THURSDAY, MARCH 8, :30 a.m.

Transcription

1 THE CORPORATION OF THE MUNICIPALITY OF BLUEWATER BUDGET MEETING AGENDA THURSDAY, MARCH 8, :30 a.m. BLUEWATER COUNCIL CHAMBERS, VARNA 1. CALL TO ORDER 2. INTRODUCTION OF ADDITIONAL ITEMS TO BE ADDED TO THE AGENDA and APPROVAL OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST Disclosure of pecuniary interest and general nature thereof for current meeting. Disclosure of pecuniary interest and general nature thereof for previous meeting, if absent for that meeting BUDGET REVIEW Department Budget Templates 5. REVIEW OF MUNICIPAL GRANTS 6. ADDITIONAL COUNCIL QUESTIONS AND COMMENTS TO DEPARTMENT MANAGERS 7. NEXT STEPS 8. CONFIRMATORY BY-LAW By-law ADJOURNMENT 1

2 TREASURY COUNCIL REPORT Meeting Date: March 1, 2018 Prepared By: Ansberth Willert BUDGET REVIEW REPORT RECOMMENDATIONS: That Council accept the budget review report as presented. BACKGROUND: This budget document is developed and updated with all 2017 revenues and expenses recorded and accrued as of the cutoff date of January 26 th, Any invoices or revenues for 2017 that are received after this date will be recorded in the 2018 fiscal period. This will allow us to move forward and finalize the financial position of the municipality as of December 31, As we move forward, Council may want to consider establishing a levy stabilization reserve that will flow through any surplus/deficits from a budget. A levy stabilization reserve will allow Council and staff to engage in budget deliberations at an earlier stage, without the need to incorporate the prior year budget into the current budget calculations. The current budget document does not incorporate any carry-forward from When our Auditor was here in October, he discussed the fact that we had a surplus for 2016 in the amount of $544,932. It has been placed in the general working funds, until a decision is made with regards to distribution. This report provides an overview of the consolidated operating and capital expenditures for the years 2017 and The management team has compiled the 2018 Budget on the basis of maintaining the same level of service where possible and providing a list of capital projects to support sustainability in operations. The Ontario CPI of 1.7% as at September 30, 2017 has been incorporated into the 2018 budget. The draft departmental budgets, as provided in the budget binder, outline the breakdown between operating and capital expenditures and revenues over the last two years of actual (2016 & 2017) expenditures and the 2017 and 2018 budget documents. The Capital projects are items that we have built in to the current document allowing Council to see the list of projects needed. $75, equates to 1% on the levy. The Municipality experienced a major Crunch in the 2016 budget from the loss or end of funding for numerous capital projects that we had been completing. As a result, there was a significant reduction in the capital spending with transfers to reserves providing funding for anticipated capital projects over several budget years. While the reserves that fund many of our capital projects have been depleted, (i.e. Fleet, Capital Buildings, Rec & Park Reserves) there have not been any transfer to these reserves for sustainability purposes. As part of an overall comprehensive financial plan, the municipality is working to finish the fleet and building component of the asset management plan and establish financial policies to sustain operations. The following items were carried forward into the 2018 Budget as requested by Council during the 2017 budget deliberations: Items brought forward from 2017 Capital/Budget Discussions - $75,000 to fund Lakeshore Road Assumptions (2016 & 2017). We should consider building in an amount of $75,000 per year to fund these assumptions. If a proposed assumption will require more, then consideration should be given to funding over 2 years. - $85,000 to fund Bayfield Main Street (2016, 2017 & 2018) 1 2

3 - Wheelie bins will not be discussed until clear bags have been implemented. If Bayfield will be coming to Stanley at the end of June, consideration should be given to creating a clear bag policy for the whole municipality effective on the transition date (July 1 st ). - Contributions to Fleet reserve in 2017 from Fire, Building, and Roads. No contribution from Facilities. The Fleet Schedule should be reviewed and Facilities should pay their share. Recurring Items: - Grant to Bayfield Historical Society $4,000/yr. until Grant to Bayfield Lions Club $4,000/yr. until Construction Grant for Hensall Heritage Hall Society $4,000 until Bayfield Old Town Hall would like consideration of consistency with regards to funding extended at the time of lease signing/renewal. Each year our budget is composed of discretionary and non-discretionary expenditures. Reviewing discretionary items enables Council and Staff to trim the budget. However, in order for operations to be sustainable, we must also consider the non-discretionary spending. Often, the non-discretionary items account for a significant portion of any requested budgetary increase. Upon receipt of the draft budgets from the various departments, the CAO and Manager of Finance have reviewed the templates with the managers and have developed the following options for Council s consideration: Option A: The initial consolidated document, as provided in the binder, results in a projected 2018 Funding Requirement of $7,672, which is an increase of $75, over the 2017 Levy of $7,596, This equates to a levy change of 1.00% which is the same as the 2017 assessment growth rate. Adjusting for Growth reduces the levy change by 1.00% to 0.00%. As we move forward through 2018 we will work towards developing and prioritizing a ten (10) year capital plan for all departments that will be incorporated into future budget deliberations. In summary, Option A results in: A 1.00% levy change Adjusting for Growth reduces the levy change by 1.00% to 0.00% Increased capital spending: Continuing the resurfacing work on the section of Airport Line, fixing the Hensall Parking Lot at the Fire Hall, Bridge Work, completing Bayfield Arena Roof, repairing some building roofs in Hensall, Hensall Pavilion, demolish old Zurich Library, to name a few proposed projects. A transfer in amount of $75,000 to reserve for Bridges to go towards B35 on Airport Line. A 1.00% municipal levy change, equates to -4.16% tax rate. Non-Discretionary increases accounts for 1.36% which reduces the municipal rate to -5.52% An overall composite tax rate change of -5.33% ( ), based on the 2018 rates provided by the County and the Province (Education). 2 3

4 Option B: This option results in a Funding Requirement of $ 7,596, which is zero levy from 2017 or 0.00%. In summary, Option B results in: Increased capital spending: Continuing the resurfacing work on the section of Airport Line, fixing the Hensall Parking Lot at the Fire Hall, Bridge Work, completing Bayfield Arena Roof, repairing some building roofs in Hensall, Hensall Pavilion, demolish old Zurich Library, to name a few proposed projects. Removal of the transfer in amount of $75,000 to reserve for Bridges to go towards B35 on Airport Line. A 0.00% levy change Adjusting for Growth reduces the levy change by 1.00% to -1.00% An 0.00% municipal levy change, equates to -5.1% tax rate Non-Discretionary increases accounts for a further 1.36% which would reduce the municipal rate to -6.46% An overall composite tax rate change of -5.73% ( ), based on the 2018 rates provided by the County and the Province (Education). Option C: This option results in a Funding Requirement of $8,107, which is an increase of $511, to the 2017 levy or a change of 6.73%. In summary, Option C results in: Removal of the two bridges (B04 & B32) and replaced by B35 on Airport Line which is our highest priority bridge and in desperate need of repair. The estimate to complete this bridge is $1,900,000 and we have been unsuccessful in the two preceding applications for top-up funding under the OCIF program. The current year OCIF Formula component in amount of $169,834 would be applied to this project; The current year Gas Tax allocation in amount of $224,358 would be applied to this project; The 2016 Surplus of $544,932 would be applied to this project; The reserve for bridge work ( ) would be applied to this project in amount of $342,483. The current year 60% allocation of Vibrancy funding would be applied to this project in amount of $210,000. The balance of $409,393 for this project would be added to the levy so we would have sufficient funding to complete this work. A 6.73% levy change Adjusting for Growth reduces the levy change by 1.00% to 5.73% A 5.73% municipal levy change, equates to 1.29% tax rate Non-Discretionary increases accounts for a further 1.36% which would reduce the municipal rate to -0.07% An overall composite tax rate change of -3.05% ( ), based on the 2018 rates provided by the County and the Province (Education). 3 4

5 It is important to note that the new current value assessment for 2017 (used to calculate 2018 levy) has resulted in some significant taxation shifts amongst property classes within Bluewater. Next week we will provide the Municipal Change Profile showing CVA Base Year Change. This information was provided last year and identified some areas of concern. When looking at the Executive Summary page of the budget document, it should be noted that Levy Change calculates the difference between the prior & current levies strictly as a mathematical calculation. It does not take into account the growth to our assessment base through physical growth and assessment growth (phase-in). By factoring growth and the need to provide services to the growth, the levy is reduced by 1.00%. When reviewing the levy change calculation, it should be noted that the municipality must absorb fluctuations in nondiscretionary expenditures Item Impact 2017 Levy 7,596, Levy 7,672, % 2017 Municipal Growth Rate 1.00% 0.00% 2017 Percentage Non-Discretionary Items Increase Increase Policing Costs 61, % Total Conservation Costs (303) 0.00% Hydro Increases 36, % Insurance 4, % Water 1, % Total Non-discretionary 103, % Revenue from 2017 Growth: 75, Discretionary Levy Increase: (103,416 ) -1.36% CPI as per Policy: 1.70% Net Impact of Discretionary Levy: -3.06% Levy Increase Amount: 75,

6 A review of the 2018 Budget Summary reveals the following: MUNICIPALITY OF BLUEWATER BUDGET SUMMARY FOR 2018 The Municipality of Bluewater's PRELIMINARY 2018 budget, represents proposed net expenditures in the amount of $ 7,672,191 This represents a 1.00% change from the 2017 levy collected through taxation of $7,596,580. The Bluewater Current Value Assessment (CVA) for taxation purposes for 2018 increased over the 2017 CVA for taxation purposes by 20,564,977 due to growth in the municipality or 1.00% The 2017 CVA was 2,056,497,684 and the 2018 CVA is 2,235,983,562 for taxation purposes. The increase from 2017 CVA to 2018 CVA is approximately 8.73% The tax ratios remain unchanged for the 2018 taxation year. The County of Huron sets these ratios as the upper tier municipality. We have updated the Huron County and the Education Tax rates for For $100,000 of assessment on a residential property, the amount of taxes for the year 2018 changes to $ 1, from $ 1, in The municipal portion moves from $ to $ This is a -4.16% change in the municipal portion and an overall change of -3.97% in total taxes. Year Bluewater County School Board Total Taxes 2017 $ $ $ $ 1, $ $ $ $ 1, Difference $ (20.18) $ (16.90) $ (9.00) $ (46.09) % increase/decrease -4.16% -3.41% -5.03% -3.97% Note: Rate The 2018 Notional or revenue neutral rate for Bluewater is: increase to notional rate The current proposed tax rate for Bluewater is: % increase to 2017 tax rate The change in the levy is skewed by the increase in CVA for taxation purposes. 1. When we recalculate the tax rates based on the 2018 CVA, the rate change is -4.16%; 2. The 2018 County tax rate is updated to what will be presented next week. Traditionally, the lower tier has tried to hold the line, if the County is increasing their levy. It should be noted that Bluewater is in the midst of working towards sustainability, so staff recommend against reducing our needs at this time. 3. The 2018 Education rates have also been updated and reflect a reduction again this year due to the increase in CVA. 4. Currently, the composite tax rate will decrease by 3.97% over 2017 resulting in a decrease of $46.09 per 100,000 of assessment. (Composite Tax rate is the sum of the component rates identified as Municipal, County and Education.) Considering the impact of the total non-discretionary items of 3.06% Bluewater s rate increase is -7.22% due to discretionary items. There is also the potential that the composite rate change may be negated by the non-discretionary impact. 5 6

7 In 2017 our composite tax rate increased by 1.95% because we did not take full advantage of the extra room provided by other tax jurisdictions. When looking at the impact of the proposed Budget, consideration should be given to the effect of the composite rate on the property taxes. The Province has been advising that unconditional grants to municipalities from the Ontario Municipal Partnership Fund (OMPF) will be decreased and eventually eliminated. Each year, the Province has been reducing the OMPF funding to the County and area municipalities as a result of provincial uploading as well as reducing the Education rates to offset assessment increases. By doing so, the Province is creating room in the levy that municipalities should be taking advantage of so as to replace the loss of provincial funding through tax dollars. In 2018, the reduction in the education rate leaves some room for Bluewater. Staff are not making a specific recommendation at this time. Council can select any combination of changes as outlined, or present other options for staff to incorporate. MUNICIPAL TAX ENVIRONMENT: Bluewater is one of nine (9) lower tier municipalities that comprise the County of Huron and has traditionally one of the lowest tax rates. If Council is interested, we can poll the lower tiers to determine our ranking for 2018 and provide this information at a future meeting. FINANCIAL IMPACT: The financial impact of this budget will change depending on direction received from Council. ATTACHMENTS: Submitted By: Ansberth Willert, Manager of Finance ext. 230, awillert@municipalityofbluewater.ca 6 7

8 2018 Departmental Budgets EXECUTIVE SUMMARY Department PROJECTED 2018 DRAFT DOLLAR PERCENT Revenue Fund BUDGET ACTUALS VARIANCE BUDGET CHANGE CHANGE Members of Council (130,986) (126,731) 4,255 (135,283) (4,297) 0 General Government 7,864,494 8,037, , ,954 (7,608,540) (1) Fire (659,843) (767,458) (107,615) (676,519) (16,676) 0 Protection to Persons (1,796,360) (1,753,007) 43,353 (1,887,535) (91,175) 0 Roads (2,853,263) (3,719,576) (866,313) (2,567,443) 285,820 (0) Fleet (153,177) (635,543) (482,366) (40,856) 112,321 (1) Marina (7,717) (6,592) 1,125 (6,344) 1,373 (0) Environment (428,802) (339,331) 89,471 (564,268) (135,466) 0 Cemeteries (19,210) (25,070) (5,860) (41,219) (22,009) 1 Rec & Park (1,416,236) (1,631,420) (215,184) (1,669,498) (253,262) 0 Planning & Culture (398,900) (386,577) 12,323 (339,179) (59,722) 0 Current Taxation surplus (deficit) (0) (1,353,356) (1,353,356) (7,672,191) (7,791,634) Back out depreciation 1,370,090 16,734 Self-funding Operations: Streetlights Water Sewer 0 (0) (0) Current surplus (deficit) (0) (1,353,356) (1,353,356) Surplus (deficit) for Utilities: /6/ :30-7,672, Funding requirements -7,596, Levy 75, Levy Change 1.00% Growth Rate 1.00% Net tax impact: 0.00% Non-discretionary + CPI 3.06 Page 1 of 4 8

9 2018 Tax Rate Calculation Weighted Municipal Municipal County County Education Education TOTAL TOTAL Class RTC/Q 2018 CVA Ratio CVA Tax Rate Current Taxes Tax Rate Current Taxes Class Tax Rate Current Taxes TAX RATE TAXES Residential RT 1,321,620, ,321,620, $6,151, $6,324, Residential $2,246, $14,721, Residential Farmland R1 1,478, , $1, $1, $ $4, Multi-Residential MT 7,322, ,054, $37, $38, Multi-Reside $12, $88, Commercial CT 81,519, ,671, $417, $429, Commercial $860, $1,707, Commercial_New Constructio XT 5,923, ,515, $30, $31, Commercial $62, $124, Excess CU 847, , $3, $3, $6, $12, Vacant CX 610, , $2, $2, $4, $8, Industrial IT 4,339, ,773, $22, $22, Industrial $47, $92, Industrial_New Construction JT 11,058, ,164, $56, $58, Industrial $120, $235, Excess_New Construction JU 91, , $ $ $ $1, Excess IU 44, , $ $ $ $ Vacant IX 624, , $2, $2, $4, $9, Large Industrial LT $ $0.00 Large Indust $ $0.00 Pipeline PT 7,584, ,309, $24, $25, Pipeline $35, $85, Farmlands FT 788,466, ,116, $917, $943, Farmlands $335, $2,195, Managed Forest TT 4,451, ,112, $5, $5, Managed Fo $1, $12, ,235,983,562 1,648,417,005 $7,672, $7,887, $3,740, $19,300, Res PIL Com PIL (CF - CG) 2,757,500 $7,672, Proposed Levy Exempt 43,033,457 $7,596, Levy Ind PIL (HF- IH - IJ) 308,250 $75,611 Difference 1.00% Levy Change Total CVA 2,282,082,769 43,033,457 $ 7,672, Proposed Municipal Levy Page 2 of 4 9

10 MUNICIPALITY OF BLUEWATER BUDGET SUMMARY FOR 2018 The Municipality of Bluewater's PRELIMINARY 2018 budget, represents proposed net expenditures in the amount of $ 7,672,191 This represents a 1.00% change from the 2017 levy collected through taxation of $7,596,580. The Bluewater Current Value Assessment (CVA) for taxation purposes for 2018 increased over the 2017 CVA for taxation purposes by 20,564,977 due to growth in the municipality or 1.00% The 2017 CVA was 2,056,497,684 and the 2018 CVA is 2,235,983,562 for taxation purposes. The increase from 2017 CVA to 2018 CVA is approximately 8.73% The tax ratios remain unchanged for the 2018 taxation year. The County of Huron sets these ratios as the upper tier municipality. We have updated the Huron County and the Education Tax rates for For $100,000 of assessment on a residential property, the amount of taxes for the year 2018 changes to $ 1, from $ 1, in The municipal portion moves from $ to $ This is a -4.16% change in the municipal portion and an overall change of -3.97% in total taxes. Year Bluewater County School Board Total Taxes 2017 $ $ $ $ 1, $ $ $ $ 1, Difference $ (20.18) $ (16.90) $ (9.00) $ (46.09) % increase/decrease -4.16% -3.41% -5.03% -3.97% Note: Rate The 2018 Notional or revenue neutral rate for Bluewater is: increase to notional rate The current proposed tax rate for Bluewater is: % increase to 2017 tax rate The change in the levy is skewed by the increase in CVA for taxation purposes. 3/6/ :30 Page 3 of 4 10

