A G E N D A MEETING CITY COUNCIL THIRD FLOOR ANNEX CHAMBERS. TUESDAY, April 19, :00 PM

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1 A G E N D A MEETING CITY COUNCIL THIRD FLOOR ANNEX CHAMBERS TUESDAY, April 19, :00 PM Pledge of Allegiance Moment of Silence Roll Call Minutes Regular Meeting: April 5, 2016 Mayor s Report/City Council Sub-Committee Reports City Manager s Report Communications/Presentations Dave Perron, Executive Director Big Brothers Big Sisters Thea Murphy Stepping Out for Seniors Walk Public Participation Public Hearings The City Council will take public comment on the following: 1. A public hearing for the application of a liquor license renewal for Smitty s Cinema Sanford, 1364 Main Street, Sanford, Maine. Consent Agenda Ordered, to approve the following license request:

2 1. An application liquor license renewal for Smitty s Cinema - Sanford, 1364 Main Street, Sanford, ME. 2. An application for approval for Blanket Letter (Extension of Alcohol consumption area for dates specified in application) for the VFW POST #9935, 1 Hutchinson Street, Sanford, ME. Old Business None New Business Ordered, to accept a resignation from Dana Peterson of the Planning Board effective April 30, Ordered, to accept a resignation from Richard Murphy of the Zoning Board of Appeals Ordered, to appoint a member to the planning board effective May 1, Ordered, to authorize amendments to the three (3) year lease between the City of Sanford and the Sanford Mainers, Inc. for the use of Goodall Park Ordered, to sign the Warrant for Municipal and School Budget Validation referendum election Ordered, to discuss the recommendations of the Mayor for the 2016 Council Sub-Committees or Council representation to other Ad Hoc or temporary Committees. Council Member Comments Future Agenda Items Adjournment

3 Sanford City Council Jjugghtutfgfryiy6hthg \, City Council Meeting Minutes April 5, 2016 The Sanford City Council met at 6:00 p.m. in the Chambers of the Sanford City Hall Annex on Tuesday, April 5, Those present were: COUNCILORS: Mayor Thomas P. Cote, Councilor Maura A. Herlihy, Councilor Fred W. Smith, Councilor Victor E. DiGregorio, Councilor Lucas J. Lanigan and Councilor John L. Tuttle, Jr. CITY STAFF: Sherry Lord, Executive Assistant; Allison Rogers, Airport Manager; Alex Hammerle, Facilities Director; Steven Benotti, fire Chief and Matthew Hill, Public Works Director. Mayor Cote called the meeting to order at 6:06pm. The session began with the Pledge of Allegiance followed by a moment of silence. Roll Call: Mayor Cote performs the Council Roll Call: Councilor Tuttle, present; Councilor Lanigan, present; Councilor DiGregorio, present; Councilor Smith, present; Councilor Hanslip, present, and Deputy Mayor Herlihy, present. Minutes Regular Meeting: March 15, 2016, Councilor Tuttle moved to approve, seconded by Deputy Mayor Herlihy. The City Council voted to approve. Mayor s Reports/City Council Sub-Committee Reports Mayor Cote spoke of the new Café at the Trafton Senior Center and encouraged citizens over the age of 50 to check it out. He also reported on the Eggs and Issues meeting that he attended with City Manager Buck and Jim Nimon of the Growth Council at YCCC. They each reported on what is going on in Sanford. City Manager s Report (Attached) Communications/Presentations Chief Steven Benotti South Sanford Fire Station; Chief Benotti explained the reallocation of personnel throughout the fire department. South Station will remain open and will be used to store apparatus. Alex Hammerle, Assistant EMA Director Prepare-A-Thon. Alex explained what the Prepare A Thon is and also introduced Art Cleves, Director of the York County EMA. Information meeting will be held on Thursday, April 7 th at 10:00am in the Council Chambers. Public Participation

