Personnel FTE Funding Source General Fund Unrestricted 4,285,850 4,190,366 4,522, , % Restricted 2,117,331 2,918,529 4,177,077 2,059, % $6,403,181 $7,108,895 $8,699,120 $2,295, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 65

67 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR COUNSELING & MATRICULATION Program Goals Assessments Comprehensive educational planning workshops have been developed and implemented at the Rancho Cucamonga campus. Abbreviated educational planning workshops have been developed and implemented at the Rancho Cucamonga, Chino, and Fontana campuses. Super Saturday orientation, assessment, and educational planning workshops were offered in May and June of 2014 for new students. o Over 725 students were served. The administration committed resources to filling an existing transcript evaluator vacancy and hire two additional evaluators. Completed a search and hiring process for three new transcript evaluators and they are completing on-the-job training during summer/fall A total of four transcript evaluators will be available to assist in processing graduation and certificate applications, evaluation of transcripts for the Health Sciences, prerequisite verifications and evaluation of external transcripts beginning fall In collaboration with the Success Centers, established a temporary Guiding Panthers to Success (GPS) center in the old Administration building and provided services to new and continuing students. The college committed resources to hire three temporary full-time counselors to provide leadership for the Guiding Panthers to Success (GPS) centers at the Rancho Cucamonga, Chino and Fontana campuses. Completed a search and hiring process for three new temporary full-time Guiding Panthers to Success (GPS) counselors and they are completing on-the-job training during summer/fall 2014 in preparation for the establishment of permanent GPS centers at all campus locations. A permanent Guiding Panthers to Success (GPS) center will open on August 4, 2014, in the Vocational & Student Support (VSS) building on the Rancho Cucamonga campus; GPS centers at the Chino and Fontana campuses are scheduled to open in August

68 DEPARTMENTAL ORGANIZATION STRUCTURE COUNSELING & MATRICULATION Counseling & Matriculation Office FTE High School Relations FTE Puente Program FTE Counseling FTE Disability Programs & Services FTE Coop Ed / Articulation / Guidance FTE Tech Prep Counseling FTE EOP&S FTE Matriculation FTE Career Services / Student Employment FTE NOTE: This chart includes all budgeted permanent contract positions. 67

69 SUMMARY FOR FISCAL YEAR KINESIOLOGY, NUTRITION AND ATHLETICS Adopted Budget Expenditures Visionary Improvement Plan Goals Assist the departmental faculty in its program diversification and growth by providing necessary information and support. Assist athletic coaches and programs in seamless transitions for student athletes and professionally run contests and events. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $2,415,115 $3,085,874 $2,425,536 $10, % Operating Expenditures 307, , ,198 90, % Capital Outlay 17,612 40,507 23,628 6, % Total Expenditures $2,740,664 $3,482,231 $2,847,362 $106, % Personnel FTE Funding Source General Fund Unrestricted 2,740,664 3,430,962 2,794,562 53, % Restricted 0 51,269 52,800 52, % $2,740,664 $3,482,231 $2,847,362 $106, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 68

70 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR KINESIOLOGY, NUTRITION AND ATHLETICS Program Goals Assessments The program has diversified in its course offerings, the course locations and the course modalities, and continues this pursuit. A new certificate was approved through curriculum. The entire program has restructured its program name and all curriculum, and every course has been updated. The program has diversified in working with coaches to assist student athletes in their transition from Chaffey College with peer and colleague mentorship and interaction, and continues this pursuit. Consistently review each professionally run contest and event. Review each professional run contest and event at the end of each season to determine how the program s presentation can be improved. A student athlete academic recognition was instituted where 73 student athletes were recognized. 69

71 DEPARTMENTAL ORGANIZATION STRUCTURE KINESIOLOGY, NUTRITION AND ATHLETICS Kinesiology, Nutrition & Athletics Administration Office FTE Nutrition & Food FTE Athletics & Kinesiology FTE Athletic Advisement FTE NOTE: This chart includes all budgeted permanent contract positions. 70