11 2018 Item Impact 2017 Levy 7,596, Levy 7,672, % 2017 Municipal Growth Rate 1.00% 0.00% 2017 Percentage Non-Discretionary Items Increase Increase Policing Costs 61, % Total Conservation Costs ( 303 ) 0.00% Hydro Increases 36, % Insurance 4, % Water 1, % Total Non-discretionary 103, % Revenue from 2017 Growth: 75, Discretionary Levy Increase: ( 103,416 ) -1.36% CPI as per Policy: 1.70% Net Impact of Discretionary Levy: -3.06% Levy Increase Amount: 75,611 Ontario Annual CPI 129, % 11

12 COUNCIL COUNCIL REPORT Meeting Date: March 1, 2018 Submitted By: Chandra Alexander 2018 COUNCIL BUDGET PROGRAM - OVERVIEW RECOMMENDATION: THAT this report be received for the information of Council. BACKGROUND: This report provides an overview of the 2017 annual budget versus projected actual revenue and expenditures as well as the 2018 annual budget for the Members of Council department Budget vs. Actuals Overview: 2017 budget total costs to the Municipality of Bluewater were in the amount of $136, projected actual costs to the Municipality of Bluewater are in the amount of $126,731. (A decrease from the budget of $4,255 or 3.25%) Revenue Decrease of $968 from targeted budget figure Attributed to: Other Recoveries Wages Decrease of $4,789 due to fewer meetings than budgeted and/or not full attendance Operating Expenditures Overall decrease of $ Requested Budget Overview: The Members of Council Department is requesting an operating budget of $140,003 for the 2018 year. This attributes to an increase of $3,258 over the 2017 budget or an overall increase of 2.38%. The focus of the 2018 budget is based upon past practice, incorporating any known or recognized need for change in order to meet service requirements. Operating expenditures have been derived utilizing 3-year averaging where possible to arrive at present budget requests while providing for the historical annual convention allotment. Revenue anticipated decrease of $1,039 from 2017 budget Attributed to: Decrease in recoveries Total Operating anticipated decrease of $883 from 2017 budget Attributed to: Increase in meeting rate and number of meetings for recovery from planning as there will be extra planning meetings for the OPA process. Submitted By: Chandra Alexander, Clerk ext. 223, clerk@municipalityofbluewater.ca 12

13 THE MUNICIPALITY OF BLUEWATER MEMBERS OF COUNCIL 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE OTHER MUNICIPAL REVENUE 5337 Other Recoveries 6,260 5,759 4, % 4,720 (1,039) % Total Other Municipal Revenue 6,260 5,759 4, % 4,720 (1,039) % TOTAL REVENUE 6,260 5,759 4, % 4,720 (1,039) % EXPENDITURES WAGES & BENEFITS Members of Council - Wages 109, , , % 117,400 1, % Statutory Benefits - Part-time 3,071 5,924 3, % 8,101 2, % Total Wages & Benefits 112, , , % 125,501 4, % OPERATIONS Intra Municipal Recoveries (6,048) (8,209) % (9,393) (1,184) 14.42% Convention - John Gillespie 0 1, % 1, % Convention - Dave Roy 1,895 1, % 1, % Convention - Jim Fergusson 3,273 3,000 1, % 3, % Convention - Janisse Zimmerman 0 1, % 1, % Convention - Marnie Hill 0 1, % 1, % Convention - George Irvin 1,632 1,500 1, % 1, % Convention - Bill Whetstone 0 1, % 1, % Convention - John Becker 0 1, % 1, % Page 1 of 2 13

14 THE MUNICIPALITY OF BLUEWATER MEMBERS OF COUNCIL 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 6332 Convention - Tyler Hessel 3,752 3,500 4, % 3, % 6354 Meals 1,014 1, % 1, % 6370 Education/Training 190 2,036 1, % 2,000 (36) -1.77% 6374 Telephone 1,301 1, % 1, % 6378 Travel 2,042 2,036 2, % 2, % Total Operations 9,051 15,385 14, % 14,502 (883) -5.74% TOTAL EXPENDITURES 122, , , % 140,003 3, % SURPLUS/ (DEFICIT) (115,784) (130,986) (126,731) 96.75% (135,283) (4,297) 3.28% Page 2 of 2 14

15 GENERAL GOVERNMENT COUNCIL REPORT Meeting Date: March 1, 2018 Prepared By: Ansberth Willert 2018 GENERAL GOVERNMENT BUDGET PROGRAM - OVERVIEW RECOMMENDATION: That this report be received for the information of Council. BACKGROUND: This report provides an overview of the 2017 annual budget versus projected actual revenue and expenditures as well as the 2018 annual budget for the General Government department Budget vs. Actuals Overview: 2017 budget total costs to the Municipality of Bluewater were in the amount of $1,203, projected actual costs to the Municipality of Bluewater are in the amount of $1,350,261. (An increase from the budget of $146,447 or 12.12%) Revenue Approx. increase of $319,901 from targeted budget figures with variances throughout. Attributed mostly to: Receipt of Vibrancy Funds from Northland Power. Wages Decrease of $47,405 due to staff changes and vacancies. Operating Expenditures Net decrease of $12,137 from targeted budget figures Attributable to net impact of variances across the line items in this section. Contracted Services Approx. decrease of $108,321 from targeted budget figures. Capital Expenses Approx. decrease of $8,875 from targeted budget figures Requested Budget Overview: The General Government Department is requesting an operating budget of $1,702,891 for the 2018 year. This attributes to an increase of $499,077 over the 2017 budget or an overall increase of 41.46%. The focus of the 2018 budget is based upon past practice, incorporating any known or recognized need for change in order to meet service requirements. Operating expenditures have been derived utilizing 3 year averaging where possible to arrive at present budget requests. Revenue anticipated decrease of $7,608,540 from 2017 budget Attributed to: elimination of 2017 taxation revenues to determine funding requirement for Total Operating anticipated increase of $46,911 over 2017 budget Attributed to: increase in tax billing costs and election expenses. Contracted Services anticipated increase of $34,920 over 2017 budget Attributed to: additional contract costs to upgrade financial packages ($30,000) Capital Expense no spending anticipated in this line item. Attributed to: no planned capital expenditure in 2018 Submitted By: Ansberth Willert, Manager of Finance ext. 230, awillert@municipalityofbluewater.ca 15

16 THE MUNICIPALITY OF BLUEWATER GENERAL GOVERNMENT/TAXATION 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE TAXATION REVENUE 4105 Brucefield Water 39,312 39,312 37, % 37,440 (1,872) -4.76% General Levy 5,835,594 7,596,577 6,120, % 0 (7,596,577) % 4237 Special Levy - Policing 1,188, ,475, % % Supplementary Taxes 54,505 80,000 42, % 40,000 (40,000) % 4249 Supplementary Taxes - Policing 9,799 6,000 9, % 10,000 4, % Write-offs (17,185) (30,000) (8,535) 28.45% (9,000) 21, % 4260 Write-offs - Policing (2,545) (1,300) (1,913) % (2,000) (700) 53.85% Payment in Lieu 30,143 30,000 39, % 30, % Total Taxation Revenue 7,138,105 7,720,589 7,714, % 106,440 (7,614,149) % PROVINCE OF ONTARIO UNCONDITIONAL GRANTS 5030 Province of Ontario - OMPF (was CRF) 1,056,600 1,154,100 1,156, % 1,230,200 76, % Total Province of Ontario Unconditional Grants 1,056,600 1,154,100 1,156, % 1,230,200 76, % PROVINCE OF ONTARIO CONDITIONAL GRANTS 5109 Province of Ontario - Summer Jobs Service 1, % % Total Province of Ontario Conditional Grants 1, % % FEDERAL GOVERNMENT GRANTS 5205 Federal Government - Summer Career Placement 0 1, % 0 (1,140) % Total Federal Government Grants 0 1, % 0 (1,140) % Page 1 of 5 16

17 THE MUNICIPALITY OF BLUEWATER GENERAL GOVERNMENT/TAXATION 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE OTHER MUNICIPAL REVENUE 5337 Other Recoveries 26, , % 350, , % Total Other Municipal Revenue 26, , % 350, , % UNALLOCATED REVENUE 5040 Investment Income 32,434 20,000 36, % 35,000 15, % 5042 Interest & Penalty Revenue - Taxation 160, , , % 160,000 15, % 5044 Lottery Licences 3,100 1,500 2, % 3,000 1, % 5046 Marriage Licences 1,500 1,500 2, % 1, % 5048 Sale of Publications, Equipment % % 5064 Other Revenue % % 5066 Burial Permits % 100 (50) % 5068 Finance Charges Revenue 2,973 2,963 1, % 1,200 (1,763) % Total Unallocated Revenue 201, , , % 201,505 29, % FEES & SERVICE CHARGES General Administration - Fees % 400 (66) % Tax & Zoning Certificate Fees 20,400 20,000 22, % 20, % Sale of Municipal Owned Land % % Total Fees & Service Charges 20,829 20,466 22, % 20,400 (66) -0.32% TRANSFER FROM RESERVES & RESERVE FUNDS 5950 Transfer from Reserves/Reserve Funds 25, , % 50,000 50, % Total Transfer from Reserves & Reserve Funds 25, , % 50,000 50, % TOTAL REVENUE 8,470,391 9,068,308 9,388, % 1,958,845 (7,109,463) % Page 2 of 5 17

18 THE MUNICIPALITY OF BLUEWATER GENERAL GOVERNMENT/TAXATION 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 482, , , % 633,448 16, % 6130 Wages Part-time 8,794 10,145 6, % 17,814 7, % 6160 Statutory Benefits - Full-time 48,998 61,534 61, % 64,099 2, % 6170 Statutory Benefits - Part-time 1,034 1, % 3,636 2, % 6180 Extended Benefits - Full-time 33,409 48,693 32, % 43,870 (4,823) -9.90% 6185 OMERS 49,175 63,732 61, % 65,653 1, % Total Wages & Benefits 623, , , % 828,520 26, % OPERATIONS 6002 Intra Municipal Recoveries (62,253) (45,900) (3,507) 7.64% (60,318) (14,418) 31.41% 6302 Advertising 1,400 5,000 5, % 5, % 6304 Association/ Memberships - Municipal 5,824 7,000 5, % 7, % 6306 Association/ Memberships - Staff 3,244 4,000 3, % 5,000 1, % 6308 Audit 28,350 22, % 28,500 5, % 6314 Staff Appreciation 1,980 2,775 2, % 2, % 6338 Conventions/ Conferences 5,906 7,500 7, % 7, % 6339 Equipment Replacement/New 0 13,000 30, % 22,900 9, % 6342 Gifts & Donations 686 1, % 1,000 (500) % 6350 Insurance 30,518 32,571 30, % 29,493 (3,078) -9.45% 6354 Meals % % 6357 Election Expenses 1,247 1,250 1, % 29,000 27, % 6360 Office Supplies 9,873 10,500 13, % 14,000 3, % 6361 Logos, Pins, Photos, Promotions 651 2, % 2, % 6364 Postage & Box Rentals 25,801 26,265 8, % 24,000 (2,265) -8.62% 6366 Printing & Stationery % % 6367 Publications & Subscriptions % 1, % 6369 Marriage License Expenses , % % 6370 Staff Education/Training 6,419 9,000 8, % 15,000 6, % 6374 Telephone 9,263 10,223 8, % 10, % 6377 Committee Support % 0 (456) % 6378 Travel 2,728 4,500 2, % 4, % Page 3 of 5 18

19 THE MUNICIPALITY OF BLUEWATER GENERAL GOVERNMENT/TAXATION 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE Admin - Costs of Mun Land Sales 10,000 10, % 10, % Costs Awarded/Bad Debt Expense 883 5, % 5, % Tax Billing & Collection Costs 1,714 9,370 1, % 22,000 12, % 8810 Depreciation Expense 64, , % % 8812 Gain or Loss on Disposal of TCA 4, % % Total Operations 155, , , % 189,011 46, % CONTRACTED SERVICES 6401 Legal Fees 14,809 50,000 7, % 50, % Equipment Contract Services/ Maintenance 91,432 80,000 58, % 114,920 34, % Professional/ Engineering Fees 50,736 70,000 25, % 70, % Total Contracted Services 156, ,000 91, % 234,920 34, % RENTS & FINANCIAL EXPENSES 6502 Financial Charges - Bank/Visa % % Total Rents & Financial Expenses % % EXTERNAL TRANSFERS 6640 Brucefield Water 39,312 39,312 37, % 37,440 (1,872) -4.76% Total External Transfers 39,312 39,312 37, % 37,440 (1,872) -4.76% CAPITAL EXPENSE 6906 Capital - Equipment 0 0 (8,875) 0.00% % Total Capital Expense 0 0 (8,875) 0.00% % TRANSFER TO RESERVES & RESERVE FUNDS 7902 Transfer to Reserves 20,000 20, , % 412, , % Page 4 of 5 19

20 THE MUNICIPALITY OF BLUEWATER GENERAL GOVERNMENT/TAXATION 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE Total Transfer to Reserves & Reserve Funds 20,000 20, , % 412, , % TOTAL EXPENDITURES 996,128 1,203,814 1,350, % 1,702, , % SURPLUS/ (DEFICIT) 7,474,263 7,864,494 8,037, % 255,954 (7,608,540) % Page 5 of 5 20

21 FIRE COUNCIL REPORT Meeting Date: March 1, 2018 Prepared By: Jodi Overholt 2018 FIRE DEPARTMENT BUDGET PROGRAM RECOMMENDATION: THAT the report entitled 2018 Fire Department Budget Program be received by Council. BACKGROUND: This report provides a comparison of the 2017 budget versus actuals as well as the proposed 2018 budget for the Fire Department Budget vs. Actuals Overview: The 2017 budget for the Fire Department was in the amount of $784,220 The 2017 actual costs sustained by the Fire Department was in the amount of $923,794 (A decrease from the budget of $21,469 or 2.74%) REVENUE There was an increase in revenue over the budget amount due to the number of calls billed to Central Huron and Huron East for responses provided by the Bayfield, Brucefield and Hensall Stations. The implementation of billing MTO (Ministry of Transportation) for motor vehicle incidents occurring on their roadways contributed to the increase in revenue as well. WAGES The wages paid out in 2017 were over the budgeted amount due to the increase in call volume. OPERATIONS In 2017, the Fire Department budgeted $180,169 in operating expenses. All accounts came within budget amounts with the following exceptions: Equipment Replacement/New (6339): This account shows an overage of $560. In the fall, the Zurich Station purchased equipment totaling $1, using their association funds. The original invoice was paid by the municipality and the station submitted a reimbursement cheque in the same amount which is offset in the other revenue account resulting in a 0% impact to the levy. Therefore, the Fire Department only spent $26, of the $27,000 budget amount. Personal Protective Equipment (7310): The overage spent in this line item can be attributed to the purchase of station wear for the new firefighters hired within the last few years. CONTRACTED SERVICES The only line item that went over budget in this section was the Contract & Fire Calls (Dashwood) in an amount of $9,200. This can be attributed to the increase in billing calls including one large structure fire in the spring of 2017 and an adjustment to their previous year budget. 21

22 2018 Requested Budget Overview: The Bluewater Fire Department is proposing a 2018 operating budget of $823,316 which is a $39,096 or 4.99% increase in spending as compared to the 2017 approved budget. This equates to an overall increase of 2.53%. Based on evaluating previous year s spending, savings were found in some of the budget items. When the process of developing department budgets commenced, the Manager of Finance provided departments with specific inflationary values to be incorporated into the requested operating budgets. The 2018 CPI was established at 1.7% as such this value have been incorporated into the budget figures. REVENUE Anticipated increase of $22,420 from the 2017 budget o Attributed to the increase in calls being billed out and the revenue generated from billing MTO WAGES Anticipated increase of $22,425 from the 2017 budget o Attributed to reflect the increase in calls as well as the addition of a Training Officer. In 2018, the Fire Department is proposing that each Station have a designated Training Officer responsible for the training program in each hall. There will not be an addition to the yearly stipend received by the specific ranking but this individual will receive 50 hours of extra pay per year to accommodate for the additional work. This will result in addition of approximately $3,800. OPERATING Anticipated increase of $5,419 from the 2017 budget with the below notable variance o Building/Site Maintenance Line item 6312 Zurich Station installation of a small exhaust system Brucefield upgrade of lighting system Signage for all Station Houses o Replacement/New Equipment Line item 6339 Additional funds requested over the 2017 budget can be attributed to the purchase of piece of auto extrication equipment. o Insurance Line item 6350 Additional funds requested in order to implement an Employee Assistance Program for the firefighters that includes a PTSD prevention plan. The cost is $2.00 per month per firefighter. o Training Line item 6370 There was a significant reduction in the requested funds for Training. The bulk of the training expense incurred over the past couple of years has been in response to the implementation of the NFPA training program. These training expenses were paid under wages in the budget line. CAPITAL $10,000 has been placed in the Capital account for the purchase of a new furnace at the Hensall Station. Currently, part of the building is being heated with base board heaters which are not energy efficient. The installation of a new furnace should increase energy efficiency in the hall as well as lower the hydro costs through the winter months. CONTRACTED SERVICES Anticipated increase from the 2017 budget with the below notable variance o Additional funds placed in the South Huron (Dashwood) account to accommodate for the three-year average in calls. 22

