CHAFFEY COMMUNITY COLLEGE DISTRICT TENTATIVE BUDGET

Transcription

1 TENTATIVE BUDGET Developed and Prepared by: Lisa Bailey, Associate Superintendent Business Services and Economic Development Anita D. Undercoffer, Executive Director, Budgeting and Fiscal Services Myriam Arellano, Accounting Manager, Accounting Services Laura Collins, Trisha Albertsen, Tina Altis, Melissa Diaz, and Lissa Napoli, Budgeting and Fiscal Services June 22, 2017

2 Table of Contents Section Title Page I Executive Summary...4 II Unrestricted General Fund...6 III Budget Analysis Green Sheet...10 Ten Year Analysis...11 IV Restricted General Fund...13 V VI VII VIII IX X XI Capital Projects Fund Groups Bond Fund...17 Capital Projects Fund...18 Scheduled Maintenance Fund...20 Enterprise Fund Groups Bookstore...22 Food Services...24 Chino Community Center...25 Internal Service Fund Groups Self Insurance...27 Vacation Liability...28 Special Revenue Fund Group Children s Center...30 Trust Fund Groups Associated Students...32 Auxiliary Donations...33 Fund Total Summary Fund Total Summary...35 Fund Total Summary Chart...36 Budget Development Process Overview of Budget Process...38 Budget Development Process...39 Vision Statement...40 Mission Statement...40 Institutional Goals...40 Board Policy and Administrative Procedures...40 Budget Development Calendar...41

3 SECTION I EXECUTIVE SUMMARY 3

4 TENTATIVE BUDGET Executive Summary The Chaffey College Tentative Budget is presented to the Governing Board in this document. Title 5 of the California Code of Regulations, Section 58300, requires the District to develop and approve a budget on or before July 1 of each fiscal year. The purpose of the tentative budget is to establish spending authority for District operations until the state budget is signed and approved. The tentative budget was developed with information from the Governor s proposed May budget revision. The budget supports the District s Mission Statement, Institutional Goals, Board Policies, and other pertinent planning documents. The District budget is designed to support the following institutional goals: Provide greater access to quality learning experiences that promote holistic student development and support success and completion in a timely manner. Create, maintain, and support innovative and effective learning environments that engage students toward success and completion. Provide an effective organizational structure and workforce through strategic hiring practices in which all employees are given the encouragement and resources needed to achieve excellence. Support the needs of the communities through meaningful external relations, workforce development, outreach, partnerships, and linkages. Decrease the achievement gap. Responsibly manage and improve financial, physical, technological, and environmental resources through effective planning, decision-making, and implementation. The District s tentative unrestricted general fund budget includes a budgeted ending balance/reserve of $14,949,710 ( 13.69%), COLA of 1.56% and access/growth of 2%. The budget includes the following budgeted income and expenditures: Budgeted Income $105,339,362 Prior Year Re-allocation 3,859,012 Total Funds Available $109,198,374 Budgeted Expenditures $109,198,374 It is anticipated that the state will have an on-time budget this year and the budget will be signed by June 30. Once the state budget is approved, any additional adjustments will be included in the District s adopted budget in August. Dr. Henry D. Shannon Superintendent/President 4

5 SECTION II UNRESTRICTED GENERAL FUND 5

6 GENERAL FUND - UNRESTRICTED DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET PRIOR YEAR ENDING BALANCE RE-ALLOCATION $0 $3,677,289 $0 $3,859,012 INCOME Federal Income FWS Administrative Allowance 23,298 25,000 25,000 25,000 SEOG Grant Administrative Allowance 16,540 18,000 26,480 26,480 Pell Grant Administrative Allowance 42,525 44,000 44,000 44,000 Forest Reserve 32,415 32,000 38,483 38,483 Total Federal Income 114, , , ,963 State Income Basic Apportionment 27,539,830 34,103,214 31,937,860 35,491,312 Base Increase 3,870,984 1,130,954 1,176,927 2,514,441 Education Protection Act 13,113,790 13,114,000 13,207,563 13,207,563 Prior Year Adjustment (147,562) 0 1,047,618 0 Homeowners Property Tax Exemption 318, , , ,000 Mandated Costs Block Grant 407, , , ,036 Mandated Reimbursements One-Time Funds 8,061,421 1,459,087 1,459,087 0 Lottery 2,301,219 2,315,180 2,315,180 2,397,865 Full-Time Faculty Hiring 862, , , ,439 Part-Time Faculty Parity 301, , , ,104 STRS On-behalf Income 2,160,548 2,175,000 2,175,000 2,175,000 Other State Income 254, , , ,832 Total State Income 59,045,007 56,512,415 55,580,249 58,066,592 Local Income Property Taxes 20,980,996 20,980,996 22,449,376 22,449,376 Property Taxes-RDA Residual & Asset Liquidation 13,839,719 13,839,719 13,839,719 13,839,719 Contract Instruction 159, , , ,778 Personal Property Sales 2,267 20,000 28,554 28,554 Rental Fees 138, , , ,225 Interest 165, , , ,261 International/Non-Resident Student Tuition 1,518,619 1,538,000 1,603,000 1,603,000 Enrollment Fees 5,221,473 5,400,000 6,130,000 6,130,000 Community Education Fees 383, , , ,397 Other Student Fees 147, , , ,793 Materials Fees 212, , , ,000 Technology Fees 381, , , ,923 Transportation Fees 312, , , ,000 Miscellaneous Income 177, , , ,781 Total Local Income 43,640,706 44,784,539 46,293,138 47,138,807 SUBTOTAL INCOME 102,800, ,415, ,007, ,339,362 TOTAL AVAILABLE FUNDS $102,800,491 $105,093,243 $102,007,350 $109,198,374 6

