District of Vanderhoof Chief Financial Officer (CFO)

Transcription

1 District of Vanderhoof Chief Financial Officer (CFO) Due to a pending retirement, the District of Vanderhoof, which is situated at the very center of British Columbia, is offering a unique opportunity for a dynamic, motivated leader to join our management team as the Chief Financial Officer. The District of Vanderhoof is seeking a seasoned candidate with a strong financial background to join our organization as a key member of the senior management team and to undertake the responsibility of the statutory duties of the Financial Officer under the Community Charter and Local Government Act. Reporting directly to the Chief Administrative Officer and leading a small department, the CFO provides support to council and municipal departments in strategic planning, budgeting, financial reporting and monitoring, financial analysis, revenue and collections, investments, purchasing, risk management, and taxation. You must be an enthusiastic and highly motivated individual who excels at accounting and thrives in a fast-paced environment where you will be called upon to use all of your analytical and financial skills. The ideal candidate will possess: An accounting designation (CA, CMA, CGA); A minimum 5 years of municipal financial experience or related accounting, financial and management experience; Thorough knowledge of municipal financial management, policies and procedures; A solid working knowledge of municipal financial software (MAIS is preferred); Proven report writing capability; Ability to prepare and make presentations to council and the public; Proven supervisory and team leadership skills; Excellent interpersonal and communication skills; Valid Class 5 BC Driver s License. This is an exempt position with an anticipated start date of April 24, 2017 and offers a competitive salary, an excellent benefits package and a municipal pension plan. A full job description may be found at

2 Title: Chief Financial Officer (CFO) Reports To: Chief Administrative Officer (CAO) Summary Chief Financial Officer (CFO) Job Description Reporting to and partnering with the Chief Administrative Officer (CAO), the Chief Financial Officer (CFO) will play a critical role in developing and implementing the financial strategy of District of Vanderhoof. The CFO will be responsible for the statutory duties of financial officer under the Community Charter with duties including, but not limited to, preparation of the financial plan, annual financial statements, annual municipal report; and attending Council meetings as required. As a member of the senior leadership team, the CFO will be an advisor to the department heads, evaluating and assisting them with their financial plans. The CFO will demonstrate leadership in asset management, budgeting, financial recording and reporting, and financial analysis. The CFO will be responsible for overseeing all fiscal responsibilities for the organization, in conjunction with the Finance Department, over whom direction and supervision is a responsibility. Considerable initiative and independent judgment must be exercised in planning and implementing work. It may be assigned by a superior or through statute. Work is performed in accordance with statutory requirements and general policy guidelines. New or difficult matters are referred to a superior, but decisions must be made where governing precedents are not available and errors in judgment can result in serious problems. Success is determined based on results achieved and the manner used. Job Duties General Plan, direct, supervise and carry out activities related to the financial management and accounting functions of the District and perform the statutory duties of a CFO. Assist the CAO in planning and administering the financial affairs of the District according to Council policy. Make recommendations concerning investments and use of available funds. Arrange temporary borrowing under policies and limitations established by Council. Control debenture transactions. Advise and assist CAO, other members of staff, Council, and committees in preparation of all budgets; prepare budget in form for presentation and approval; periodically review and report on budget compliance and discrepancies to CAO. Conduct accounting functions; prepare periodic financial and operating reports for CAO and Council and present them on a timely basis. Determine and implement programs required to reflect accurate cost accounting.

3 Prepare periodic financial and statistical returns and reports to Council and governments. Direct or conduct internal audits and checks as needed. Assist and co-operate with District auditors. Safeguard financial assets of the District in conjunction with CAO; maintain care and custody of funds, accounting records and documents; act as signing officer. Ensure appropriate insurance and other protections are in place and are maintained appropriately to adequately protect the District and all its assets. Develop, maintain and strive to improve systems, procedures, reports, and forms related to fiscal management. Responsible for enforcement proceedings in case of delinquent taxes. Responsible for maximizing and collecting federal and provincial grants of all types. Deal with the general public in an effective and courteous manner and explain and interpret statutes, regulations, policies and procedures related to functions. Maintain good working relations with representatives of government ministries and agencies, staff, members of Council, other municipalities and organizations, and the public; and ensure that all inquiries and complaints are handled quickly and courteously. Prepare and submit budget estimates for functions for which responsible, and administer in accordance with budget. Recruit, train, supervise, and evaluate department staff. Carry out such other duties and responsibilities as may be assigned from time to time. Financial Planning Coordinate with Department Heads in preparing the Provisional and Final Budgets (spring and fall). Correlate departmental budgets and prepare total budget (for all revenue & expenditures for all funds) for Council. Present the budgets to Council (with Department Heads and CAO present). Prepare budget worksheet (analysis) comparisons of current proposed budget with yearend actuals and budgets from other years. Prepare analysis as to how the budget would affect taxpayers in terms of tax rates, prepare various tax rate options, primarily at final budget time (April). Determine funding of capital budget expenditures. Incorporate transfers to and from other funds into budget as well as tax requisitions from other taxing authorities. Prepare 5-year Capital Budget from information with Department Heads. Prepare provisional budget for Council s approval (January).