23 TRANSFER TO RESERVES Anticipated in increase from the 2017 budget with the below notable variance o The $188,000 accounts for the pre-determined transfer to Fleet in the amount of $175,000. In 2013, the Fire Department replaced 30 sets of firefighter bunker gear. With a life cycle of 10 years, all of these sets will need to be replaced in In anticipation of this expense, the Department is proposing to put $13,000 into reserves every year till then to alleviate the burden to the levy at time of replacement. Submitted By: Dave Renner, Fire Chief 23

24 THE MUNICIPALITY OF BLUEWATER BLUEWATER FIRE DEPARTMENTS 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE OTHER MUNICIPAL REVENUE Operations - Central Huron - Bayfield 25,000 25,000 25, % 25, % Operations - Huron East - Brucefield 48,819 40,185 42, % 38,467 (1,718) -4.28% Operations - Huron East - Hensall 37,772 28,325 33, % 34,448 6, % Capital - Central Huron - Bayfield 5,000 5,000 5, % 5, % Fire Calls - Central Huron - Bayfield 4,200 4,333 6, % 4, % Fire Calls - Huron East - Brucefield 5,250 5,134 8, % 6,300 1, % Other Revenue - Bluewater 34,279 16,400 34, % 33,182 16, % Total Other Municipal Revenue 160, , , % 146,797 22, % TRANSFER FROM RESERVES & RESERVE FUNDS 5950 Transfer from Reserves/Reserve Funds 12, , % % Total Transfer from Reserves & Reserve Funds 12, , % % TOTAL REVENUE 172, , , % 146,797 22, % EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 5,956 9,536 8, % 9, % 24

25 6150 Fire Departments - Wages 171, , , % 175,835 8, % 6154 Fire Departments - Incident Wages 62,684 52,263 60, % 62,395 10, % 6160 Statutory Benefits - Full-time 0 1,076 1, % 1, % 6170 Statutory Benefits - Part-time 2, , % 2,046 2, % 6180 Extended Benefits - Full-time 2,003 1, % 996 (81) -7.52% 6185 OMERS % % 6190 Fire Departments - WSIB 21,769 22,302 24, % 24,416 2, % Total Wages & Benefits 266, , , % 277,241 22, % OPERATIONS 6004 Intra Municipal Purchases % % 6302 Advertising % 200 (64) % 6306 Association/ Memberships - Staff % 500 (300) % 6307 Mutual Aid Membership 2,325 2,416 2, % 2,400 (16) -0.66% 6312 Building/Site Maintenance 10,449 15,000 13, % 18,000 3, % 6338 Conventions/ Conferences 293 2, % 800 (1,200) % 6339 Equipment Replacement/New 0 27,000 27, % 40,000 13, % 6344 Grounds Maintenance 3,088 4,724 3, % 4,000 (724) % 6346 Heating Fuels 4,859 6,707 5, % 6,594 (113) -1.68% 6348 Hydro 10,943 11,959 8, % 10,255 (1,704) % 6350 Insurance 21,681 23,714 22, % 28,176 4, % 6351 Licenses 2,528 2,619 2, % 2,608 (11) -0.42% 6352 Materials 4,324 4,452 4, % 4, % 6360 Office Supplies 1,167 1,550 1, % 1, % 6370 Staff Education/ Training 11,796 15,000 6, % 7,000 (8,000) % 6374 Telephone 6,513 8,045 6, % 6,889 (1,156) % 6378 Travel 1,908 2,100 1, % 2, % 6388 Water 3,333 3,848 2, % 3,697 (151) -3.92% 7310 Personal Protective Equipment 18,000 18,800 21, % 18,000 (800) -4.26% 7312 Answering Service - City of Stratford 20,435 21,171 20, % 21,120 (51) -0.24% 7314 Awards 3,711 4,900 3, % 3,800 (1,100) % 7316 Public Education & Prevention 2,830 3,100 1, % 3,000 (100) -3.23% 8810 Depreciation Expense 158, , % % 25

26 Total Operations 289, , , % 185,588 5, % CONTRACTED SERVICES Equipment Contract Services/ Maintenance 56,612 79,835 72, % 81,350 1, % Contract & Fire Calls - South Huron (Dashwood) 34,603 33,209 42, % 37,601 4, % Contract & Fire Calls - Lambton Shores (Grand Bend) 17,888 18,338 18, % 18, % Contract & Fire Calls - South Huron (Exeter) 12,331 23,353 18, % 18,385 (4,968) % Contract & Fire Calls - Central Huron 6,500 6,500 6, % 6, % Total Contracted Services 127, , , % 162,486 1, % CAPITAL EXPENSE 6901 Capital Expense 0 13,000 9, % 10,000 (3,000) % Total Capital Expense 0 13,000 9, % 10,000 (3,000) % TRANSFER TO RESERVES & RESERVE FUNDS 7902 Transfer to Reserves 4, , , % 188,001 13, % Total Transfer to Reserves & Reserve Funds 4, , , % 188,001 13, % TOTAL EXPENDITURES 688, , , % 823,316 39, % SURPLUS/ (DEFICIT) (515,643) (659,843) (767,458) % (676,519) (16,676) 2.53% 26

27 PROTECTION TO PERSONS & PROPERTY COUNCIL REPORT Meeting Date: March 1, 2018 Prepared By: Tim Masse 2018 PPP BUDGET PROGRAM OVERVIEW RECOMMENDATION: That this report be received for the information of Council. BACKGROUND: This report provides an overview of the 2017 annual budget versus projected actual revenue and expenditures as well as the 2018 annual budget for the Protection to Persons and Property (PPP) department. PPP includes Policing, Conservation, Protective Services (Building & By-law Enforcement), Health & Safety and Emergency Measures. Policing: The new police services billing model 2018 phased-in adjustment will be $1,534,897 which is an increase of $61,177 over We no longer benefit from the cap to the maximum per property adjustment and there will be no reconciliation of 2017 annual costs in April of Any adjustments resulting from the annual reconciliation will now be applied to the Billing Statement generated in September of the subsequent year Budget vs. Actuals Overview: 2017 budget total costs to the Municipality of Bluewater were in the amount of $1,796, projected actual costs to the Municipality of Bluewater are in the amount of $1,753,007. (A decrease from the budget of $43,353 or 2.41%) Revenue Approx. increase of $10,176 from targeted budget figures Attributed to: an increase in building activity from anticipated amount an increase in OPP recoveries Transfer from Reserves Approx. decrease of $18,829 Attributed to: an increase in building activity from anticipated amount Wages Approx. decrease of $21,809 from targeted budget figures Attributed to: Staff vacancy - $3,300 reallocated to Planning Operating Expenditures On target with budget figures Contracted Services Approx. decrease of $9,888 Attributed to: DWSP costs have not been allocated $10,000 as funding ran out. 27

28 2018 Requested Budget Overview: The Protection to Persons and Property Department is requesting an operating budget of $1,887,535 for the 2018 year. This attributes to an increase of $91,175 over the 2017 budget or an overall increase of 5.08%. The focus of the 2018 budget is based upon past practice, incorporating any known or recognized need for change in order to meet service requirements. Operating expenditures have been derived utilizing 3 year averaging where possible to arrive at present budget requests. Revenue anticipated decrease of $13,295 from 2017 budget Attributed to : Drinking Water Source Protection funding has expired Total Operating anticipated decrease of $1,236 from 2017 budget Attributed to : travel costs for Animal Control Officer have been budgeted in Contracted Services Contracted Services anticipated increase of $69,209 over 2017 budget Attributed to : an increase in Policing Costs ($61,177) and Animal Control Costs Submitted By: Tim Masse, Chief Building Official ext. 225, tmasse@municipalityofbluewater.ca 28

29 THE MUNICIPALITY OF BLUEWATER PROTECTION TO PERSONS & PROPERTY 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE PROVINCE OF ONTARIO CONDITIONAL GRANTS 5109 Province of Ontario - Source Water Protection 19,315 10, % 0 (10,000) % Total Province of Ontario Conditional Grants 19,315 10, % 0 (10,000) % OTHER MUNICIPAL REVENUE 5334 Other Revenue - Bluewater 1,230 1,200 2, % 1, % 5337 Other Recoveries 8,138 5,000 15, % 5, % Total Other Municipal Revenue 9,368 6,200 17, % 6, % UNALLOCATED REVENUE 5050 Building Permits 170, , , % 177,870 17, % 5054 Dog Licences & Fines 11,655 11,500 10, % 10,935 (565) -4.91% 5056 Fines Revenue 1, % % 5058 Parking Fines Revenue 1,628 1, % 900 (350) % 5060 Septic System Permits 13,000 11,000 15, % 14,250 3, % 5070 Sign & Pool Permits % % Total Unallocated Revenue 198, , , % 205,105 20, % FEES & SERVICE CHARGES 5407 Specific Fees - Inspection Fees 3,312 3,500 3, % 0 (3,500) % 5411 Fence Viewing % % Total Fees & Service Charges 3,312 3,800 3, % 300 (3,500) % Page 1 of 4 29

30 THE MUNICIPALITY OF BLUEWATER PROTECTION TO PERSONS & PROPERTY 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE TRANSFER FROM RESERVES & RESERVE FUNDS 5950 Transfer from Reserves/Reserve Funds 101, ,000 81, % 80,000 (20,000) % Total Transfer from Reserves & Reserve Funds 101, ,000 81, % 80,000 (20,000) % TOTAL REVENUE 331, , , % 291,605 (13,295) -4.36% EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 187, , , % 190,872 6, % 6130 Wages Part-time % % 6160 Statutory Benefits - Full-time 20,176 19,612 19, % 21,619 2, % 6180 Extended Benefits - Full-time 15,704 17,898 12, % 19,686 1, % 6185 OMERS 17,766 18,123 17, % 18, % Total Wages & Benefits 240, , , % 250,449 10, % OPERATIONS 6004 Intra Municipal Purchases 16,360 1,051 25, % 19,238 18, % 6005 Intermunicipal Purchases 32,932 25,028 1, % 6,500 (18,528) % 6302 Advertising , % 1, % 6306 Association/ Memberships - Staff % % 6339 Equipment Replacement/New 0 2, % 900 (2,000) % 6352 Materials 2,086 1,800 1, % 2,800 1, % 6360 Office Supplies % % 6370 Staff Education/ Training 4,501 7,900 5, % 8, % 6374 Telephone 1,006 1, % 1, % 6378 Travel 5,141 4,800 3, % 3,800 (1,000) % 6380 Uniforms & Clothing % 1, % Page 2 of 4 30

31 THE MUNICIPALITY OF BLUEWATER PROTECTION TO PERSONS & PROPERTY 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE Vehicle Maintenance Repairs % % 7326 Veterinary Fees 3,295 2, % 2,075 (625) % 8810 Depreciation Expense 2, , % % Total Operations 70,657 50,249 48, % 49,013 (1,236) -2.46% CONTRACTED SERVICES 6401 Legal Fees 9,615 10,000 10, % 11,000 1, % 6402 Equipment Contract Services/ Maintenance 11,469 12,449 3, % 12, % 6404 Professional/ Engineering Fees % % 6420 Policing Costs 1,187,340 1,473,720 1,473, % 1,534,897 61, % 6426 Animal Control 8,132 8,000 6, % 15,000 7, % 6428 Fence Viewing % % 6430 Animal Control - Dog Count and Tags % % Total Contracted Services 1,217,246 1,505,269 1,495, % 1,574,478 69, % EXTERNAL TRANSFERS Conservation Authority Levy Cost 198, , , % 205,844 4, % Conservation Authority Project Cost 99, , , % 99,356 (4,341) -4.19% Total External Transfers 298, , , % 305,200 (304) -0.10% TRANSFER TO RESERVES & RESERVE FUNDS 7904 Transfer to Reserves - Equipment 27, % % Total Transfer to Reserves & Reserve Funds 27, % % TOTAL EXPENDITURES 1,854,860 2,101,260 2,068, % 2,179,140 77, % Page 3 of 4 31

32 THE MUNICIPALITY OF BLUEWATER PROTECTION TO PERSONS & PROPERTY 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE SURPLUS/ (DEFICIT) (1,522,904) (1,796,360) (1,753,007) 97.59% (1,887,535) (91,175) 5.08% Page 4 of 4 32

33 PUBLIC WORKS COUNCIL REPORT Meeting Date: Mar 1, 2018 Submitted By: Andrew Bicknell 2018 Roads Program - Budget Overview RECOMMENDATION: That Council receive this report for information BACKGROUND: This report provides an overview of the 2017 Roads annual expenditures and includes an overview of the 2018 operating and capital budget request for the department Budget vs Projections Overview: 2017 budget total costs to the Municipality of Bluewater in the amount of $2,853, projected total costs to the Municipality of Bluewater are in the amount of $3,719, Revenue - Approx. decrease of $469,008 from targeted budget figures o attributed to: Reduced transfers from reserve and obligatory gas tax funds. Wages - Approx. decrease of 11.16% from targeted budget figures. Operating Expenditures - Approx. increase $1,070,892 from targeted budget o attributed to: Attributed to $841,790 reported on Line Item 8810 under Depreciation expense. Contracted Services - Approx. decrease of $3,029 from targeted budget Capital Projects - Approx. decrease of $671,598 from targeted budget o attributed to: Some Capital projects planned for 2017 not completed will be completed in 2018 partly attributed to the transition in position of Mgr. of Public Works Requested Budget Overview: The Roads Department is requesting an operating and capital budget of $2,567,443 for the year This attributes to a decrease of $285,820 in comparison to the 2017 budget or an overall decrease of 10.02%. The focus of the 2018 budget is based upon past practice, incorporating any known or recognized need for change in order to meet service requirements. Operating expenditures have been derived utilizing 2 and 3 year averaging where possible to arrive at present budget requests. Revenue anticipated decrease of $120,576 in comparison to 2017 budget Transfer from Reserves - $466,500 to fund proposed assumption of Sunset Estates Subdivision roads, Bayfield Terrace slope stabilization project and the balance of the Airport Line Paving project. A portion of these monies had previously been placed in the Roads Paving and Construction reserve and Roads -Lakeshore reserve for completion of these projects. The balance of revenue ($224,358) is current year s Gas Tax. 33

34 Total Operating anticipated increase of $176,580 in comparison to 2017 budget attributed to: Intramunicipal transfer to Fleet budget on Line 6004 in the amount of $158,259. This expense to offset the Public Works share of Operational expenses considering the overall municipal Fleet program. Contracted Services anticipated increase of $18,795 in comparison to 2017 budget.. Capital Expenses anticipated decrease of $634,160 in comparison to 2017 budget. The proposed 2018 Capital Includes: 6914 Capital - Construction Bridges/Culverts $190,300 Bridge B04- Airport Line - Repair $101,000 Bridge B32 Airport Line - Repair $291, Capital - Construction Contracts $278, Airport Line Resurfacing completion $140, Bayfield Terrace Slope Stabilization $58, Hensall Fire Hall parking lot $12, Hendrick Road Barricade System & Turn Around $50, Lorne Ave Hensall Improvements $48, Sunset Estates Road Assumptions $586, ATTACHMENTS: Submitted By: Andrew Bicknell, P.Eng. Manager of Public Works ext. 221, abicknell@municipalityofbluewater.ca 34

35 THE MUNICIPALITY OF BLUEWATER BLUEWATER ROADS DEPARTMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE PROVINCE OF ONTARIO CONDITIONAL GRANTS 5104 Province of Ontario - Grants 81, , , % 169,834 49, % Total Province of Ontario Conditional Grants 81, , , % 169,834 49, % OTHER MUNICIPAL REVENUE 5334 Other Revenue - Bluewater 169,771 90,075 4, % 0 (90,075) % Total Other Municipal Revenue 169,771 90,075 4, % 0 (90,075) % FEES & SERVICE CHARGES 5412 Snow Removal 1, % % 5418 Public Road Grading Fees 7,150 10,000 7, % 10, % 5420 Patronage/Member/ Other Fees (Roads) 1,896 1,850 2, % 1, % Total Fees & Service Charges 10,406 11,850 9, % 11, % TRANSFER FROM RESERVES & RESERVE FUNDS Transfer from Obligatory Deferred Revenue 289, , , % 224,358 (79,802) % Transfer from Reserves/Reserve Funds 58, , , % 466,500 (520) -0.11% Total Transfer from Reserves & Reserve Funds 347, , , % 690,858 (80,322) % Page 1 of 4 35