7 GENERAL FUND - UNRESTRICTED DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET EXPENDITURES/APPROPRIATIONS Academic Salaries Instructors, Contract 16,761,809 18,256,414 17,630,274 19,179,448 Non-Instructional Contract 3,700,616 4,400,625 4,201,946 4,579,031 Non-Instructional Management 3,402,593 3,937,375 3,922,334 4,285,332 Instructional Hourly 14,882,597 16,240,008 16,093,434 16,702,829 Non-Instructional Hourly 606, , , ,620 Total Academic Salaries 39,353,853 43,829,011 42,453,718 45,715,260 Classified Salaries Non-Instructional Contract 12,610,364 14,117,840 13,903,097 14,281,005 Non-Instructional Management 2,751,788 3,122,306 2,896,765 3,489,029 Instructional Aides, Contract 1,520,099 1,901,022 1,758,748 2,058,630 Non-Instructional Hourly 1,239,043 1,008, , ,974 Instructional Hourly 1,180,692 1,150,492 1,269,092 1,150,092 Total Classified Salaries 19,301,986 21,300,500 20,608,183 21,944,730 Employee Benefits State Teachers Retirement 3,789,427 5,443,871 4,942,058 6,248,784 STRS On-behalf Payments 2,160,548 2,175,000 2,175,000 2,175,000 Public Employees Retirement 2,015,098 2,915,310 3,101,458 3,352,501 FICA/Medicare 2,209,351 2,264,675 2,421,401 2,342,405 Health and Welfare Insurance 10,917,574 8,959,529 9,279,925 9,378,373 Unemployment Insurance 71,434 97,254 70,229 98,621 Worker's Compensation Insurance 1,042,495 1,423,985 1,426,697 1,484,614 Total Employee Benefits 22,205,927 23,279,624 23,416,768 25,080,298 Books and Supplies Books 39,103 60,708 28,811 62,034 Supplies 1,522,951 1,527,777 1,402,311 1,434,904 Total Books and Supplies 1,562,054 1,588,485 1,431,122 1,496,938 Operating Expenses Personal Service Contracts 713, , , ,213 Travel/Conference/Training 226, , , ,549 Dues and Memberships 151, , , ,883 Postage 91, , , ,250 Property and Liability Insurance 868, , , ,392 Utilities 3,140,701 3,731,277 3,531,419 3,767,017 Repairs and Maintenance 599, , , ,122 Legal, Election, and Audit Expenses 1,057, , ,213 1,170,000 Other Operating Expenses 2,634,722 3,091,535 2,777,134 3,155,545 Total Operating Expenses 9,484,543 10,361,734 9,280,290 11,098,971 7

8 GENERAL FUND - UNRESTRICTED DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET Capital Outlay Site Improvement 1,688 59, ,000 Building Improvement 60, , ,975 34,012 Library Books 0 3, ,000 Equipment (Computer Technology) 592, , , ,913 Student Technology Plan 84, , , ,923 Technology Plan 712, , , ,000 Equipment 548, , , ,562 Vehicle Replacement 245, , , ,000 Lease/Purchase Agreements 155, , , ,967 Total Capital Outlay 2,401,970 2,795,841 2,803,610 2,001,377 Other Outgo Other Uses 94, ,000 88, ,000 One-Time Funding Contingency/Growth Initiative 0 500,000 83, ,000 PERS/STRS Contingency 0 100, ,000 InterFund Transfers 1,198,755 1,238,048 1,257,095 1,260,800 Total Other Outgo 1,292,874 1,938,048 1,428,601 1,860,800 Total Expenditures/Appropriations $95,603,207 $105,093,243 $101,422,292 $109,198,374 Current Year Surplus/(Deficit) 7,197, ,058 0 Reserves and Ending Balance Board Designated Reserve (7%) 6,692,224 7,356,527 7,099,560 7,643,886 Board Designated Project Reserves Revolving Cash 40,000 40,000 40,000 40,000 GASB 45 Reserve 500, , , ,000 Technology Reserve 600, , , ,000 Vehicle Replacement Plan Reserve 100, , , ,000 Resource Allocation Committee (RAC) Reserve 500, , , ,000 Capital Outlay Replacement Reserve 200, , , ,000 PERS/STRS Reserve 1,343,999 1,343,999 1,343,999 1,343,999 One-Time Funding Reserve 2,661,425 2,661,425 2,774,979 1,674,979 Undesignated Reserve 5,586,016 1,244,424 5,650,184 2,446,846 Total Reserves and Ending Balance 18,223,664 14,546,375 18,808,722 14,949,710 Percent Reserves and Ending Balance 19.06% 13.84% 18.54% 13.69% Total Expenditures/Appropriations & $113,826,871 $119,639,618 $120,231,014 $124,148,084 Reserves/Ending Balance 8

