NAIA Academy. July 27, Make sure to call into Access Code: #

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1 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S NAIA Academy July 27, 2015 Make sure to call into Access Code: #

2 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S The webinar training outcomes include: 1. How and who can administer registration within NAIA Help 2. How to register student athletes, coaches, and administrators into the NAIA Academy. Specifically learning how to manage list of previous users, add new users, and import short lists. 3. How to use the reporting functions and run reports for specific sports and user completions. 4. How to provide registered users their NAIA Academy log in information and other tips for a positive experience.

3 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S Outcome #1 How and who can administer registration within NAIA Help

4 NAIAHelp (Manage NAIA Academy Access) N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S Admin Rights= access to manage NAIA Academy Lists Athletic Director, FAR, NAIA Academy Contact #1 or #3 #2

5 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S Outcome #2 How to register student athletes, coaches, and administrators into the NAIA Academy. Specifically learning how to manage list of previous users, add new users, and import short lists.

6 NAIAHelp (Manage NAIA Academy Access) Lists Student-Athletes, Coaches, Admin Users List Management (Import Short List, Add) N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S #1 Clean up current student list Delete and/or Edit Previous seasons will automatically update each June.

7 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S #1 If you had students take Live 5 in previous years their information will be listed in the NAIA student list. Delete and/or Edit Previous seasons will automatically be set based on their Expected Year of Graduation they entered.

8 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S #2 Import Short List Select the year to import. The Short List Import box will appear above the NAIA Student List Select all will include students on all pages. Click Import Selected to move to NAIA Student List

9 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S #3 Adding a student one by one Select Add Student Enter in ECID and Select Lookup Student. All fields will populate; if the student only has one sport selected in PlayNAIA. Otherwise, select primary sport. Double check their and previous seasons. If they do not have an ECID because they have been grandfathered in that choice will appear after yo select Save Student #####

10 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S ##### #3 Register Students Click Register Students anytime a new student is added. If an update is made a student s profile it will update the profile in NAIA Academy as well once you hit Register

11 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S Outcome #3 How to provide registered users their NAIA Academy login information and other tips for a positive experience. Outcome #4 How to use the reporting functions and run reports for specific sports and user completions.

12 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S NAIAHelp (Manage NAIA Academy Access) Reports Registration s, Course Completion

13 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S NAIA Academy (Course Delivery) Login 1 st Login will need to change password. Initial Password = NAIA2015

14 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S NAIA Academy (Course Delivery) Course Selection

15 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S 0 Seasons of Competition

16 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S 1 Previous Season of Competition

17 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S 2 Previous Seasons of Competition

18 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S 3 Previous Seasons of Competition

19 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S NAIA Academy (Course Delivery) NAIA Academy Reports are in real time refer to tip sheet on how to look up course completion. NAIA Academy will send course completion reports at noon & midnight Eastern to update NAIA Help reporting system. If a student takes a course at 10 a.m. ET; course completion will appear in NAIA Help after Noon a.m. ET If they take it at 3 p.m. it will appear after Midnight ET.

20 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S NAIA Academy Help Line (24 hours but help available 8:30 5pm CDT Monday Friday) or Help naiaacademy@naia.org Phone