36 THE MUNICIPALITY OF BLUEWATER BLUEWATER ROADS DEPARTMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE TOTAL REVENUE 609, , , % 872,542 (120,576) % EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 607, , , % 738,124 54, % 6130 Wages Part-time 70,002 55,722 50, % 6,063 (49,659) % 6155 Payroll Burden - Benefits 191, , , % 218,629 8, % Total Wages & Benefits 869, , , % 962,817 13, % OPERATIONS 6002 Intra Municipal Recoveries (9,977) 0 (3,502) 0.00% (15,000) (15,000) 0.00% 6004 Intra Municipal Purchases % 158, , % 6302 Advertising 7,633 4,100 3, % 4, % 6306 Association/ Memberships - Staff 1,080 1,500 2, % 2,593 1, % 6310 Building Equipment - Repairs/Maintenance % % 6312 Building/Site Maintenance 16,889 20,000 17, % 20, % 6338 Conventions/ Conferences 3,311 3,400 2, % 3, % 6339 Equipment Replacement/New 0 4,000 1, % 4, % 6346 Heating Fuels 3,247 5,800 3, % 4,340 (1,460) % 6348 Hydro 23,634 26,000 22, % 27,073 1, % 6350 Insurance 14,286 15,120 15, % 16,405 1, % 6351 Licenses 1,239 1,300 1, % 1, % 6352 Materials 423, , , % 352,881 26, % 6354 Meals % % 6360 Office Supplies 517 2,500 1, % 2, % 6364 Postage & Box Rentals % % 6368 Roads Operations - Rentals 50, , % % 6370 Staff Education/Training 8,450 5,000 2, % 6,366 1, % 6374 Telephone 7,066 8,000 7, % 8, % 6378 Travel % % 6380 Uniforms & Clothing 5,298 6,000 5, % 6, % 6382 Vehicle Maintenance - Fuel (41,932) % % 6388 Water 3,148 3,400 2, % 3, % Page 2 of 4 36

37 THE MUNICIPALITY OF BLUEWATER BLUEWATER ROADS DEPARTMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 7305 Costs Awarded/Bad Debt Expense 3, % % 7320 Lakeshore Grants 119, , , % 139,391 2, % 7362 Bluewater Share of Municipal Drains % % 8810 Depreciation Expense 837, , % % Total Operations 1,478, ,131 1,642, % 747, , % CONTRACTED SERVICES Equipment Contract Services/ Maintenance 266, , , % 301,915 19, % Professional/ Engineering Fees 86,177 70,000 28, % 69,600 (400) -0.57% Total Contracted Services 352, , , % 371,515 18, % RENTS & FINANCIAL EXPENSES 6502 Financial Charges - Bank/Visa % % Total Rents & Financial Expenses % % CAPITAL EXPENSE 6914 Capital - Bridges & Culverts , , % 291,300 (117,180) % 6915 Capital - Construction Contracts 35,917 1,103, , % 586,500 (516,980) % 6916 Capital - Sidewalks 18, % % Total Capital Expense 54,532 1,511, , % 877,800 (634,160) % TRANSFER TO RESERVES & RESERVE FUNDS 7902 Transfer to Reserves 0 0 3, % % 7908 Transfer to Reserves - Roads & Streets - Lakeshore 86,049 6,800 27, % 75,000 68, % Page 3 of 4 37

38 THE MUNICIPALITY OF BLUEWATER BLUEWATER ROADS DEPARTMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE Transfer to Reserves - Roads & Streets - Paving & Construction 477, , , % 160,000 (5,200) -3.15% Transfer to Reserves - Roads & Streets - Equipment 0 289, , % 245,142 (43,858) % Total Transfer to Reserves & Reserve Funds 563, , , % 480,142 19, % TOTAL EXPENDITURES 3,317,738 3,846,381 4,243, % 3,439,985 (406,396) % SURPLUS/ (DEFICIT) (2,708,564) (2,853,263) (3,719,576) % (2,567,443) 285, % Page 4 of 4 38

39 PUBLIC WORKS COUNCIL REPORT Meeting Date: Mar 1, 2018 Submitted By: Andrew Bicknell 2018 Fleet Program - Budget Overview RECOMMENDATION: That Council receive this report for information BACKGROUND: This report provides an overview of the 2017 Fleet Operations annual expenditures and includes an overview of the 2018 operating and capital budget request for the department Budget vs Projections Overview: 2017 budget total costs to the Municipality of Bluewater in the amount of $153, projected total costs to the Municipality of Bluewater are in the amount of $635, Revenue - Approx. decrease $756,936 from targeted budget figures o attributed to: outstanding adjustments for transfer from reserve funds. Wages - Approx. increase $47,317 over targeted budget figures o attributed to: more labour expended on equipment repairs in-house than projected Requested Budget - Overview: The Fleet Department is requesting an operating and capital budget of $876,515 for the year This attributes to a decrease of $183,380 in comparison to the 2017 budget or an overall decrease of 17.3%. The focus of the 2018 program is a continuation of focus to bring the fleet back to a more reliable condition. The plan will include continued comprehensive maintenance and preventive maintenance regimen blended with adherence to an organized replacement schedule. Incremental upgrades of existing fleet will allow public works and facilities to improve efficiencies and achieve expected service requirements. Detailed discussions about improving efficiencies by equipment sharing between Public Works and Facilities continue to take place and will yield additional efficiencies. Revenue anticipated reduction of $892,718 in comparison to 2017 budget. attributed to: intramunicipal transfers on Line item 6002 comprises most significant revenue stream for Transfer from Reserves - $50,000 to makeup the revenue shortfall to allow new Capital equipment purchase following the municipalities Fleet Replacement Plan is netted out of the Transfer to Reserves. The budget allows for Municipal purchase of an articulated loader that the municipality has been leasing. The loader will replace the oldest tractor backhoe. The loader will be equipped with a quick coupling system to swiftly convert from loader bucket to reversing snow plow or material lifting forks. This machine will add versatility to the fleet as well as providing considerable loading efficiency, replacing a ¾ yard bucket machine with a 3 yard bucket. Total Operating reduction in operating expense attributed to anticipated reduced fuel and insurance expense. 39

40 Capital Expenses anticipated decrease of $175,990 over 2017 budget attributed to: moving toward a fleet replacement schedule that will keep equipment reliable as well as acquiring equipment that is more versatile and better suited for the rigors of Public Works and Facilities operations. On average, following the municipalities Fleet Replacement Plan, $461, should be invested each year toward capital purchases to replace equipment and rolling stock, which are at an age / condition beyond useful life. The required investment varies year to year. Where capital expenditures fall below this amount for any given year, the balance should be transferred to Fleet reserve. Requested 2018 Capital Purchases: PW Zero Turn Mower: $26,000 PW CAT Loader.2.7yd. - $175,000 PW Share Utility Trailer: $11,800 (Share with Facilities) PW/ BLDG - 2 New 1500 series pickups: $70,600 FAC - New Zamboni (Hensall) : $115,000 Total Capital Expenditure: $398,400 ATTACHMENTS: Submitted By: Andrew Bicknell, P.Eng., Manager of Public Works ext. 221, abicknell@municipalityofbluewater.ca 40

41 THE MUNICIPALITY OF BLUEWATER FLEET OPERATIONS 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE OTHER MUNICIPAL REVENUE 5334 Other Revenue - Bluewater % % 5338 Sale of Equipment 4,039 23,500 14, % 14,000 (9,500) % Total Other Municipal Revenue 4,373 23,500 14, % 14,000 (9,500) % TRANSFER FROM RESERVES & RESERVE FUNDS 5950 Transfer from Reserves/Reserve Funds 55, , , % 0 (883,218) % Total Transfer from Reserves & Reserve Funds 55, , , % 0 (883,218) % TOTAL REVENUE 59, , , % 14,000 (892,718) % EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 43,040 35,000 73, % 44,793 9, % 6130 Wages Part-time 3,618 2,500 3, % 1,967 (533) % 6155 Payroll Burden - Benefits 18,342 12,600 20, % 16,068 3, % Total Wages & Benefits 65,000 50,100 97, % 62,828 12, % OPERATIONS 6002 Intra Municipal Recoveries (32,931) 0 (24,866) 0.00% (821,659) (821,659) 0.00% 6339 Equipment Replacement/New 0 0 1, % % 6350 Insurance 26,375 24,755 21, % 18,336 (6,419) % Page 1 of 3 41

42 THE MUNICIPALITY OF BLUEWATER FLEET OPERATIONS 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 6351 Licenses 12,682 13,000 13, % 13, % 6352 Materials 24,102 32,000 44, % 32, % 6368 Roads Operations - Rentals 281, , % % 6381 Rental to Operation - Vehicles (340,739) 0 (285,621) 0.00% % 6382 Vehicle Maintenance - Fuel 152, , , % 152,989 (15,761) -9.34% 6384 Vehicle Maintenance - Oil 2,888 1,900 7, % 6,236 4, % 6386 Vehicle Maintenance - Repairs 234, , , % 177,975 2, % Total Operations 361, , , % (421,123) (836,528) % CONTRACTED SERVICES 6402 Equipment Contract Services /Maintenance 7,937 20, % 10,000 (10,000) % Total Contracted Services 7,937 20, % 10,000 (10,000) % RENTS & FINANCIAL EXPENSES 6502 Financial Charges - Bank/Visa % % Total Rents & Financial Expenses % % CAPITAL EXPENSE 6908 Capital - Vehicle/Equipment , , % 398,400 (175,990) % Total Capital Expense , , % 398,400 (175,990) % TRANSFER TO RESERVES & RESERVE FUNDS 7904 Transfer to Reserves - Equipment % 4,751 4, % Total Transfer to Reserves & Reserve Funds % 4,751 4, % Page 2 of 3 42

43 THE MUNICIPALITY OF BLUEWATER FLEET OPERATIONS 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE TOTAL EXPENDITURES 435,144 1,059, , % 54,856 (1,005,039) % SURPLUS/ (DEFICIT) (375,574) (153,177) (635,543) % (40,856) 112, % Page 3 of 3 43

44 STREETLIGHTS COUNCIL REPORT Meeting Date: March 1, 2018 Submitted By: Ansberth Willert 2018 STREETLIGHTS BUDGET PROGRAM - OVERVIEW RECOMMENDATION: That this report be received for the information of Council. BACKGROUND: This report provides an overview of the 2017 annual budget versus projected actual revenue and expenditures as well as the 2018 annual budget for the Streetlights department Budget vs. Actuals Overview: 2017 budget total costs to the Municipality of Bluewater were in the amount of $119, projected actual costs to the Municipality of Bluewater are in the amount of $121,691. (An increase from the budget of $2,091 or 1.75%) Revenue Approx. increase of $2,091 from targeted budget figures. Attributed mostly to: Taxation Revenue based on in-year assessment changes. Wages Decrease of $1,511 from targeted budget figures. Operating Expenditures Increase of 12,264 from targeted budget figures Attributable to increased spending on materials Requested Budget Overview: The Streetlights Department is requesting an operating budget of $139,100 for the 2018 year. This attributes to an increase of $19,500 over the 2017 budget or an overall increase of 16.30%. The focus of the 2018 budget is based upon past practice, incorporating any known or recognized need for change in order to meet service requirements. Operating expenditures have been derived utilizing 3 year averaging where possible to arrive at present budget requests. Revenue anticipated increase of $19,500 from 2017 budget Attributed to: increase of taxation revenues to compensate for increased operating costs for Wages and Benefits no change from 2017 budget Total Operating anticipated increase of $19,500 over 2017 budget Attributed to: increase in materials costs Submitted By: Ansberth Willert, Manager of Finance ext. 230, awillert@municipalityofbluewater.ca 44

45 THE MUNICIPALITY OF BLUEWATER STREET LIGHTS 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE TAXATION REVENUE Dashwood Street Lights 7,705 8,200 8, % 6,800 (1,400) % Dinsley Terrace Street Lights 1,201 1,400 1, % 1, % 4120 Bayview Street Lights 2,283 3,300 3, % 2,600 (700) % 4125 Bachand Street Lights % 400 (400) % 4127 Harris Avenue Lights % 400 (300) % 4130 Lakewood Street Lights 1,700 2,200 2, % 2, % 4135 Brucefield Street Lights 6,116 8,600 8, % 8,300 (300) -3.49% 4140 Kippen Street Lights 3,305 2,400 2, % 2,200 (200) -8.33% 4145 Varna Street Lights 2,745 3,000 2, % 3, % 4150 Bayfield Street Lights 24,960 33,400 34, % 56,100 22, % 4155 Hensall Street Lights 32,799 29,900 30, % 31,300 1, % 4160 Zurich Street Lights 24,061 25,700 26, % 23,700 (2,000) -7.78% Total Taxation Revenue 107, , , % 139,100 19, % TRANSFER FROM RESERVES & RESERVE FUNDS 5950 Transfer from Reserves/Reserve Funds 16, % % Total Transfer from Reserves & Reserve Funds 16, % % TOTAL REVENUE 124, , , % 139,100 19, % EXPENDITURES Page 1 of 2 45

46 THE MUNICIPALITY OF BLUEWATER STREET LIGHTS 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE WAGES & BENEFITS 6120 Wages Full-time 1,308 1, % 1, % 6130 Wages Part-time % % 6155 Payroll Burden - Benefits % % Total Wages & Benefits 1,772 1, % 1, % OPERATIONS 6348 Hydro 83,066 90,893 83, % 90,407 (486) -0.53% 6352 Materials 31,971 26,982 46, % 46,968 19, % 6368 Roads Operations - Rentals % % Total Operations 115, , , % 137,501 19, % CONTRACTED SERVICES 6406 Service Agreements 16, % % Total Contracted Services 16, % % CURRENT YEAR SURPLUS/ DEFICIT 9999 Current Year Surplus/Deficit 5,601 0 (8,662) 100% 0 8, % Surplus/Deficit 5,601 0 (8,662) 100% 0 8, % TOTAL EXPENDITURES 124, , , % 139,100 19, % SURPLUS/ (DEFICIT) % % Page 2 of 2 46

47 MARINA COUNCIL REPORT Meeting Date: March 1, 2018 Prepared By: Ansberth Willert 2018 MARINA BUDGET PROGRAM - OVERVIEW RECOMMENDATION: That this report be received for the information of Council. BACKGROUND: This report provides an overview of the 2017 annual budget versus projected actual revenue and expenditures as well as the 2018 annual budget for the Marina department Budget vs. Actuals Overview: 2017 budget total costs to the Municipality of Bluewater were in the amount of $64, projected actual costs to the Municipality of Bluewater are in the amount of $173,224. (An increase from the budget of $108,227 or 166.5%) Revenue Approx. increase of $109,353 from targeted budget figures. Attributed to: increase in federal grants from cost of dredging; increase in Other Revenue from sub lease of South Shore Marina; increase in Dredging Portioned Fees. Wages Decrease of $1,307 from targeted budget figures. Operating Expenditures Increase of 334 from targeted budget figures Attributable to overall impact of changes within most operating expenditures. Contracted Services Significant increase of $109,297 from targeted budget figures due to significant volume of 2017 dredge Requested Budget Overview: The Marina Department is requesting an operating budget of $166,158 for the 2018 year. This attributes to an increase of $101,161 over the 2017 budget or an overall increase of %. The focus of the 2018 budget is based upon past practice, incorporating any known or recognized need for change in order to meet service requirements. Operating expenditures have been derived based on the significant increase in operating costs experienced during the 2017 operating season. Revenue anticipated increase of $102,534 from 2017 budget Attributed to: the corresponding increased revenue lines from 2017 operations. Wages Increase of $24 from 2017 budget. (CPI) Total Operating anticipated decrease of $750 from 2017 budget Attributed to: reduction of equipment replacement offset by an increase in program expenses. Contracted Services significant increase of $101,988 over the 2017 expenditures Attributed to: reflection of actual expenditures. Transfer to Reserves no change to 2017 budgeted amount Submitted By: Jeff Newell, Manager of Facilities 47

48 THE MUNICIPALITY OF BLUEWATER MARINA 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE FEDERAL GOVERNMENT GRANTS 5210 Federal Government - Federal Grants 17,185 18,000 40, % 40,000 22, % Total Federal Government Grants 17,185 18,000 40, % 40,000 22, % OTHER MUNICIPAL REVENUE 5334 Other Revenue - Bluewater 5,000 7,000 12, % 5,000 (2,000) % Total Other Municipal Revenue 5,000 7,000 12, % 5,000 (2,000) % FEES & SERVICE CHARGES 5452 Docking Fees 11,827 11,900 11, % 12, % 5454 Berthing Fees % % 5462 Dredging Portioned Fees 19,904 20, , % 102,334 82, % Total Fees & Service Charges 32,111 32, , % 114,814 82, % TOTAL REVENUE 54,296 57, , % 159, , % EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 593 1, % 1, % 6130 Wages Part-time % % 6155 Payroll Burden - Benefits % % Total Wages & Benefits 806 1, % 1, % Page 1 of 3 48