72 SUMMARY FOR FISCAL YEAR BUSINESS AND APPLIED TECHNOLOGY Adopted Budget Expenditures Visionary Improvement Plan Goals Revise programs of study in at least two disciplines to improve completion of certificates and degrees by 10%. Integrate Engineering Technology and Industrial Electrical Technology into a Manufacturing Technology program that meets the needs of local/regional employers and promotes the growth of manufacturing in the Inland Empire. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $4,022,938 $5,068,022 $4,013,033 ($9,905) -0.2% Operating Expenditures 193, , ,899 (2,093) -1.1% Capital Outlay 364, ,769 22,988 (341,948) -93.7% Total Expenditures $4,581,866 $5,460,120 $4,227,920 ($353,946) -7.7% Personnel FTE Funding Source General Fund Unrestricted 4,079,591 5,054,856 4,041,397 (38,194) -0.9% Restricted 502, , ,523 (315,752) -62.9% $4,581,866 $5,460,120 $4,227,920 ($353,946) -7.7% *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 71

73 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR BUSINESS AND APPLIED TECHNOLOGY Program Goals Assessments Gathered data on certificate and degree completion over the last five years. Encouraged faculty to review data and retain only the certificates that accurately reflect the pathway and identify new certificates, if needed. Compared a number of current degrees/certificates to those retained. Several departments within the school have completely revised degree and certificate programs, which involved reducing the number of certificates and degrees being offered by streamlining and combining multiple programs. Several departments have rewritten and updated certificates and degrees to not only meet current business and industry standards, but also to respond to the District s request to reduce course offerings. There have been significant increases in degree and certificate completion rates within the school. Reviewed curriculum and identified any new curriculum needed and develop an implementation plan. Identified any additional resources required and develop an implementation plan. Reviewed the existing curriculum as well as the curriculum from other colleges and certification requirements and conferred with an expert in this area. Conferred with Mathematics and Sciences and engineering faculty regarding a Manufacturing Technology program. Reviewing possibilities for course descriptions for the Manufacturing Technology program as Chaffey College has been designated a Center for Advanced Manufacturing. 72

74 DEPARTMENTAL ORGANIZATION STRUCTURE BUSINESS AND APPLIED TECHNOLOGY Business & Applied Technology Office FTE Accounting & Financial Services FTE Business Administration FTE Office Technology FTE Industrial Electrical Technology FTE Real Estate FTE Computer Information Systems & Computer Science FTE Aeronautics FTE Automotive Technology FTE Automotive Collision Repair Technology FTE Electro-Mechanical Technology FTE Instrumentation Technology FTE Fire Technology FTE Wellness Program FTE Consumer Studies FTE Vocational Education FTE NOTE: This chart includes all budgeted permanent contract positions. 73

75 SUMMARY FOR FISCAL YEAR HEALTH SCIENCES Adopted Budget Expenditures Visionary Improvement Plan Goals Establish a reliable and sustaining process to ensure that all Health Sciences programs and certificates get adequately processed and counted. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $3,565,916 $4,245,466 $4,060,902 $494, % Operating Expenditures 140, , , , % Capital Outlay 71, , ,917 84, % Total Expenditures $3,777,876 $4,514,511 $4,513,812 $735, % Personnel FTE Funding Source General Fund Unrestricted 3,342,403 4,030,626 4,022, , % Restricted 435, , ,568 56, % $3,777,876 $4,514,511 $4,513,812 $735, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 74

76 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR HEALTH SCIENCES Program Goals Assessments Confer with Health Sciences Coordinators in fall 2014 to obtain their feedback and suggestions to meet Visionary Improvement Plan goal. Currently developing a strategy to meet the Visionary Improvement Plan goal, and will enlist CTE Counselor for assistance. 75

77 DEPARTMENTAL ORGANIZATION STRUCTURE HEALTH SCIENCES Health Sciences Office FTE Dental Assistant FTE Home Health & Nursing Assistant FTE Nursing: VN FTE Nursing: ADN FTE Pharmacy Technician FTE Radiologic Technology FTE Gerontology FTE NOTE: This chart includes all budgeted permanent contract positions. 76