21 N A T I O N A L A S S O C I A T I O N O F I N T E R CO L L E G I A T E A T H L E T I C S 24 Hour Hotline

22 NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS CHAMPIONS OF CHARACTER INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Live 5 Courses Live 5 Courses are designed to be progressive with one course being the prerequisite for the next. Student-athletes start with the first course, Learn to Live 5 and progress through the final course, Live 5 for Life. Transfer students and others who begin Live 5 coursework after their freshman year will need to complete the perquisite lower level coursework prior to taking their appropriate grade level course. Character studies precede each course and are offered post-season. Character Study In conjunction with Live 5 courses all student-athletes will have the opportunity to participate in the largest sports character study. Each year, student-athletes can take the Live 5 Character Study (#1, 2, 3, and 4 depending on Previous Seasons of Competition). Administrators and coaches will have the opportunity to view character studies. Learn to Live 5 (0 Previous Seasons of Competition course): Learn to Live 5 is an introduction to the Champions of Character five core values. This course names and defines each of the five Champions of Character core values of Integrity, Respect, Responsibility, Sportsmanship and Servant Leadership. The course also provides examples for demonstrating each of the Five Core Values inside and outside of competition. Master the Fundamentals (1 Previous Season of Competition course): Master the Fundamentals reinforces and expounds on the Champions of Character core values of Integrity, Respect and Responsibility and how student-athletes can model those values. This course further defines, reinforces and explains the Champions of Character core values of Integrity, Respect and Responsibility. Challenges to each of these core values are presented. Student-athletes have the opportunity to determine how best to model those values in response to the challenges presented. Live 5 and Lead (2 Previous Seasons of Competition course): Live 5 and Lead reinforces and expounds on the Champions of Character core values of Sportsmanship and Servant Leadership. This course further defines, reinforces and explains the Champions of Character core values of Sportsmanship and Servant Leadership. Challenges to these core values are presented. Student-athletes have the opportunity to determine the best response to those challenges as a leader and mentor. Live 5 for Life (3 Previous Seasons of Competition course): Live 5 for Life describes how student-athletes can demonstrate the Champions of Character core values after college and enables student-athletes to build their own plan for modeling the core values. This course provides examples for modelling the Champions of Character core values after college in the work place, school, in volunteer activities and relationships. Post-graduation situations are presented which call for demonstration of the Champions of Character core values. Student-athletes are encouraged to think through those situations and respond. Student-athletes will build their own personal plan for modelling the Champions of Character core values after college. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Administrator Manual / page 4

23 NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS CHAMPIONS OF CHARACTER INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP My Playbook Courses myplaybook Req. Course #1: NAIA Rules and PED Awareness (0-3 previous seasons of competition) This course will cover the NAIA s drug testing procedures and protocols and will expose student-athletes to the NAIA s banned substance list. Student-athletes will also learn about the harmful effects of using performance enhancing drugs and identify means of achieving improved athletic performance without drug intervention. Finally, a detailed demonstration of the Resource Exchange Center will be provided. myplaybook Req. Course #2: Dietary Supplements & Sports Nutrition (1-3 previous seasons of competition) In this course student-athletes will learn about the role nutrition plays in athletic performance. Specifically, student-athletes will explore the best pre and post competition foods as well as campus dining options appropriate for student-athletes. Lastly, student-athletes will better understand dietary supplementation and will be able to make informed decisions about their own personal dietary supplement use. myplaybook Req. Course #3: Life Skills (2-3 previous seasons of competition) Stress is an everyday occurring event. This course is devoted to exposing student-athletes to both positive and negative coping strategies as well as explore what works best for them. Ultimately, student-athletes will learn how to effectively manage their own stress by becoming more adaptive and resilient which in turn will help them perform more optimally during competition and in the classroom. myplaybook Req. Course #4: The Transition from College Athlete to Healthy Adult Lifestyle (3 previous seasons of competition) Maintaining a healthy lifestyle after college can be challenging for many student-athletes. The transitions course will help senior student-athletes transition out of collegiate athletics. Student-athletes will explore their identity (who they are) outside of athletics, learn how to develop effective goals conducive to optimal health promotion, and develop decision making skills that will aid them beyond college sports. myplaybook Optional: Sexual Assault Awareness & Prevention Standard education related to key sexual assault concepts is essential to promoting the health and wellbeing of all college students. myplaybook Sexual Assault focuses on normative perceptions, behavioral intentions, and harm prevention. Specifically, this course uses evidence-based strategies to correct misperceptions regarding the prevalence and acceptability of sexual assault on campus among student-athletes, outlines content related to the rights of student-athletes and the responsibilities of their university related to sexual assault, and promotes the development of intellectual skills aimed at increasing student-athlete efficacy to be safe active bystanders. myplaybook Optional: Marijuana Impact on Athletic Performance In this course, student-athletes will learn about the effects of marijuana on athletic performance. Once a student-athletes has completed this course they will better understand common myths about marijuana and its use, describe how the body reacts to marijuana use, and draw links between marijuana use and poor athletic performance. Ultimately, this course will help studentathletes make healthy and informed decisions regarding marijuana use. myplaybook Optional: Tobacco Impact on Athletic Performance Today s student-athlete is well aware of the harmful effects of tobacco use. Therefore the objective of this course is to not only remind student-athletes of the short and long-term effects of tobacco use, but also curb exaggerated normative perceptions about the use and acceptability of tobacco. The course challenges positive expectancies and reinforces negative expectancies of tobacco use, as well as supports student-athletes intentions to be tobacco free. Like other myplaybook courses, innovative instructional design activities are used to engage the user and optimize the end-experience. myplaybook Optional: Alcohol Impact on Athletic Performance The objective of the myplaybook Alcohol and athletic performance course is to support student-athletes in making healthy decisions regarding their own personal alcohol use or their choice to not use. Specifically, this course provides effective strategies for dealing with potentially harmful situations that surround alcohol use. This is accomplished by presenting accurate studentathlete use data and challenging their positive expectations regarding alcohol use. Lastly, student-athletes will consider ways in which they can use harm prevention strategies for themselves and others to reduce the potential for negative consequences associated with alcohol use. myplaybook Optional: Drug Prevention This course is devoted to targeting normative perceptions held by student-athletes, their alcohol and other drug expectancies, as well as their efficacy to use harm prevention strategies for themselves and others. Student-athletes will explore alcohol and drug use by other student-athletes and compare it to their own use/non-use. Additionally, they will consider ways to reduce the negative effects of alcohol and other drug use on their athletic and academic performance. Interactive learning activities increase user-engagement and enhances the student-athletes myplaybook experience. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Administrator Manual / page 5