9 SECTION III BUDGET ANALYSIS 9

10 UNRESTRICTED GENERAL FUND TENTATIVE BUDGET DEVELOPMENT ASSUMPTIONS June 22, 2017 I. State Revenue A. Funded FTES base of 16,537 Year Base Actual Funded Allowable Growth Unfunded ,924 12,901 12, % 0.00 Decline of 7.34% ,901 14,132 14, % 0.00 Restored 05/06 plus growth of 1% ,063 14,320 14, % Deficited to 1.83% ,287 14,841 14, % 0.00 Actual funded 3.74% ,283 14,848 14, % FTES workload reduction ,209 14,528 14, % % enrollment growth ,417 13,408 13, % 6.92 FTES workload reduction estimate 7.43% ,401 12,267 13, % (1,133.62) Stability ,401 14,319 14, % /13 Stability restoration; 09/10& 11/12 FTES Restoration ,019 14,679 14, % % for 11/12 restoration ,678 15,849 15, % 0.00 Target growth 7.94% ,849 16,537 16,537 Estimated 4.34% TBD 4.34% ,537 16,867 16,836 Estimated 1.81% Targeted growth at 2% B. Growth budgeted at 2%; target 16,868 FTES $1,575,727 C. COLA 1.56% proposed 1,410,982 D. One-time base increase estimate 2.78% ($183.6m state) 2,514,441 E. One-time block grant funding (prior year) (1,459,087) F. One-time block grant funding (budget year) 0 II. III. Local Revenue A. Enrollment fee (remains $46 per unit) $6,130,000 B. Non-resident/International Tuition 1,603,000 C. Interest earnings 293,261 D. Property taxes 36,289,095 E. Other local 2,823,451 Expenditure Adjustments A. Reductions from 16/17 budget (estimates) Operating costs: Reverse 16/17 one-time expenses ($1,456,243) Other reductions (328,705) Total Operating costs reductions ($1,784,948) B. Increases from 16/17 budget (estimates) Operating costs: Additional positions $2,120,732 Step/column increases (FT employees) estimated 996,727 Benefit increases 1,600,674 Augmentation requests 259,346 Other adjustments 262,600 Total Operating costs increases $5,240,079 C. Changes-Other commitments, designations & considerations (estimates) Elections $650,000 Total Other commitments, etc increase $650,000 Total Expenditure Adjustments $4,105,131 Note: All Federal, State and Locally funded categorical programs balance revenue and expenditures, except for a few programs that have been granted carryovers. All budgeted appropriations will be expended. Assumptions are as of today and may change before the tentative and adopted budgets are completed. In addition, at this time, all amounts are estimates. 10

11 INCOME SOURCE CHAFFEY COMMUNITY COLLEGE DISTRICT Ten-Year Comparison Unrestricted General Fund Actual Actual Actual Actual Actual Actual Actual Actual Projected Tentative State Apportionment $72,473,731 $70,657,097 $71,804,477 $65,045,733 $66,347,136 $70,417,092 $74,261,691 $85,643,218 $89,856,284 $94,747,250 Miscellaneous 4,424,612 4,946,783 3,948,802 3,502,926 5,244,017 5,459,459 7,068,054 14,856,054 9,835,886 8,194,247 Lottery 1,843,865 1,999,574 1,725,664 1,562,666 1,700,796 1,413,202 2,119,011 2,301,219 2,315,180 2,397,865 Total Income $78,742,208 $77,603,454 $77,478,943 $70,111,325 $73,291,949 $77,289,753 $83,448,756 $102,800,491 $102,007,350 $105,339,362 EXPENDITURES Operational 77,347,260 77,792,878 74,154,089 73,514,492 74,753,268 80,161,794 83,709,199 95,603, ,422, ,198,374 Total Expenditures $77,347,260 $77,792,878 $74,154,089 $73,514,492 $74,753,268 $80,161,794 $83,709,199 $95,603,207 $101,422,292 $109,198,374 Surplus or (Deficit) 1,394,948 (189,424) 3,324,854 (3,403,167) (1,461,319) (2,872,041) (260,443) 7,197, ,058 (3,859,012) SUMMARY OF RESERVES 7% Contingency 5,414,308 5,445,501 5,190,786 5,146,014 5,232,729 5,611,326 5,859,644 6,692,224 7,099,560 7,643,886 Chino Campus Startup 500, , Enrollment Reserve 982, , , , GASB 45 Reserve 1,000,000 1,000,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500, , , ,000 Technology Reserve , , , , ,000 Vehicle Replacement Plan Reserve , , , , ,000 Resource Allocation Committee (RAC) Reserve , , , , ,000 Capital Outlay Replacement Reserve , , , , ,000 PERS/STRS Reserve ,000 1,343,999 1,343,999 1,343,999 Volunteer Retirement Future Obligation 0 0 4,087,023 3,294,432 2,267,124 1,115, Central Plant Lease Future Obligation 0 0 3,926,132 2,944,599 1,963, , One-Time Funding Reserve ,661,425 2,774,979 1,674,979 Undesignated Reserve 8,005,818 7,785,201 3,351,615 1,752,565 3,195, ,532 1,766,736 5,626,016 5,690,184 2,486,846 Total Reserves $15,902,701 $15,713,277 $19,038,131 $15,620,185 $14,158,866 $11,286,823 $11,026,380 $18,223,664 $18,808,722 $14,949,710 Reserve % of Expenditures 20.56% 20.20% 25.67% 21.25% 18.94% 14.08% 13.17% 19.06% 18.54% 13.69% 11