78 SUMMARY FOR FISCAL YEAR INSTRUCTIONAL SUPPORT Adopted Budget Expenditures Visionary Improvement Plan Goals Modify the 3 Year Scheduling Plan to make it user-friendly for stakeholders. Increase the number of learning resources available to students in courses that have traditionally low participation rates in the Chino Success Center. Create new materials and activities in the Language Success Center that incorporate current theory, such as Hope and Mindset, as well as emerging technology. Support the California Institution for Women (CIW) program with additional grant resources. Transition Title 5 Hispanic Serving Institution (HSI) activities to District funding and organizational infrastructure. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent*** Change Personnel Services* / ** $6,215,110 $4,958,367 $6,334,850 $119, % Operating Expenditures 749, , ,409 (237,674) -31.7% Capital Outlay 9, ,000 (4,000) -44.4% Total Expenditures $6,973,193 $5,163,110 $6,851,259 ($121,934) -1.7% Personnel FTE Funding Source General Fund Unrestricted 5,412,172 4,153,362 5,546, , % Restricted 1,561,021 1,009,748 1,304,301 (256,720) -16.4% $6,973,193 $5,163,110 $6,851,259 ($121,934) -1.7% *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Includes Summer School Holding. ***Percent change is budget to budget. 77

79 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR INSTRUCTIONAL SUPPORT Program Goals Assessments The 3 Year Scheduling Plan has become a robust part of student and institutional planning and was reformatted to simplify the interface for counselors and students. The Plan has moved to the Office of the Associate Superintendent of Instruction and Institutional Effectiveness and a new version will be implemented during the academic year. The Chino Success Center has made efforts to coordinate additional workshops and tutoring resources for more diverse offerings. The Chino Success Center faculty and staff have extended efforts to connect with faculty assigned to the Chino site; results are currently being gathered. The Reading and English integration prompted the redesign of all directed learning, learning group, and workshop materials, which is still underway and being refined as activities are utilized and feedback has been gathered. o These efforts have also extended to some of the language activities, such as Arabic. The California Institution for Women (CIW) program continues to work with the Resource Development staff to seek new opportunities and potential expansion, despite not being selected for a Department of Justice grant that the CIW program applied for in With the legislative implementation of the Student Success and Support Program (SSSP), the State provided funding to support matriculation activities. The Success Guide program has shifted to categorical funding since the program funded by the Title 5 Grant was a key element of the planning efforts required for SSSP. The Success Guide program will support the Guiding Panthers to Success (GPS) center. The Classified Professional Advisory Committee (CPAC) and Professional Development Committee have begun collaboration to develop strands for both faculty and staff employee groups during FLEX. o This represents a meaningful shift that supports the direction of current legislation and ACCJC that mandates professional learning for all employee groups. 78

80 DEPARTMENTAL ORGANIZATION STRUCTURE INSTRUCTIONAL SUPPORT Instructional Support Office FTE Summer School FTE Language Success Center FTE Weekend College FTE Student Learning Outcomes FTE Math Success Center FTE Supplemental Instruction FTE Mulitdisciplinary Center FTE Writing Center FTE Professional Development FTE Faculty Success Center FTE Distance Learning FTE Title V FTE Success Center, Title V FTE NOTE: This chart includes all budgeted permanent contract positions. 79

81 SUMMARY FOR FISCAL YEAR LANGUAGE ARTS Adopted Budget Expenditures Visionary Improvement Plan Goals School-wide emphasis on embracing and implementing the Hope and Mindset construct to increase student success and completion. Develop a strategically balanced schedule of course offerings at all campuses focused on student needs while maintaining FTES targets and enrollment efficiency. Increase course offerings at all campuses to enable students to complete an AA-T in English and/or Communication Studies at any campus. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $4,977,520 $6,924,174 $5,310,922 $333, % Operating Expenditures 44,982 38,007 44, % Capital Outlay 0 1, % Total Expenditures $5,022,502 $6,963,548 $5,355,904 $333, % Personnel FTE Funding Source General Fund Unrestricted 5,022,502 6,956,127 5,355, , % Restricted 0 7, % $5,022,502 $6,963,548 $5,355,904 $333, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 80