4 Public Hearings Consent Agenda Mayor Cote sought comments or concerns regarding the following items. There were no comments or concerns. Consent agenda items were approved Ordered, to approve the following license request: Old Business New Business 1. An application for approval for correction of blanket letter to operate Games of Chance: (4) Sealed Tickets for the Wolves Social Club, 40 High Street, Sanford Maine Ordered, to receive and take action on the Budget Committee recommendation for the FY16/17 Municipal and School Budget. The discussion was started with a presentation from Lance Hoenig, Chairman of the budget committee. There was much discussion about the Special Education budget. Hazen Carpenter spoke on behalf of the Trails Committee. Councilor Lanigan moved to reallocate $10,000 of CIP funding for the use of Trails, seconded by Councilor Tuttle. The City Council voted 6-1 to approve. (Deputy Mayor opposed). Deputy Mayor Herlihy moved to support the budget committee s recommendation of a 2.44% increase for FY 2016/2017, seconded by Councilor Hanslip. Mayor Cote moved to amend and recommend a 2.27% tax increase, seconded by Councilor Tuttle. The City Council voted 2-5 motion failed. The City Council voted 5-2 to approve the original motion of 2.44% tax increase (Mayor Cote and Councilor DiGregorio opposed) Ordered, to receive from the City Treasurer tax acquired property due to nonpayment of 2013/2014 real estate tax liens. Councilor Hanslip moved to approve, seconded by Deputy Mayor Herlihy. Paula Simpson explained there are three properties as listed: I28-74, L28-14 and R The City Council voted 6-0 to approve. (Councilor Lanigan was absent at time of the vote) Ordered, to accept a bid for obsolete parts from the department of Public Works in the amount of $ from David A. Winchell, Jr. of 244 Sanborn Road, Acton, ME. Councilor Tuttle moved to approve, seconded by Councilor Hanslip. Matt Hill explained the bid process. The City Council voted 6-0 to approve. (Councilor Lanigan was absent at time of the vote) Ordered, to authorize the City Manager to enter into a contract with GIS Mapping & Analysis of Portland, Maine for a drainage survey of Sanford and Springvale, ME. Deputy Mayor Herlihy moved to approve, seconded

5 by Councilor Tuttle. The City Council voted 7-0 to approve Ordered, to accept a bid in the amount of $68, for renovations to City garage office and bathrooms from Doten s Construction of Freeport Maine. Councilor Tuttle moved to approve, seconded by Deputy Mayor Herlihy. Matt Hill explained the bid process. The City Council voted 7-0 to approve. Council Member Comments Councilor Tuttle: Spoke with Senator Woodsome regarding the solar bill. He feels confident about it. Also wanted more information about the Alzheimer s notification. Thanked members of the budget committee Councilor Lanigan: Thanked members of the budget committee Councilor DiGregorio: stated that he is very uncomfortable about the budget decision the Council made tonight. He is going to campaign very hard against the proposed budget. Councilor Smith: Apologized for not making the last budget meeting. He was taking care of his new grandson. He voiced his opinion about the future budget. He feels this year will be very positive for the City. Councilor Hanslip: Thanked members of the Budget Committee, School Committee, City Manager and the Council for all their work on the budget. Deputy Mayor Herlihy: Thanked everyone involved in the process of the budget. Bid openings for the New High School will happen tomorrow in the Council Chambers at 2:00pm. Shovel should be in the ground the first part of May Mayor Cote: He is going to support the budget and will not vote against it. He thanked Hazen Carpenter and others that volunteer in the community. Future Agenda Items Budget process Committee to addressing housing issues Solid Waste sub-committee Adjournment Mayor Cote moved to adjourn regular meeting at 9:23 pm Respectfully submitted by Sherry Lord, Executive Assistant

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19 City of Sanford From the Desk of Sherry Lord Memorandum To: Steven R. Buck, City Manager From: Sherry Lord, Executive Assistant RE: Committee Resignations & Appointments April 19, 2016 City Council Agenda Ordered, to accept a resignation from Dana Peterson of the Planning Board effective April 30, Ordered, to accept a resignation from Richard Murphy of the Zoning Board of Appeals Ordered, to appoint a member to the Planning Board effective May 1, 2016 with a term to expire December 31, 2016.