49 THE MUNICIPALITY OF BLUEWATER MARINA 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE OPERATIONS 6004 Intra Municipal Purchases 0 0 (400) 0.00% % 6312 Building/Site Maintenance % % 6339 Equipment Replacement/New 0 2, % 0 (2,500) % 6350 Insurance 3,426 3,597 3, % 3,072 (525) % 6351 Licenses % 0 (300) % 6352 Materials 4 0 1, % % 6360 Office Supplies % % 6368 Roads Operations - Rentals % % 8320 Program Expense 2, , % 2,775 2, % Total Operations 7,060 6,597 6, % 5,847 (750) % CONTRACTED SERVICES 6402 Equipment Contract Services /Maintenance 34,369 40, , % 141, , % Total Contracted Services 34,369 40, , % 141, , % RENTS & FINANCIAL EXPENSES 6510 Lease to Federal Government 11,903 12,000 11, % 11,900 (100) -0.83% Total Rents & Financial Expenses 11,903 12,000 11, % 11,900 (100) -0.83% TRANSFER TO RESERVES & RESERVE FUNDS 7930 Transfer to Reserves - Marina 0 5,000 5, % 5, % Total Transfer to Reserves & Reserve Funds 0 5,000 5, % 5, % TOTAL EXPENDITURES 54,138 64, , % 166, , % Page 2 of 3 49

50 THE MUNICIPALITY OF BLUEWATER MARINA 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE SURPLUS/ (DEFICIT) 157 (7,717) (6,592) 85.42% (6,344) 1, % Page 3 of 3 50

51 PUBLIC WORKS COUNCIL REPORT Meeting Date: March 1, 2018 Submitted By: Andrew Bicknell 2018 Sanitary Sewer Program - Budget Overview RECOMMENDATION: That Council receive this report for information BACKGROUND: This report provides an overview of the 2017 Sanitary Sewer annual expenditures and includes an overview of the 2018 operating and capital budget request for the department Budget vs Projections Overview: Revenue - Approx. decrease of $532 from targeted budget figure o attributed to: Net impact of fluctuation between revenue line items. Operating Expenditures - Approx. increase of $306,064 from targeted budget o attributed to: Depreciation expense in amount of $365,267 reported on Line item Actually, a decrease of $59,203. Contracted Services - Approx. decrease of $34,598 from targeted budget Capital Projects - Will continue to monitor the final numbers 2018 Requested Budget Overview: The Sanitary Sewer Department is self-funded and therefore will have no impact on the levy. The focus of the 2018 budget is based upon past practice, incorporating any known or recognized need for change in order to meet service requirements. Operating expenditures have been derived utilizing 2 and 3 year averaging where possible to arrive at present budget requests. Revenue anticipated increase of $360,010 over 2017 budget attributed to: a requested $314,802 transfer from reserves to balance the budget, since fees do not generate enough revenue to cover expenses. Total Operating anticipated decrease of $42,299 from 2017 budget attributed to: a significant reduction in line item 6339 corresponding with Equipment replacement. Equipment upgrades, now reported under the Capital request in part explains the difference. Contracted Services anticipated increase of $62,558 from 2017 budget. attributed to: an upward adjustment in the service contract with OCWA to account for increased quantity of locates. An upward adjustment in the anticipated unplanned Capital expenditure based on past year averages and 2017 actuals. 51

52 Capital Expenses anticipated increase of $361,796 from 2017 budget 6906 Capital Expense Byfld San I and I: $126,000 Byfld STP EA: $38,996 Byfld Main PS Lift Tubes: $177,000 Zurich STP Efficiency Upgrade VFD / DO Blower: $50,000 SCADA Upgrade:.5 = $25,000 (.5 to Water) Byfld. San. I and I Remediation: $231,000 Total $647,996 ATTACHMENTS: Submitted By: Andrew Bicknell, P.Eng. Manager of Public Works ext. 221, abicknell@municipalityofbluewater.ca 52

53 THE MUNICIPALITY OF BLUEWATER Sanitary Sewer 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE TAXATION REVENUE 4170 Sewer Zurich Lagoon Debenture - 20 yrs 113, , , % 113, % Total Taxation Revenue 113, , , % 113, % PROVINCE OF ONTARIO CONDITIONAL GRANTS 5114 Province of Ontario - Grants - OMAFRA/ CWWF Funding 0 61, % 61,547 (3) 0.00% Total Province of Ontario Conditional Grants 0 61, % 61,547 (3) 0.00% FEDERAL GOVERNMENT GRANTS 5214 Federal Government - CWWF - Bayfield I&I 0 61, % 123,095 61, % Total Federal Government Grants 0 61, % 123,095 61, % FEES & SERVICE CHARGES - UTILITIES 5510 Repairs/Maintenance Recoveries 17, % % 5520 Hook-up Charges 0 123, % 0 (123,100) % 5544 Land Rental Revenue - Hensall Lagoon 2,240 2,240 2, % 2, % 5560 Sewer Billings 519, , , % 734,232 20, % Page 1 of 5 53

54 THE MUNICIPALITY OF BLUEWATER Sanitary Sewer 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 5566 Dumping at Bayfield Lagoon 1, , % 1, % 5568 Deposits for Future Capacity - Bayfield Sewer 60,010 16,000 12, % 16, % 5590 Billings to Reserve 45, % 24,138 24, % Total Fees & Service Charges - Utilities 645, , , % 777,757 (77,883) -9.10% TRANSFER FROM RESERVES & RESERVE FUNDS 5950 Transfer from Reserves/Reserve Funds 276, , % 314, , % Total Transfer from Reserves & Reserve Funds 276, , % 314, , % TOTAL REVENUE 1,034,746 1,030,697 1,030, % 1,390, , % EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 35,816 47,240 41, % 39,955 (7,285) % 6130 Wages Part-time % % 6155 Payroll Burden - Benefits 12,385 13,284 7, % 10,821 (2,463) % Total Wages & Benefits 48,201 60,524 48, % 50,776 (9,748) % OPERATIONS 6004 Intra Municipal Purchases 20,695 13,770 2, % 2,514 (11,256) % 6302 Advertising % % 6306 Association/ Memberships - Staff % % 6312 Building/Site Maintenance 2,881 2,500 9, % 4,591 2, % 6339 Equipment Replacement/New 0 41, % 0 (41,000) % Page 2 of 5 54

55 THE MUNICIPALITY OF BLUEWATER Sanitary Sewer 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 6344 Grounds Maintenance 0 5, % 5, % 6346 Heating Fuels % % 6348 Hydro 109, , , % 117,905 17, % 6350 Insurance 20,236 21,800 16, % 11,590 (10,210) % 6352 Materials ,000 18, % 16, % 6360 Office Supplies % % 6364 Postage & Box Rentals 1,781 2,500 4, % 2, % 6368 Roads Operations - Rentals % % 6370 Staff Education/ Training % % 6372 Taxes 17,496 18,300 8, % 18, % 6374 Telephone 5,108 5,500 4, % 5, % 6376 Tools % % 6378 Travel % % 7305 Costs Awarded/Bad Debt Expense 2, % % 7313 Utility Billings - Writeoffs % 0 (250) % 8810 Depreciation Expense 227, , % % Total Operations 409, , , % 187,471 (42,299) % CONTRACTED SERVICES 6401 Legal Fees 0 1, % 1, % 6404 Professional/ Engineering Fees 10,916 25, % 25, % 6405 Contractor's Expensees 73,856 60,000 28, % 60, % 6460 OCWA Agreement/Operating 179, , , % 253,200 43, % 6462 OCWA Cost Plus 59,839 15,000 50, % 46,233 31, % 6466 Operating Agreement - Labour Lagoon Treatment 0 5, % 5, % 6467 Operating Agreement - Chemicals Lagoon 9,450 12, % 0 (12,000) % Total Contracted Services 333, , , % 390,959 62, % Page 3 of 5 55

56 THE MUNICIPALITY OF BLUEWATER Sanitary Sewer 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE LONG-TERM DEBT CHARGES- PRINCIPAL 6808 Debenture Debt Charges - Sewer - Principal 57,586 59,831 59, % 62,163 2, % Total Long-Term Debt Charges - Principal 57,586 59,831 59, % 62,163 2, % LONG-TERM DEBT CHARGES- INTEREST 6208 Debenture Debt Charges - Sewer - Interest 55,920 53,676 53, % 51,344 (2,332) -4.34% Total Long-Term Debt Charges - Interest 55,920 53,676 53, % 51,344 (2,332) -4.34% CAPITAL EXPENSE 6901 Capital Expense 0 286, % 647, , % 6906 Capital - Equipment , % % Total Capital Expense 0 286,200 25, % 647, , % TRANSFER TO RESERVES & RESERVE FUNDS 8902 Transfer to Reserve Funds 60,010 12,296 12, % 0 (12,296) % 8904 Transfer from Billings 45, % % Total Transfer to Reserves & Reserve Funds 105,098 12,296 12, % 0 (12,296) % TOTAL EXPENDITURES 1,010,208 1,030,697 1,030, % 1,390, , % Page 4 of 5 56

57 THE MUNICIPALITY OF BLUEWATER Sanitary Sewer 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE SURPLUS/ (DEFICIT) 24,538 0 (0) 0.00% % Page 5 of 5 57

58 WPUBLIC WORKS COUNCIL REPORT Meeting Date: March 1, 2018 Submitted By: Andrew Bicknell 2018 Water Program - Budget Overview RECOMMENDATION: That Council receive this report for information BACKGROUND: This report provides an overview of the 2017 Water annual expenditures and includes an overview of the 2018 operating and capital budget request for the department Budget vs Projections Overview:. Revenue - Approx. decrease $801,053 from targeted budget figures o attributed to: Reduction in operational and capital expenditures and reduction in transfer from reserves on Line item Operating Expenditures - Approx. increase of $263,479 from the targeted budget o attributed to: Depreciation Expense in amount of $378,202 reported on Line Item Actual decrease in amount of $114,723. Contracted Services - Approx. decrease of $43,527 from the targeted budget o attributed to: Significant reduction in Engineering Fees. Capital Projects - Approx. decrease of $897,234 from the targeted budget. o attributed to: Capital projects originally planned for 2017 and not completed, will take place in Requested Budget - Overview: The Water Department is self-funded and therefore will have no impact on the tax levy. The focus of the 2018 budget is based upon past practice, incorporating any known or recognized need for change in order to meet service requirements. Operating expenditures have been derived utilizing 2 and 3 year averaging where possible to arrive at present budget requests in conjunction with water rates established in by-law and the renewed OCWA contract. Revenue anticipated decrease of $848,690 in comparison to the 2017 budget. attributed to: a reduction of $1,027,736 in the amount transferred from reserves. Transfer from Reserves $186,530 to fund water system upgrades and/or operations. Capital expenditures will be carried over to the balance sheet and recognized when the project is capitalized. 58

59 Total Operating anticipated decrease of $43,487 over 2017 budget attributed to: decrease in Intra Municipal Purchases. Contracted Services anticipated increase of $61,280 over 2017 budget. attributed to: upward adjustment in OCWA service agreement costs to account for an increased number of utility locates exceeding the terms of the service agreement with Bluewater. Capital Expenses anticipated decrease of $880,550 from 2017 budget Capital - Equipment Hensall Water Tower: EA - $53,000; Reg. Compliance & H& S - $12,700 Bayfield Water Tower: Reg. Compliance & Maintenance, Power wash - $59,500 Stanley Booster Valve Replace: $31,500 Zurich Pipeline Water EA: $25,000 Zurich Reservoir: $111,650 SCADA:.5 at $25,000 (.5 to Sewers) Community - New WS: $10,000 Varna Water: $43,000 Total $371,350 ATTACHMENTS: Submitted By: Andrew Bicknell, P.Eng., Manager of Public Works ext. 221, abicknell@municipalityofbluewater.ca 59

60 THE MUNICIPALITY OF BLUEWATER Water 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE TAXATION REVENUE 4164 Bayfield Waterline , , % 224, % 4169 Hensall Waterline 606, , , % 631,847 25, % Total Taxation Revenue 606, , , % 856,748 25, % PROVINCE OF ONTARIO CONDITIONAL GRANTS Province of Ontario - OSTAR 42,412 15,000 25, % 14,840 (160) -1.07% Province of Ontario - Grants - OMAFRA/ CWWF Funding 17, % % Total Province of Ontario Conditional Grants 59,443 15,000 25, % 14,840 (160) -1.07% FEDERAL GOVERNMENT GRANTS 5214 Federal Government - BCF/CWWF - Hensall Tower EA 17,031 30, % 29,670 (330) -1.10% Total Federal Government Grants 17,031 30, % 29,670 (330) -1.10% OTHER MUNICIPAL REVENUE 5337 Other Recoveries 0 0 1, % % Total Other Municipal Revenue 0 0 1, % % Page 1 of 5 60

61 THE MUNICIPALITY OF BLUEWATER Water 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE FEES & SERVICE CHARGES - UTILITIES 5510 Repairs/Maintenance Recoveries 47,316 3,000 4, % 3, % 5520 Hook-up Charges (1,291) 10,000 18, % 10, % 5526 Water Billings 1,118,243 1,061,000 1,147, % 1,163, , % 5534 Water Permit 1,600 1,300 1, % 1, % 5538 Disconnect/ Reconnect 3,975 3,000 4, % 3, % 5540 Water Penalty & Interest Earned 16,447 13,000 17, % 13, % 5590 Billings to Reserve 309, , , % 368,671 51, % Total Fees & Service Charges - Utilities 1,495,570 1,408,300 1,595, % 1,562, , % TRANSFER FROM RESERVES & RESERVE FUNDS Transfer from Reserves/Reserve Funds 865,048 1,214, , % 186,530 (1,027,736) % Water - Transfer from Reserve Fund 10, % % Total Transfer from Reserves & Reserve Funds 875,529 1,214, , % 186,530 (1,027,736) % TOTAL REVENUE 3,053,755 3,498,599 2,697, % 2,649,909 (848,690) % EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 55,637 67,146 67, % 60,199 (6,947) % 6130 Wages Part-time % % 6155 Payroll Burden - Benefits 18,421 19,623 14, % 17,117 (2,506) % Total Wages & Benefits 74,058 86,769 83, % 77,316 (9,453) % OPERATIONS Page 2 of 5 61

62 THE MUNICIPALITY OF BLUEWATER Water 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 6004 Intra Municipal Purchases 31,590 32,130 1, % 1,888 (30,242) % 6302 Advertising 1,472 1,200 1, % 1, % 6306 Association/ Memberships - Staff 71 1, % 1, % 6312 Building/Site Maintenance 5,018 5, % 5, % 6339 Equipment Replacement/New 0 10, % 10, % 6344 Grounds Maintenance 23 2, % 2, % 6346 Heating Fuels 850 2, % 1,100 (1,500) % 6348 Hydro 38,536 48,600 35, % 41,619 (6,981) % 6350 Insurance 8,681 9,100 9, % 11,160 2, % 6351 Licenses % % 6352 Materials 41,453 45,000 32, % 45, % 6360 Office Supplies 1,041 1, % 1, % 6364 Postage & Box Rentals 4,161 9,000 9, % 9, % 6368 Roads Operations - Rentals 0 0 2, % % 6370 Staff Education/Training 0 2, % 2, % 6372 Taxes 5,276 5,500 2, % 5, % 6374 Telephone 10,428 12,000 9, % 12, % 6376 Tools % % 6378 Travel % % 6380 Uniforms & Clothing % % 7305 Costs Awarded/Bad Debt Expense 3,808 2, % 2, % 7313 Utility Billings - Writeoffs % % 8334 Water Consumption Charges 247, , , % 247,000 (8,000) -3.14% 8810 Depreciation Expense 358, , % % Total Operations 757, , , % 402,744 (43,486) -9.75% CONTRACTED SERVICES 6401 Legal Fees 0 3, % 3, % Equipment Contract Services/ Maintenance 47,690 41,000 30, % 41, % Professional/ Engineering Fees 24,060 30,000 4, % 30, % Page 3 of 5 62

63 THE MUNICIPALITY OF BLUEWATER Water 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 6405 Contractor's Expensees 23,787 38,000 11, % 38, % 6460 OCWA Agreement/Operating 287, , , % 394,924 60, % 6462 OCWA Cost Plus 42,190 65,000 80, % 66,105 1, % Total Contracted Services 425, , , % 573,080 61, % RENTS & FINANCIAL EXPENSES 6502 Financial Charges - Bank/Visa % % Total Rents & Financial Expenses % % LONG-TERM DEBT CHARGES- PRINCIPAL Debenture Debt Charges - Bayfield Water - Principal 0 170,016 43, % 174,170 4, % Debenture Debt Chgs - Principal - Hensall WtrRatpyr 109, , , % 121,651 6, % Debenture Debt Chgs - Principal - Hensall WtrGFE 68,025 71,831 71, % 75,851 4, % Total Long-Term Debt Charges - Principal 177, , , % 371,672 14, % LONG-TERM DEBT CHARGES- INTEREST Debenture Debt Charges - Bayfield Water - Water 0 54,885 23, % 50,731 (4,154) -7.57% Debenture Debt Chgs - Interest - Hensall WtrRatpyr 106, ,409 95, % 94,355 (6,054) -6.03% Debenture Debt Chgs - Interest - Hensall WtrGFE 347, , , % 339,990 (4,020) -1.17% Page 4 of 5 63