4 Prepare Annual Budget Bylaw for Final Budget (April - May). Prepare summary of the Final Budget for Council s presentation to the public (April - May). Coordinate Council grants in aid requests (December); organize grant presentations to Council; incorporate grant requests into budget, prepare motions approving release of grant funds (January). Financial Statements: Analyze trial balance accounts (assets and liabilities) for all funds at year end (January and February). Prepare necessary adjusting journal entries at year end. Prepare audit working papers required by auditors (February). Prepare year end consolidated financial statements to be adopted by Council and remitted to Ministry (May) in accordance with PSAAB/ICABC recommendations. Input year-end financial information into Ministry s LGDE program and to Ministry (May). Property Taxes: Prepare tax rate bylaw. Apply approved tax rates to current B.C. Assessment Authority values. Grants: Apply for all operating and capital grants when necessary. Accounts Payable: Oversee the posting of accounts payable invoices for payments and preparation of A/P reports and cheques. Ensure documentation correct and GL codes correct. Authorize purchases and sign cheques. Ensure purchase order system working and internal controls in place. Accounts Receivable: Review aged A/R trial balance regularly. Prepare annual memos of bad debts for Council. Balance A/R and G/L accounts with AR sub ledger regularly. General Ledger: Other: Review detailed GL report monthly for posting error, items over budget, etc. Prepare adjusting journal entries as required. Prepare monthly Finance Department report to Council including budget analysis comparing current budget to actual.

5 Prepare amended budget bylaws as necessary. Prepare Reserve Expenditure Bylaws as necessary. Prepare finance related reports for the CAO throughout the year. Oversee activities of the Finance department staff. Keep up to date with changing legislation in the Local Government Act and Community Charter. Attend all Council meetings (in-camera when necessary). Requirements University degree in Business or Public Administration, Commerce or a related field combined with a professional accounting designation (CA, CGA or CMA). Thorough knowledge of municipal finance and accounting principles, practices, procedures and systems, including budgeting best practices and auditing requirements. Thorough knowledge of effective management techniques and labour relations practices related to the supervision of employees including selection, training, coaching, mentoring, and evaluation. Strong oral and written communications skills. Ability to understand, interpret and develop complex oral and written instructions. Experience in strategic planning and execution. Knowledge of contracting, negotiating, and change management. Ability to analyze financial data and prepare financial reports and statements. Ability to motivate staff to produce quality materials within tight timeframes. Ability to participate in and facilitate group meetings. Work requires willingness to work a flexible schedule. Advanced proficiency with spreadsheet programs and applications (MS Excel 2016). Effective attention to detail and a high degree of accuracy. High level of integrity, confidentially, and accountability. Strong work ethic and positive team attitude. Sound analytical thinking, planning, prioritization, and execution skills. Ability to respond appropriately in pressure situations with a calm and steady demeanor. A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills. Able to effectively communicate both verbally and in writing.

6 Able to build and maintain lasting relationships with other departments, government Boards and Councils, and government agencies. High level of proficiency with Microsoft Office 2016 productivity suite. Knowledge of the MAIS financial software is beneficial. Work Conditions Per District policy, the CFO will work the standard Monday to Friday within the hours required to ensure effective performance. It is understood that additional hours may be required on occasion to fulfill the duties of the position. Position requires the ability to attend and conduct presentations, as required. CFO is required to use desktop computers and peripherals. As a member of the management team the CFO will be entitled to the benefits and conditions of employment as approved by Council.