82 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR LANGUAGE ARTS Program Goals Assessments Support faculty and staff participation in professional development workshops geared toward student completion, connectivity, and success. Assess and review recently integrated reading/writing courses leading to English 1A. Continue to provide professional development to teaching faculty in accelerated and integrated pedagogy. Increase instructional connections with Success Centers and encourage student/faculty participation in the creation of Directed Learning Activities (DLA) and workshops. Increase fast-track offerings of high demand courses accelerating student completion. 81

83 DEPARTMENTAL ORGANIZATION STRUCTURE LANGUAGE ARTS Language Arts Office FTE American Sign Language FTE English FTE Spanish FTE Chinese FTE Journalism FTE Student Newspaper FTE English as a Second Language FTE Reading FTE French FTE Arabic FTE College Book FTE Communication Studies FTE NOTE: This chart includes all budgeted permanent contract positions. 82

84 SUMMARY FOR FISCAL YEAR LIBRARY AND LEARNING RESOURCES Adopted Budget Expenditures Visionary Improvement Plan Goals Extend the equity access to Library services to better meet the needs of Chino, Fontana, and Distance Education. Modify Library spaces to support and increase the capacity for collaborative learning and intellectual engagement. Reorganize Library resources to increase access to Chino, Fontana, and Distance Education communities as well as improve suitability of resources for current Chaffey programs. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $821,882 $1,080,266 $912,143 $90, % Operating Expenditures 141,951 79, ,173 (26,778) -18.9% Capital Outlay 74,505 61,894 68,405 (6,100) -8.2% Total Expenditures $1,038,338 $1,222,018 $1,095,721 $57, % Personnel FTE Funding Source General Fund Unrestricted 830,855 1,087, ,116 90, % Restricted 207, , ,605 (32,878) -15.8% $1,038,338 $1,222,018 $1,095,721 $57, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 83

85 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR LIBRARY AND LEARNING RESOURCES Program Goals Assessments The Cybrary hours have been extended to 4:00pm on Mondays and Thursdays and 8:00pm Tuesdays and Wednesdays for the academic year at both Chino and Fontana sites to better reflect the demand consistently identified by students in student surveys and bring the services hours closer to those supported in the Success Centers. o Historically, the Cybrary locations have closed at 2:00pm daily. The Library faculty and staff are currently reviewing options for a new Integrated Library System (ILS) which would provide additional electronic resources to the collection. The process of moving to a new Integrated Library System (ILS) system would provide an opportunity to assess the print collection and monographs materials to prioritize holdings. The Library faculty and staff submitted a new vision for the current library space through the Program and Services process, which includes updated furniture with electrical outlets and increased collaboration spaces and study tables. The Library is working with the Art Committee and Department to develop a plan to curate the existing art in the Library in order to maximize the viewing capacity of some of its most significant works. o This process has begun with the installation of the Weston prints in front of Reference/Circulation and then reinstalling the Zornes watercolors. 84

86 DEPARTMENTAL ORGANIZATION STRUCTURE LIBRARY AND LEARNING RESOURCES Library & Learning Resources FTE NOTE: This chart includes all budgeted permanent contract positions. 85

87 SUMMARY FOR FISCAL YEAR MATHEMATICS AND SCIENCES Adopted Budget Expenditures Visionary Improvement Plan Goals Achieve a schedule of offerings at Chino and Fontana that is balanced in its ability to address student needs, coordinated among the disciplines, and adequately supported. Adequately address facilities and equipment replacement/repair needs of the school. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $6,394,624 $8,162,945 $6,334,994 ($59,630) -0.9% Operating Expenditures 118, , ,432 35, % Capital Outlay 8,549 19,922 48,792 40, % Total Expenditures $6,521,435 $8,315,894 $6,537,218 $15, % Personnel FTE Funding Source General Fund Unrestricted 6,521,435 8,306,098 6,444,592 (76,843) -1.2% Restricted 0 9,796 92,626 92, % $6,521,435 $8,315,894 $6,537,218 $15, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 86