64 THE MUNICIPALITY OF BLUEWATER Water 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE Total Long-Term Debt Charges - Interest 453, , , % 485,077 (14,227) -2.85% CAPITAL EXPENSE 6906 Capital - Equipment (0) 1,251, , % 371,350 (880,550) % Total Capital Expense (0) 1,251, , % 371,350 (880,550) % TRANSFER TO RESERVES & RESERVE FUNDS 8902 Transfer to Reserve Funds 348,490 28,132 2, % 0 (28,132) % 8904 Transfer from Billings 309, , , % 368,671 51, % Total Transfer to Reserves & Reserve Funds 657, , , % 368,671 23, % TOTAL EXPENDITURES 2,547,136 3,498,599 2,697, % 2,649,909 (848,690) % SURPLUS/ (DEFICIT) 506, % % Page 5 of 5 64

65 PUBLIC WORKS COUNCIL REPORT Meeting Date: March 1, 2018 Submitted By: Andrew Bicknell 2018 Environment Program - Budget Overview RECOMMENDATION: That Council receive this report for information BACKGROUND: This report provides an overview of the 2017 Environment annual expenditures and includes an overview of the 2018 operating and capital budget request for the department Budget vs Projections Overview: 2017 budget total costs to the Municipality of Bluewater in the amount of $428, projected total costs to the Municipality of Bluewater are in the amount of $339,331.. Revenue - Approx. increase $42,937 from targeted budget figures o attributed to: increased tipping fees and sale on garbage bag tags over projected. Contracted Services - Approx. increase of $61,586 from targeted budget o attributed to: Stanley Landfill site alteration to address regulatory requirements, site alterations to commence use of trench No Requested Budget - Overview: The Environment Department is requesting an operating and capital budget of $564,268 for the year This attributes to an increase of $135,466 from the 2017 budget or an increase of 31.59%. The focus of the 2018 budget is based upon past practice, incorporating any known or recognized need for change in order to meet service requirements. Operating expenditures have been derived utilizing 2 and 3 year averaging where possible to arrive at present budget requests. Revenue anticipated decrease of $46,225 over 2017 budget attributed to: No anticipated transfer from reserve in Transfer from Reserves there is no proposed transfer from reserves for Total Operating anticipated decrease of $23,831 from 2017 budget attributed to: Lab Analysis related expenses have been in part included within the capital expense line of the budget. Contracted Services anticipated increase of $87,395 from 2017 budget attributed to: increased operational costs due to anticipated closure of Mid-Huron landfill at the end of June. Capital Expenses anticipated increase of $19,050 from 2017 budget 65

66 attributed to: additional scope of work attributed to receipt of an amended ECA for Hensall Landfill. Continuation of expenditures at Stanley Landfill for regulatory compliance. Additional costs are also related to planned upgrades to address safety and security. Stanley Landfill $14,000 Hensall Landfill / Hensall RAP BMR: $16,480 WSP /ABCA: $40,470 Datalogger: $4,000 Totals: $74,950 ATTACHMENTS: Submitted By: Andrew Bicknell, P.Eng., Manager of Public Works ext. 221, abicknell@municipalityofbluewater.ca 66

67 THE MUNICIPALITY OF BLUEWATER ENVIRONMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE PROVINCE OF ONTARIO CONDITIONAL GRANTS 5114 Province of Ontario - Grants - OMAFRA Funding 56, % % Total Province of Ontario Conditional Grants 56, % % OTHER MUNICIPAL REVENUE 5334 Other Revenue - Bluewater 1,305 49, % 0 (49,925) % Total Other Municipal Revenue 1,305 49, % 0 (49,925) % FEES & SERVICE CHARGES 5467 Landfill Tipping Fees 150, , , % 111,100 10, % 5470 Sale of Blue Boxes/Cones % % 5472 Garbage Bag Tags 179, , , % 135, % 5473 Wheelie Bin Revenue 6,444 45,000 38, % 38,600 (6,400) % Total Fees & Service Charges 336, , , % 285,200 3, % TRANSFER FROM RESERVES & RESERVE FUNDS 5950 Transfer from Reserves/Reserve Funds , % % Page 1 of 3 67

68 THE MUNICIPALITY OF BLUEWATER ENVIRONMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE Total Transfer from Reserves & Reserve Funds , % % TOTAL REVENUE 395, , , % 285,200 (46,225) % EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 8,670 10,770 7, % 8,257 (2,513) % 6130 Wages Part-time 10,639 11,141 11, % 18,207 7, % 6155 Payroll Burden - Benefits 4,110 1,751 2, % 3,403 1, % 6160 Statutory Benefits - Full-time 0 1, % 807 (285) % 6170 Statutory Benefits - Part-time 0 1, % 1, % Total Wages & Benefits 23,420 26,037 20, % 32,664 6, % OPERATIONS 6004 Intra Municipal Purchases % % 6302 Advertising 546 2, % 2, % 6312 Building/Site Maintenance % % 6346 Heating Fuels % % 6348 Hydro 8,119 4,400 6, % 6,962 2, % 6350 Insurance % 630 (110) % 6352 Materials 4,265 4,500 5, % 4, % 6360 Office Supplies % % 6370 Staff Education/ Training % 2,300 1, % 6372 Taxes 3,179 4,400 2, % 4, % 6374 Telephone % % 6380 Uniforms & Clothing % % 7305 Costs Awarded/Bad Debt Expense % % 7358 Lab Analysis 9,764 30,700 9, % 0 (30,700) % 7390 Contribution to Waste Site - Current 5, % % Page 2 of 3 68

69 THE MUNICIPALITY OF BLUEWATER ENVIRONMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 7392 Pre-Post Closure Costs 24,000 24, % 25,900 1, % Total Operations 56,538 73,290 26, % 49,459 (23,831) % CONTRACTED SERVICES Equipment Contract Services/ Maintenance 492, , , % 562,225 64, % Professional/ Engineering Fees 117, , , % 130,170 22, % Total Contracted Services 610, , , % 692,395 87, % CAPITAL EXPENSE 6901 Capital Expense 0 55, % 74,950 19, % Total Capital Expense 0 55, % 74,950 19, % TOTAL EXPENDITURES 690, , , % 849,468 89, % SURPLUS/ (DEFICIT) (295,029) (428,802) (339,331) 79.13% (564,268) (135,466) 31.59% Page 3 of 3 69

70 CEMETERIES COUNCIL REPORT Meeting Date: March 1, 2018 Submitted By: Chandra Alexander 2018 CEMETERIES BUDGET PROGRAM - OVERVIEW RECOMMENDATION: That this report be received for the information of Council. BACKGROUND: This report provides an overview of the 2017 annual budget versus projected actual revenue and expenditures as well as the 2018 annual budget for the Cemeteries department Budget vs. Actuals Overview: 2017 budget total costs to the Municipality of Bluewater were in the amount of $35, projected actual costs to the Municipality of Bluewater are in the amount of $39,099. (An increase from the budget of $3,714 or 10.5%) Revenue Approx. decrease of $2,146 or 13% from targeted budget figures. Attributed mostly to: reduced service fees revenue and outstanding transfer of trust fund revenue. Wages Increase of $4,844 from targeted budget figures. Attributed to unknown costs for assuming additional cemeteries (Bronson) Operating Expenditures Decrease of $2,464 or 8% from targeted budget figures Attributable to overall reduction in cost of second cemetery. Contracted Services Approx. increase of $1,334 or (267%) from targeted budget figures. Attributable to budget number below prior year s costs Requested Budget Overview: The Cemeteries Department is requesting an operating budget of $55,612 for the 2018 year. This attributes to an increase of $20,227 over the 2017 budget or an overall increase of 57.16%. The focus of the 2018 budget is based upon the fact that Bluewater no longer has contracted Cemetery management, and will be managing all aspects of the Cemetery Department in-house, aside from grave opening and closing. Operating expenditures have been derived utilizing 3-year averaging where possible to arrive at present budget requests. Revenue Anticipated decrease of $1,782 from 2017 budget. Wages decrease of $4,000 from 2017 budget. Attributed to shifting from wages to Intermunicipal purchases and recoveries (General Government). Total Operating anticipated increase of $4,727 over 2017 budget due to intermunicipal purchase. Contracted Services Increase of $20,000 from 2017 budget Attributed primarily to contracting services for grave opening and closing duties. There is the potential that we will get the revenue to offset this contract. Submitted By: Chandra Alexander, Clerk ext. 223, clerk@municipalityofbluewater.ca 70

71 THE MUNICIPALITY OF BLUEWATER CEMETERIES 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE OTHER MUNICIPAL REVENUE 5327 Donations - General Public % % 5328 Donations - Other Municipalities - Central Huron 8, % % 5337 Other Recoveries % % Total Other Municipal Revenue 8, % % FEES & SERVICE CHARGES 5463 Interment Rights 3,870 3,600 1, % 2,000 (1,600) % 5464 Interment Fees 11,550 11,200 10, % 10,793 (407) -3.63% 5465 Installation Fee % % 5496 Cemetery Revenue % % Total Fees & Service Charges 15,570 14,875 13, % 13,093 (1,782) % TRUST FUND REVENUE 5810 Transfer from Trust Funds 1,831 1, % 1, % Total Transfer from Trust Funds 1,831 1, % 1, % TOTAL REVENUE 25,664 16,175 14, % 14,393 (1,782) % EXPENDITURES WAGES & BENEFITS 6130 Wages Part-time 5,855 4,000 8, % 0 (4,000) % Total Wages & Benefits 5,855 4,000 8, % 0 (4,000) % Page 1 of 2 71

72 THE MUNICIPALITY OF BLUEWATER CEMETERIES 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE OPERATIONS Intra Municipal 6004 Purchases % 25,918 25, % 6302 Advertising % 100 (400) % 6344 Grounds Maintenance 16,360 18,500 17, % 0 (18,500) % 6350 Insurance 1,367 1,435 1, % 1,193 (242) % 6351 Licenses % 300 (100) % 6360 Office Supplies % 8,000 7, % 6364 Postage & Box Rentals % % 6378 Travel % % 8370 Grave - Openings 8,925 10,000 9, % 0 (10,000) % Total Operations 27,180 30,885 28, % 35,612 4, % CONTRACTED SERVICES 6402 Equipment Contract Services/ Maintenance 2, , % 20,000 19, % Total Contracted Services 2, , % 20,000 19, % TOTAL EXPENDITURES 35,789 35,385 39, % 55,612 20, % SURPLUS/ (DEFICIT) (10,126) (19,210) (25,070) % (41,219) (22,009) % Page 2 of 2 72

73 FACILITIES DEPARTMENT COUNCIL REPORT Meeting Date: March 1, 2018 Prepared By: Jeff Newell 2018 FACILITIES BUDGET PROGRAM - OVERVIEW RECOMMENDATION: That this report be received for the information of Council. BACKGROUND: This report provides an overview of the 2017 Facilities department annual expenditures and includes an overview of the 2018 operating, contracted services, and capital budget requests Budget vs. Actuals Overview: In 2017 the Facilities department had a budgeted deficit of (1,416,236). The 2017 Actuals are estimated to be (1,631,420) which is an increase of $215,184 or 15.19%. Capital Projects Capital projects budget was 589,699, with the current actual at $309,344. The 2017 Capital expenditure breakdown is as follows: 2017 Projected Budget Actual Rec & Park, Facilities Bayfield Arena Roof $ 90,000 work started in 2018 Bayfield repaint structural steel $ 85,000 $ 90, Bayfield Arena Elevator (BACPA) $ 84,750 Funding not received Snack Vending Machines $ 8,000 $ 6, Stanley Lake Pavilion $ 30,000 $ 7, Hensall Kinsmen Pavilion $ 20,000 project not started Hensall Arena door lintel $ 8,000 to be completed in 2018 HHH roof cables and dams $ 10,000 $ 7, Balance of Hensall Arena Roof (Canada 150) $ 130,000 $ 131, Clan Gregor Square Electrical $ 16,000 $ 7, Zurich Arena Roof Walkway $ 89,549 to be completed in 2018 Dashwood Hall $ 18,400 to be completed in 2018 Park projects not included in 2017 budget $ 69, TOTAL CAPITAL EXPENSE $589,699 $313, Wages and Benefits In 2017 the total budgeted cost of wages for Facilities was $761,653, whereas the year to date actual was $674,559. This decrease in wages was primarily due to staff turnover Operating Expenditures In 2017 the facilities department budgeted $636,022 for operating expenditures whereas, the year to date actual was $571,109 (less depreciation). This is a decrease of $64,913 which is the net impact of the line item variances within the operating expenditures. 73

74 2017 Contracted Services Contracted services were budgeted at $173,320 for 2017 and are currently at $156,104. This is a decrease of $17,126 or 9.89% which is the net impact of variances within all line items in this section Wages and Benefits There is an increase in wages and benefits of $15,917 due to the following factors: an increase in minimum wage due to Bill 148; an additional summer student is required to maintain park standards; and a shared administrative assistant with Public Works, which has been partially offset by service standard adjustments Requested - Operating Budget Overview The Facilities department is requesting an operating budget of $784,924 for the 2018 year. This includes Intra Municipal Purchases in the amount of $154,654 which encompasses the capital, operations and maintenance costs incurred by the Fleet department on behalf of Facilities. This is a new expenditure for Facilities in 2018 whereas, other departments transferred funding to Fleet department beginning with the 2017 budget. The facilities department is requesting a number of purchases to be made in the new or replacement equipment. The amount is 50% higher than last year. It includes playground equipment, a Reverse Osmosis Unit for the Zurich arena, tables and computers. The focus on the 2018 operating budget is based upon past practice, three-year averages, while recognizing the need for change in order to meet service requirements that enhance the quality of service. Utility conservation will be recognized as a priority in an effort to reduce consumption. Energy efficiency funding whether it be grants or rebates will be investigated and reviewed to determine if applicable to Municipality of Bluewater facilities. Energy reduction strategies will be developed and implemented during Requested Contracted Services Budget Overview The facilities department is requesting a contracted services operating budget of $166,672 for the 2018 year. This attributes to a decrease of $19,500 as reflected in the operating agreement with Dashwood Hall which is now current, meaning we will no longer be paying for past deficits. The decrease is offset by increases to Lines 6402 (Contract Services) and 6403 (Security Services), resulting in a net decrease of $6,558. The focus on the 2018 contracted services budget is based upon past practice while recognizing the need for change in order to meet service requirements that enhance quality of service. Through contracted service there will be thorough review to determine how best to maximize efficiencies of service delivery Requested Capital Projects Budget Overview The facilities department is requesting a capital projects spending budget of $578,200. These projects are all outlined in a separate report to council that breaks down each project on a factual based criterion ranking order while categories help explain the degree of importance and/or relationship to the budget process. Capital projects should follow a collaborative Lifecycle Replacement plan while also recognizing that as Community needs change, there may be projects added or deleted to reflect changing demographics proposed capital projects - Roof safety walkway Zurich arena $ 74,000 - Zurich arena roof repair HVAC $ 9,000 - Zurich park washroom door (AODA) $ 3,500 - Hensall CC Roof repair $ 70,000 - Hensall floor scrubber $ 7,500 - Hensall Pavilion repair $ 20,000 - Rebranding Signs (new logo) $ 40,000 - Stanley roof HVAC $ 10,000 - Hensall CC Door lintel $ 8,000 - Dashwood washroom $ 40,200 - Demolish old Zurich Library $ 85,000 - HHH Roof repair $ 10,000 - Bayfield Roof Restoration $ 154,000 74

75 - Zurich Arena vending $ 7,000 - Bayfield Arena Feasibility Study $ 30,000 - Zurich ball park resurface $ 10,000 Total proposed 2018 capital projects $ 578, proposed transfer to reserves - Replenish the Rec & Park Reserve for Contingency which subsidized the overage on the 2017 Bayfield Roof Truss painting ($5,106.09). This funding and the replenishment of the reserve were authorized by Council resolution in July of Requested Operating, Contracted Services, and Capital Projects Budget Consolidated Overview The 2018 proposed operating, contracted services, and capital draft budget total $1,529,797 which is an increase of 9.35% or $130,845 which is directly attributable to the new operating expenditure of Intra Municipal Purchases ($154,654) less some adjustments Revenue The facilities department is suggesting decreased revenues of $160,623 or 16.58%. Facility rates will be adjusted in the coming year however it is anticipated that use of facilities will remain constant or decrease. Revenue will be lost from all areas within the revenue stream, except for an increase in the transfers from reserves or reserve funds. In closing In 2018 a similar number of capital projects are planned in order to maintain aging facilities, meeting regulated safety and AODA requirements. New equipment will need to be purchased in order to maintain and improve service to the community. Submitted By: Jeff Newell, Manager of Facilities 75

76 THE MUNICIPALITY OF BLUEWATER RECREATION/PARKS/FACILITIES 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE PROVINCE OF ONTARIO CONDITIONAL GRANTS Province of Ontario - Summer Jobs Service 0 3, % 0 (3,000) % Province of Ontario - RInC Funding 0 1, % 0 (1,000) % Province of Ontario - Grants - IOA Funding 0 3,000 54, % 0 (3,000) % Total Province of Ontario Conditional Grants 0 7,000 54, % 0 (7,000) % FEDERAL GOVERNMENT GRANTS Federal Government - Summer Career Placement 43,678 5,000 4, % 5, % Federal Government - Federal Grants 0 43,332 86, % 0 (43,332) % Total Federal Government Grants 43,678 48,332 90, % 5,000 (43,332) % OTHER MUNICIPAL REVENUE 5305 Economic Development Funding - County % 0 (500) % 5327 Donations - General Public 26, ,113 (7,219) -5.68% 30,000 (97,113) % 5331 Municipal Library Grant 34,002 34,000 29, % 34, % 5334 Other Revenue - Bluewater 54,380 5,500 66, % 6, % 5335 Contract Agreement Revenue 3,179 17,500 6, % 17,000 (500) -2.86% 5337 Other Recoveries 4,542 4, % 13,400 9, % Total Other Municipal Revenue 123, ,013 94, % 100,400 (88,613) % Page 1 of 5 76