20 Lease Agreement for the Use of Goodall Park LEASE AGREEMENT FOR THE USE OF GOODALL PARK 2015,2016,2017 This Agreement is being entered into by and between the City of Sanford, in the State of Maine, hereinafter "the City", and the Sanford Mainers, Inc., a 501C3 corporation operating in the State of Maine and operating with a Certificate of Operation from the New England Collegiate Baseball League, "The Team." WHEREAS, the City owns and operates a baseball facility known as Goodall Park, hereinafter "the Facility", and WHEREAS, the "The Team" desires to have a member franchise based in the City which would play its home games at Goodall Park, and WHEREAS, the "The Team" desires to guarantee compliance with the terms of the Agreement with the City. NOW, BE IT HEREBY AGREED AS FOLLOWS: 1. BASIC AGREEMENT: The City agrees to allow "The Team to use the facility in accordance with the provisions of this Agreement. For the terms of this Agreement, "use of the facility" shall mean the exclusive use of the following for a period of four (4) hours prior to the start of each game. (a) The playing field, dugouts, stands and adjacent parking lot inside the fence and (b) the related facilities and equipment, including the press box, sound systems and scoreboard known to be part of Goodall Park. The City shall be responsible for preparing the playing field for League play. "The Team" together with the City shall be responsible for clean- up following the games. "The Team" shall be responsible for operation and maintenance of the field during the game, as well as pre-game activities such as batting practice and infield practice. A F i e l d d e s i g n a t e d b y The City shall be used by "The

21 Lease Agreement for the Use of Goodall Park Team" for scheduled clinic dates to be determined by "The Team" in consultation with "The City". 2. TERM OF AGREEMENT: The term of this Agreement shall be for a period of three years from the date hereof. "The Team", if it desires to renew the lease, shall notify "The City" in August of the last year of this agreement and, if "The City" agrees, "The Team" will initiate discussions on the terms of the Lease. 3. FEE PAYMENT: The parties agree that the "The Team" shall pay the sum of Three hundred dollars ($300.00) during this lease period per game, including exhibition and playoff games. These payments shall include u se of the facility, including maintenance and upkeep of the field and payment for lighting and use of electricity. Said amount shall be due and payable upon receipt of invoice by "The City". It is further understood that there may be other financial adjustments for rainouts, double headers or playoff dates etc. if necessary. For games with attendance over 450 in attendance, an additional $.25 (twenty-five cents) will be assessed every patron up to 600, the assessment will be $.50 (fifty cents) per patron over 600 On occasion that "The Team" makes the post season playoffs, the same per game fee and attendance assessment formula will be used. 4. NUMBER OF GAMES: "The Team" plays a 40 to 44 game regular season schedule, depending on the number of teams in the league, with half of the Games (20 or 22) to be played at home. On or about the 15 th of November of each year, the City agrees to provide "The Team" with 30 dates between, June 6 and July 31, of the following year that would be acceptable for regular season play. "The Team" will put its schedule together during the month of December utilizing of the dates provided with the remainder being turned back into The City. Under the present format, four NECBL teams make the playoffs each season with there being the possibility of two best-of-three rounds played on a home and home basis. In the event the team referred to herein makes the playoffs, the City agrees to make its best efforts to accommodate a brief playoff schedule utilizing the same Fee Payment outlined in #3 above. The actual date

22 Lease Agreement for the Use of Goodall Park and lime of the games shall be scheduled with the Department of Recreation & Public Property. 5. MAKEUPS: In the event of rainouts or other postponements, The City will work with "The Team" to find a makeup date that is agreeable for all parties. Should a suitable date not be found, the games shall be made up as part of a doubleheader on an already existing game date utilizing the same Fee Payment outlined in #3 above for each game. 6. CONCESSIONS: The City agrees that "The Team" may have the exclusive right to operate the concessions at the field for all activities during the baseball season for the term of this Agreement. "The Team" shall be responsible for the purchase of any additional equipment and shall be responsible for the maintenance of all equipment for the concession and shall agree to acquire and maintain any operational license required by either the City or the State of Maine. Should "The Team" need additional equipment and/or safety equipment, then "The Team" shall be responsible for purchasing same. "The Team" will honor any product exclusivity agreements the City might enter into. 7. SIGNS AND FENCES: a. Temporary "The Team" is granted exclusive use of fences surrounding the b a s e b a l l facility for the purpose of placing advertising signs. Advertising Signs may not be affixed to the grandstand building. T h e S t y l e o f s i g n i s s u b j e c t t o a p p r o v a l b y T h e C i t y. All signs will be constructed of material that will not cause damage to the fences o r G r a n d s t a n d and shall be maintained by "The Team". The City shall review and approve all signs before they are erected. Signs that are considered to be obscene or make any reference to alcohol, tobacco or controlled substance will not be allowed. Signs for a distributor of these products will be allowed as long as there is NO reference to those products.