24 NAIA Academy Quick Start Guide NAIA Academy Administrative Instructions for NAIA Campus Contacts NAIA 9/2/2015

25 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Contents NAIA Academy Contact Information... 2 Adding an NAIA Academy Campus Contact... 3 Deleting Users from your Institution s NAIA Academy list Registering New NAIA Academy Users Individually... 7 Registering student-athletes by downloading a short list... 9 Registering student-athletes by team Registering student-athletes without ECID numbers Running Reports Through NAIAHelp Running Reports through the NAIA Academy NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 1

26 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP NAIA Academy Contact Information NAIA Academy Help Desk: For technical issues or assistance related to the NAIA Academy Call 24 hours. Staffed 8:30-5pm CDT Monday-Friday naiaacademy@naia.org Resource Exchange Center: For questions specific to NAIA banned substance list and/or drug testing policy. 24 hour hotline Visit Login information: Organization: NAIA Password: naialive5 Other questions contact Kristin Gillette kgillette@naia.org or Kathy Busch, kbusch@naia.org NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 2

27 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Adding an NAIA Academy Campus Contact We suggest this additional contact be the Champions of Character Liaison. To add your NAIA Academy Campus Contact to the NAIA Staff Listing and provide them with the proper permissions follow the three steps below. 1. Add NAIA Academy Contact to Staff Listing: Log in to NAIAHelp. In the left side navigation click on VIEW/EDIT STAFF under Institutional Information. Select and enter information. Select NAIA Academy Contact as the Primary Role. Click SAVE STAFF MEMBER. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 3

28 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP 2. Provide NAIA Academy Permissions: Click on View/Edit Current Users. Select your institution from the drop down list. Click on the Edit Icon to the left of the user you wish to update. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 4

29 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP 3. Register NAIA Academy Contact with the NAIA Academy as an Administrator. Click on List Admin Users in the left side navigation. Click on Add Admin User. Enter Edu and click Lookup Admin. Click Save Admin User then Register Admin Users. NAIA Academy Report permissions will be assigned once the NAIA Campus Contact has been listed in the staff listing, has been given permissions to access the NAIA Academy AND is registered with the NAIA Academy as administrator user. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 5

30 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Deleting Users from your Institution s NAIA Academy list. NAIA Academy Campus Contacts can delete users from the NAIAHelp list. To Delete Users from NAIAHelp: Log in to NAIAHelp Under NAIA Academy click on List of Student-Athletes, List Coaches or List Admin Users. Suggestion: Sort your list by previous seasons or sport at this point. Check those who you want to delete (note you may have multiple pages) Click on Delete Selected at the top of the screen. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 6

31 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Registering New NAIA Academy Users Individually NAIA Academy Campus Contacts can register users (Adminstrators, Coaches and Student-Athletes) to view and take NAIA Academy courses. Registered coaches have access to Live 5 courses and are free. NAIA Institutions are charged $2.50 for each registered Administrator or Student-Athlete to view and take ALL NAIA Academy courses. To Register Users: Log in to NAIAHelp Under NAIA Academy click on the List for the type of user you d like to register (i.e. List Student-Athletes) Click on Add Student, Add Coach or Add Admin for the user you d like to add Enter user information (if needed, use the LookUp function for student-athlete ECID numbers). Click on SAVE Admin, Coach or Student. User will appear on the list with an orange box. To finish registering coaches or administrators click on Register Coaches or Register Admin Users Follow the directions on page 8 to finish registering student-athletes. Note: once the student-athlete is registered, changing previous seasons will add double enrollments for some NAIA Academy courses. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 7