77 THE MUNICIPALITY OF BLUEWATER RECREATION/PARKS/FACILITIES 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE FEES & SERVICE CHARGES 5424 Contract Deposits Revenue % % 5425 Security Recoveries 9,496 7,500 6, % 8, % 5426 Bar Sales Revenue 1,859 2,000 1, % 2, % 5428 Community Centre Revenue 43,527 48,000 40, % 48, % 5430 Ice Surface Revenue 289, , , % 268,960 (41,040) % 5432 Concession Booth Revenue 30,074 26,500 26, % 26, % 5434 Vending Machine Revenue 3,005 2,650 2, % 2, % 5436 Ball Park Revenue 5,130 4,700 3, % 4, % 5438 Seniors Revenue % 200 (150) % 5440 Fundraising % 0 0 #DIV/0! 5442 Fundraising - Playground % #DIV/0! 5444 Summer Program Revenue 17,849 18,000 12, % 14,000 (4,000) % 5445 Elmira Chicken Fundraiser 5,321 5,350 2, % 3,500 (1,850) % 5446 Display Sign Advertising Revenue 9,970 10,000 2, % 12,000 2, % 5471 Land Rental % % Total Fees & Service Charges 416, , , % 391,486 (43,820) % TRANSFER FROM RESERVES & RESERVE FUNDS Transfer from Reserves/Reserve Funds 145,785 59,332 17, % 20,167 (39,165) % Transfer from Reserves - Rec & Park - Contingency 5, ,238 57, % 250,745 39, % Transfer from Hay HEU Reserve Fund 65,926 18, % 40,200 21, % Total Transfer from Reserves & Reserve Funds 216, ,970 75, % 311,112 22, % TOTAL REVENUE 800, , , % 807,998 (160,623) % Page 2 of 5 77

78 THE MUNICIPALITY OF BLUEWATER RECREATION/PARKS/FACILITIES 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 431, , , % 499,864 (1,451) -0.29% 6130 Wages Part-time 105,442 90,110 81, % 101,059 10, % 6155 Payroll Burden - Benefits 153, , , % 176,647 6, % Total Wages & Benefits 690, , , % 777,570 15, % OPERATIONS 6002 Intra Municipal Recoveries (30,000) % % 6004 Intra Municipal Purchases 2,824 2,500 1, % 154, , % 6302 Advertising 7,614 3,500 2, % 3, % 6306 Association/ Memberships - Staff 564 1,800 1, % 1, % 6310 Building Equipment - Repairs/Maintenance 13,971 6,200 5, % 7,722 1, % 6312 Building/Site Maintenance 111,978 79,894 93, % 81,000 1, % 6339 Equipment Replacement/New 5,298 18,224 9, % 27,500 9, % 6344 Grounds Maintenance % % 6346 Heating Fuels 37,154 61,000 42, % 46,637 (14,363) % 6348 Hydro 224, , , % 201,082 (18,918) -8.60% 6350 Insurance 40,725 42,000 44, % 46,322 4, % 6351 Licenses 200 1, % 1, % 6352 Materials 8,157 6,250 (1,276) % 10,012 3, % 6354 Meals % % 6360 Office Supplies 865 1,000 1, % 1, % 6364 Postage & Box Rentals % % 6366 Printing & Stationery % 350 (400) % 6368 Roads Operations - Rentals 8, , % % 6370 Staff Education/ Training 5,286 3,900 2, % 6,000 2, % 6372 Taxes 5,703 5,800 2, % 5, % 6374 Telephone 16,385 15,200 16, % 16,501 1, % 6376 Tools % % 6378 Travel 1,841 1, % 1, % 6380 Uniforms & Clothing 3,115 9,700 5, % 9, % Vehicle Maintenance Fuel (0) % % Page 3 of 5 78

79 THE MUNICIPALITY OF BLUEWATER RECREATION/PARKS/FACILITIES 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 6386 Vehicle Maintenance - Repairs % % 6388 Water 19,670 19,500 21, % 22,473 2, % 6522 Equipment Rental Expense % % 7305 Costs Awarded/Bad Debt Expense 2,978 1,250 2, % 3,000 1, % 7357 Rec Facilities - Christmas Decorations 13,036 10, % 5,000 (5,000) % 7368 Bar Supplies 0 0 (45) 0.00% % 7374 Park Maintenance 80,047 68,000 53, % 75,000 7, % 7375 Recreation Programs - Food Booth Costs 20,214 27,500 18, % 27,000 (500) -1.82% 7376 Summer Program 3,268 2,000 2, % 2, % 7378 Elmira Chicken Fundraiser Costs 4,564 4,580 2, % 3,000 (1,580) % 7386 Communities in Bloom 7,004 20,774 5, % 22,673 1, % 8810 Depreciation Expense 288, , % % 8812 Gain or Loss on Disposal of TCA 38, % % Total Operations 943, , , % 784, , % CONTRACTED SERVICES 6402 Equipment Contract Services/ Maintenance 134, , , % 129,207 4, % 6403 Security Services 0 0 (4,736) 0.00% 8,000 8, % 6404 Professional/ Engineering Fees 3,682 4, % 4, % 6406 Service Agreements - Ice Plant Contracts 2,970 4,230 2, % 4, % 6416 Bluewater Operating Agreement - Dashwood Hall 40,000 40,000 40, % 20,500 (19,500) % Total Contracted Services 181, , , % 166,672 (6,558) -3.79% RENTS & FINANCIAL EXPENSES 6502 Financial Charges - Bank/Visa % % Total Rents & Financial Expenses % % Page 4 of 5 79

80 THE MUNICIPALITY OF BLUEWATER RECREATION/PARKS/FACILITIES 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE EXTERNAL TRANSFERS 6610 Donations 9,523 11,600 24, % 11, % Total External Transfers 9,523 11,600 24, % 11, % CAPITAL EXPENSE 6901 Capital Expense 5, , , % 578,200 (11,499) -1.95% Total Capital Expense 5, , , % 578,200 (11,499) -1.95% TRANSFER TO RESERVES & RESERVE FUNDS 7902 Transfer to Reserves 220, , , % 158,310 (54,323) % Total Transfer to Reserves & Reserve Funds 220, , , % 158,310 (54,323) % TOTAL EXPENDITURES 2,050,474 2,384,857 2,350, % 2,477,496 92, % SURPLUS/ (DEFICIT) (1,250,338) (1,416,236) (1,631,420) % (1,669,498) (253,262) 17.88% Page 5 of 5 80

81 FACILITIES COUNCIL REPORT Meeting Date: March 1 st, 2018 Prepared By: Jeff Newell 2018 FACILITIES CAPITAL PROJECT PRIORITY RECOMMENDATION: That this report be received for the information of Council outlining the 2018 proposed capital project budget based on a priority scale criterion ranking for each project. BACKGROUND: A priority scale criterion ranking for each project provides the necessary information which will allow Council to best determine the 2018 Capital budget project spending based on a fact-based criteria process. Categories will explain the degree of importance and/or relationship to the budget process. Ideally capital projects should follow a collaborative Lifecycle Replacement plan while also recognizing that as Community needs change, there may be projects added to reflect changing demographics. Much of the requested capital projects are related to Life Cycle maintenance of buildings and equipment. FINANCIAL IMPACT: The final 2018 Capital project budget will be determined based on the information provided on the attached document. Once recommendations are made as to which capital projects the Municipality will be undertaking for the fiscal year 2018, the budget will be updated to reflect this while also reflecting whether grants or transfers from reserves are being used to fund the projects. ATTACHMENTS: 2018 Proposed Capital Projects Submitted By: Jeff Newell Manager of Facilities 81

82 Priority Ranking Criteria A - Immediate must do in in fiscal 2018 B - Plan to do next year (2019) C - Lifecycle plan over next 2-4 years - Allows for planning and budgetting D - Lifecycle plan over next 5-10 years - Long range planning and budgeting E - Only if 3rd party funding (grants, community groups) 2018 FACILITIES - PROPOSED CAPITAL PROJECTS Categories: 1 - Legal requirements (WSIB, MOL, AODA) 2 - Health and Safety / risk management (Safety to residents / staff) 3 - Life cycle management replacement (Maintain existing service level) 4 - Community growth / demographic change 5 - Strategic initiative 6 - Improvement to current service level 7 - Revenue generating 8 - Energy efficiency / utility savings PROJECT $ PRIORITY Ranking reserve 2017 rollover CATEGORY NOTES Zurich Arena - Roof walkway system 74,000 A 74,000 89, ,2 The current roof does not provide safe access to HVAC equipment and has been identified as a Health and Safety risk to staff and contractors. Zurich Arena - Roof repair around HVAC Systems 9,000 A 3 Lifecycle management as the seals around the unit are cracked and letting water in. The leaking is damaging interior of building. Zurich park washroom accessible door openers. 3,500 A 3,500 1,2,6 In order to meet AODA compliance the doors need to be equipped with push buttons. Hensall Arena - Roof repair over community hall 70,000 A 63,745 3 Life cycle management as roof has deteriorated over time with some damage occurring along exterior walls Hensall floor scrubber 7,500 A 2,3,6 Existing unit is beyond useable life expectancy and does not operate properly. Hensall Arena - Kinsmen Park Pavilion structural repairs 20,000 A 1,2,3,6,7 This project has been identified over the last 3 years and has yet to be completed. Meeting request has been sent to Hensall Kinsmen Club to discuss funding. Replace signs on Community Centres with the new Logo 40,000 A 3,4,5 This project is part of the rebranding initiative in the strategic plan. These signs include all exterior and interior signs in facilities that are not crested with the latest logo. Stanley Complex - Replace roof top HVAC 10,000 A 2,3,8 The HVAC has failed and is required to circulate air where there is a hood fan present (kitchen) Hensall Arena - Door lintel repair over hall entrance door 8,000 A 8,000 8,000 1,2,3 Identified in previous capital requests. Dashwood Hall - Washroom Project 40,200 A 40,200 1,3,6,7 Project has been on hold for a number of years. May receive pre approval for the budget however source of funding has not been identified. Levy, reserve or HEUR Old Zurich Library - Demolish 85,000 B 1,2,3 Identified Health and safety issue with mould. There is also a note in the Council action item list about selling the building. Need to determine best approach. I am worried about rapid deterioration or vandalism. Hensall Heritage Hall - Roof repair 10,000 B 2,160 3 Life cycle management as leak present into upper balcony of the hall Bayfield roof 154,000 A 90,000 Zurich Arena - Vending Machine 7,000 B 3,6,7 Identified in 2017 for 2 units with 1 unit was purchased for Hensall due to cost. Feasibility Study 30,000 A 30,000 3,5,6 Identified in previous budget with $ reallocated to Feasibility Study Zurich Ball Park - resurfacing clay infield 10,000 E 2,3,6,7 This amount represents one third the cost of the project. The remaining revenue will need to be obtained through grants and community fundraising $10000 is BW commitment Total 578, ,445 Other notes 82

83 to fund tables from ,112 83

84 1 P a g e PLANNING AND CULTURE COUNCIL REPORT Meeting Date: March 1, 2018 Prepared By: A. Willert & A. Parker 2018 BUDGET OVERVIEW PLANNING & CULTURE RECOMMENDATION(S): That this report be received for the information of Council That Council direct that $9, be reallocated from planning account Intra Municipal Purchases to general government account Intra Municipal Purchases. BACKGROUND: This report provides an overview of the 2017 annual budget versus projected actual revenue and expenditures as well as the 2018 annual budget for the Planning and Culture department. It should be noted that this Department contains funding/activities for Planning & Development, Blue Flag, Economic Development, Heritage Committee, the Bluewater Community Improvement Plan, Tile Drains and Municipal Drain Projects and The Community Grants Program. While Economic Development has a separate report in the binder, the financial impact is contained within the Planning & Culture tab and feeds up to the overall budget only once. Planning & Development: The following chart illustrates the Planning Department Costs Line Item Description 2016 Actuals 2017 Budget 2017 Proj. Actuals 2018 Budget Dollar Change Percent Change Revenues 5482 Planning Fees 40,760 38,000 55,985 40,000 2, % 5950 Transfer from Reserves and Reserve Funds 3, ,000 5, % TOTAL REVENUES 44,630 38,000 55,985 45,000 7, % Expenditures Total Wages & 74,242 86,539 85,733 92,099 5, % Benefits 6002 Intra Municipal 0 3,964 (1,210) (4,000) 36 0% Recoveries 6004 Intra Municipal 6,714 8,209 8,209 9, % Purchases 6005 Inter Municipal 20,500 20,500 31,416 24,000 3, % Purchases 6302 Advertising 5,442 4, ,000 (2,000) (50.0%) 6306 Assoc/Membership % 6339 Equip Replace/New ,375 1, % 84

85 6352 Materials % 6360 Office Supplies 1,099 1,200 1,620 1, Staff Ed/Training 618 1,685 1, ,320 (78.3%) 6378 Travel % Total Operations 35,284 33,186 43,024 35,743 1, % 6401 Legal Fees 38,569 25,000 1,309 25, Prof/Eng. Fees 7,230 8,500 1,049 8,500 (5,000) (58.82%) Total Contracted 45,799 33,500 2,358 33,500 (5,000) (58.82%) Services 7902 Transfer to Reserves and Reserve Funds 0 0 5, Total Transfer to Reserves and Reserve Funds 0 0 5, TOTAL EXPENDITURES 155, , , ,342 1, % SURPLUS/(DEFICIT) (110,695) (115,225) (80,131) (116,342) (67) 0% Line item 5482: Planning fees are expected to be in the range of $40,000. It is difficult to predict the volume and type of planning applications. The related 6005 inter-municipal amount for the Huron County portion of the fees has increased to reflect a slightly higher projection. Wages and benefits increased in 2017 due to the allocation of planning-related wages for building staff. An increase in 2018 is due to projected CPI increase and potential overtime costs for projected projects. Planning Department staff time spent on the Blue Flag Program has been allocated to that program. Advertising (6302) is reduced since the Official Plan Review is nearing completion. Equipment replacement (6339) is to purchase archive file shelving and a sit to stand desk. Staff training (6370) is reduced from 2017 because the timing for annual conferences conflicts with vacation time. Overall the planning department budget is relatively unchanged from However, staff recommends the reallocation of $9, (6004) an intra-municipal recovery for committee costs from planning to general government. This allocation was made some years ago, apparently to attribute committee/council costs to the planning department for their time in consideration of planning applications/issues. Planning staff suggests that this cost be removed for three reasons: a) The planning application fees paid by applicants does not contain any component for committee/council costs. b) No other department is allocated committee/council costs for the time spent considering their functional issues. Except for the noted $8,209 cost to the planning budget, all committee/council costs are attributed to general government. It could be argued that every agenda item can be tracked, costed and allocated to the relevant function. The approach should be consistent across departments. c) Planning activities, like all matters brought before Committee/Council relate directly to the representative, judicial and administrative role of committee members/councillors. Council is not providing a service. If Council agrees that the $9, recovery should be removed, the planning operating budget would be reduced from $35,743 to $26,350 and the deficit would be reduced from $116,342 to $106, P a g e 85

86 Blue Flag: The following chart illustrates the Blue Flag costs. Line Item Description 2016 Actuals 2017 Budget 2017 Proj. Actuals 2018 Budget Dollar Change Percent Change Revenues 5950 Transfer from Reserves and Reserve Funds ,500 6, % Expenditures 6004 Intra Municipal Purchases (from Planning) 0 3,964 1,610 3, % 6304 Assoc/Membership 1,875 1,875 1,875 1, % 6339 Equip Replace/New % 6352 Materials 1,352 2,925 2,730 9,160 (6,235) 213.1% 6360 Office Supplies % 6367 Publications & % Subscriptions 6378 Travel % Total Operations 3,320 9,089 62,67 15,360 (6,271) 68.9% TOTAL EXPENDITURES 3,320 9,089 6,267 15,360 (6,271) 68.9% SURPLUS/(DEFICIT) (3,320) (9,089) (6,267) (8,860) % The Blue Flag budget was approved in December to permit the 2018 Blue Flag applications to be submitted in January Budget vs. Actuals Overview: 2017 budget total costs for Bluewater share of Municipal Drains were in the amount of $240, projected actual costs to the Municipality of Bluewater are in the amount of $57,169. (Approximate decrease from the budget of $183,331 or 76.00%). These expenditures were to be funded by a transfer from Reserves. We budget the municipal share for a municipal drain once we receive the Engineers Report/Estimate and the amount levied is placed in a reserve to fund the drain once constructed. Revenues and expenditures related to Tile drain payment collections and debt repayment (principal and interest) net out to have a zero impact on the levy since the Municipality is essentially a flow-through agency between the land owners and the Ministry of Agriculture and Rural Affairs. We still have $15,000 in the Economic Development Reserve to fund the Bluewater CIP. Only $4,607 was used in The 2017 Budget proposed using $20K as funding for up to 4 improvement applications at $5,000 each. 3 P a g e 86