12 SECTION IV RESTRICTED GENERAL FUND 12

13 GENERAL FUND - RESTRICTED DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE Beginning Balance $1,316,931 $1,996,910 $1,996,910 $1,927,647 Net Beginning Balance 1,316,931 1,996,910 1,996,910 1,927,647 INCOME Federal Income Student Financial Aid/Federal Work Study 465, , , ,429 Vocational Education 724, , , ,162 Other Federal Income 7,341,685 12,298,614 3,378,476 8,321,702 Total Federal Income 8,531,844 13,571,040 4,277,715 9,593,293 State Income Disabled Programs and Services 1,661,608 1,511,671 1,383,162 1,350,872 Extended Opportunity Programs and Services 1,198,543 1,139,088 1,182,802 1,221,122 Staff Development and Diversity 11,290 72,498 73, ,480 Student Success and Support Program 4,787,283 9,412,698 7,628,923 8,960,505 State Block Grant 2,826,823 6,140,302 6,843,509 5,160,409 Telecommunications and Technology Infrastructure Program 1, Workforce and Welfare Reform 461, ,749 3,031,593 4,625,273 Center of Excellence 400, , , ,000 Lottery 767, , , ,000 STRS On-behalf Income 190, , , ,000 Other State Income 2,455,540 1,948,677 1,209,052 1,781,240 Total State Income 14,762,373 22,306,495 21,823,715 24,310,901 Local Income Student Health Fees 833, , , ,747 Parking Fees 1,203,802 1,328,025 1,219,976 1,328,025 Center of Excellence 30, , , ,863 Miscellaneous Income 37, , , ,469 Total Local Income 2,105,712 2,618,194 2,508,795 2,635,104 TOTAL INCOME $25,399,929 $38,495,729 $28,610,225 $36,539,298 Net Beginning Balance & Total Income $26,716,860 $40,492,639 $30,607,135 $38,466,945 13

14 GENERAL FUND - RESTRICTED DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET EXPENDITURES/APPROPRIATIONS Academic Salaries Instructors, Contract 168, ,632 64,997 68,189 Non-Instructional Contract 1,040,607 1,647,094 1,127,846 2,118,909 Non-Instructional Management 295, , , ,026 Instructional Hourly 65, , , ,855 Non-Instructional Hourly 1,710,708 1,639,041 1,868,316 2,475,880 Total Academic Salaries 3,280,866 4,065,006 3,513,487 5,221,859 Classified Salaries Non-Instructional Contract 1,730,400 2,818,078 2,150,944 3,655,178 Non-Instructional Management 1,121,122 1,820,969 1,299,999 2,023,177 Instructional Aides, Contract 90, , , ,545 Non-Instructional Hourly 1,777,040 2,202,679 2,029,131 2,257,652 Instructional Hourly 695, , , ,171 Total Classified Salaries 5,414,372 7,671,221 6,129,901 8,901,723 Employee Benefits State Teachers Retirement 290, , , ,326 STRS On-behalf Payments 190, , , ,000 Public Employees Retirement 345, , , ,744 FICA/Medicare 416, , , ,086 Health and Welfare Insurance 1,018,879 1,649, ,492 2,106,991 Unemployment Insurance 3,904 8,772 4,256 6,890 Worker's Compensation Insurance 143, , , ,365 Total Employee Benefits 2,410,257 3,828,267 2,292,583 4,893,402 Books and Supplies Books 138, ,874 96, ,827 Supplies 631,323 1,796, ,307 2,020,671 Total Books and Supplies 770,143 1,934, ,908 2,159,498 Operating Expenses Personal Service Contracts 3,631,967 2,396,160 2,162,309 2,170,017 Travel/Conference/Training 343, , , ,316 Dues and Memberships 4,634 7,070 7,250 47,270 Postage ,955 Property and Liability Insurance 7,328 10,000 7,328 10,000 Utilities 6,138 28,600 4,895 9,700 Repairs and Maintenance 209, , , ,748 Legal, Elections, and Audit (3,063) Other Operating Expenses 4,238,785 11,896,157 8,517,735 6,954,540 Total Operating Expenses 8,438,870 15,603,364 11,547,346 10,112,546 14

15 GENERAL FUND - RESTRICTED DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET Capital Outlay Site Improvement 15, , ,696 Building Improvement 664,841 3,695, ,140 2,641,184 Library Books 62,881 64,100 62,789 64,146 Computer Equipment 363, , ,859 99,626 Equipment 1,913, ,406 1,858,570 1,800,795 Lease/Purchase Agreements 2,519 2,700 25,760 56,838 Total Capital Outlay 3,022,657 5,300,670 2,615,118 5,496,285 Other Outgo Student Financial Aid 1,382,785 1,386,964 1,804,145 1,406,599 Designated Contingency 0 702, ,033 Total Other Outgo 1,382,785 2,089,612 1,804,145 1,681,632 Total Expenditures/Appropriations $24,719,950 $40,492,639 $28,679,488 $38,466,945 Reserves and Ending Balance Designated Reserve/Ending Balance 1,996, ,927,647 0 Total Reserves and Ending Balance 1,996, ,927,647 0 Total Expenditures/Appropriations & $26,716,860 $40,492,639 $30,607,135 $38,466,945 Reserves/Ending Balance 15

16 SECTION V CAPITAL PROJECTS FUND GROUPS 16

17 BOND FUND DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance $25,827,892 $23,356,128 $23,356,128 $23,028,667 Income Interest & Realized Gain or Loss in Investments 557, , , ,000 Dividend Total Income 557, , , ,000 Total Beginning Balance and Income $26,385,654 $23,956,138 $24,080,128 $23,808,667 Expenditures/Appropriations & Expenditures/Appropriations Architect Fees 333,591 1,638, ,561 1,173,711 Operating Expenses 435,752 1,032, , ,744 Equipment 865,993 1,468, ,000 1,234,583 Site Improvement (495,012) 1,127,002 50, ,757 Building Improvement 1,844,025 13,417,986 5,000 14,987,869 Financing Fees 45,177 40,000 52,900 55,000 Project Contingencies 0 4,085, ,821,003 Total Expenditures/Appropriations 3,029,526 22,810,558 1,051,461 23,123,667 Ending Balance 23,356,128 1,145,580 23,028, ,000 Total 23,356,128 1,145,580 23,028, ,000 Total Expenditures/Appropriations & $26,385,654 $23,956,138 $24,080,128 $23,808,667 17