32 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Follow the steps below to complete registration for student-athletes: Click on Register New Students, Coaches or Admin Click on Select All Sports or the team for the student-athlete you wish to register Click on Register Students. Once registered, a green box will appear beside the user s name. If a user is listed on the user list but still needs to be registered, an orange box will appear beside the user s name. Upon registration, student-athletes will receive an from Lean Forward confirming they are registered with the NAIA Academy and providing their username and temporary password.. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 8

33 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Registering student-athletes by downloading a short list This function enables campus contacts to easily register student-athletes who have not already registered with the NAIA Academy. Please note that only those student-athletes who have not previously registered with the NAIA Academy will be added to your Institution List. Before registering new users for NAIA Academy courses we suggest campus contacts delete student-athletes who have graduated or who are no longer attending the institution. To register student-athletes by downloading a short list: Log in to NAIAHelp Click on List Student-Athletes Click on Import Short List (the list may take a while to download). Select year. Select multiple years separately. Change Show entries in the upper left side as needed. This shows entries per page. Note: your short list may have multiple pages. Click on Select All OR select individual student-athletes. Click on Import Selected Edit individual student-athletes (update s to school , change previous seasons) Click on Register New Students (this could take some time) Note: once the student-athlete is registered, changing previous seasons will add double enrollments for some NAIA Academy courses. ### ###### ###### ### ### ###### NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 9

34 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Registering student-athletes by team To register a team or teams for NAIA Academy courses: We suggest you start by sorting your previously loaded list by sport to check your teams. Click on Register New Students Select the sport team(s) (control and click to select multiple teams) teams you wish to register Click on Register Students (Only student-athletes who have not yet been registered will be registered) Please note it may take some time for student-athletes for registration data to transfer to the NAIA Academy. Suggestion: Once the team is fully registered generate a report for each head coach. Reports will include registered studentathlete s username and . See page 12. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 10

35 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Registering student-athletes without ECID numbers Before registering new users for NAIA Academy courses we suggest campus contacts delete student-athletes who have graduated or who are no longer attending the institution. To register student-athletes who began participating in NAIA Championship sports prior to the academic year or who participate in an NAIA championship sports, but do not have an ECID# (whether do to being a new NAIA institution or sport moved from invitational to championship): Click on LIST STUDENT-ATHLETES in the left side navigation Click on ADD STUDENT Select the Sport Enter , first name, last name, primary sport and previous seasons Click on SAVE STUDENT Click on GRANDFATHER IN Click on REGISTER NEW STUDENTS Note: once the student-athlete is registered, changing previous seasons will add double enrollments for some NAIA Academy courses. NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 11

36 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Running Reports Through NAIAHelp NAIA Academy Campus Contacts can run course completion reports of all users through NAIAhelp or the NAIA Academy. Please note there will be approximately a 12 hour delay (noon and midnight ET) for course completion information to become available on NAIAHelp. NAIAHelp Reports can be generated for administrator, coach and student-athlete users and be filtered by Sport, Participation Year, Course and Previous Seasons of Competition depending on the type of user (Student-athlete, Administrator, Coach). Suggestion: Once the team is fully registered generate a report for each head coach. Reports will include registered studentathlete s username and . To run an NAIAHelp report: Log in to NAIAHelp Under NAIA Academy click on View Reports Select User Type, Sport, Years and Previous Seasons Click View Report NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 12

37 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP Running Reports through the NAIA Academy NAIA Academy reports will provide the most current course completion information. Please note: You will be able to obtain a report through the NAIA Academy beginning in the Fall NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 13

38 N A T I O N A L A S S O C I A T I O N O F I N T E R C O L L E G I A T E A T H L E T I C S INTEGRITY RESPECT RESPONSIBILITY SPORTSMANSHIP SERVANT LEADERSHIP NAIA Champions of Character 1200 Grand Blvd., Kansas City, MO NAIA Academy Quick Start Guide/ page 14