87 2018 Requested Budget Overview: The Planning & Culture Department has incorporated the following items in the draft budget for the 2018 year: Estimated costs of our share towards municipal drains total $81,500 for new reports. Collections, repayments and new debentures for Tile Drain Debentures are estimated to equal $91,906 each resulting in no impact to the municipal levy. This is up from 41,440 last year due to a recent debenture issue. Line Item # 6610 has an amount of $35,000 as a placeholder for the Community Grants funded from the Vibrancy Funds. This is increased from 24, in 2017 which was a stub year. Economic Development The budget for Economic Development is incorporated in the Planning & Culture Budget, but has been broken out in a separate spreadsheet since 2013 for ease of reporting when we had OMAFRA funding for the EDO position. I have incorporated some funding for the JCP program through the Province, as well as an estimate of $4,000 per EVOC that we did not get full funding for. This is just a placeholder, as the CDC is in the process of gathering additional costing / funding information. Overall Impact of the Consolidated budget for the Planning & Culture Department Looking at the total revenues, total expenditures and resulting deficit amount reveals the following: TOTAL EXPENDITURES 449, , , % 778,338 (129,476) % SURPLUS/ (DEFICIT) (165,201) (398,900) (386,577) 96.91% (339,179) (59,722) 14.97% The above chart indicates that there is an overall decrease in the total amount of expenditures, resulting in the budgeted deficit decreasing by $59,722 or 14.97% from the 2017 budget amount. Submitted By: Ansberth Willert, Manager of Finance ext. 230, awillert@municipalityofbluewater.ca 4 P a g e 87

88 THE MUNICIPALITY OF BLUEWATER CULTURE, PLANNING & DEVELOPMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE PROVINCE OF ONTARIO CONDITIONAL GRANTS Province of Ontario - Grants 8,200 0 (1,500) 0.00% 13,748 (13,748) 0.00% Province of Ontario - Drainage Superintendant 35,463 40,958 22, % 41,722 (764) -1.86% Province of Ontario - Grants - OMAFRA Funding 6, % % Total Province of Ontario Conditional Grants 50,638 40,958 21, % 55,470 (14,512) % FEDERAL GOVERNMENT GRANTS 5204 Federal Government - Ec Dev Funding 48,490 30, % 0 30, % Total Federal Government Grants 48,490 30, % 0 30, % OTHER MUNICIPAL REVENUE 5305 Economic Development - County Funding (2,000) 0 10, % 4,500 (4,500) 0.00% 5327 Donations - General Public 1, , % % 5334 Other Revenue - Bluewater 5,948 20, % 0 20, % 5337 Other Recoveries 0 4, % 180 4, % 5340 Tile Drain Debenture Debt Revenue 55,616 45,597 38, % 98,510 (52,913) % Total Other Municipal Revenue 60,564 70,604 49, % 103,190 (32,586) % Page 1 of 7 88

89 THE MUNICIPALITY OF BLUEWATER CULTURE, PLANNING & DEVELOPMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE FEES & SERVICE CHARGES 5482 Planning Fees - Other Municipalities 40,760 38,000 55, % 40,000 (2,000) -5.26% Total Fees & Service Charges 40,760 38,000 55, % 40,000 (2,000) -5.26% TRANSFER FROM RESERVES & RESERVE FUNDS 5950 Transfer from Reserves/Reserve Funds 83,870 70,400 11, % 240,500 (170,100) % Total Transfer from Reserves & Reserve Funds 83,870 70,400 11, % 240,500 (170,100) % TOTAL REVENUE 284, , , % 439,159 (189,197) % EXPENDITURES WAGES & BENEFITS 6120 Wages Full-time 57,671 66,262 65, % 70,677 (4,415) -6.66% 6160 Statutory Benefits - Full-time 6,677 7,658 8, % 8,043 (385) -5.03% 6180 Extended Benefits - Full-time 4,771 6,444 5, % 6,620 (176) -2.73% 6185 OMERS 5,123 6,175 6, % 6,759 (584) -9.46% Total Wages & Benefits 74,242 86,539 85, % 92,099 (5,560) -6.42% OPERATIONS 6002 Intra Municipal Recoveries 0 (3,964) (6,210) % (8,500) 4, % 6004 Intra Municipal Purchases 6,714 12,173 7, % 17,893 (5,720) % 6005 Intermunicipal Purchases 20,500 20,500 31, % 24,000 (3,500) % 6302 Advertising 5,718 6,400 1, % 5, % 6304 Association/ Memberships - Municipal 1,875 1,875 1, % 1, % Page 2 of 7 89

90 THE MUNICIPALITY OF BLUEWATER CULTURE, PLANNING & DEVELOPMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 6306 Association/ Memberships - Staff % 710 (74) % 6339 Equipment Replacement/New % 1,475 (1,075) % 6352 Materials 1,352 3,160 1, % 9,410 (6,250) % 6360 Office Supplies 1,099 1, % 1,550 (350) % 6370 Staff Education/ Training 618 1,685 1, % 365 1, % 6374 Telephone % % 6378 Travel 501 6,660 2, % 5,385 1, % 7362 Bluewater Share of Municipal Drains 69, ,500 57, % 271,000 (30,500) % 7375 Cost of Programs 10,309 1, % 30,248 (29,248) % 7380 Bluewater Heritage Committee (LACAC) 1,657 10, % 10, % 7384 Bluewater CIP 5,813 20,000 4, % 0 20, % 7385 Hensall Upper Room (38,798) 0 7, % % Bluewater Community Development % % Bluewater Agricultural Societies % % Total Operations 87, , , % 371,296 (47,259) % CONTRACTED SERVICES 6401 Legal Fees 38,569 25,000 1, % 25, % Equipment Contract Services/ Maintenance 51,101 48,859 48, % 64,490 (15,631) % Professional/ Engineering Fees 78,157 90,417 46, % 91,943 (1,526) -1.69% Total Contracted Services 167, ,276 96, % 181,433 (17,157) % EXTERNAL TRANSFERS 6610 Donations 23,996 16,800 26, % 35,000 (18,200) % Total External Transfers 23,996 16,800 26, % 35,000 (18,200) % LONG-TERM DEBT CHARGES- PRINCIPAL Page 3 of 7 90

91 THE MUNICIPALITY OF BLUEWATER CULTURE, PLANNING & DEVELOPMENT 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE Municipal Dr. Debenture - Principal 10,988 10,447 8, % 6,153 4, % Tile Drainage - Principal 48,686 34,164 30, % 82,518 (48,354) % Total Long-Term Debt Charges - Principal 59,675 44,611 38, % 88,671 (44,060) % LONG-TERM DEBT CHARGES- INTEREST Tile Drainage - Interest 13,411 11,433 11, % 9,384 2, % Administration - Municipal Dr. Debent - Interest % % Total Long-Term Debt Charges - Interest 14,340 12,180 11, % 9,838 2, % TRANSFER TO RESERVES & RESERVE FUNDS 7902 Transfer to Reserves 21, , % % Total Transfer to Reserves & Reserve Funds 21, , % % TOTAL EXPENDITURES 449, , , % 778,338 (129,476) % SURPLUS/ (DEFICIT) (165,201) (398,900) (386,577) 96.91% (339,179) (59,722) 14.97% Page 4 of 7 91

92 THE MUNICIPALITY OF BLUEWATER Economic Development 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE REVENUE PROVINCE OF ONTARIO CONDITIONAL GRANTS Province of Ontario - Grants 8,200 0 (1,500) 0.00% 13,748 13, % Province of Ontario - Grants - OMAFRA Funding 6, % % Total Province of Ontario Conditional Grants 15,175 0 (1,500) 0.00% 13, % FEDERAL GOVERNMENT GRANTS 5204 Federal Government - Ec Dev Funding 48,490 30, % % Total Federal Government Grants 48,490 30, % % OTHER MUNICIPAL REVENUE 5305 Economic Development - County Funding (2,000) 0 10, % 4, % 5327 Donations - General Public 1, , % % 5334 Other Revenue - Bluewater 5,948 20, % % 5337 Other Recoveries 0 4, % % Total Other Municipal Revenue 4,948 25,007 11, % 4, % TRANSFER FROM RESERVES & RESERVE FUNDS Page 5 of 7 92

93 THE MUNICIPALITY OF BLUEWATER Economic Development 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 5950 Transfer from Reserves/Reserve Funds 17,000 15, % 4, % Total Transfer from Reserves & Reserve Funds 17,000 15, % 4, % TOTAL REVENUE 85,613 70,407 9, % 22, % EXPENDITURES OPERATIONS 6002 Intra Municipal Recoveries 0 3,964 1, % % 6004 Intra Municipal Purchases 0 3,964 1, % % 6302 Advertising 276 2,400 1, % 3, % 6304 Association/ Memberships - Municipal 1,875 1,875 1, % % 6306 Association/ Memberships - Staff % % 6339 Equipment Replacement/New % % 6352 Materials 1,352 2,925 1, % % 6360 Office Supplies % % 6374 Telephone % % 6378 Travel 93 6,150 2, % 4, % 7375 Cost of Programs 10,309 1, % 30, % 7380 Bluewater Heritage Committee (LACAC) 1,657 10, % 10, % 7384 Bluewater CIP 5,000 20,000 3, % % 7385 Hensall Upper Room (38,798) 0 7, % % 7388 Bluewater Community Development % % Total Operations (17,656) 50,351 20, % 49, % CONTRACTED SERVICES Page 6 of 7 93

94 THE MUNICIPALITY OF BLUEWATER Economic Development 2018 Budget Template PERCENT 2018 DRAFT DOLLAR PERCENT ACTUALS Budget ACTUALS CHANGE BUDGET CHANGE CHANGE 6402 Equipment Contract Services/ Maintenance 51,101 48,859 48, % 55, % Total Contracted Services 51,101 48,859 48, % 55, % TRANSFER TO RESERVES & RESERVE FUNDS 7902 Transfer to Reserves % % Total Transfer to Reserves & Reserve Funds % % TOTAL EXPENDITURES 33,845 99,210 69, % 105, % SURPLUS/ (DEFICIT) 51,768 (28,803) (59,663) % (82,255) % Page 7 of 7 94

95 COMMUNITY GRANTS COUNCIL REPORT Meeting Date: March 1, 2018 Prepared By: Ansberth Willert 2018 COMMUNITY GRANT - OVERVIEW RECOMMENDATION: That this report be received for the information of Council. BACKGROUND: This report provides an overview of the 2018 allocation of the Vibrancy Funds to be received from Northland Power. As 2017 was not a stub year, we anticipate receipt of $350,000 in Vibrancy Funding. Our policy sets out the allocation as 10% to Community Grants (35,000); 60% to current year projects (210,000); and 30% to future sustainability (105,000). We have provided all the community grants requests received in a separate tab in the binder as in previous years, but we have attempted to assist in the review of these grants by looking at the criteria and guidelines contained in the policy (also included in binder tab). We have provided an additional page that lists the grant requests received in the following groupings: Group 1 all have requested an amount equal to or less than 25% of the project cost as per our policy; Group 2 have requested more than the 25%, so we have provided the percentage requested, and then provided the amount that equates to 25% of the total project costs; Group 3 all have the ability to issue charitable tax receipts and do not comply with our policy. Submitted By: Ansberth Willert, Manager of Finance ext. 230, awillert@municipalityofbluewater.ca 95

96 2018 Grant Summary 2017 Amount Paid Initial Amount Approved Association STATUS (Community Group or Non-Profit) 2017 Amount Approved 2018 Amount Requested Bayfield Area Chamber of Commerce Non-profit organization 3, , , Bayfield Agricultural Society Non-profit organization , Bayfield Garden Club Community Group/Non-Profit 1, , , Bayfield River Valley Trail Assoc. Non-profit organization 2, , , Bayfield Town Hall Heritage Society 4, , Blue Bayfield - Bayfield Sustainability Summit Community Group/Non-Profit Blue Bayfield - Green Energy & Environment ShoNon-profit organization 2, Blue Bayfield - Safe Harbour Run Community Group/Non-Profit Bluewater Area Family Health Team Non-profit organization 117, Bluewater Communities in Bloom Community Group 11, Dutch Canadians Hensall Heritage Hall Society Non-profit organization 4, Hensall Streetscape/Instrastructure Improvement Committee Community Group 2, , Huron County Plowman's Association Strictly volunteer group Huron Perth Agriculture & Water Festival Huron Tract Land Trust Conservancy 2, Pioneer Park Association Private Ownership 1, St. Joseph & Area Historical Society Park Maintenance incl. in Rec. budget St. Joseph & Area Historical Society Monument Beautification in kind grant-2 day rental Bayfield Comm. Centre Zurich & District Chamber of Commerce Non-profit organization 1, , Zurich Agricultural Society Annual Grant/Non-profit Zurich Lions Club Non-profit organization 2, , , , Bluewater Area Family Health Team funded from Area Medical res. 10, Budget Notes: Communities in Bloom , , , Heritage Committee , , , Friends of Hay Twp. Hall , Sub-Total 33, , , Total built into budget 51, ,

97 Funded from Donations (Levy): Jan 1/18 Balance Ending Balance Area Medical reserve Dashwood Hall - HEU Reserve , , , Greenlands Reserve Fund , , Reserve for working funds Total Expenditures: 60, Change to Budget Current Amt Council Adjustment for Committees: in Budget Approved Required Communities in Bloom &&&& 26, , Heritage Committee , , Friends of Hay Twp. Hall , , , , new grant request * no specific amount ** 97

98 2018 Grant RECAP Association STATUS (Community Group or Non-Profit) 2018 Amount Requested % of Project Budget Max to 25% of Project Budget Grants in Kind Operating/Capital Huron County Plowman's Association Non-profit organization % Operating Zurich Agricultural Society Annual Grant/Non-profit % Operating Zurich Lions Club Non-profit organization 2, % 2, Capital Bayfield Agricultural Society Non-profit organization 7, % Assistance with application forms for building project through Bluewater staff will be requested. For the parade, assistance with signs for blocking off streets, assistance with moving 7, bleachers, and moving tables & chairs are requested. Blue Bayfield - Green Energy & Request to be considered a service organization when Environment Show (GEE) Non-profit organization 2, % 2, establishing rental fee for the arena Subtotal 13, , Capital Operating (Seed Capital for 1st year of event) The municipality regularly waters all the boxes. Twice a year, the municipality collects clippings/leaves from the triangle Bayfield Garden Club Community Group/Non-Profit 1, % Both Bayfield Area Chamber of Commerce Non-profit organization 8, % 4, Operating Huron Tract Land Trust Conservancy Community Group/Non-Profit 2, % 1, Operating Bluewater Communities in Bloom Community Group 11, % 5, Capital Zurich & District Chamber of Commerce Non-profit organization 1, % Operating Pioneer Park Association Private Ownership 1, % 1, For increased cost for sale. Already free use of arena Operating Subtotal 24, , Bayfield River Valley Trail Assoc. Non-profit organization 6, % 3, Currently, we cut portions of the trails at the Varna Complex by hand 3 times a year (June, August & October). Requesting Bluewater to cut this portion of the trail mechanically 3 times a year. The time to cut would be approximately 90 minutes by machine. Bluewater Area Family Health Team Non-profit organization 117, % 26, (25% calculated based on $107,000) Hensall Heritage Hall Society Non-profit organization 4, % 1, Subtotal 127, , Both *organizations in a position to issue charitable tax receipts themselves shall not be considered for a municipal donation or grant. Already donated $10,000 - Capital *organizations in a position to issue charitable tax receipts themselves shall not be considered for a municipal donation or grant. Capital *organizations in a position to issue charitable tax receipts themselves shall not be considered for a municipal donation or grant. Grand Total of Requests 165, , % of Vibrancy Funds 35,

99 Community Grant and Vibrancy Fund Policy Purpose The Municipality of Bluewater has developed this policy to address receipt of vibrancy funding from the wind turbine companies and to establish how these funds will be distributed so as to address current capital needs of the community while providing sustainable funding for future budgets. Furthermore, this policy establishes the procedures for the Community Grant Program, which provides limited financial assistance to community groups and organizations within the Municipality to assist with programs, projects or special events. The program exists to recognize the value of these groups to the well-being and growth of the community and in helping the Municipality retain a strong community focus. The Northland Power Community Reserve Fund developed through the Municipality s agreement with Grand Bend Wind Limited Partnership ( Grand Bend ), offers financial assistance to the Municipality in the areas of energy sustainability, land stewardship initiatives, recreation, community and protective services, roads and urban infrastructure, education and job training; economic development initiatives and other community-related activities sanctioned by the Municipality. Funding Options and Criteria When reviewing the governance and administration of the Northland Power Community Reserve Fund, Council determined the following Allocation of the funding received each year: Ten percent (10%) of the funds received annually will be set aside for the Community Grant Program; Sixty percent (60%) of the funds received annually will be used in the current year budget; Thirty percent (30%) of the funds received annually will be invested for future sustainability; Community Grant Stream The Community Grant Program will provide the stream of funding available through this policy for limited financial assistance to local non-profit organizations. Applications for projects that do not use Municipal property must include letters of permission from the property owner, unless the organization that owns the property is making the application. Community Grant and Vibrancy Policy December 18,