18 CAPITAL PROJECTS DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE/INCOME Beginning Balance $10,143,174 $11,404,422 $11,404,422 $12,419,879 Income State Income 416, , , ,000 InterFund Transfer 100, , , ,000 Redevelopment Income Chino 318, , , ,000 County of San Bernardino, San Sevaine 146, , , ,000 Fontana 691, , , ,000 Montclair 65,940 65,000 66,000 65,000 Ontario 49,605 49,000 50,000 50,000 Rialto 20,659 20,000 21,000 26,000 Rancho Cucamonga 432, , , ,000 Upland 64,845 64,000 65,000 72,000 Interest Income General 4,678 4,000 4,647 4,500 Chino RDA 6,237 6,000 6,970 6,500 Chino Health Science County of San Bernardino, San Sevaine ,046 1,000 Fontana - RDA 6,237 6,200 7,203 7,200 Fontana - Lease Revenue II 11,504 10,000 20,675 14,000 Montclair RDA 1,092 1,000 1,162 1,100 Ontario RDA Rialto RDA Rancho Cucamonga RDA 4,678 4,600 5,344 6,000 Upland RDA Total Income 2,344,543 2,389,485 2,521,099 2,615,250 Total Beginning Balance and Income $12,487,717 $13,793,907 $13,925,521 $15,035,129 18

19 CAPITAL PROJECTS DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET Expenditures/Appropriations & Expenditures/Appropriations Buildings 23,049 1,356, ,257 3,040,460 Architects/Consultants 112, ,378 84, ,898 Sites 0 428, ,097,297 Salaries and Benefits 5,430 5,487 5,034 6,349 Equipment, Materials, Other Services 165,013 1,357, ,196 1,896,064 Project Contingencies 0 3,833, ,899 Fontana - Redevelopment 140, , , ,000 Fontana - Lease Revenue 636, , , ,701 Total Expenditures/Appropriations 1,083,295 8,047,325 1,505,642 10,821,668 Undesignated Reserve 230, , , ,940 Other Prop 39 Energy Efficiency 438, ,639 0 Chino Health Science 163,439 1, ,310 1,110 Fontana - Lease Revenue 4,181, ,469 3,985,454 22,204 Central Plant Project 117,626 44, ,626 44,799 Redevelopment Chino RDA 2,616,194 2,522,306 2,942, ,664 County of San Bernardino, San Sevaine 705, , , ,303 Fontana RDA 479, , , ,795 Montclair RDA 229, , , ,147 Ontario RDA 350, , , ,286 Rialto RDA 103, , , ,556 Rancho Cucamonga RDA 1,434, ,903 1,479, ,776 Upland RDA 355, , , ,881 Total 11,404,422 5,746,582 12,419,879 4,213,461 Total Expenditures/Appropriations & $12,487,717 $13,793,907 $13,925,521 $15,035,129 19

20 SCHEDULED MAINTENANCE DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance $188,477 $204,627 $204,627 $206,542 Income Interest 1,575 1,500 1,546 1,500 InterFund Transfer 200, , , ,000 Total Income 201, , , ,500 Total Beginning Balance and Income $390,052 $427,127 $427,173 $429,042 Expenditures/Appropriations & Expenditures/Appropriations Architect Fees 0 24,438 24,438 24,438 Salaries and Benefits 122, , , ,120 Operating Expenses 62, ,547 70, ,547 Total Expenditures/Appropriations 185, , , ,105 Undesignated Reserve 0 54, ,937 Ending Balance 204, ,542 0 Total 204,627 54, ,542 54,937 Total Expenditures/Appropriations & $390,052 $427,127 $427,173 $429,042 20

21 SECTION VI ENTERPRISE FUND GROUPS 21

22 BOOKSTORE DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance Cash $639,494 $1,192,342 $1,192,342 $1,171,824 Prior Year Ending Balance Re-allocation 155, ,071 Inventory 1,055,680 1,176,779 1,176,779 1,180,279 Accounts Receivable 399, , , ,034 Total Beginning Balance 2,250,310 2,503,155 2,503,155 2,586,208 Income InterFund Transfer 5, Sales 5,976,416 6,143,000 5,848,561 6,143,000 Total Income 5,981,416 6,143,000 5,848,561 6,143,000 Total Beginning Balance and Income $8,231,726 $8,646,155 $8,351,716 $8,729,208 Expenditures/Appropriations & Expenditures/Appropriations Operational Expenses Salaries & Benefits 1,150,820 1,354,001 1,195,428 1,497,717 Banking Related Charges 121, , , ,000 Supplies 53,763 30,750 30,170 30,750 Utilities 19,393 20,000 19,393 20,000 Accounting Costs 53,483 53,484 56,013 57,000 Custodial 12,023 12,216 12,216 12,401 Conference and Travel 2,747 9,000 9,475 9,000 Maintenance and Repair 91,247 50,000 38,906 50,000 Dues and Memberships 4,265 5,000 3,671 5,000 Administrative Costs 400 1, ,000 Other Operational Expenses 16,994 16,500 19,380 16,500 Total Operational Expenses 1,526,284 1,673,951 1,512,428 1,821,368 Merchandise Books 2,934,830 3,109,000 3,047,087 3,059,000 Other 1,132,376 1,142,000 1,094,627 1,142,000 Total Merchandise 4,067,206 4,251,000 4,141,714 4,201,000 22