88 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR MATHEMATICS AND SCIENCES Program Goals Assessments Requested and hired one full-time mathematics instructor domiciled in Chino, and one full-time Physics instructor in Rancho Cucamonga. Requested, and was approved, to hire one full-time Chemistry instructor; however, the candidate declined the offer. Applied and received funding from the Perkins Grant for a Short Term Worker in Engineering Technology. Expanded the hours of the Lab Tech II from FTE to FTE in Chemistry to handle the needs of the expanded lab sections at Chino and Fontana. Requested and received a total of 11 Federal Work Study positions to provide assistance in Astronomy, Biology, Chemistry, Geography, Geology, and Physics labs during the academic year. Received approval to fill an Administrative Assistant II vacancy and currently in the hiring process. Requested and received funding via Perkins Grant for two new pieces of equipment (lathes) to be used in the Engineering Technology program. Purchased a Melting Point Apparatus for Chemistry. Purchased the following equipment funded from Program Services Review (PSR): o Bio-Pac equipment o Tablet Chairs o Diffraction apparatus o Green Diffraction Laser o Resistivity Rod Set o Analytical Balances o Centrifuges o Precision Balances o Ph Meters o Thermolynes (hot plate) o Spectrophotometer o Probes for Ph Meters 87

89 DEPARTMENTAL ORGANIZATION STRUCTURE MATHEMATICS AND SCIENCES Mathematics & Sciences Office FTE Astronomy & Planetarium FTE Chemistry FTE Engineering FTE Geology FTE Physics FTE Biology FTE Drafting FTE Geography & Geographic Information Systems FTE Mathmatics & Statistics FTE Physical Science FTE NOTE: This chart includes all budgeted permanent contract positions. 88

90 SUMMARY FOR FISCAL YEAR SOCIAL AND BEHAVIORAL SCIENCES Adopted Budget Expenditures Visionary Improvement Plan Goals Enhance the transparency of decision making within the school, involving faculty and staff in decisions when possible. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent*** Change Personnel Services* $4,964,852 $6,371,412 $4,732,797 ($232,055) -4.7% Operating Expenditures 49,785 43,438 55,117 5, % Capital Outlay % Total Expenditures $5,014,637 $6,414,850 $4,787,914 ($226,723) -4.5% Personnel FTE** Funding Source General Fund Unrestricted 5,014,637 6,398,445 4,782,609 (232,028) -4.6% Restricted 0 16,405 5,305 5, % $5,014,637 $6,414,850 $4,787,914 ($226,723) -4.5% *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Includes Child Development Center Fund. ***Percent change is budget to budget. 89

91 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR SOCIAL AND BEHAVIORAL SCIENCES Program Goals Assessments Continue to solicit faculty and staff input in decisions when it is possible. Hold meetings and discuss school s goals and plans for upcoming year. In October 2013, the school made a decision on how to better serve students by providing pathways toward completion at both Chino and Fontana campuses and are offering several majors, or Associate Degrees for Transfer (ADT) at both centers. 90

92 DEPARTMENTAL ORGANIZATION STRUCTURE SOCIAL AND BEHAVIORAL SCIENCES Social & Behavioral Sciences Office FTE Child Development Center* FTE Anthropology FTE Education FTE History & Humanities FTE Political Science FTE Sociology FTE Administration of Justice FTE Correctional Science FTE Economics FTE Philosophy FTE Psychology FTE Social Science FTE Child Development & Education FTE Honors FTE *Includes Child Development Center Fund. NOTE: This chart includes all budgeted permanent contract positions. 91