23 Lease Agreement for the Use of Goodall Park "The Team" assumes the responsibility of securing the signs to the fences and grandstand and maintenance of the signs. Installation shall be made after June 1 and removal of all signs shall be by August 31st of each year this contract is in effect. "The Team" shall be responsible for any damage to the fences and grandstand used in conjunction with the placement of these signs and all funds generated from displaying of these signs shall remain the sole property of "The Team". b. Permanent Informational signs (i.e. bulletin boards) may be installed by "The Team" with the design and location to be approved by "The City". 8. INDEMNIFICATION INSURANCE: "The Team" agrees to indemnify the City and to maintain insurance in the sum of One Million Dollars ($1,000,000.00) for its baseball operation in the City and to name "The City", or any other entity it so designates, as additional insured on said policy. "The Team" shall keep and hold harmless the City from and against any and all claims, demands, suits, judgments, costs and expenses asserted by any person or persons, including officers, agents or employees of "The City" or 'The Team", by reason of death or injury to persons, or loss or damage to property, resulting from "The Team's" operations hereunder or as the result of anything done or omitted by "The Team" hereunder, except to the extent that such claims, demands, suits, judgments, costs and expenses may be attributed to the negligent acts or omissions of the City, its officers, agents or employees. 9. GOVERNING LAW: This Agreement shall be construed in accordance with the laws of the State of Maine and all applicable City of Sanford ordinances and policies. 10. SEVERABILITY CLAUSE: If any provisions of this Agreement or the application thereof to any person, municipality or organization is held invalid by a court of competent jurisdiction, such invalidity shall not affect other provisions or applications of said Agreement, and to this end the provisions of same are

24 Lease Agreement for the Use of Goodall Park declared to be severable. 11. AMENDMENTS AND MODIFICATIONS: The parties may amend this Agreement at any time provided said amendments are in writing a n d executed by both parties. OPERATIONAL NOTICES. All operational notices pursuant to the terms of this lease agreement shall be sent as follows: City: Marcel Blouin, Director of Recreation & Public Property City of Sanford 919 Main Street Sanford, Maine ALL OTHER NOTICES: All other notices pursuant to the terms of this lease agreement shall be sent as follows: City: Marcel Blouin, Director of Recreation & Public Property City of Sanford 919 Main Street Sanford, Maine THE TEAM: Chairman of the Board Sanford Mainers, Inc. PO Box26 Sanford, Maine LEASE AGREEMENT FOR THE USE OF GOODALL PARK IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 2016 day of April, THE CITY: Steven R. Buck City Manager Sara-Lea Gauthier Chairman, Board of Directors

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26 Sanford Town Council 2016 Committee Assignments Town Council Representative to Standing Committees Airport Advisory Committee Councilor John Tuttle Site Plan Review Councilor Lucas Lanigan Chamber of Commerce Board of Directors Councilor Lucas Lanigan Standing Sub-Committees of the Town Council Zoning and Land Use- Including Contract Zoning Mayor Tom Cote Councilor Fred Smith Councilor Lucas Lanigan Economic Development Mayor Tom Cote Councilor Maura Herlihy Councilor Victor DiGregorio Municipal Operations and Town Property Councilor Maura Herlihy Councilor Joseph Hanslip Councilor Luke Lanigan Public Safety Committee Councilor Maura Herlihy Councilor Joseph Hanslip Councilor John Tuttle Contract Negotiations Mayor Tom Cote Councilor Maura Herlihy Councilor Joseph Hanslip Budget Sub-Committee Mayor Tom Cote Councilor Maura Herlihy Councilor Fred Smith Dam Coalition

27 Councilor Maura Herlihy Councilor John Tuttle Steven R. Buck School Construction Committee Councilor Maura Herlihy Steven R. Buck James F. Nimon Anne Marie Mastraccio (State Representative)