23 BOOKSTORE DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET Expenditures/Appropriations & Other Expenses Commission 17,370 18,000 16,525 18,000 Bad Debt Expense Donations to District Activities 91,293 98,549 93, ,203 Equipment New 26,418 25,000 1,000 25,000 Other Expenses 0 1, ,000 Contingency 0 75, ,000 Total Other Expenses 135, , , ,703 Total Expenditures $5,728,571 $6,143,000 $5,765,508 $6,243,071 Inventory Perpetual Inventory 1,166,279 1,166,279 1,166,279 1,166,279 Petty Cash 10,500 10,500 14,000 14,000 Total Inventory 1,176,779 1,176,779 1,180,279 1,180,279 Reserves Future Expansion 100, , , ,000 Operational Cash Flow 1,226,376 1,226,376 1,305,929 1,205,858 Total Reserves 1,326,376 1,326,376 1,405,929 1,305,858 Total Expenditures/Appropriations & $8,231,726 $8,646,155 $8,351,716 $8,729,208 23

24 FOOD SERVICES DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance 22,644 29,669 29,669 31,187 Income Commission on Sales 22,000 12,000 12,000 12,000 Total Income 22,000 12,000 12,000 12,000 Total Beginning Balance and Income $44,644 $41,669 $41,669 $43,187 Expenditures/Appropriations & Expenditure/Appropriations Operational Expenses Utilities 9,063 9,100 9,063 9,100 Total Operational Expenses 9,063 9,100 9,063 9,100 Other Expenses Maintenance/Repairs 0 1, ,400 Other Services 912 1, ,000 InterFund Transfer 5, Contingency Total Other Expenses 5,912 2,900 1,419 2,900 Total Expenditures $14,975 $12,000 $10,482 $12,000 Reserves Operational Cash Flow 29,669 29,669 31,187 31,187 Total Reserves 29,669 29,669 31,187 31,187 Total Expenditures/Appropriations & $44,644 $41,669 $41,669 $43,187 24

25 CHINO COMMUNITY CENTER DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance $96,131 $155,892 $155,892 $151,313 Income Rental Fees 241, , , ,000 Outside Support 65,693 69,040 61,725 69,108 Sales 9,393 9,500 12,919 12,000 Total Income 316, , , ,108 Total Beginning Balance and Income $412,965 $476,432 $424,857 $474,421 Expenditures/Appropriations & Chino Community Center General Operational Expenses Salaries & Benefits 6,996 7,559 6,997 7,635 Supplies 2,265 2,265 2,265 2,265 Utilities 56,225 58,000 52,258 58,000 Maintenance and Repair 0 1, ,000 Other Operational Expenses Total Operational Expenses 65,694 69,040 61,728 69,108 Chino Community Center Rental Operational Expenses Salaries & Benefits 15,881 24,782 19,154 24,692 Supplies 6,097 5,000 3,349 5,000 Outside Services 65,666 78,000 79,880 78,500 Fixed Cost 2,756 3,000 2,965 3,000 Other Operational Expenses 95, , , ,000 Total Operational Expenses 186, , , ,192 Other Expenses Equipment 5,000 10, ,000 Contingency 0 22, ,808 Total Other Expenses 5,000 32, ,808 Total Chino Community Center General and $257,073 $320,540 $273,544 $323,108 Rental Expenditures Reserves Operational Cash Flow 155, , , ,313 Total Reserves 155, , , ,313 Total Expenditures/Appropriations & $412,965 $476,432 $424,857 $474,421 25

26 SECTION VII INTERNAL SERVICE FUND GROUPS 26

27 SELF INSURANCE DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance $864,545 $838,085 $838,085 $845,792 Income Interest 6,945 6,000 8,000 8,000 InterFund Transfer 727, , , ,000 Total Income 733, , , ,000 Total Beginning Balance and Income $1,598,490 $1,571,085 $1,573,085 $1,580,792 Expenditures/Appropriations & Expenditures/Appropriations Retiree Benefits 760, , , ,000 Total Expenditures/Appropriations 760, , , ,000 Undesignated Reserve 0 821, ,792 Ending Balance 838, ,792 0 Total 838, , , ,792 Total Expenditures/Appropriations & $1,598,490 $1,571,085 $1,573,085 $1,580,792 27

28 VACATION LIABILITY DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance $611,105 $605,078 $605,078 $589,190 Income Interest 3,403 3,500 4,467 4,500 Total Income 3,403 3,500 4,467 4,500 Total Beginning Balance and Income $614,508 $608,578 $609,545 $593,690 Expenditures/Appropriations & Expenditures/Appropriations Salaries 9,430 50,000 20,355 50,000 Total Expenditures/Appropriations 9,430 50,000 20,355 50,000 Undesignated Reserve 0 558, ,690 Ending Balance 605, ,190 0 Total 605, , , ,690 Total Expenditures/Appropriations & $614,508 $608,578 $609,545 $593,690 28

29 SECTION VIII SPECIAL REVENUE FUND GROUP 29

30 CHILD DEVELOPMENT CENTER DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance $1,780,850 $1,720,026 $1,720,026 $1,763,244 Income Federal Income 384, , , ,833 State Income 575, , , ,346 Local Income 259, , , ,100 Total Income 1,219,687 1,831,274 1,370,854 1,548,279 Total Beginning Balance and Income $3,000,537 $3,551,300 $3,090,880 $3,311,523 Expenditures/Appropriations & Expenditures/Appropriations Academic Salaries 311, , , ,414 Classified Salaries 509, , , ,992 Benefits 304, , , ,135 Materials and Supplies 58, ,570 61, ,919 Operating Expenses 19,855 73,525 14,244 44,550 Capital Outlay 76,992 13,200 14,293 0 Total Expenditures/Appropriations 1,280,511 1,842,774 1,327,636 1,637,010 Undesignated Reserve 0 1,708, ,674,513 Ending Balance 1,720, ,763,244 0 Total 1,720,026 1,708,526 1,763,244 1,674,513 Total Expenditures/Appropriations & $3,000,537 $3,551,300 $3,090,880 $3,311,523 30