93 SUMMARY FOR FISCAL YEAR VISUAL & PERFORMING ARTS Adopted Budget Expenditures Visionary Improvement Plan Goals Maintain Visual and Performing Arts improvements in curriculum, equipment, campus partnerships, student engagement, and academic and career goal planning. Expenditures Expenditures Category Adopted Budget Actuals Adopted Budget Variance Percent** Change Personnel Services* $3,031,991 $4,030,726 $3,192,843 $160, % Operating Expenditures 124, , , , % Capital Outlay 0 101,376 4,520 4, % Total Expenditures $3,156,407 $4,276,967 $3,433,756 $277, % Personnel FTE Funding Source General Fund Unrestricted 3,156,407 4,166,263 3,323, , % Restricted 0 110, , , % $3,156,407 $4,276,967 $3,433,756 $277, % *Benefits are budgeted under the institutional budget and then distributed at yearend based on actual expenses. **Percent change is budget to budget. 92

94 VISIONARY IMPROVEMENT PLAN GOALS ASSESSMENTS FOR THE FISCAL YEAR VISUAL & PERFORMING ARTS Program Goals Assessments Major curriculum modifications in numerous departments, including Art and Music, to: o Create seamless transition for high school students to Chaffey College. o Support students future transfer to the California State University system. o Updates to certificate programs to ensure that students are properly prepared to meet industry standards and be ready for jobs. Meeting regularly with Visual and Performing Arts Advisory Committees to establish effective communication with the community, business and professional organizations, and high schools. Coordinated with Chaffey Days of Summer, Ayala High School, the Wignall Museum of Contemporary Art, and other offcampus organizations to further community engagement and student outreach. Working with department to establish a departmental advisement process for students, as well as a tracking system, to help their progress through to completion. Hosted off-campus photo shows for community education and high school recruitment. Working with VTEA and the College to ensure that student equipment meets industry standards and are up to date. Providing on-going diverse exhibitions in the Wignall Museum of Contemporary Art with cross-discipline activities and a learning centered environment that maintains a strong presence in the communities that Chaffey College serves. 93

95 DEPARTMENTAL ORGANIZATION STRUCTURE VISUAL & PERFORMING ARTS Visual & Performing Arts Office FTE Wignall Museum of Contemporary Art FTE Animation FTE Art FTE Broadcasting FTE Cinema FTE Digital Media FTE Music 2.000FTE Photography FTE Theatre Arts FTE Fine Arts FTE Dance FTE Ceramics FTE NOTE: This chart includes all budgeted permanent contract positions. 94

96 FULL TIME STUDENT EQUIVALENTS BY SCHOOL FISCAL YEAR Projected Credit FTES by School Non-Credit FTES by School Rancho Fontana Chino Rancho Fontana Chino Total Instructional Schools/Departments Campus Campus Campus Internet Other Campus Campus Campus Internet Other FTES Business & Applied Technology 1, , Chino Campus Programs Counseling and Matriculation Health Science Kinesiology, Nutrition, and Athletics Language Arts 1, , Mathematics & Science 2, , Social & Behavioral Sciences 2, , Visual & Performing Arts 1, , Instructional Support Total Instructional Schools/Departments 9, , , , Actual Credit FTES by School Non-Credit FTES by School Rancho Fontana Chino Rancho Fontana Chino Total Instructional Schools/Departments Campus Campus Campus Internet Other Campus Campus Campus Internet Other FTES Business & Applied Technology 1, , Chino Campus Programs Counseling and Matriculation Health Science Kinesiology, Nutrition, and Athletics Language Arts 1, , Mathematics & Science 2, , Social & Behavioral Sciences 2, , Visual & Performing Arts 1, , Instructional Support Total Instructional Schools/Departments 9, , , , The total FTES in (14,241.26) and projected FTES in (14,457.40) reflect unfactored FTES. For both years, a % f-factor has been applied to correct for any potential loss of FTES in daily census procedure, independent daily census procedure, or positive attendance sections as a result of flex day scheduling. Applying the f-factor, corrected FTES for is 14, (the amount reported on the annual apportionment attendance report) and projected at 14, for The projection is based upon the adopted budget assumption developed by the Chaffey College Office of Budgeting & Fiscal Services and assumes that: 1) a 2.75% increase in access and restoration funding will be applied to the funded FTES (14,007.96); and 2) an additional 1% FTES (143.14) will be generated to capture potential growth funding in

97 ADOPTED BUDGET TOTAL FUNDS SUMMARY 96