31 SECTION IX TRUST FUND GROUPS 31

32 ASSOCIATED STUDENTS OF CHAFFEY COLLEGE DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance ASCC $110,359 $127,440 $127,440 $135,493 Prior Year Ending Balance Re-allocation 32,374 44,431 44,431 8,321 Individual Club Accounts 41,578 45,367 45,367 51,503 Total Beginning Balance 184, , , ,317 Income Interest College Services Fee 340, , , ,000 Individual Club Income 24,911 40,000 29,692 40,000 Total Income 365, , , ,500 Total Beginning Balance and Income $549,741 $624,738 $608,452 $600,817 Expenditures/Appropriations & Expenditures/Appropriations ASCC Expenses 10,685 34,798 17,633 32,788 ASCC Salaries & Benefits 65,824 68,008 68,008 68,008 ASCC Expenses - Equipment ASCC Sponsored Activities 51,085 73,500 74,623 55,000 Club Support 5,850 8,000 6,190 7,000 District Donations 1,107 26,000 21,500 25,000 Student Grants 64,243 85,000 85,000 75,000 Hospitality 987 1,025 1,025 1,025 ASCC Scholarships 111, , , ,000 Individual Club Expenses 21,122 40,000 23,556 40,000 Total Expenditures/Appropriations 332, , , ,821 ASCC 161, , , ,078 ASCC 3% Reserve 9,975 13,196 12,394 12,415 Individual Club Accounts 45,367 45,367 51,503 51,503 Total 217, , , ,996 Total Expenditures/Appropriations & $549,741 $624,738 $608,452 $600,817 32

33 AUXILIARY DONATION ACCOUNTS DESCRIPTION ACTUAL ADOPTED PROJECTED TENTATIVE BUDGET ACTUAL BUDGET BEGINNING BALANCE AND INCOME Beginning Balance Donation Accounts $217,248 $227,491 $227,491 $266,320 Total Beginning Balance 217, , , ,320 Income Interest Local Income 164, , , ,000 Total Income 164, , , ,300 Total Beginning Balance and Income $381,926 $467,791 $441,125 $521,620 Expenditures/Appropriations & Expenditures/Appropriations Salaries 2,762 12,000 2,818 14,000 Supplies 70,255 96,300 58, ,800 Operating Expenses 63, ,200 97, ,700 Capital Outlay 3,159 3,000 4,203 3,000 Scholarships 15,096 18,500 11,905 17,000 Contingency 0 10, ,500 Total Expenditures/Appropriations 154, , , ,000 Donation Accounts 227, , , ,620 Total 227, , , ,620 Total Expenditures/Appropriations & $381,926 $467,791 $441,125 $521,620 33

34 SECTION X FUND TOTAL SUMMARY 34

35 FUND TOTAL SUMMARY PROJECTED PROJECTED TENTATIVE TENTATIVE TENTATIVE TENTATIVE FUND ACTUAL FUND BEG BALANCE INCOME EXPENDITURES ENDING BALANCE FUND TOTAL GENERAL FUND - UNRESTRICTED $120,231,014 $18,808,722 $105,339,362 $109,198,374 $14,949,710 $124,148,084 GENERAL FUND - RESTRICTED 30,607,135 1,927,647 36,539,298 38,466, ,466,945 ASSOCIATED STUDENTS 608, , , , , ,817 AUXILIARY DONATIONS 441, , , , , ,620 BOOKSTORE 8,351,716 2,586,208 6,143,000 6,243,071 2,486,137 8,729,208 BOND FUND 24,080,128 23,028, ,000 23,123, ,000 23,808,667 CAPITAL PROJECTS 13,925,521 12,419,879 2,615,250 10,821,668 4,213,461 15,035,129 CHILD DEVELOPMENT CENTER 3,090,880 1,763,244 1,548,279 1,637,010 1,674,513 3,311,523 CHINO COMMUNITY CENTER 424, , , , , ,421 FOOD SERVICES 41,669 31,187 12,000 12,000 31,187 43,187 SCHEDULED MAINTENANCE 427, , , ,105 54, ,042 SELF INSURANCE 1,573, , , , ,792 1,580,792 VACATION LIABILITY 609, ,190 4,500 50, , ,690 GRAND TOTAL $204,412,300 $62,820,028 $154,923,097 $191,668,769 $26,074,356 $217,743,125 35

36 FUND TOTAL SUMMARY CHART Child Development Center $3,311, % Bookstore $8,729, % Capital Project $15,035, % Bond $23,808, % Chino Community Center $474, % Food Services $43, % Scheduled Maintenance $429, % Self Insurance $1,580, % Vacation Liability $593, % Auxiliary $521, % Associated Student $600, % General Restricted $38,466, % General Unrestricted $124,148, % Total: $217,743,125 36

37 SECTION XI BUDGET DEVELOPMENT PROCESS 37

38 Overview of Budget Process (Budget Development Handbook March 2017) The Budget Development Handbook provides guidelines for the development of the annual budget, which are meant to facilitate planning, consistency, transparency and broad participation in the process. It is a resource for faculty, staff, and administrators when reviewing, planning, preparing, and monitoring the budget. Budget development and related requests should be linked to the planning processes of the District, including the Mission Statement, Institutional Goals, Board Policies, Strategic Technology Plan, and the Program and Services Review Process. Additional sources for budget development are research office data (external and internal), budget trends, curriculum changes and accreditation report recommendations. State Budget Timelines The budget proposal is the beginning of the state budget process. January through May: State legislative hearings May: Governor releases the May Revise (proposed budget revision) June 15: Constitutional deadline for the Legislature to send a budget to the Governor June 30: Governor to sign budget District Budget: The District s tentative budget will be developed without consideration of the Governor s proposed state budget. Once the State budget is approved, the necessary adjustments will be included in the adopted budget in August. The budget will include a 7% reserve as required by Governing Board policy. As the state budget situation evolves, changes will be communicated and incorporated in the budget development process. District Budget Timelines June: Tentative budget submitted to the Board for approval August: Adopted budget submitted to the Board for approval October 10: Annual Budget and Financial Report due to the Chancellor s Office 38

39 Budget Development Process The Chaffey College budget is developed using an incremental base budget, which includes a base allocation and budget changes. 1. Base Allocations Each department will receive a base allocation equal to the sum of their discretionary accounts in their adopted budget. Each department will have the flexibility to re-allocate their base allocation of 54XXX, 55XXX, 56XXX, 523XX, and 524XX accounts at their discretion, except for instructional material fees budgets for instructional departments.* Notes: Instructional Budget Plan The Associate Superintendent of Instruction and Institutional Effectiveness will be working with the deans to develop an instructional budget plan for , which includes full-time faculty and adjunct faculty salaries. Permanent Employee Positions Budgeting & Fiscal Services and Human Resources will be working on permanent employee position budgets. *Instructional Material Fees Budgets (Instructional Departments Only) Caution must be used when transferring funds from instructional materials budgets to non-instructional materials budgets (instructional departments for object codes 54200, 54235, 54300, 54430, and 54435). The district must spend all instructional materials income paid by students on instructional materials. 2. Budget Changes Augmentations and/or Reductions a. Augmentations None at this time. Critical needs will be reviewed and evaluated. b. Reductions The District remains committed to continue its efforts towards aligning expenses with revenue with the understanding that there are contractual obligations with District associations and mandates from outside entities such as the California Community College Chancellor s Office. State Requirements: Title 5 of the California Code of Regulations, Section 58305, requires the District to develop and approve a tentative budget on or before July 1 of each fiscal year. The tentative budget establishes spending authority for the new fiscal year for the District s operations until the State budget has been finalized. The tentative budget is presented to the Governing Board in June and the final budget is typically presented to the Governing Board in August, after the State budget is approved. 39

40 VISION STATEMENT Chaffey College: Improving lives through education. MISSION STATEMENT Chaffey College inspires hope and success by improving lives and our community in a dynamic, supportive, and engaging environment of educational excellence, where our diverse students learn and benefit from foundation, career, and transfer programs. INSTITUTIONAL GOALS 1. Chaffey College will provide quality learning experiences that promote holistic student development and support success and completion in a timely manner. 2. Chaffey College will create, maintain, and support innovative and effective learning environments that engage students toward success and completion. 3. Chaffey College will provide an effective organizational structure and workforce through strategic hiring practices in which all employees are given the encouragement and resources needed to achieve excellence. 4. Chaffey College will support the needs of the communities through meaningful external relations, workforce development, outreach, partnerships, and linkages. 5. Chaffey College will decrease the achievement gap. 6. Chaffey College will responsibly manage financial, physical, technological, and environmental resources through effective planning, decision-making, and implementation. BOARD POLICY AND ADMINISTRATIVE PROCEDURES Board policy is the voice of the Governing Board and defines the general goals and acceptable practices for the operation of the District. Administrative procedures implement board policy, laws, and regulations. They address how the general goals of the District are achieved and define operations of the District. Board Policy 6200 Budget Preparation provides specific criteria for Chaffey College s budget development process. Board Policy 6250 Budget Management provides general information related to budget management and budget revisions. Approved Board Policies and Administrative Procedures are posted on the following website: 40

41 Budget Development Calendar* Friday, December 9 Tuesday, December 13 Tuesday, January 10 Wednesday, January 18 Thursday, January 26 Wednesday, February 1 Wednesday, March 1 & Thursday, March 2 Friday, March 24 Friday, April 7 Friday, April 14 Friday, May 26 Thursday, June 22 Friday, June 30 Thursday, August 24 Friday, September 29 Tuesday, October 10 Budget calendar presented to College Planning Council. Budget calendar presented to President s Cabinet. Governor Brown releases the proposed State budget. ACCCA/ACBO Governor s Proposed State Budget Workshop. Budget calendar presented to Governing Board. District budget forum. Budget workshops for faculty, staff, and managers (Wednesday morning & Thursday afternoon). Senior budget managers receive budget work documents, including first run of budget. Senior budget managers deadline to submit budget confirmations and/or changes to Budgeting & Fiscal Services. Budgeting & Fiscal Services office returns second run of budget to senior budget managers for review. Senior budget managers deadline to submit any corrections and/or additional changes to the second run of the budget to Budgeting & Fiscal Services. Budgeting & Fiscal Services completes tentative budget draft. Governing Board reviews and approves tentative budget. Tentative budget due to the County of San Bernardino. Proposed budget presented to Governing Board for approval. Adopted budget submitted to the County of San Bernardino. Adopted budget submitted to the California Community Colleges Chancellor s Office. *Dates not mandated are subject to change. Reviewed by College Planning Council December 9, 2016 meeting Reviewed by President s Cabinet December 13, 2016 meeting Reviewed by the Governing Board January 26, 2017 Board meeting 41